Attachment 2 - SOW 70Z03820QJ0000148.pdf

ATTACHMENT 2

STATEMENT OF WORK (SOW)

MAIN FUEL CONTROL

70Z03820QJ0000148

1.0 Contractor Requirements

1.1 The United States Coast Guard (USCG) will furnish the component(s) and quantities specified in the following table for overhaul/modify:

Description Quantity Option

Qty

National Stock Number (NSN) Part Number (P/N)

Main Fuel Control 5 0 2915-01-332-2469 modified to

2915-01-492-3907

4046T52G27 modified to

4046T52G37

1.2 The part(s) are utilized on the MH60T aircraft. Upon receipt of the component(s), the Contractor shall perform a evaluation to determine the condition of the component. Any component where no faults are found or the component is determined to be Beyond Economical Repair (BER), the Contractor will be allowed one of the following firm-fixed prices only:

Service Total

No Fault Found (NFF) TBD at time of award

Firm Fixed Price (FFP) TBD at time of award

Beyond Economic Repair (BER)

Scrap Fee

TBD at time of award

1.2.1 When a component is found to be no fault found or BER, the Contractor shall prepare a failure data report in accordance with (IAW) Section 2.11. This report shall be included with the returned component. Parts that are found to be no fault found shall be marked ready for issue (RFI) and returned to the Aviation Logistics Center (ALC) as is. The Contracting Officer will provide disposition instructions IAW Section 2.9 via a modification for all parts found to be BER.

2.0 Overhaul

2.1 Non-RFI components shall be overhauled and returned to RFI condition IAW the Original

Equipment Manufacturer (OEM) functional performance specifications. Components shall be overhauled for the specific fault noted on the DD Form 1577-2, Unserviceable (Repairable) Tag-Material, or CG-

1577-A (11-90), Unsatisfactory Report Tag, which will be attached to each non-RFI component. The

Contractor shall perform an inspection and correct all deficiencies found. This shall include, but is not limited to, replacement of missing or broken parts and the removal of any foreign matter or corrosion.

2.2 During inspection and functional test, the presence of corrosion in a component shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made to the extent necessary to remove corrosion or replace the part, or parts, affected. Corroded parts shall be replaced, except in those cases where removal of corrosion from a part will not impair efficiency or safe operation of the part. Corrosion removal and treatment of affected areas will be accomplished

IAW OEM specifications and Federal Aviation Administration (FAA) Advisory Circular AC 43-4A, dated 07/24/1991, Corrosion Control for Aircraft.

2.3 Work under this purchase order shall be performed at an USCG Aviation Logistics Center (ALC)

Medium Range Recover (MRR) Engineering approved facility. The Contractor shall provide all necessary parts, materials, labor, tooling, test equipment and facilities to evaluate and overhaul/modify the components listed in this purchase order at the firm-fixed prices listed in the schedule (or modification).

2.4 Contractor(s) may be required to be OEM certified prior to award. If a Contractor is not OEM approved, neither the closing date for receipt of offers nor the award of this requirement will be delayed during the Contractor’s approval process. Instead, the Contractor may be considered for future requirements.

2.5 Overhaul/modify services must be performed IAW the procedures established in this SOW. The documents are listed in order of precedence. Latest revisions of any instruction or manual shall apply.

The information contained within is not intended to be all inclusive nor to detract from or modify procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the

Contractor shall utilize the OEM overhaul manual. If the OEM manual does not cover a procedure, the

Contractor shall utilize the best commercial business practice. Where an application of “best commercial practice” is in conflict with these manuals, the Contracting Officer may approve deviation from requirements. When applicable, each manual will specify if the Export Control Act applies. The following document(s) are required to complete the services required by this acquisition. The USCG does not own nor can it provide the technical documents specified herein.

All OEM shop, inspection, overhaul/modify, repair, or other OEM Component Maintenance

Manuals (CMM)

All OEM service bulletins, amendments, modifications, and specifications as applicable

2.6 The Contractor shall have access to required overhaul/modify specifications and test/acceptance criteria and data to ensure all components are tested and overhauled/modified IAW the current specifications and procedures. The USCG may review overhaul manuals and performance/test/ acceptance criteria as required. The Contractor is solely responsible for obtaining all specifications required for this effort. Original design or functional capabilities of the end component and parts thereof shall not be changed unless authorized or directed by the requirements of this SOW.

2.7 Parts of a component found to be in a serviceable condition as a result of functional testing shall be reused. Missing parts and parts found to be defective or that require replacement by manufacturer’s instructions shall be replaced with parts meeting the manufacturer’s specifications and drawings or as otherwise authorized in writing by the Contracting Officer. Replacement parts shall be new and accompanied with OEM traceability. The cost for parts that are replaced systematically during overhaul/modify shall be included in the price listed in the schedule for these operations.

2.8 Prices do not include components that have been cannibalized or severely damaged due to mishandling. Additionally, USCG aircraft is used primarily around salt water at low altitude for search and rescue missions. Therefore, corrosion is to be anticipated and is considered "normal" for the aircraft.

Corrosion does not constitute unusual damage.

2.8.1 Components received which indicate obvious misuse, cannibalization, or severe damage due to mishandling or crash damage may dictate an exclusion from the prices specified in the contract schedule.

Such components shall be inspected, overhaul/modify costs determined, and authorization to proceed obtained from the Contracting Officer prior to commencement of work. Once notified of a possible exclusion, The Contracting Officer will make a written determination within thirty (30) days as to exclusion validity. The Contracting Office may approve the quote, decline the quote and have the component returned as-is, or consider the component BER.

2.9 The USCG will provide disposition instructions (either to scrap the component at the

Contractor’s facility or to return the component to ALC) for all components that are considered BER.

The Contractor shall not dispose of a component until they have been notified by a written modification to the order. When returning the component to ALC, the components shall be clearly marked as “BER” with the supporting evidence.

2.10 The Government shall not be liable for any amount expended by the Contractor in excess of the applicable firm fixed price reflected in the schedule unless prior written authorization has been given by the Contracting Officer.

2.11 The Contractor shall submit a failure data report for each overhauled component. This report shall include NSN, P/N, Serial Number (S/N), nomenclature, date of overhaul/modify, contract delivery order number, line item number, description of overhauled failure, the USCG’s reported failure, a listing of parts overhauled and a listing of parts replaced. The Contractor’s in-house work order may be used to satisfy this requirement if it includes the information requested above. This report shall be attached to the packing slip and shipped with the overhauled component.

2.12 The Contractor may be required to be certified and maintain a quality system that complies with the requirements of International Organization for Standardization (ISO) 9001 Quality Management

Systems – Requirements or equivalent. The Contractor is responsible for performing or assuring all inspections and tests necessary to substantiate that the goods or services furnished conform to

Government’s requirements. The Contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the Contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct surveillance at

Contractor’s facility to verify the existence, adequacy, and effectiveness of the quality system.

2.12.1 The Contractor shall, immediately upon discovery, notify and disclose conditions to the

Contracting Officer of any event, supply change, material change, supply malfunction, counterfeit/suspect parts or materiel, defect or non-airworthy condition of any product or component (to include components used in overhauls) found to potentially cause a non-conformity to the original specifications of this contract. The Government reserves the right to inspect any non-conforming product or component.

Therefore, the Contractor shall obtain approval from the Contracting Officer prior to the disposition of any non-conforming product or component.

2.12.2 The Contractor’s quality control manual shall address in detail the Contractor’s risk management, test, inspection, non-conforming product and counterfeit/suspect parts processes. Upon request by the

Government, the Contractor(s) shall forward a copy of their current certification and quality control manual for review.

2.12.3 The Contractor shall immediately notify the Contracting Officer of any changes that potentially have an impact on the product. Changes may include but are not limited to products, processes, materiel, supplier sources, manufacturing facility location and personnel qualifications.

2.12.4 Upon notification of the change, the USCG will approve or deny the change. Facility location changes may require the Government to perform a facility inspection. The Contractor shall allow the

Government access to all applicable areas of the Contractor’s facilities to ensure compliance with contractual requirements. In the event that the change is not approved by the USCG, the contract, delivery order or task order may be cancelled or terminated in accordance with the Federal Acquisition

Regulations (FAR).

2.12.5 The Contractor shall retain all records in accordance with FAR 4.7 Contractor Records Retention.

The Contractor shall be required to permit Government access to applicable records retained at any level of the supply chain.

2.12.6 Unless otherwise specified, the Contractor shall flow down all requirements in this contract to their supply chain, to include all subcontractors and suppliers.

2.13 ALC considers components RFI upon acceptance. Components determined to be non-RFI upon installation may be returned to the Contractor with deficiencies described in a Product Quality Deficiency

Report.

2.14 ALC may take random samples of parts to ensure they are free as practicable of all hazards.

Information on these hazards can be found in Occupational Safety and Health Standards 1910.1025

(lead), 1910.1026 (Hexavalent Chromium) and 1910.1027 (Cadmium).

2.15 Quarterly audits are conducted by ALC on Government Furnished Property at commercial

Contractor facilities. The Contractor shall follow the instructions provided each quarter by ALC and comply with its instructions. The Contractor’s role shall be to validate each component identified by S/N by ALC. Validation shall take place on the same date as the audit.

3.0 Certifications

3.1 When checked the Contractor shall:

Maintain OEM certification for the overhaul and modification of the components listed in this statement of work. The Contractor shall provide immediate notification to the Contracting

Officer upon loss of any required certifications. The Contractor shall also:

Comply with the certification/documentation requirements specified herein.

Attach certifications/documentation to the outside of the shipping container.

All parts overhauled under the provisions of this contract must be airworthy and suitable for installation on USCG aircraft. Each returned component shall be tagged with a DD Form 1574

Serviceable Condition Code Tag or a FAA Form 8130-3, Airworthiness Approval Tag, completed in its entirety. The Contractor shall furnish a Certificate of Airworthiness in accordance with

FAA procedures (or USCG approved alternate procedure) and a Certificate of Conformance

(COC) IAW FAR 52.246-15 for each components. These forms shall be packaged with each component.

The COC shall be signed by an authorized official of the approved source and must specify the nomenclature and manufacturer's part number. For Production Approval Holder, a COC and a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided. Contractors shall also provide documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

4.0 Tracked Components

4.1 Serial number tracking shall be used for validating the correct component(s) were received at the

Contractor’s repair facility and returned to the USCG. Upon receipt of the component(s) from the USCG, the Contractor shall verify each component received to ensure that the S/Ns match the ones specified in the order. Should a discrepancy be identified, the Contractor shall notify the Contracting Officer in writing of the discrepancy.

4.2 When checked the Contractor shall comply with the following documentation requirements:

The components to be overhauled and modified under this Purchase Order are tracked in the USCG’s

Asset Computerized Maintenance System (ACMS). ACMS is the management information system used to schedule and record all USCG equipment maintenance actions and calibration intervals.

Tracked components will be shipped to the Contractor with a Significant Component History Record

(SCHR). The SCHR records the maintenance history of the serial number tracked components. It remains with its corresponding part until reinstalled on an aircraft or is annotated “BER” and scrapped.

(NOTE: written approval from the Contracting Officer is required prior to scrapping a serial number tracked component). The SCHR for scrapped components shall be returned with the component. The

Contractor shall retain a copy of the SCHR for ninety (90) calendar days.

The Contractor shall provide a Component Repair Record (CRR) with the overhauled component(s).

The CRR records the maintenance performed on a serial number tracked component and enrolls or disenrolls components from ACMS when those components are scrapped, added to, or removed from the

USCG inventory. At a minimum, the CRR shall identify the equipment and contain a description of the maintenance action performed, parts replaced, service bulletins and modifications. The Contractor shall mail one (1) copy of the CRR to USCG ALC, ATTN: AVENG/ACMS, Elizabeth City, NC 27909-5001 no later than five (5) business days following completion of the rework effort. The original CRR shall be packed with the component. The Contractor shall retain a copy of each CRR for ninety (90) calendar days. The Contractor may request that their in-house work order be accepted to fulfill the CRR requirement. The Contracting Officer will provide a written determination in response to the request.

5.0 Delivery Requirements

5.1 The following table shows the required delivery for each priced line item listed in the schedule.

Early deliveries, when appropriate, are desired and acceptable.

Item

Description

Due No Later Than:

Evaluation Fifteen (15) calendar days after receipt of components

Overhaul and

Modify

60-90 days

5.2 Inspection and acceptance shall be performed at destination by USCG personnel for count, condition, and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments. Equipment found to have operational deficiencies may be reported on standard form "SF 368", Product Quality Deficiency Report, to the Contractor for investigation. The

Contractor shall report findings of the investigation to the Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit.