Attachment 2_Pre-prop_Slide_Fire Sup_31Jul2020_final.pdf

U.S. Air Forces in Europe

Pre-Proposal Conference/ Site Visit Operational Tests, Maintenance & Repair of Fire Suppression

Systems in the Kaiserslautern Military Community (KMC)

RFQ # FA5613-20-Q-0031

Venice Pamparo/Claudia Ledig Contract Specialist

700th Contracting Squadron/PKA 31 July 2020

Government Personnel

86 CEG/CERF

Sascha Lindauer– Service Contract Manager/Team Lead/COR Dirk Edinger- Service Contract Manager/COR Carsten Bruegger– Service Contract Manager/COR Andreas Kantim - COR Supervisor, Chief Service Contracts SMSgt Janna Kurtzhals – Superintendent, Service Contracts

Contracting Office: 700 CONS/PKA Caterina Rothhaar– Contracting Officer/Flight Chief 1st Lt. James Hanley– Contracting Officer Claudia Ledig– Contract Specialist/Contracting Officer Venice Pamparo- Contract Specialist

Agenda

Purpose

Rules of Engagement

Administrative Comments

Requirements Description

Solicitation Overview

Summary

Questions

Purpose

Provide prospective offerors an overall understanding of the acquisition

Discuss the requirement

Explain significant elements of the solicitation

Give prospective offerors an opportunity to visit the sites

Answer questions

Rules of Engagement

All communication regarding this source selection shall be through the Contracting Office (700 CONS/PKA)

The Contracting Officers and Contract Specialists serve as the only points of contact for all inquiries and information regarding this acquisition

All remarks, explanations and answers to questions are supplemental guidance and do not override the terms of the solicitation

Terms of the solicitation remain unchanged until amended in writing

Please do not use video or other recording devices Please turn off cell phones

Administrative Comments

Sign-In Attendance Sheets & Briefing Slides will be distributed among attendees

Questions and Responses Questions may be asked during the briefer’s presentation Questions during the site visit may be asked but are preferred to be submitted in writing Questions and the answers provided will be posted on beta.SAM Questions in regards to this solicitation are due NLT

07 August 2020.

Requirements Description

Presented by Mr. Sascha Lindauer

PART I – Description of Services PART II – Furnished Property and Services PART III – General Requirements PART IV – Appendices

Part I - Description of Services

The contractor shall furnish all personnel, supervision, tools, materials, equipment, transportation and services necessary to provide operational tests, maintenance and repair of fire suppression systems according to Performance Work Statement (PWS) and the Services Summary (SS), page 10-11 of PWS.

Part I - Description of Services

Semi-Annual Maintenance According to commercial practices & manufacturer’s specifications During months of October/November and April/May with certified expert

Part I - Description of Services Routine Repair Calls

Response to work location within 3 hrs, if repair cannot be performed provide cost-estimate to COR

Emergency Repair Calls Response to work location within 2 hrs, if repair or temporary fix cannot be made provide cost-estimate to

COR

Parts Up to 50 Euro no receipt is required

KMC Kaiserslautern Military Community

Location of Fire Suppression Systems Ramstein Air Base CTS Site Einsiedlerhof Vogelweh Kapaun Site Bann

Types of Equipment Fire Suppression Systems with different types of extinguishing agents

PART II Furnished Property and Services

No Government Furnished Property and Services will be Provided

PART III General Requirements

Routine Repair Service Calls Monday to Friday and US Federal Holidays 0700-1600

Emergency Repair Service Calls 7 days a week 1600-0700, including U.S. and German Holidays

24 Hours

PART IV – Appendices

APPENDIX A – Estimated Workload Data Per Year

APPENDIX B – Equipment Listing And Locations

Solicitation Overview

Beta.SAM & Solicitation Documents Contract Type Period of Performance Items of Note Basis for Contract Award Instructions to Offerors Evaluation Factors Award Process Provisions Requiring Fill-Ins Offeror Registration Requirements

FBO & Solicitation Documents beta.SAM: RFQ issued on beta.SAM website on 17 July 2020;

https://beta.sam.gov/

Solicitation No: FA5613-20-Q-0031 All supporting documents, notices, questions and answers, or any amendments will be posted on the beta.SAM website Register to receive notifications List of Documents: Combined Synopsis/Solicitation Document

Attachment 1, Pricing Schedule Attachment 2, Performance Work Statement (PWS) dated 20 May

Attachment 3, Applicable Clauses and Provisions Attachment 4, Past Performance Questionnaire (PPQ) Attachment 5, Performance Management Plan/Quality Control Plan

(PMP/QCP)

Attachment 6, EMS Flyer

Contract Type

Acquisition is for commercial services to be performed in Germany

Firm-Fixed Price Contract

(CLIN 0006 – only actual needed and used parts will be paid)

Indefinite Delivery Indefinite Quantity Award

Period of Performance

Base Period: 15 Oct 2020 – 14 Oct 2021

1st Option Period: 15 Oct 2021 – 14 Oct 2022

2nd Option Period: 15 Oct 2022 – 14 Oct 2023

3rd Option Period: 15 Oct 2023 – 14 Oct 2024

4th Option Period: 15 Oct 2024 – 14 Oct 2025

Items of Note

Carefully read RFQ to include FAR 52.212-1, all Addenda, FAR 52.212-2, as well as PWS Proposal to be based on requirements in the PWS addressing the evaluation criteria in FAR 52.212-2 To be eligible for award, offerors are required to be registered in

SAM (System for Award Management) at the time an offer is submitted https://www.sam.gov/portal/public/SAM/

Structure proposal IAW Addendum to FAR 52.212-1, Instructions to Offerors – Commercial Items (MAR 2020)

Offer shall be clear and concise containing sufficient detail for easy evaluation

Presenter Presentation Notes This is the language out of the solicitation https://www.sam.gov/portal/public/SAM/

Basis for Contract Award

The Government intends to award to the lowest priced, technically acceptable (LPTA) responsible offeror with an acceptable past performance rating

Presenter Presentation Notes This is the language out of the solicitation

Instructions to Offerors

Attachment 3, Applicable Clauses and Provisions The offeror MUST submit documentation for:

1. Technical Capability

i. Past Experience

a. Training Certificate for Ansul

ii. Performance Management Plan-Quality Control Plan

(PMP-QCP)

2. Price (CLIN 0006…..are prefilled)

3. Acknowledgement of Solicitation Amendments

4. Past Performance

1. Technical Capability:

i. Past Experience:

Evidence of at least one year of contract performance (or the past experience of a joint venture partner or key subcontractor) during the previous 3 years from the issuance date of the solicitation, where the offeror is/was responsible for:

Performing Operational tests, maintenance and repair of kitchen fire suppression systems IAW National Fire Protection Association (NFPA) 17A, Standard for Wet Chemical Extinguishing Systems Chapter 7, Standard German commercial practices and local state, or federal applicable standards and codes, Verband Deutscher Sachversicherer (VDS) / German Insurers` Association guidelines, manufacturer recommendations and all required safety regulations from the German Social Accident Insurance / Deutsche Gesetzliche Unfallversicherungen

(DGUV).

Must provide a copy of current training certificate for Ansul

Kitchen Fire Suppression Systems R102 certification

1. Technical Capability, cont’d (limited to two pages per evidence, single sided, single spaced, no less than one inch margin around the page, font Times New Roman, no less than font size 10)

ii. Performance Management Plan-Quality Control Plan (PMP- QCP) – Attachment 5

• The offeror shall submit a PMP-QCP with their offer, and shall use

Attachment 5, Performance Management Plan (PMP)/quality Control Plan (QCP), and address all areas identified in the attachment.

• All paragraphs A., 1. through 5., and B., 1. through 3, of Attachment 5 shall be completed.

(no more than a total of 7 pages (excluding the list required in paragraph A.1-5, Attachment 5), single sided and spaced, no less than one inch margin around the page, font Times New Roman, no less than font size 10)

Offerors must receive “Acceptable” rating for each subfactor to receive an overall “Acceptable” rating in the technical evaluation.

In the event one or more subfactors receive an ‘Unacceptable” rating, the proposal will receive an overall “Unacceptable” rating in the technical evaluation and their price submission will not be considered.

Presenter Presentation Notes

2. Price:

Completed Attachment 1, Pricing Schedule:

Offerors shall insert a unit price and extended price in Attachment 1, Pricing Schedule, for each Contract Line Item Number (CLIN) 0001 through 0005 in the base period and all corresponding CLINs in the option periods, except for CLINs 0006, 1006, 2006, 3006, and 4006 which are prefilled for Replacement Parts.

Offerors shall insert the totals for the base and all option periods, and the Grand total as required in the pricing schedule.

*** Only EURO currency offers will be accepted. ***

3. Acknowledgement of Solicitation Amendments:

Amendment Letter to Offerors

4. Past Performance:

Offerors shall reference up to a total of three recent and relevant contracts by completing sections A, and B. of the Past Performance Questionnaire (PPQ), Attachment 4; one PPQ for each referenced contract.

Past Performance references of a joint venture partner or subcontractor being intended to perform the solicited service, or instances where the offeror performed as a subcontractor will be accepted.

Offeror shall send the Past Performance Questionnaire (PPQ)(s) at Attachment 4 to the point of contact (POC) of the commercial customer and/or contracting activity for completion. Upon completion of the questionnaires, the questionnaires shall be returned directly from the referenced commercial customer and/or contracting activity by email to:

4. Past Performance: cont’d

• venice.pamparo.1@us.af.mil

• claudia.ledig.de@us.af.mil

• james.hanley.4@us.af.mil

At no time after sending the PPQ, should the offeror see the contents of the PPQ.

Offerors are responsible to ensure that their reference sources receive, complete and return the questionnaires to 700th

Contracting Squadron.

It is the offeror’s responsibility to ensure all questionnaires are forwarded to 700th Contracting Squadron by the due date for receipt of quotes.

A listing of references shall be submitted with the proposal, page limit is 5 pages. The Government will not evaluate any additionally received references.

Each Past Performance reference should include:

• Name of commercial customer or contracting activity

• Point of contact (POC) name, valid phone number and valid email address

• Contract title/Contract identification number

• Location

• Annual Contract Value/Amount (Euro) and Total Contract

Value/Amount (Euro)

• Number of Fire Suppression Units services

• Period of Performance

• Description of Requirement

• Verified, up-to-date name, address, email & telephone number of the

Contracting Officer Definitions

• Recent is defined as being entirely performed within the last three (3) years from date of solicitation for a minimum of 1 year.

• Relevant is defined as similar type of work and major as contained in this requirement for a comparable number of operational tests, maintenance and repair of fire suppression systems.

RATING: “Acceptable” or “Unacceptable” Based on provided references, PPQs, and other information obtained by the Government Offerors without relevant past performance are considered “Acceptable”

Provisions Requiring Fill-Ins

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS, ALTERNATE I

Offerors shall include a completed copy of the provision with their offer or complete paragraph (b) if the offeror has completed the annual reps and certs electronically at SAM, https://www.sam.gov https://www.sam.gov/

Offeror Registration Requirements

DUNS Number NCAGE code SAM (System for Award Management) https://www.sam.gov

Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date of submission.

https://www.sam.gov/

Offer due date is 17 August 2020, 16:00 hrs CEST

Offers must be emailed to venice.pamparo.1@us.af.mil and claudia ledig.de@us.af.mil. Only email offers will be accepted.

Postal mail shall not be used to submit offers.

Offerors shall provide the following with the proposal:

1. Attachment 1, Pricing Schedule

2. Applicable Clauses and Provisions with Fill-Ins

3. Past Experience Evidence

4. Attachment 4, Past Performance Questionnaire

5. Listing of PPQ References

6. Attachment 5, Performance Management Plan (PMP)/Quality Control Plan (QCP) Acknowledgment of Amendment

Please do not return any other documents of the solicitation.

QUESTIONS?