Attachment 2 - Statement of Work - 70Z03824QJ0000187.pdf

Attachment 2 - STATEMENT OF WORK (SOW) – 70Z03824QJ0000187

ENHANCED DIGITAL CONTROL UNIT (EDECU) UPGRADE

1.0 Contractor Requirements

1.1 The United States Coast Guard (USCG) will furnish the component(s) and quantities specified in the following table to be repaired and modified to the latest configuration:

Description National Stock Number

(NSN)

Part Number (P/N)

Enhanced Digital Engine Control Unit (EDECU)

2995-01-572-1860 Repaired and Modified to:

2995-01-680-3143

116007-05A5-14 or 4155T12P07 Repaired and Modified to: 116007- 05C5-17 or 4155T12P09

1.2 The part(s) are utilized on the MH60T aircraft. Upon receipt of the component(s), the Contractor shall perform an evaluation to verify the Ready for Issue (RFI) condition of the component and upgrade the components to the latest configuration. The Contractor will be allowed the following firm-fixed prices only:

Service Total Repair and Modify Non- RFI to latest configuration Firm Fixed Price (FFP)

TBD at time of award

Beyond Economic Repair (BER)/ Scrap Fee

TBD at time of award

1.2.1 When a component is found to be BER, the Contractor shall prepare a failure data report in accordance with (IAW) Section 2.9. This report shall be included with the returned component. The Contracting Officer will provide disposition instructions IAW Section 2.7 via a modification for all parts found to be BER.

2.0 REPAIR AND MODIFY

2.1 Not Ready For Issue (NRFI) components shall be repaired and modified to latest configuration and returned to RFI condition in accordance with (IAW) the original equipment manufacturer (OEM) functional performance specifications.

2.2 Work under this purchase order shall be performed at the Contractor’s facility or USCG approved facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to repair and modify the NRFI components listed in this contract at the firm-fixed prices listed in the schedule (or modification).

2.3 Modify services must be performed IAW the procedures established in this SOW. The documents are listed in order of precedence. Latest revisions of any instruction or manual shall apply.

The information contained within is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the Contractor shall utilize the OEM repair manual. If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer may approve deviation from requirements. When applicable, each manual will specify if the Export Control Act applies. The following document(s) are required to complete the services required by this acquisition. The USCG does not own nor can it provide the technical documents specified herein.

All OEM shop, inspection, overhaul, repair, modify, or other OEM Component Maintenance Manuals (CMM)

All OEM service bulletins, amendments, modifications, and specifications as applicable

2.4 The Contractor shall have access to required modify specifications and test/acceptance criteria and data to ensure all components are tested and modified IAW the current specifications and procedures.

The USCG may review overhaul manuals and performance/test/ acceptance criteria as required. The Contractor is solely responsible for obtaining all specifications required for this effort. Original design or functional capabilities of the end component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.5 Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during overhaul/modify shall be included in the price listed in the schedule for these operations.

2.6 Prices do not include components that have been cannibalized or severely damaged due to mishandling. Additionally, USCG aircraft is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft.

Corrosion does not constitute unusual damage.

2.7 The USCG will provide disposition instructions (either to scrap the component at the Contractor’s facility or to return the component to ALC) for all components that are considered BER. The Contractor shall not dispose of a component until they have been notified by a written modification to the order.

When returning the component to ALC, the components shall be clearly marked as “BER” with the supporting evidence.

2.8 The Government shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

2.9 The Contractor shall submit a failure data report for each modified component. This report shall include NSN, P/N, Serial Number (S/N), nomenclature, date of repair/modification, contract delivery order number, line item number, description of the repair/modification, and a listing of parts replaced.

The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the overhauled component.

2.10 The Contractor may be required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The Contractor is responsible for performing or assuring all inspections and tests necessary to substantiate that the goods or services furnished conform to Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system.

2.11 ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the Contractor with deficiencies described in a Product Quality Deficiency Report.

2.12 ALC may take random samples of parts to ensure they are free as practicable of all hazards.

Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

3.0 Certifications

3.1 When checked the Contractor shall:

Maintain OEM certification for the modification of the components listed in this statement of work. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The Contractor shall also:

Comply with the certification/documentation requirements specified herein.

Attach certifications/documentation to the outside of the shipping container.

All parts modified under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag, completed in its entirety. The Contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for each components.

These forms shall be packaged with each component.

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature and manufacturer's part number. For Production Approval Holder, a COC and a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

4.0 Tracked Components

4.1 Serial number tracking shall be used for validating the correct component(s) were received at the Contractor’s repair facility and returned to the USCG. Upon receipt of the component(s) from the USCG, the Contractor shall verify each component received to ensure that the S/Ns match the ones specified in the order. Should a discrepancy be identified, the Contractor shall notify the Contracting Officer in writing of the discrepancy.

4.2 When checked the Contractor shall comply with the following documentation requirements:

The components to be modified under this Purchase Order are tracked in the USCG’s Asset

Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Tracked components will be shipped to the Contractor with a Significant Component History Record

(SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped.

(NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

The Contractor shall provide a Component Repair Record (CRR) for the modification of this RFI component(s). The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the component. The Contractor shall retain a copy of each CRR for ninety (90) calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

5.0 Delivery Requirements

5.1 The following table shows the requested delivery for each priced line item listed in the schedule.

Early deliveries, when appropriate, are desired and acceptable.

Item Description

Due No Later Than:

Evaluation Fifteen (15) calendar days after receipt of components

Repair and Modify NRFI component and Return

RFI

Sixty (60) to ninety (90) days after receipt of components

5.2 Inspection and acceptance shall be performed at destination by USCG personnel for count, condition, and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies may be reported on standard form "SF 368", Product Quality Deficiency Report, to the Contractor for investigation. The Contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.