Attachment 2 Information Sheet.docx

Instructions to Offerors/Basis of Award

SAPR# FA4452-20-R-OWCP

Objective Wing Command Post (OWCP) Console Maintenance and Sustainment Support

1. Instructions to Offerors.

A. This is a sole source selection conducted In Accordance with (IAW) Federal Acquisition Regulation (FAR) part 13. Contracts awarded under FAR part 13 are not subject to FAR subpart 15.3 procedures. Accordingly, award of a contract under this Simplified Acquisition Proposal Request (SAPR), should an award be made, shall follow the procedures outlined in FAR part 13, as supplemented. The Government intends on awarding a Firm Fixed Price (FFP) contract IAW FAR 16.202.

B. The proposal submitted in response to this SAPR must be in compliance with the terms and conditions of the requirements as stated in the SAPR and attachments, and the Performance Work Statement (PWS). All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. Offerors shall clearly identify any exception to the SAPR terms and conditions and shall provide complete supporting rationale. The Government reserves the right to determine any such exceptions are unacceptable. Any exception determined unacceptable by the Government may result in the Offeror’s proposal being determined unacceptable and ineligible for award. This information shall be provided in the format and content of the table below within the Offeror’s proposal cover letter. Offerors shall not deviate from the Contract Line Identification Number (CLIN) structure/pricing format identified in the Information Sheet, Attachment 2. If no exceptions are taken, include a statement stating so within the proposal cover letter.

SAPR Exceptions

SAPR

Document Page/ Paragraph Requirement/ Portion Rationale

Numbers

D. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror's proposal.

E. Discrepancies. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

F. Period of Performance.

The CLIN structure for this contract is detailed on the Information Sheet, Attachment 2 to the Instructions to Offerors.

G. This SAPR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the Offerors associated with developing a proposal. The Government reserves the right not to award a contract in response to this SAPR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

H. Proposal Submission. Offerors shall submit proposals electronically to the email box of Contract Specialist (CS), Tia Ragsdale at tia.ragsdale@us.af.mil and Contracting Officer (CO), Monica Holtmann at monica.holtmann@us.af.mil. The proposals shall be submitted no later than the required submission due date. The Offeror shall indicate volume number and title as described in the table in paragraph J below, and use separate files to permit rapid location of information. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office 2016 suite of applications. The Offeror shall submit the SAPR for consideration no later than 12:00 p.m. (Central Time) on Friday, 25 September 2020. Only one proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated.

In accordance with FAR subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals.

I. There is one exhibit and three attachments to this SAPR as follows:

A response to this SAPR shall consist of completion of:

Attachment 1 - Provisions and Clauses, specifically provision FAR 52.212-3, Offeror Representations and Certifications—Commercial Items.

Attachment 2: Information Sheet (or a submitted quote in contractor format as long as it, at a minimum, depicts unit and extended prices (rounded to the nearest penny), applicable specifications and delivery periods)

J. Offerors submitting a proposal in response to this SAPR shall submit a technical volume and a pricing volume. Text shall be single spaced with a minimum one-inch margins all around. Font shall be no less than Times New Roman 10 pt. or no more than Times New Roman 12 pt. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems, and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 by 17 inches in size. Pages shall be numbered consecutively within each volume. All proposal information shall be submitted in either MS Word or PDF format except for the pricing volume. Each volume shall be submitted as a separately-labeled electronic file.

Offerors must ensure that pricing information is only included in Volume II. Do NOT include any pricing information in Volume I. All unit and extended prices provided shall be rounded to the nearest dollar. Extended prices must be divisible by the number of units proposed with no fractional cents. Submit your proposal IAW the table below. All electronic submissions shall reference the complete SAPR number FA4452-20-R-OWCP in the subject line.

Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the Government’s evaluation of the proposal. Page limitations may be placed on responses to Interchange Notices (INs). The specified page limits for IN responses will be identified in the letters forwarding the INs to the Offerors. Each page shall be counted except the following: blank pages, cover pages, table of contents, tabs, glossaries, course syllabi, and Attachment 2 Information Worksheet.

(1) Volume I: Cover Letter

Cover Letter shall include the SAPR number, small business status/categories, company primary and alternate points of contact with email/phone and name of the person who is authorized to contractually obligate the company, CAGE Code, DUNS number, a statement that the company understands the requirements specified and will meet the performance standards and requirements therein, a statement that the company does or does not take exception to any of the requirements of this SAPR, a statement that the proposal is valid through 01 October 2020, and specific information if proposing a teaming arrangement.

(2) Volume I: Technical Capability

The Technical Proposal should be specific and complete. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the factors defined in Section 3 (Evaluation Factors) below. Provide as specifically as possible the actual methodology you would use for accomplishing/satisfying the factor. Address your technical solution for meeting or exceeding the Government’s minimum performance or capability requirements of the technical factor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation. It is not necessary or desirable for you to tell us so in your proposal. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation.

(3) Volume III: Price

The Offeror shall submit pricing information to support the completeness and reasonableness of their proposed prices for all CLINs. The pricing information submitted should fully support the PWS requirements for each major functional element specified in the PWS. This volume shall include the Information Sheet, Attachment2.

K. Points of Contact (POC): The POCs for this acquisition are: Tia Ragsdale who can be reached at 618-256-9951 or by email at tia.ragsdale@us.af.mil, Monica Holtmann who can be reached at 618-256-9981 or by email at monica.holtmann@us.af.mil. Any questions regarding this SAPR must be submitted by email to the POCs above by 12:00 p.m. (Central Time) on Friday, 21 September2020.

2. Basis of Award:

Award will be made IAW the procedures specified in the SAPR and on the basis of the lowest priced proposal meeting the acceptability standards for non-price factors. A contract may be awarded to the contractor who is deemed responsible IAW FAR subpart 9.1, as supplemented, whose proposal conforms to the SAPR requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the SAPR instructions) and is judged, based on the evaluation factors, to represent the technically acceptable proposal with the lowest complete and reasonable price.

Proposals will be evaluated against the following evaluation factors:

Factor 1: Technical Capability Factor 2: Price

First, the Government will rank the proposals from lowest price to highest price. Next, the Government will evaluate the technical proposals on an acceptable or unacceptable basis, starting with the lowest priced proposal. The Acceptable and Unacceptable definitions are as follows:

Acceptable: Proposal meets the requirements of the solicitation Unacceptable: Proposal does not meet the requirements of the solicitation

If the lowest priced proposal is determined technically acceptable, the Government will evaluate the Offeror's price for completeness, reasonableness, and balance to arrive at a Total Evaluated Price (TEP). If the lowest priced proposal is technically acceptable and the TEP is complete, reasonable, and balanced, this Offeror's proposal represents the best value to the Government and award will be made to that Offeror. If the lowest priced proposal is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with that contractor. If after interchanges with that Offeror, and their proposal is technically acceptable and remains the lowest priced (with the TEP complete, reasonable, and balanced), the contract will be awarded to that Offeror. If the Government deems the proposal not easily correctable, or if at any time it becomes other than the lowest priced proposal, the next lowest priced proposal will be evaluated for technical acceptability, followed by an analysis of their proposed price to verify reasonableness, completeness and balance to the arrive at the TEP. Interchanges will take place as necessary or deemed appropriate by the Government. The evaluation process will continue until reaching a technically acceptable proposal with a TEP that is reasonable, complete, and balanced, or until all proposals are evaluated.

Although past performance will not be used as an evaluation factor, sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

Interchanges are fluid interaction(s) between the Contracting Officer and the contractors that may address any aspect of the proposal and may or may not be documented in real time. The Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some, or all Offerors as the Government is not required to conduct interchanges with any or all contractors responding to the solicitation.

Factor 1: Technical. Under this factor, the Government will evaluate the Offeror's proposed technical capability based on the following:

Subfactor 1: Technical Capability. Provide a plan that demonstrates how the Offeror will provide technical support to fulfill the requirements as described in the PWS, paragraph 2.0 - Specific Tasks for All Locations.

Factor 2: Price. Price proposals should support the proposed technical capability and will be evaluated for (1) completeness, (2) reasonableness and (3) unbalanced pricing. Offerors whose price is determined to be incomplete, unreasonable, or unbalanced will not be considered for award.

(1) Completeness. The proposal will be reviewed to determine the extent to which all the price elements of the offer have been addressed. The offeror's proposed price and other information will be evaluated to ensure continuity and traceability of prices to the technical volume and between the initial proposal and any revisions thereto. The review will determine the adequacy of the offeror's proposal in addressing and fulfilling the solicitation requirements.

(2) Reasonableness. For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

(3) Unbalanced pricing. Offerors are cautioned against submitting an offer that contains unbalanced pricing. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable TEP, the price of one or more contract line items is significantly over or understated. The Government shall analyze offers to determine whether they are unbalanced with respect to separately priced line items or sub-line items. An offer that is determined to be unbalanced may be rejected if the CO determines that the lack of balance poses an unacceptable risk to the Government.

3. Past Performance.

Although past performance will not be used as an evaluation factor, sources available to the Government such as the Past Performance Information Retrieval System (PPIRS) will be used as part of the responsibility determination made IAW FAR 9.104-1. The Government reserves the right to obtain information relative to present and past performance on its own.

4. Ombudsman.

In accordance with AFFARS 5352.201-9101, Ombudsman (October 2019), an Ombudsman has been appointed to hear and facilitate the resolution of concerns for Offerors, potential Offerors, and others for this acquisition. If resolution cannot be made by the CO, concerned parties may contact the following agency:

Ms. Susan R. Madison

AFICC OL AMC

510 POW/MIA Drive Bldg P40, Suite E1004 Scott AFB, IL 62225-5022 Phone: (618) 229-0267 Fax: (618) 256-5724

Exhibits (1) 1 – Performance Work Statement

Attachments (3) 1 - Provisions and Clauses 2 – Information Sheet 3 – Quality Assurance Surveillance Plan