Attachment 2 - Statement of Work - 70Z03823QJ0000005.pdf

ATTACHMENT 2 - STATEMENT OF WORK (SOW)

OVERHAUL/MODIFY ENGINE STARTERS

70Z03823QJ0000005

1.0 Contractor Requirements

This requirement is for the overhaul and/or modification of components used on the MH-60T aircraft.

The following table lists the components covered under this contract.

Nomenclature Base Yr

Opt Yr 1

Opt Yr 2

Opt Yr 3

Opt Yr 4

National Stock Number (NSN)

Part Number (P/N)

Gas Engine Starter

20 20 20 20 20 NSN: 2995-01-208-

7809, 2995-01-464-

4318:

Modified to:

2995-01-676-7405

3505300-6-1 or 70306-10000-106, 3505300-9-1:

Modified to:

3505300-10

Gas Engine Starter

10 10 10 10 10 2995-01-676-7405 P/N: 3505300-10

United States Coast Guard (USCG) aircraft operate primarily in a saltwater environment and are subject to corrosion. The Contractor is advised to expect corrosion on the component(s) to be overhauled and modified under this order. The component(s) shall be overhauled and modified and returned by the Contractor in an airworthy condition suitable for installation on MH-60T aircraft. The presence of corrosion will not constitute an exclusion.

1.1 Upon receipt of the components, the Contractor shall perform a test and evaluation to determine the condition of the item. Any items determined to be Beyond Economical Repair (BER) shall be returned to the USCG in accordance with (IAW) Sections 2.9 and 2.11. The Contractor will be allowed one of the following firm-fixed prices only:

Service Total Test and Evaluation Fee TBD at time of award BER/Scrap Fee TBD at time of award Firm Fixed Price (FFP) Overhaul TBD at time of award

1.2 The Contractor shall provide overhauled and modified components that are Ready for Installation (RFI) in support of our efforts to improve the power train of the MH-60T aircraft.

The Contractor should be capable of delivering overhauled and modified within ninety (90) calendar days after receipt of components. The USCG anticipates the material will be shipped to the vendor within five (5) business days after issuance of a delivery order. The Contractor will not be penalized if the USCG is not timely in the shipment of the material.

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2.0 Overhaul

2.1 Non-RFI components shall be overhauled and modified and returned to RFI condition IAW the Original Equipment Manufacturer (OEM) minimum functional performance specifications.

Components shall be overhauled and modified for the specific fault noted on the DD Form 1577- 2, Unserviceable (Repairable) Tag-Material, or CG1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI item. The Contractor shall perform an inspection and correct deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion. Once all overhauls and modifications have been completed, the Contractor shall remove the unserviceable tag from the component.

2.2 During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished IAW OEM specifications and FAA Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for Aircraft.

2.3 Work under this contract shall be performed at the Contractor’s facility or a USCG approved facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and overhaul and modify the components listed in this contract at the firm-fixed prices listed in the schedule. Honeywell (Cage Code 59364) is the OEM of the components. The Contractor shall perform all overhauls IAW applicable OEM Component Maintenance Manuals. All services shall be accomplished on an as required basis, as directed by the Government. Request for clarification shall be directed to the Contracting Officer.

2.4 Contractor(s) are required to be OEM authorized maintenance, repair, and overhaul (MRO) center prior to award. If a Contractor is not OEM approved, neither the closing date for receipt of offers nor the award of this requirement will be delayed during the Contractor’s approval process. Instead, the Contractor may be considered for future requirements.

2.5 Overhaul and modification services must be performed IAW the procedures established in this SOW. The documents are listed in order of precedence. Latest revisions of any instruction or manual shall apply. The information contained within is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the Contractor shall utilize the OEM repair manual.

If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer may approve deviation from requirements. When applicable, each manual will specify if the Export Control Act applies. The following document(s) are required to complete the services required by this acquisition. The USCG does not own nor can it provide the technical documents specified herein.

All OEM shop, inspection, overhaul, repair, or other OEM Component Maintenance Manuals (CMM)

All OEM service bulletins, amendments, modifications, and specifications as applicable

2.6 The Contractor must have access to required overhaul and modification specifications and test/acceptance criteria and data to ensure all components are tested, overhauled, and modified IAW the OEM’s current specifications and procedures. The USCG may review overhaul manuals and performance/test/ acceptance criteria as required. The Contractor is solely responsible for obtaining any and all specifications required for this effort. Original design or functional capabilities of the end item and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.7 Prices do not include components that have been cannibalized or severely damaged due to mishandling. Additionally, the USCG MH-60T aircraft is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft. Corrosion does not constitute unusual damage.

2.8 Discrepancies (over and above overhaul items) may be identified during initial evaluation. Over and above overhaul items consist of any findings of unusual damage IAW Section 2.7. The Contractor shall be responsible for documenting and reporting all over and above overhaul items to the Contracting Officer after receipt of components at the contactor’s facility. The quotation shall be valid for thirty (30) calendar days and the documentation must include:

• Description of each discrepancy found

• Number of man-hours per discipline required to complete each discrepancy

• Parts costs (if the part is not listed on the separately priced parts list, this must be notated in the quotation and price for each part will be negotiated IAW Section 3.0)

• Total dollar amount for each discrepancy

• Total dollar amount for complete list of discrepancies

• Delivery Order Number and applicable Line Item

2.9 Components received which indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the contract schedule. Such components shall be inspected, overhaul costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work.

Once notified of a possible exclusion, The Contracting Officer will make a written determination within thirty (30) days as to exclusion validity. The Contracting Office may approve the quote, decline the quote and have the component returned as-is, or consider the component BER.

2.10 During the period of performance, the USCG will begin to modify P/N 350500-6-1, 70306-10000-106, and 35053009-1 to P/N: 350500-10. Parts requiring modification will be issued against contract line item number (CLIN) 0001 of the contract. No modifications shall occur when orders are issued under CLIN 0003. Upon receipt of a part that requires modification, the Contractor shall modify the unit and overhaul it to RFI condition IAW section 2.1.

2.11 The USCG typically considers an item BER when the cost to overhaul exceeds sixty-five (65%) percent of the price of a new unit; however, the USCG is not bound by that number and will make all final BER determinations. The USCG will provide disposition instructions (either to scrap the item at the Contractor’s facility or to return the item to ALC) for all items that are considered BER. The Contractor shall not dispose of a component until they have been notified by a written modification to the order. When returning the component to ALC, the components shall be clearly marked as “BER” with the supporting evidence.

2.12 The Government shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

2.13 The Contractor shall submit a failure data report for each overhauled component. This report shall include NSN, Part Number, Serial Number, nomenclature, date of overhaul, contract delivery order number, line item number, description of overhauled failure, the USCG’s reported failure, a listing of parts overhauled and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above.

This report shall be attached to the packing slip and shipped with the overhauled component.

3.0 Replacement Parts

3.1 Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer.

Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during overhauls and modifications shall be included in the price listed in the schedule for these operations.

3.2 Mandatory Replacement Parts

Parts shall be replaced as required by the applicable technical manual A1-440QA-MDB-200, Table 2-2 on page 2.2 “Consolidated List of Mandatory Replacement Parts”. The table on the following page is a complete list of the mandatory replacement parts IAW the technical manual.

In the event of a discrepancy between the table and the technical manual, the technical manual will supersede the table.

Nomenclature Part Number

Braid, Textile S8999-7/S8999-14

Packing S9413-012

Packing S9413-018

Packing S9413-555

Packing S9412-535

Packing S9412-553

Packing S9412-155

Seal, Output Shaft 3500954-3/3502534-5

Packing J011-7RT

Bearing, Ball 352244/645052

Bearing, Ball 892929-1/202023

Washer, Keyed 3500452-1

Bearing, Roller J-68

Seal, Turbine Wheel 3500463-3/3502534-3

Bearing, Ball 358424-1

Packing S9413-021

Ring 884678-16

Packing S8990-043

3.3 The Contractor shall furnish all other replacement parts and complete the overhaul at the prices listed in the schedule. In the event that the Contractor cannot obtain the replacement parts for any reason, the Contracting Officer shall be notified immediately and provided with a list of the parts and quantities necessary to complete the overhaul. A decision will be made to either supply the necessary parts at that time or have the item returned non-RFI. If the USCG has to supply any parts, this will be reviewed on a case by case basis by the Contracting Officer, and the amount will be subtracted from the total overhaul price charged for the Contractor to provide all parts. A bilateral modification to the delivery order will be completed prior to the USCG shipping the parts to the Contractor.

3.4 The Government shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

3.5 The Contractor may be required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent. The Contractor is responsible for performing or assuring all inspections and tests necessary to substantiate that the goods or services furnished conform to Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at Contractor’s facility to verify the existence, adequacy and effectiveness of the quality system.

3.5.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component (to include components used in overhauls and modifications) found to potentially cause a nonconformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component. Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

3.5.2 The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes.

Upon request by the Government, the Contractor(s) shall forward a copy of their current certification and quality control manual for review.

3.5.3 The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

3.5.4 Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract, delivery order or task order may be cancelled or terminated in accordance with the Federal Acquisition Regulations (FAR).

3.5.5 The Contractor shall retain all records in accordance with FAR 4.7 Contractor Records Retention. The Contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

3.5.6 Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

3.6 ALC considers components RFI upon acceptance. Components determined to be non- RFI upon installation may be returned to the Contractor with deficiencies described in a Product Quality Deficiency Report.

3.7 ALC may take random samples of parts to ensure they are free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025 (lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

3.8 Quarterly audits are conducted by ALC on Government Furnished Property at commercial Contractor facilities. The Contractor shall follow the instructions provided each quarter by ALC and comply with its instructions. The Contractor’s role shall be to validate each component identified by S/N by ALC. Validation shall take place on the same date as the audit.

4.0 Certifications

4.1 When checked the Contractor shall:

Maintain OEM certification for the overhaul and modification of the components listed in this statement of work. The Contractor shall provide immediate notification to the Contracting Officer upon loss of any required certifications. The Contractor shall also:

Comply with the certification/documentation requirements specified herein.

Attach certifications/documentation to the outside of the shipping container.

All parts overhauled and modified under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574 Serviceable Condition Code Tag or a FAA Form 8130- 3, Airworthiness Approval Tag, completed in its entirety. The Contractor shall furnish a Certificate of Airworthiness in accordance with FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance (COC) IAW FAR 52.246-15 for all components. These forms shall be packaged with each component.

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature, manufacturer's part number, and date of manufacture. For Production Approval Holder, a COC and a copy of the FAA Parts Manufacturer Approval or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

5.0 Tracked Components

5.1 Serial number tracking shall be used for validating the correct component(s) were received at the Contractor’s repair facility and returned to the USCG. Upon receipt of the component(s) from the USCG, the Contractor shall verify each component received to ensure that the S/Ns match the ones specified in the order. Should a discrepancy be identified, the Contractor shall notify the Contracting Officer in writing of the discrepancy.

Occasionally, a component will be received without a data plate. When missing, the contractor shall notify the Contracting Officer in writing requesting approval of serial number assignment.

Upon the Contracting Officer’s acceptance of the serial number proposed, a modification may be issued stating the serial number to be assigned. Upon receipt of a fully executed modification authorizing assignment of the stated serial number, the contractor shall affix a new data plate to the component. The data plate shall include all the required information about sited component including the newly assigned serial number.

5.2 When checked the Contractor shall comply with the following documentation requirements:

The components to be overhauled and modified under this contract are tracked in the USCG’s

Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Tracked components will be shipped to the Contractor with a Significant Component History

Record (SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped. (NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

The Contractor shall provide a Component Repair Record (CRR) with the overhauled component(s). The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: AVENG/ACMS, 1664 Weeksville Road, Elizabeth City, NC 27909- 5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the component. The Contractor shall retain a copy of each CRR for ninety (90) calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

6.0 Delivery Requirements

6.1 The table below shows the required delivery for each priced CLIN listed in the schedule.

Early deliveries, when appropriate, are desired and acceptable, at no additional cost to the Government. The required delivery dates remain the same for all respective option year CLINs.

Item Description Due No Later Than:

Overhaul Ninety (90) calendar days after receipt of components

Overhaul and Modify Ninety (90) calendar days after receipt of components

T&E Fifteen (15) calendar days after receipt of components

Exclusions - Unusual Damage

Quotations to be provided as necessary

The USCG desires early deliveries therefor early shipments are encouraged at no additional cost to the Government. If the contractor fails to deliver by the expected delivery date established within the task order and nonperformance is not covered by an excusable delay, FAR 52.212- 4(f), Excusable Delays, the Contracting Officer will negotiate consideration for delinquent deliveries on behalf of the Government. Discounts negotiated in consideration for delinquent deliveries will be reflected in a modification to the task order.

The Contractor’s standard warranty for overhauled components will be incorporated into the contract.

6.2 Aircraft on Ground (AOG) will necessitate a special schedule. When the Contracting Officer notifies the contractor of an AOG situation, the contractor shall provide a response within twenty four (24) hours of the notification. The contractor’s response shall provide status of the component needed to satisfy the AOG situation and the requirements to expedite shipment. The contractor shall ship the components directly to the USCG Air Station as quickly as possible. Material shall be shipped by the fastest traceable means, e.g. airfreight “next day delivery.”

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