Attachment 2_SOW MAF Flooring 740th.pdf

STATEMENT OF WORK

MAF FLOORING

Minot AFB

26 JANUARY 2021

ALPHA-01, BRAVO-01, CHARLIE-01, DELTA-01, ECHO-01

1. DESCRIPTION OF SERVICES: The Contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform all work in accordance with these specifications. Work includes installing and/or replacing: rubber cove base, demolishing and repairing drywall, to include texturing, taping, and painting. Work is to be performed at Missile Alert Facilities (MAFs) in the 740th Missile Squadron located in McLean and McHenry Counties, North Dakota.

1.1 WORK INCLUDED.

1.1.1 Remove existing 6 inch rubber cove base. Demolition/removal of damaged drywall, patch, tape, texture, and paint new drywall. Paint shall match existing wall color. Finished texture applied to repaired wall areas shall match surrounding surface with only minor variations.

1.1.2 Contractor shall furnish and install 4” rubber cove base as identified in Section 2 of the SOW.

1.1.3 Contractor shall be responsible for repairing any areas/equipment/structures damaged during the project to their previous state. Repairs shall be done at the expense of the Contractor. The Contractor shall annotate on the inspection report the damage, the cause of damage (if known), and a projected proposal for repair.

1.1.4 The Contractor shall dispose of all scraps and debris after installation at an off base location and vacuum the entire area where flooring was installed at no additional cost to the Government. Disposal shall be in accordance with existing local, state, and federal regulations and shall not be placed in base refuse dumpsters.

1.1.5 Upon completion of installation the contractor shall promptly notify the Government Inspector for final inspection and acceptance of service.

1.1.6 The work done by the Contractor shall be placed under a 1 year warranty to repair any damages that arise due to faulty practices/installation by the Contractor. Warranty repairs shall be done at the expense of the Contractor.

1.2 WORK EXCLUDED.

1.2.1. All furniture and equipment will be moved by the Using Agency’s facility occupants. Where the contractor elects to perform movement of furniture or equipment to gain access to additional work areas, the work will be done at no cost to the Government. Any furnishings moved by the contractor shall be returned to their original location, and the contractor shall be liable for any damages caused by the movement of furnishings.

2. PRODUCTS:

2.1 Adhesives and primers shall be consistent with the type recommended by the manufacturer for the material being installed. Adhesives shall be used in strict accordance with manufacturer's printed instructions.

2.2 The Contractor shall install a black in color, set-on type, rolled, rubber cove base 1/8 inch thick and 4” in height.

2.3 Drywall shall be Type X, 5/8” thick with tapered edges. Drywall shall comply with ASTM C1396/C1396M. Contractor shall field verify existing drywall thickness prior to installation of new material.

3. EXECUTION:

3.1 The Government Inspector shall work in cooperation with the Contractor and the Contracting Officer (CO) in order to schedule and coordinate the installation of flooring with the facility where the work is to be performed.

3.2 The possibility of Asbestos Containing Material (ACM) may exist in the area to be worked. If there is ACM in the area, the Contractor shall not use any mechanical means to remove the ACM. In the event during carpet removal it is discovered that the ACM must be removed, the Contractor must stop immediately and notify the Inspector and the CO.

3.3 REMOVAL

3.3.1 The most suitable removal method of floor coverings and associated items shall be determined by the contractor.

3.3.2 Work shall be performed in a manner which creates minimum disturbance to the occupants. The work area shall be secured in such a manner as to prevent non-Contractor personnel from accessing the immediate area and placing them in danger.

3.3.3 Remove any residual glue, oil, grease, paint, plaster, and other substances detrimental to proper performance of adhesive. The work area shall be free of any foreign materials that would affect the proper installation of new cove base.

3.4 Patching and Preparation of Surfaces. Inspect all areas after existing material removal and before installation of new materials. Cracks, rough areas, and holes shall be repaired using patching compounds recommended by the manufacturer that are compatible with existing surfaces to ensure a smooth, finished appearance conducive to cove base installation.

3.5 INSTALLATION

3.5.1 Install cove base where removed. Score interior corners and heat mold exterior corners for proper installation.

4.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES:

4.1 UTILITIES. All reasonable quantities of utilities shall be made available at no cost to the Contractor.

4.2 STORAGE. Material and equipment storage may be allowed at the worksite; proposed storage location on-site shall be reviewed by the Government for approval. If approved, materials shall be placed in a neat and orderly fashion, and in a manner that safely allows continued facility use.

5.0 GENERAL INFORMATION:

5.1 HOURS OF OPERATION. 7:30 AM to 4:00 PM, Monday through Friday, except Federal Holidays listed in paragraph 5.2.

5.2 FEDERAL HOLIDAYS.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

5.3 BASE CLOSURES. Work scheduled but not accomplished because of base closure due to weather, exercises, real-world alerts, or health safety reasons, shall commence as soon as possible after reopening the base, unless otherwise directed by the CO through coordination with the Inspector. All Government-caused work stoppages must be documented by the Government Inspector/Escort at the time of occurrence and reported by the Contractor, in writing, to the Contracting Officer within 48 hours of occurrence.

5.4 SECURITY REQUIREMENTS.

5.4.1 The Missile Alert Facilities are manned facilities operating 24 hours per day, seven days per week.

Contractor personnel will be limited to work areas and will be accompanied by a Government Inspector/Escort at all times. Only Contractor personnel/vehicles listed on an Entry Authority List (EAL) will be granted access to the site. The Contractor shall allow 30 minutes at the start and 30 minutes at the end of each work day for personnel to process onto and off the site; this time will not be considered delay time. Any site access delays above and beyond these times must be reported by the Contractor, in writing, to the Contracting Officer within 24 hours of occurrence.

5.4.1.1 PROCESSING AN EAL FOR USE ON MISSILE SITES. In order to gain entry onto a facility, Contractor personnel and mission essential Contractor owned/leased vehicles must be listed on an EAL, identified by the Government Inspector/Escort, and physically escorted on site by the Government Inspector.

5.4.1.1.1 Twenty (20) working days prior to the initial commencement of work, the Contractor must submit to the Contracting Officer a summarized list of employees and vehicle information along with a legible photocopy of each employee’s REAL ID Act approved picture identification (ID). These summarized lists and photocopies will be used to prepare the Contractor’s EAL referenced above.

Foremen, supervisors, and superintendents must be identified as such on this list of employee information. Each employee will have their identity proofed and their access vetted through the National Crime Information Center database and the Security Forces Information Management System using their name, date of birth, and Social Security number.

5.4.2 The Contractor’s summarized list of employee information must show each employee’s:

1) Full name exactly as it appears on the REAL ID Act approved ID submitted for use in conjunction with the Contractor’s EAL.

2) Date of Birth.

3) Full Social Security number.

4) Name and control number (exactly as it appears on the REAL ID Act approved ID).

5) Legible copy of the individual’s REAL ID Act approved picture ID.

Individuals who do not possess a driver’s license or ID card compliant with the REAL ID Act, and do not possess an acceptable alternate identification credential will be denied access. For the current status on state and territories’ driver’s licenses and IDs that are approved, visit the Department of Homeland Security website at the following location: https://www.dhs.gov/real-id.

5.4.3 The Contractor’s summarized list of vehicle information must include:

1) Vehicle Make

2) Vehicle Model

3) Vehicle Year

4) Vehicle Primary Color

5) Vehicle License Plate number, including state of issue. If no license plate, vehicle identification number or serial number.

6) Indication if vehicle is owned or leased.

Vehicles include mission essential company owned/leased vehicles driven onto the site. Mission essential equipment (skid-steers, forklifts, loaders/backhoes, and any equipment being transported), trailers, and materials need not be listed individually on the EAL. No privately owned vehicles will be permitted on the Alert Facility.

5.4.4 Upon arrival at the site, the Government Inspector/Escort will identify and search all Contractor personnel and vehicles. All Contractor personnel must provide the Government Escort with two (2) forms of identification, at least one of which is a photo ID, stating the employee’s full name and SSN. These two forms of ID shall be the same two forms used to generate the EAL. Contractor vehicles shall be clearly marked identifying each contracting firm.

5.4.4.1 Contractor personnel not listed on the EAL, or those who are listed cannot provide proper identification, will not be permitted on the site. Delays caused by lack of proper EAL data or proper identification shall be at no cost to the Government.

5.4.5 REPORTING REQUIREMENTS. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware that may pose a threat to the security of DoD personnel, contractor personnel, resources, and/or classified or unclassified information. Contractor’s employees shall be briefed by their immediate supervisor prior to entering the MAF.

5.5 NOTIFICATION OF ENVIRONMENTAL SPILLS. The Contractor or their authorized representative shall report any spills immediately by calling the Minot AFB Fire Department Alarm Room at 701-723-2461 and the Base Environmental Section at 701-723-4825 or 701-723-1964. The Base Environmental Section will be responsible for notifying the National Response Center, the North Dakota Department of Health, and the United States Air Force and will complete the required regulatory reporting. The Contractor shall be held liable for the spill or release of such substances, and is expected to clean up all spills of less than 25 gallons. The Contractor shall be liable for the cleanup and cost of any spill greater than 25 gallons that occurs and is determined to be contractor negligence.

5.5.1 The Contractor is required to have and maintain Safety Data Sheets (SDS) on all Hazardous Material (HM). The Contractor shall provide a list of all HM to the CO at least 30 days prior to entering the base. The CO will distribute the list to all appropriate agencies for approval. The list shall contain the following information: the name of any HM expected to be used, including a copy of the SDS, an estimate on the quantity of the HM expected to be used during the performance of the contract, and anticipated storage location for each HM intended for use.

5.6 COMPLIANCE WITH LAWS AND REGULATIONS. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements regarding environmental protection to include AFI 32-7080, Pollution Prevention Program, AFI 32-7042, Solid and Hazardous Waste Compliance, and ACC Manual 32-7051, Environmental Quality Manual, and 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and base Hazardous Waste Management Plan (September 2005) 5 BW-32-7043. In the event of environmental laws/regulations/requirements change during the term of the contract, the Contractor shall comply with such laws/regulations as changed. The Contractor shall comply with the base Hazardous Waste Management Plan (September 2005) when turning in wastes generated from spill cleanup.

5.7 TRAFFIC LAWS. The Contractor and its employees shall comply with base traffic regulations.

5.8 WEAPONS, FIREARMS, AND AMMUNITION. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Minot Air Force Base and the MAF.

5.9 FOR OFFICIAL USE ONLY (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.10 PERSONNEL. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

5.11 FIRE AND EMERGENCY REPORTING. Call 701-727-1911 from a mobile phone, or 911 from a MAF phone.