Attachment_2_-_Performance_Work_Statement.pdf

Attachment 2 Performance Work Statement

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Performance Work Statement (PWS) Elevator Maintenance Services

Yuma Area Office

1.0 Introduction

1.1 The Bureau of Reclamation, Yuma Area Office (YAO) has a requirement for recurring and “as needed” elevator maintenance services to include, testing, inspection, preventive maintenance (PM) and repair services. Service location is Bureau of Reclamation, Yuma Area Office, 7301 Calle Agua Salada, Yuma, AZ 85364. The contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to fulfill all requirements effectively and efficiently with the Performance Work Statement.

1.2 The Yuma Area Office requires a contractor to provide all parts, labor, materials, supervision, tools, supplies and any other necessary items to perform:

• Scheduled inspections, services, testing, adjustments, and repairs and/or replacement parts for all elevators, and related to operations, functions, and safety.

• Required unscheduled adjustments, services, and repairs for all elevator during business hours.

• 24 hours a day/ 7 days a week emergency call back shall be within two (2) hours of telephone request at no extra charge to the Government.

1.3 All service and repair work shall be performed in compliance with all applicable current Federal, State, and Local laws, codes, and regulations. At a minimum, perform all work to the applicable American Society of Mechanical Engineers (ASME) and National Fire Protection Association (NFPA) Standards listed below:

• ASME A.17.1-2016 – Safety Code for Elevators and Escalators, latest edition,

• ASME A.17.2-2014 – Inspector’s Manual for Elevators and Escalators, latest edition,

• ASME A.17.3-2015 – Safety Code for Existing Elevators, and Escalators, latest edition; and ANSI/NFPA 70-2017 – National Electric Code, latest edition

1.4 This is a non-personal services contract to provide maintenance and testing service on life equipment at the Yuma Area Office. The Government shall not exercise any supervision or control over the contract service providers performing the services herein.

2.0 Period of Performance

This will be a base year plus four (4) one year option renewals. Estimated completion date of this contract will be September 30, 2027. Please note: The government has the option not to exercise the option years. Exercising the option years will be based on the contractor performance.

Base Year: October 1, 2022 – September 20, 2023 Option Year #1: October 1, 2023 – September 31, 2024 Option Year #2: October 1, 2024 – September 31, 2025 Option Year #3: October 1, 2025 – September 31, 2026 Option Year #4: October 1, 2026 – September 31, 2027

3.0 Place of Performance

U.S. Bureau of Reclamation Yuma Area Office 7301 Calle Agua Salada Yuma, AZ 85364

4.0 Hours of Operation

The Maintenance work shall normally be performed during regular working hours.

Regular working hours for this requirement shall be defines as 7:00 am to 2:30 pm Monday through Friday except Federal Holidays, and any other days specifically designated by the Government Representative. The Government observes the following federal holidays.

New Year’s Day

Martin Luther King’s Birthday

President’s Day Memorial Day

Juneteenth Independence Day Labor Day Columbus Day

Veterans Day Thanksgiving Christmas

If a holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday. The Contractor shall not be required to perform services on these days unless an urgent or emergency service call is received from the Government Representative. Also, in the event an Executive Order issued by the President of the United States declares Agencies of the

Federal Government closed on a Contractor’s scheduled service date, the Government Representative shall advise the contractor on whether services should be performed for that day or services should be rescheduled.

The Contractor shall report to the Contracting Officer Representative (COR) designated representative, providing evidence of service performed. Time and a half labor rate shall come into effect for work performed outside of normal business hours as defined above.

5.0 Personnel Qualifications

5.1 Contractor Personnel

Inspection, Testing and Maintenance task shall be performed by craftsmen trained or qualified, certified by appropriate federal and state regulatory agencies to meet federal and local certification requirement in maintenance and inspection of the equipment.

The contractor shall provide journeyman level mechanics fully knowledgeable in all aspects of operation, maintenance, repair and troubleshooting of the equipment referenced.

Contractor personnel shall wear distinctive clothing bearing the name of the company and/or by wearing appropriate badges that contain the company name and employee name.

6.0 Security & Safety

Unless otherwise provided herein, the Contractor shall comply with clause WBR 1452.237-80 Security Requirements – Bureau of Reclamation (February 2011). The basic requirements are for personnel to obtain and wear an identification badge and or uniform on their person with the name of the Contractor. Contractor will report to the YAO reception area and obtain a visitor badge to be worn at all times while performing the elevator services. The Contractor shall follow YAO security policies and procedures concerning issuance, accountability and return of visitor badges from its employees.

When work is being performed on the elevators, provide property safety barricades, block entrance, and provide proper and maintenance signage visible to ensure the safety of the public and all YAO.

7.0 Equipment Information

Table 1 - Elevators to be Serviced at Castle Point VA Medical Campus

Bldg. # Serial # Type Capacity (lbs.)

Drive Type

Elevator Manuf.

Car Speed F.P.M.

Administration Building, East

30411 P 2500 H Oliver & Williams

Elevator Corp

Administration Building, Center

3042 P 4000 H Oliver & Williams

Elevator Corp

Administration Building, West

3043 P 2500 H Oliver & Williams

Elevator Corp

Warehouse 315106A F 1000 E Southworth Model H3005

Elevator Type: P=Passenger F= Freight Elevator Drive Type: E=ELECTRIC H=HYDRAULIC

8.0 Description of Work:

Contractor shall be responsible for performing the inspection, testing, PM, and repair of all elevators located at YAO. Contractor shall ensure the elevators are always maintained in a safe and reliable operating condition.

8.1 Inspection of equipment: Conduct a full and complete inspection of each of the three YAO Administration Building elevators and one service elevator located in the warehouse.

Each quarter shall include addressing the following preventative maintenance items:

• Inspect and lubricate (as required) machinery, sheaves, worm, gear, motor, brake, selector, and controller.

• Ride in the car to observe operation of doors, leveling, smoothness, and door reopening devices at each landing. Listen for unusual noises in the car and in the hoist-way.

• Replace burned-out lamps.

• Check proper operation of door reopening device photo eye components.

• Check proper operation of door tracks and sills.

• Check proper operation of lamps and sensors in the car top controller.

• Check Machine room for any obvious problems.

• Check proper operation of Controller.

• Check proper operation of Selector.

• Check proper operation of relay connectors.

• Check proper operation of contacts.

• Lubricate pivot points.

• Inspect governor operation and working parts. Clean and lubricate.

• Check and adjust the car door operation.

• Lubricate the hangers, rollers, gibs, linkages, and pivot points. Check and adjust door clearances, eccentrics, arm bearings, speed control switches, cables, clutches, chains, and belts. Tighten the door drive system points.

• Check the car telephone and alarm operations.

• Check the operation of limit and safety switches. Correct settings as necessary.

• Check the operation of limit and safety switches in hoist-way and in/on the car.

• Check the car emergency light.

• Check for proper car leveling operation. Adjust if required.

• Check and clean the door switch contacts.

• Check the door speed control switches.

• Inspect the condition of resistors and mounting assemblies.

• Check car top and hoist-way for loose covers, vanes, or components.

• Check decelerations, advances, and accelerations to ensure all cars are matched.

• Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.

• Check all the timers in the system and reset if necessary.

• Test all the terminal limit switches. Lubricate the limit switch roller pins.

• Lubricate the guide shoe stems

8.2 Testing. Testing of equipment shall be conducted:

• Oil buffers

• Safeties

• Governor

• Standby power operation

• Door closing force

• Final and normal stopping devices

Motors:

• Check the electrical connections.

• Drain, flush, and refill the oil reservoirs.

• Lubricate the bearings.

• Vacuum the carbon and dust.

Other:

• Clean the guide rails with solvent to remove dirt, debris, or excess lubricant.

• Drain, flush, and refill the gearing lubricant.

• Test the car emergency light for required illumination.

• Lubricate the sheave bearings and check for leaky seals.

• Clean the hoist-way

• Vacuum the dust from controllers and relays.

8.3 Repairs. Contractor shall perform any scheduled corrective work and service work required to keep the elevators in a safe and continuous working order and always meets safety and regulatory requirements. Perform unscheduled repairs because of breakdown or a safety issue. Provide immediate action to ensure minimum downtime minimum. Ensure major parts are either stocked and on hand or available in a timely manner when needed to ensure continuous operability with minimal downtime. Immediately notify the COR with an estimated timeframe required for repair if an elevator will be disabled for more than 4 hours. Maintain proper operability of the three YAO Administration Building elevators at all times and provide a contingency plan to ensure minimal downtime is experienced.

9.0 Emergency Repair Service

9.1 The Contractor shall be available 24 hr. a day/ 7 days a week emergency repair service. The Contractor shall provide prompt emergency call back service at no extra charge to the Government. Upon arriving at the facility to perform services, the contractor shall report to the Contracting Officer's Representative or designated personnel, before and after performance of service, providing evidence of service performed. For emergency repairs, the contractor shall have personnel on site within the parameters found in Table 2: Response and Completion Times. All travel, labor and parts associated with work performed during regular work hours shall be considered within the scope of this procurement. Only the COR and individuals identified by the COR shall be able to place emergency service calls.

• If repairs require more than 4 hours of time to complete, the Contractor shall notify the COR, or their onsite designated representative and a decision will be made by the COR or designee if the elevator can be taken out of service until normal business hours; and terminate the emergency service call.

• In all Entrapment Callback situations during operating hours, (M-F 7:00am to

4:15pm) the Yuma Fire Department will be notified to assist the customer to safely extricate entrapped individuals when the contractor is unavailable.

Callbacks are not to take time away from preventive maintenance and other requirements required under this contract. Equipment malfunctions shall be corrected the same day that the service call was issued. If circumstances beyond the contractor’s control preclude resolution of the problem that day, the COR must be notified with an explanation of the delay.

Emergency call shall be defined as:

1. One Service elevator is out of service.

2. Or if passengers are trapped.

Table 2: Response and Completion Times

Classification

Normal Duty Hours Other Than Normal Duty Hours

Response time

Completion Response Time

Completion

Entrapment

1 Hour

Until Safe/ Equipment Returned to Normal Service

1 Hour

Until Safe/ Equipment Returned to Normal Service

Emergency 1 hour Continuous Until Safe/

Complete 2 hours Continuous Until Safe/ Complete

Urgent 4 hours Downgrade to Routine 6 hours Downgrade to Routine

9.2 The Contractor shall provide prompt emergency call back service at no extra charge to the Government. Response time/arrival time for Emergency call back service shall be within the parameters stated in table 2: Response and Completion Times of telephone request from the Contracting Officer or his/her representative. Upon arriving at the facility to perform services, the contractor shall report to the Contracting Officer's Representative or designated personnel, before and after performance of service, providing evidence of service performed.

9.3 The Contractor shall provide a service order indicating work completed, parts/material used, name(s) of those providing service, and labor hours required to perform the work.

10.0 Quality Control

The Contractor shall maintain documentation of all inspections, testing, and repair maintenance conducted on any lift system. All documentation and records as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract and with a final submission at the end of the contract period.

11.0 Quality Assurance

The Government Representative is responsible for performing Government quality assurance functions for all services and supplies furnished under this contract.

Contractor performance is subject to review by the Government Representative.

Additional Government personnel may observe or inspect Contractor operations during the performance of this contract. Upon contract award, the identity of the Government Representative, their duties and authority will be promptly furnished to the Contractor.

The contractor may be required to meet at least once with the Government Representative during the first month of the contract and thereafter as often as necessary.

The Government Representative will advise the contractor when discrepancies occur and will request corrective action. The Government Representative will make annotation of the discrepancy, the date and time the deficiency was noted, and will request the contractor (or authorized representative) to initial the entry.

The contractor shall rectify the deficiency or resolve the discrepancy and shall report back to the Government Representative in writing within five (5) working days of the original notification of the corrective action taken

12.0 Performance Requirement Summary

Performance Objective and Section

Performance Standard Surveillance Method

Perform Preventive;

Section 7.3.

Elevators are fully operational.

Elevators are operational 98% of the time.

100 percent inspection

Repairs and Emergency Work; Sections 8.5 and 9 Government is informed of expected repair timeframe.

Response and repairs are performed within the specified time.

Emergency response is within the time specified 95% of the time.

100 percent inspection

Inspection and Testing;

Sections 8.1 and 8.2 Operational tests are performed and recorded.

Government shall be informed of work progress and completion. Work is performed within the specified time.

As required by Federal, State and Local laws, codes, and regulations.

100 percent inspection

Submit Maintenance and Repair Reports;

Section 9.3 As specified in the table.

95% of all documentation are submitted complete and accurate within the timeframe specified: Emergency work:

within one

(1) business day after each occurrence.

(PMP): within five (5) business days after a change/modification to the

PMP.

100 percent inspection

13.0 Required Submittal Table

The Contractor shall provide the following submittals:

RSN Submittals Required Reference

Paragraph or Clause

Number and Who to Email to

Due Date or Delivery Date

CO COR

001 Insurance FAR 52.228-5 1 0 Within 15 calendar days after award 002 Safety Program WBR

1452.223-81 1 1 Within 15 calendar days after award 003 Repair and Emergency

Work

PWS

Paragraph 9.3

1 1 Immediately after each emergency repair is complete, no later than one (1) business day after successful completion of work.