Attachment 2 - Peformance Work Statement.pdf

PERFORMANCE WORK STATEMENT (PWS)

ALTUS AIR FORCE BASE (AFB) CHAPEL

CONTEMPORARY PRAISE & WORSHIP LEADER Page 1 of 5

1 September 2020 to 31 August 2021

1. Contract Position Title: Contemporary Praise and Worship Leader

2. Performance Location: Altus Air Force Base (AFB) Chapel, Bldg. 301, or alternate location determined by the Designated Chaplain.

3. Scope of Responsibilities. The Contemporary Praise and Worship Leader (“Contractor”) will, in coordination with the Designated Chaplain, have overall responsibility for leading a blended contemporary style of music for the Contemporary Worship Service.

4. Core Working Hours: The Designated Chaplain and Contractor will determine rehearsal times, and core working hours will not exceed 120 weekly rehearsals and worship services for all 52 weeks of contractual year. Worship services will be held on Sundays from 10:30 AM to 11:45 AM. (Contractor will be notified at least seven (7) in advance of exceptions to dates and times of rehearsals and worship services.)

5. Education and Experience. The Contractor must:

5.1. Be at least 21 years of age.

5.2. Possess a minimum of three (3) years’ experience within the last eight (8) as a Praise and

Worship Leader in a contemporary-style worship service setting leading a vibrant band, Praise Team, and congregation in songs vocally and instrumentally.

5.3. Possess the ability understand vocal chords, notes and keys plus have knowledge of vocal harmony.

5.4. Be positive, self-directed, motivated, and able to interface well within the interfaith Air Force chapel environment with chaplains and volunteers from various religious backgrounds.

Possess an ability to maintain healthy, functional interpersonal relationships with staff and congregants, and also maintain professional standards of conduct and public decorum, including but not limited to dress and grooming.

5.5. Display active membership/attendance at a church/chapel with a letter of endorsement from a former pastor/chaplain.

5.6. Provide the following: (a) video segments vocally leading a minimum of a three (3) song set from a high (upbeat), medium to slow-tempo songs with smooth transitions between songs;

and (b) a complete resume with academic and at least three (3) work related references including phone numbers and points of contact. Previous work performance and/or letters of recommendation may also serve to supplement a resume as factors in the applicant selection process.

5.7. Be able to operate computer (especially familiarity with PowerPoint and Pro Presenter) and audio-visual equipment for the Contemporary Worship Service.

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6. General Responsibilities. The Contractor will:

6.1. Recruit, assemble, and maintain a Praise Team and maintain volunteer hours. All volunteers must be approved by the Designated Chaplain before they can practice or perform.

6.2. Conduct weekly rehearsals with a Band and Praise Team, and lead congregational and

Praise Team in worship songs for the Contemporary Worship Service.

6.3. Coordinate with the Designated Chaplain for approval of song selections and special music for the Contemporary Worship Service.

6.4. Prepare any needed music slides for projection of song lyrics during each worship service and provide them no later than 72 hours prior to the worship service.

6.5. Maintain a repertoire of current and prevalent of contemporary-style songs ensuring 75% are within 10 years of calendar year and are not repeated no more than five (5) times per quarter and 12 times per year within the contractual year.

6.6. Be knowledgeable in areas of Air Force Instructions (AFIs) relevant to chapel functions and/or willing to gain that knowledge to include financial procedures necessary for compliance with Air Force directives dealing with security and conflict of interest issues.

Knowledge of scheduling policies is also needed to prevent conflicts with other users of chapel facility and resources.

6.7. Be able to successfully obtain a favorable background check if required. Failure to accomplish a favorable background check IAW DoDI 1402.5, Criminal History Background Checks will result in an immediate termination of the contract in accordance with FAR 52.212-4. The Contractor will upon request complete (IRC), AF Form 2583, items 1-7 only, Volunteer Questionnaire, Acknowledgement of Rights/Consent Release Records, and Statement of Understanding. Additionally, an SF 85c, Questionnaire for Non-Sensitive Positions will be accomplished. These background checks will be accomplished at the expense of the chapel. Contractor will not be allowed to work with children under the age of 18 alone until background check is complete.

6.8. Be able to successfully obtain a favorable background check if required. Failure to accomplish a favorable background check IAW DoDI 1402.5, Criminal History Background Checks will result in an immediate termination of the contract in accordance with FAR 52.212-4. The Contractor will upon request complete (IRC), AF Form 2583, items 1-7 only, Volunteer Questionnaire, Acknowledgement of Rights/Consent Release Records, and Statement of Understanding. Additionally, an SF 85c, Questionnaire for Non-Sensitive Positions will be accomplished. These background checks will be accomplished at the expense of the chapel. Contractor will not be allowed to work with children under the age of 18 alone until background check is complete.

6.9. Be accountable for security and orderliness of all facilities and equipment utilized in conjunction with their programs. At completion of each service and rehearsal, ensures stage

CONTEMPORARY PRAISE & WORSHIP LEADER Page 3 of 5 is returned to a neutral status and left in a neat and orderly fashion as directed by the Chapel Staff. Secures the building following rehearsals and services as required.

7. Specific Responsibilities. The Contractor will:

7.1. Lead a Band and Praise Team in support of the Contemporary Worship Service. All music performance/rehearsal schedules will be as follows:

7.1.1. Conduct one (1) worship service per week or as requested by the Designated Chaplain;

7.1.2. Conduct one (1) rehearsal per weekday in support of the Contemporary Praise and Worship

Leader as requested by the Designated Chaplain; and

7.1.3. Conduct Special Worship Service or rehearsal(s) as requested by the Designated Chaplain.

7.2. Arrive a minimum of 30 minutes prior to any rehearsal or worship service to insure that proper preparations of the facility, sound system setup (including microphones, music stands, etc.), music and any necessary coordination with the Designated Chaplain has been made.

The Contractor will also make sure all facilities and equipment are returned to their original position/condition per the direction of the Chapel Staff and relevant procedures.

7.3. Attend periodic Protestant Community Advisory Council (PAC) meetings as scheduled.

7.4. Be accountable for paying any Social Security payments, Federal or Local Income Taxes, and State Unemployment Insurance premiums for themselves, as well as any individual employed or subcontracted by them to provide services under this contract.

7.5. Personally perform the services described above or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Designated Chaplain.

Submit names and qualifications or proposed Subcontractor to the Designated Chaplain at least 14 days prior to the proposed absence. Subcontractor must meet the requirements for the position as outlined in this statement of work (SOW). Contractor is responsible for payment to Subcontractor.

8. The Designated Chaplain.

8.1. Provides all necessary supplies and equipment needed for the Contractor to meet the terms of this Statement of Work. The Designated Chaplain is the point of contact for supplies and support requirements.

8.2. Provides building keys necessary to perform all programs. The Contractor shall be responsible for keys provided by the government and for security of facilities and property made available by the government in conjunction with the performance of this contract. Keys shall be safeguarded and will not be duplicated. All keys will be returned on revocation of this contract. The Contractor will report any duplicated, lost or misplaced keys to the government within one (1) hour of the discovery of the occurrence. The Contractor will reimburse the government for replacement of all locks or re-keying required as a result of keys being duplicated, lost or misplaced by the Contractor or while under the responsibility of the Contractor.

CONTEMPORARY PRAISE & WORSHIP LEADER Page 4 of 5

9. Installation Access and Background Checks: This check is conducted to allow for the issuing of a

Contractor Identification/Common Access Card (CAC). Contractor must be able to meet Altus AFB installation access requirements:

9.1. Anti-terrorism Program. Altus AFB has an antiterrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a Contractor working on Altus AFB, you and your sub-Contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition (FPCON) changes and Random Antiterrorism Measures (RAMs).

Security Forces members may conduct spot checks and inspections of you and your subcontractors to ensure that you are in authorized areas.

9.1.1. Altus Air Force Base is currently in FPCON Bravo, meaning an increased and more predictable threat of terrorist activity exists. You and your sub-Contractors are expected to report any suspicious activities, packages, or items you see while conducting work on Altus Air Force Base to base Security Forces. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking many questions about the base.

9.1.2. In the event of an emergency, there will be multiple mass warning notification systems on Altus AFB (AtHoc weather radios, telephone notifications, and giant voice system).

9.1.3. Finally , you and your subcontractor obtaining a Common Access Card (CAC) most complete Antiterrorism Level 1 training within 30 days of receiving your CAC, and on an annual basis thereafter. This training is conducted via Joint Knowledge Online (https:jkodirect.jten.mil) course JS-US007. In addition, Altus AFB has an Antiterrorism binder available for review at the Pass and ID Registration Office located at the Visitor Control Center, building #428. If there are any questions in regards to Antiterrorism, please contact (580) 481-7350.

10. Installation Pass and Identification :

10.1 Pass and Identification Items. The Contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles requiring access to Altus AFB to perform contract requirements:

10.1.1 The Contractor is responsible for providing information to assist in completing background checks for those employees requiring access to Altus AFB. This information shall consist of, but not limited to, the following: full name to include first, middle, last, social security number, date of birth, address, driver's license number and state of issue, number of years resident of the State of Oklahoma and Jackson County. This information will be protected under the procedures listed under the Privacy Act of 1974. A background check must be completed prior to unescorted access.

Those Contractor employees whose background checks reveal adverse criminal history may be denied access to Altus AFB.

10.1.2. The Contractor is responsible for tracking and retrieving badges from employees upon separation, termination and/or completion of business on Altus AFB, Oklahoma. Badges from employees no longer working on the contract must be turned in to the Contracting office within 30 days of leaving.

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10.1.3. Contractors and Volunteers may lose base pass privileges if they fail to control use of badges or do not return them upon completion of use. Excessive abuse may result in termination or a decision not to exercise option periods for this contract. Employees who abuse their badge privileges by attempting base access beyond the dates, times, locations or specified work and other limitations may be subject to revocation of base access.

11. Other.

11.1. Working Hours and Extended Period of Absence. Work hours must ensure successful accomplishment of contract requirements. The Contractor is required to give the Protestant Chaplain or their designated representative a two-week notice of any extended period of absence.

Extended period of absence is defined as an absence for more than three days. The Contractor will provide a Subcontractor to perform services in their absence. This Subcontractor must be of equal or greater capability, have a successful background check completed, and be approved by the Wing Chaplain prior to performance of work. Contractor shall be responsible for payment to any Subcontractor.

11.2. Compliance. The Designated Chaplain will monitor and inspect the Contractor’s performance.

The Contractor will be notified of any and all noncompliance, and will be given an opportunity to correct, if possible, nonconforming work. The Contractor will also be given an opportunity to respond to any notice of noncompliance.

11.3. Registration. Contractor must be registered in System for Award Management (SAM) before providing a quote on contract. Here is the link:

https://www.sam.gov/index.html/?portal:componentId=1ef9bb65-9ec6-4df3-9b3c- 8b937668f2da&navigationalstate=JBPNS_rO0ABXdcACJqYXZheC5mYWNlcy5wb3J0bGV0YnJpZGdlLlNUQVR FX0lEAAAAAQApdmlldzoxYWFjNmYwMS01Nzc5LTQyYTktYjJkOS0xOThjODY5Zjc4ZmIAB19fRU9GX18* &interactionstate=JBPNS_rO0ABXdGABBfanNmQnJpZGdlVmlld0lkAAAAAQAlL2pzZi9lbnRpdHlTZWFyY2gv ZW50aXR5U2VhcmNoTmF2LmpzcAAHX19FT0ZfXw**&portal:type=action#1

11.4. Payment. Rate will be based on a competitive quote. Quotes submitted will contain the individual’s name and price quote per month. The Contractor will be responsible for filing any applicable social security, federal, or state taxes. Contractor will be required to submit monthly invoices through Wide Area Workflow (WAWF) before payment is made. The Defense Finance Accounting Service (DFAS) will make payment within thirty (30) calendar days of receipt of a valid invoice.

11.5. Contractor Environmental Awareness Training: The Contractor shall ensure all employees that work on Altus AFB complete the Altus AFB Environmental Management System (EMS) Awareness training IAW AFI 32-7001, paragraph 5.6. within 30 days of starting work. The EMS Contractor Awareness training can be access on the link below. Questions regarding the training can be addressed to Civil Engineering EMS Coordinator at (580) 481-61221 http://www.altus.af.mil/Portals/46/documents/Environmental%20Information/Altus%20AFB%20Contra ctor%20EMS%20Awareness%20-%20Nov%2017.pdf?ver=2017-11-28-093208-983