Attachment 2 - PWS. VisionPerfCoach.pdf

SOLICITATION: FA4877-21-Q-0019

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Performance Work Statement (PWS) For

48 RQS Vision Performance Coach

Objective. Acquire vision performance coach services for 48th RQS pararescue operators. All services will be rendered within the 48th RQS Human Performance Optimization (HPO) rehabilitation/gym areas or in the vicinity of Davis-Monthan AFB. Vision performance is a critical skill that must be trained/developed by all special operators/pararescue Guardian Angel units.

As such, it is pertinent to have a skilled/qualified vision performance optometrist to provide such training.

1.0. Description of Services. The contractor will assess, analyze and improve visual acuity, accommodation, vergence, fixation stability, pursuits, saccades, reaction time and speed of depth perception. Employ effective loading techniques to enhance binocular vision, working memory, attention and executive functions critical for optimal situational awareness and effective decision-making in environments of pressure and high stress. Data collection and presentation in collaboration with other HPO staff of chosen metrics for each athlete and how they change over time with training. Metrics can be adapted and changed overtime according to requests from Command.

1.1. The contractor will provide training on average of twice per week from 0630-0930.

1.2. Training will be conducted approximately twice per week, with the contractor providing visual training during lifting/exercise time (or alternate time according to mission/Command requirements) for approximately 6 hours per week.

1.3. By the 20th of each month, the contactor will provide HPO leadership and Strength Coaches with the weekdays they will be able to provide training throughout the upcoming month. This will allow proper scheduling of vision lab training as it exists within the strength and conditioning/training/mission schedule.

1.4. Contractor will maintain an excel spreadsheet documenting hours worked within the 48th RQS, and provide that excel spreadsheet to HPO leadership on the 1st and 15th of each month.

This spreadsheet will also keep a running total of hours provided.

1.5. The contractor will gather and provide baseline data/testing to HPO Leadership which will be shared with Squadron Commander on the following tests: Neurotracker, Right Eye, and Senaptec. These tests are a minimum standard, but additional testing can be added as required by Squadron Commander or HPO Leadership.

1.6. The contractor will re-assess baselines within a 3-6 month timeframe for follow up data on each operator.

1.7. The contractor will provide updated reassessment data quarterly to HPO leadership, which will be shared with Squadron Commander.

1.8. This contract does not include responsibility for provision of care or electronic medical record documentation.

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1.x. Deliverables/Reporting Requirements.

Deliverable PWS Para Due to COR/CO

Documentation of hours worked 1.4. COR Baseline and follow up testing 1.6. COR

2.0 Special Requirements.

Qualifications:

2.0.1. The contractor must be a Doctor of Optometry from an accredited four-year college of Optometry

2.0.2. State license to practice Optometry in Arizona

2.0.3. Member in good standing with the international Sports Vision Association

2.0.4. Minimum 24 months in the last 36 months with neuro-visual performance evaluation and testing

2.0.5. Minimum 4 years of experience using Neurotracker, Right Eye and Senaptec testing/technology.

2.0.6. Maintain a minimum log of 8 credit hours of continuing education related to neuro-visual performance annually.

2.0.7. Mandatory knowledge within: ocular anatomy, binocular vision disorders, ophthalmic medications, visual physiology, optics, use/maintenance of ophthalmic instruments, asepsis, ocular disorders, ocular referrals and emergency medical treatment.

2.1. Personnel Clearances. The contractor may be required to provide employee background information to comply with contract clearance requirements including Common Access Cards (CACs).

3.0. Services Summary.

Performance Objectives

PWS

Paragraph Performance Threshold

Server Administrator

1. Baseline & follow up testing data completion 1.4, 1.5, 1.6 80% minimum (less than 100% due to training schedules/deployments)

2. Proper reporting on time – hours worked/ testing data 1.4, 1.5, 1.6 90% minimum

4.0. General Information

4.1. Data. The Government has unlimited rights to all deliverables of this contract to include intellectual property rights.

4.2. Government Training. The contractor shall provide fully qualified site personnel.

Government training will be provided to the contractor when the training is unique and available only to Government personnel. The Government will provide workplace orientation, mission/system familiarization, and standard operational procedures training to the contractor

06 May 2021 Page | 3 at the place of performance.

4.3. Listing of Employees. The contractor shall maintain a current listing of employees performing services on DMAFB. The list shall include employee's name, social security number, driver’s license number and state of issue, date of birth, and country of citizenship. Foremen, supervisors, and superintendents must be identified on the list of employees. The contractor shall submit the list to the Contracting Officer and the COR, prior to the contract start date, and submit an updated list when an employee's status or information changes, within 5 working days of the change. The name of any contractor employee that is terminated during the period of the contract must be reported to the Contracting Officer in writing within one workday of the employee’s termination.

4.4 Security Training. All contractor employees shall receive initial and recurring security education training from the Government sponsoring agency’s security manager. Training must be conducted in accordance with DoD 5200.01 V1-V4, Information Security Program, and AFI 31- 1404, Air Force Information Security Program. Contractor personnel who work in Air Force controlled/restricted areas must be trained IAW AFI 31- 101, The Air Force Installation Security Program.

4.5. Antiterrorism Awareness Training. Level I – Antiterrorism (AT) Awareness Training is available to all contractor employees. Non-Common Access Card (CAC) holders can accomplish Level 1 - AT Awareness Training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

Additionally, contractor employees may contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Antiterrorism Awareness Training material.

4.6. Reporting Requirements. Contractor personnel shall immediately report to an appropriate Government authority any information or circumstances of which they are aware may pose a threat to the security of Department of Defense personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor personnel are required to review suspicious activity reporting procedures. Contact the Government sponsoring agency’s Unit Antiterrorism Representative (UATR) to request Suspicious Activity Reporting training material.

Contact the Base Defense Operation Center (BDOC) to report actual suspicious activity at 520- 228-3200.

4.7. Incident Notification. Contractor personnel with access to a government computer shall update their AtHoc profile with current contact information to ensure receipt of incident notification. Contractor personnel without computer access should be alert for notifications from the base public address system (i.e. Giant Voice). Additional notifications can be received via the Davis Monthan AFB Facebook Page. In the event of an incident, contractor personnel should adhere to the guidance provided in the Antiterrorism Awareness Training.

4.8. Pass and Identification Items. The contractor shall ensure that all necessary pass and identification items required for contract performance are obtained for contractor employees and non-Government owned vehicles.

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4.9. Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes from contractor employees that depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.) and turn them in to the issuing office. Once contractor employees are no longer employed, the contractor office shall notify the issuing office of the termination immediately.

4.10. Traffic Laws. Contractor employees shall comply with all base traffic regulations.

Contractor employees are subject to random vehicle speed control checks. Contractor personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action. The use of seat belts is mandatory for all vehicle occupants. The use of cell phones is prohibited while driving on base, unless the phone is a hands-free cell phone.

4.11. Random Personnel and Vehicle Searches. Contractor personnel are subject to random personnel and vehicle searches. If contractor personnel refuse to be searched, they will be denied entry to the base, and may result in loss of base driving privileges, debarment from the base, or other administrative action.

4.12. Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor owned vehicle or privately owned vehicle while on Davis-Monthan AFB.

4.13. For Official Use Only (FOUO). The contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.14. Physical Security. Contractor employees shall safeguard all Government property and controlled forms provided for contractor use. At the end of each work period, the contractor shall secure all Government facilities, equipment, and materials. The contractor shall establish and implement methods of ensuring all Government lock combinations, are not lost, misplaced, or used by unauthorized persons. The contractor shall prohibit the use of lock combinations, issued by the Government, by any persons other than the contractor’s employees. The contractor shall also prohibit and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.15. Contractor Personnel Travel on the Installation. All contractor personnel will limit their travel on the installation only to specific areas required for performance of services, specified break and meal areas, or travel directly to and from these locations.

4.16. Controlled/Restricted Areas. The Contractor shall adhere to/implement local base procedures for entry to AF controlled/restricted areas where Contractor personnel work. An AF

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Form 2586, Unescorted Entry Authorization Certificate, must be completed and signed by the sponsoring agency’s Security Manager before a Restricted Area Badge will be issued. Contractor employees must have a favorably completed National Agency Check plus written Inquires (NACI) investigation before receiving a Restricted Area Badge. Interim access can be granted in accordance with AFI 31-501, Personnel Security Program Management.

4.17. Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the COR or Contracting Officer any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the Contracting Officer, to re- key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.17.1. The contractor shall prohibit the use of keys and/or cipher lock combinations, issued by DMAFB, by any persons other than the contractor’s employees and the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in performance of contract work requirements in those areas.

4.17.2. The contractor shall control access to all Government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the COR. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers.

4.18. Privacy Act. The Contractor shall ensure that its employees fully understand and comply with Title 5 of US Code, Section 552.a and DoD 5400.7-R, DoD Freedom of Information Act Program. These procedures must be followed to identify and safeguard reports and data accordingly. The contractor will ensure that Contractor employees are briefed annually on properly identifying and handling Privacy Act data/information.

4.18.1. Protection of Personally Identifiable Information. Personally Identifiable Information (PII) refers to information that can be used to distinguish or trace an individual’s identity either alone or when combined with other information that is linked or linkable to a specific individual.

PII may range from common data elements such as names, addresses, dates of birth, and places of employment, to identity documents, Social Security numbers (SSN) or other government-issued identity, precise location information, medical history, and biometrics. The contractor shall protect all PII encountered in the performance of services in accordance with Department of Defense Directive 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R, 06 May 2021 Page | 6

Department of Defense Privacy Program. If a PII breach results from the contractor's violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals who's PII has been compromised.

4.19. Place of Performance. The contractor shall primarily perform services in the 48 RQS facilities, on DMAFB.

4.20. Duty Hours. The contractor will provide training on average of twice per week from 0630- 0930. Training will be conducted approximately twice per week, with the contractor providing visual training during lifting/exercise time (or alternate time according to mission/Command requirements) for approximately 6 hours per week.

4.21. After Hours Support. After hours support may be required on a case-by-case basis. After hours contractor work periods shall conform to a schedule agreed upon by the contractor and the COR. There is no overtime authorized on the contract, and contractor personnel shall not work any additional hours (overtime). However, as approved by the COR, contractor may work flex hours only to accommodate mission requirements.

4.22. Programmed Absences. The contractor’s Contract Manager shall notify the COR at least two weeks in advance for employee programmed absences. The Contract Manager shall also notify the COR when contractor employees will be absent for appointments, prior to the appointment dates. Contractor employee absences do not relieve the contractor’s responsibility for providing all contract services.

4.22.1. Medical and Emergency Absences. In the event a contractor employee cannot perform services due to medical reasons or an emergency, the contractor’s Contract Manager shall notify the COR, within three hours of contractor employee start time. The Contract Manager will provide an estimated return date for the contractor employee.

4.23. Federal Holidays. The Federal Government observes the following holidays. (Note: If the holiday falls on a Saturday then the holiday will be observed as recognized by the Federal Government). The contractor shall not normally be required to provide routine services on holidays, or the actual day set aside for observation.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

4.24. Contractor Employee Appearance. Contractor employees shall present a professional, conservative, and neat appearance. Contractor personnel shall report for duty in a professional manner, in appropriate attire befitting the work environment, and have complied with socially

06 May 2021 Page | 7 acceptable standards of personal hygiene. While performing services, contractor employees shall be neat and clean (free of visible dirt and stains), well-groomed and appropriately dressed.

The contractor employee's clothing shall fit correctly to provide a professional, modest appearance, in keeping with normally accepted commercial standards of dress for the work being performed.

4.25. Communication. Contractor employees shall maintain open, professional, and respectful communication with Government personnel (military and civilian) and other contractor employees. The COR will report valid complaints in writing to the CO for action. Valid complaints will be considered a performance failure. The contractor shall resolve all substantiated complaints immediately upon notification of the complaint. Contractor employees are required to identify themselves as a contractor at all times while on the job, (e.g. in the workplace, when attending meetings, when answering Government telephones, in e-mails, or when making phone calls on behalf of the Government).

4.26. Labor Hours Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor shall register at the EnterpriseContractor Manpower Reporting Application (ECMRA) website upon contract award and is required to completely fill in all required data fields at http://www.ecmra.mil.

Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, it is highly recommended the contractor input data quarterly.

All data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the ECMRA help desk at DoD.ECMRA.Support.Desk@mail.mil.

4.26.1. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the contractor name and contract number associated with the data.

4.26.2. User Manuals. Data for Air Force service requirements must be input at the Air Force ECMRA link. User manual for contractor personnel are available at the Air Force ECMRA link at:

http://www.ecmra.mil.

5.0. Government Provided Items and Services

5.1. Office Space, Supplies, and Equipment. The Government will provide office space for contractor personnel, office supplies, computer equipment, access to military LAN services (unclassified), telephone and fax (local, Defense Switch Network (DSN), and long distance) commensurate with local unit policies, electronic mail, office automation software, LAN support, and reproduction facilities. Use of the LAN and telephone is subject to monitoring at all times, and use constitutes consent tomonitoring.

http://www.ecmra.mil/ mailto:DoD.ECMRA.Support.Desk@mail.mil http://www.ecmra.mil/

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5.2. Contractor Information Access. The Government will provide access to relevant Government organizations, information and documentation, manuals, texts, briefs, and associated materials as required and available. All materials will remain the property of the Government and will be returned to the COR upon request or at the end of the period of performance.

5.3. Government E-Mail Access. The Government will provide the contractor with Government e-mail access through the Local Area Network (LAN). The contractor shall use e- mail "for official use only" and in accordance with AFI 17-130, Air Force Cybersecurity Program Management. The contractor shall not access any other e-mail system on Government computers. The contractor is advised that e-mail use is subject to monitoring.

5.4. Telephone Services. The Government will provide the use of telephones for the transmission of official Government information only; including local, CONUS-wide and overseas calls through standard Government assets via Digital Switching Network (DSN) and access to FTS-2000 for official use only. The contractor shall not use Government telephones to transact personal business. The Government is not responsible for charges for collect calls accepted by contractor employees. The use of Government phones by the contractor constitutes consent to monitoring.

5.5. Emergency Services. The Government will provide security forces services (call (520) 228- 4444 for emergencies only), and fire protection services (call (520) 228-3333). There is no emergency room on DMAFB, therefore contractor personnel shall call (520) 228-3333 for medical emergencies.

5.6. Recycling Program. The Government will provide recycling services and the contractor is required to participate in the base-recycling program.

Review/Coordination: