Attachment 1 - UPS Specifications.pdf

Requirements / Specification Document

TITLE: Uninterruptible Power Supply (UPS)

Requesting Laboratory / Division / Group:

Communications Technology Laboratory RF Technology Division Superconductive Electronics Group 672.06

General Statement of Need:

The Spine 3 Renovation Project in Boulder is creating a cryogenic laboratory in rooms 1‐ 3034 through 1‐3042 that will be shared by multiple divisions (including 672.06). This laboratory will house multiple cryostats that operate with helium compressors that require continuous electrical power. An uninterruptible power supply (UPS) is needed to ensure cryostat operation through interruptions or fluctuations of the electrical power supplied by our power company (Xcel). The loss of cooling operation to our cryostats and unplanned increases in experimental temperatures can lead to time consuming measurement re‐ calibrations and even experimental sample degradation. In addition, unexpected loss of power to expensive, special purpose electronics can lead to failures that are very costly. This UPS Backup System will be used to maintain for a minimum of 15 minutes the uninterrupted operation of our critical measurements and cryogenic systems in the event of unwanted power bumps.

We plan to connect initially 3 and eventually up to 6 compressors to the system; each compressor requires 10.7 kW steady state power (12.7 kW max). In addition, pumps for the chilled cooling water loop for the compressors and a portion of the laboratory electronics will be connected to the UPS. The lab is located on the 3rd floor of NIST Building 1 Spine so the system will not be placed on grade and there is a weight and physical footprint constraint.

Item Specifications and Quantities:

This system will be operated in NIST room 1‐3042 and must have enough power delivery, from a large enough battery pack, to maintain the power required to keep the supported laboratory and cryogenic equipment (1‐3034 through 1‐3042) operating at full capacity for up to 15 minutes. In addition, this system must have a small enough footprint to fit within the confines of the allotted space and have a maximum weight as determined by NIST facility engineers.

Item 1: 100 kVA/100 kW Online/Double Conversion UPS System

Quantity: 1

Specifications: 1.1a 100 kW rated, 3‐breaker sidecar MBS.

1.1b The UPS shall be capable of increasing capacity in the field to 120 kW (in the future, if an additional power module and firmware updates are procured)

1.2 Hardwire input, single feed

1.3a Input voltage: 208/220 V (+10%/‐15%) 60 Hz three phase, 4 wire

1.3b Input current distortion: <3% at 100% load capacity

1.4a Output voltage: 208/220 V 60 Hz three phase, 3 or 4 wire

1.4b Output voltage regulated to < +/‐ 1%; total harmonic distortion (THD) <1% (100% linear load) and <5% (non‐linear load)

1.5 Load power factor can range from 0.8 leading to 0.8 lagging without derating.

1.6a External Maintenance Bypass Switch (MBS)/Power disconnects provided for input power and for disconnecting battery from load.

1.6b Circuit breakers included in the MBS should support available fault currents. The available fault current at the NIST bus is 33,417A. Equipment should be braced to a standard rating above this.

1.7 Efficiency for load >25 kW: >98% for ESS mode; >95% for

double‐conversion mode.

1.8 Max cabinet dimensions to fit through doorway1 [HxWxD

inches]: 80”x34.5”x43”

1.9 Max combined weight: 2100 lbs (UPS module + Battery

Module)

1.10 Safety standards: meets UL 1778

1.11 Electromagnetic Compatibility (EMC): certified to meet FCC Part 15 subpart B class A

1.12 Surge Protection: certified to meet IEC 61000‐4‐5

1.13 Communication: online connectivity for remote monitoring

1.14 System Management: A battery management system (BMS)

or monitoring for cell protection (temperature, current, over/under voltage), cell balancing, state of charge and battery life, system status/health, alarms/reports and track outages and load profile. If abnormal conditions exist, the BMS must protect the system from damage by disconnecting the affected battery. The BMS should also optimize voltages in each battery module to maximize performance and increase service life

1.15 Top air exhaust on cabinet for system cooling

1.16 Field replaceable power modules

1.17a Overload current capability in double conversion mode:

unit shall maintain voltage regulation for 102%‐110% of resistive/inductive load for 10 minutes, < 125% for 60 seconds

1.17b Overload current capability in energy storage (battery) mode: unit shall maintain voltage regulation for 102% to <110% of resistive/inductive load for 10 minutes, 111% to <125% for 60 seconds, and >126% for 300ms.

1.17c Overload current capability in ESS mode: continuous if <110%, transient: can handle 1000% peak current for <10ms

1.17d Overload current capability on bypass: continuous if <125%, transient: can handle 1000% peak current for <10ms

1.18 Maintenance possible when the load is powered with no

downtime. A 3‐breaker maintenance bypass sidecar or equivalent so that batteries are either “hot‐swappable” or can be replaced with the system on.

1.19 System must include a computer for operation and

monitoring. Computer must allow optional remote access communication by Windows‐based computers.

1.20 Documentation:

1. The Contractor must provide documentation for operation and monitoring the system with a computer.

2. The Contractor must provide documentation for wiring as applicable to allow NIST electricians to maintain the system.

3. Operating procedures for the end‐user must be outlined and documented.

4. Operating procedures for maintaining good battery life and testing the unit.

5. Maintenance intervals and procedures for specialists must be documented by the Contractor.

6. The Contractor must document maintenance procedures that can be performed by the end user.

7. An installation plan as detailed in additional considerations and requirements section below.

Item 2: Lithium‐ion Battery

Quantity: 1

Specifications: 2.1 Minimum runtime at 100 kW and 25 C: 15 minutes

2.2 Battery Voltage: 486 V +/‐ 5% DC

2.3 Battery installation: remote

2.4 Battery charging method: float technology

2.5 Max cabinet dimensions1 [HxWxD (inches)]: 80”x34.5”x34.5”

Additional considerations and requirements.

Sustainability: As required in clause 52.223‐15 Energy Efficiency in Energy‐Consuming Products, the contractor shall only provide products that earn the ENERGY STAR label and meet ENERGY STAR specifications for energy efficiency. The contractor is encouraged to visit http://www.energystar.gov for complete product specifications and updated lists of qualifying products.

1System Dimensions: If the system can be transported on its side for moving within the NIST complex to room 1‐3042, then the height limit of the system may be relaxed. The system must pass through a doorway that is 34.75” wide by 81” tall and the hallway leading up to the door is 90” high. The ceiling in the laboratory is > 96”.

Weight Limit

The specified combined weight limit (total of 2100 lbs for the UPS + battery module) has been approved by a NIST structural engineer for the designated target laboratory space and dimensions of the system (footprint). The estimated weight of the compressors (2525 lbs) located nearby was also used in this assessment. If the Contractor wishes to submit a system which exceeds the specified weight of 2100 lbs, an independent structural assessment can be done at the Contractor’s expense. VRLA batteries were excluded in this specification due to this weight limit.

Delivery and Installation

The Contractor is responsible for providing an installation plan describing in detail the installation procedure for the UPS Backup System. THIS DOES NOT REQUIRE AN ON‐SITE

SURVEY. The Contractor must outline the required utilities, proper connections, circuit breakers, and installation procedures for NIST (Boulder, Colorado campus) so that it can be verified as compatible by NIST staff.

The contractor will be required to deliver directly to the facility loading dock. The contractor is not responsible for the placement or physical installation of the system. NIST personnel, utilizing the contractor‐provided installation plan, will perform the placement and physical installation of the system. Once complete, the vendor will be responsible for confirming proper installation and performing startup and setup of the system.

For delivery and packaging, the system shall be palletized or otherwise packaged in such a manner as to allow the items to be easily moved, in accordance with the dimension constraints listed above.

The facility where the system will be placed is currently undergoing renovations. As such, NIST is requesting delivery no earlier than 1 Dec 2024 and no later than 1 Jan 2025. These dates are subject to change. The contract will not be considered complete, and final payment will not be made to the vendor until the installation is complete and the system’s functionality can be confirmed and accepted by NIST. The Government will consider partial payment plans/schedules submitted with quotations and may incorporate a partial payment schedule based upon mutual agreement in the resulting award.

Procurement Support Information and Ancillary Services:

[Provide input for each section Below or Mark Not Applicable (N/A)]

Section Requirements/Specifications

Planning Considerations

☐ N/A

☐ List any visits required to allow potential vendors to see site specific constraints.

[Explain Requirements.]

☒ US citizen required on‐site (foreign nationals require pre‐ registration 30 days prior to visit.)

☐ Vendor Representative On‐Site more than three (3) days.

☐ Other Considerations:

[List other considerations to ensure an accurate quote.]

Shipping & Delivery

☐ N/A

Shipping Address:

☒ NIST‐Boulder ATTN: Pete Hopkins Mail Stop: 672.06

325 Broadway Boulder, CO 80305

☐ NIST‐Gaithersburg

ATTN:

Mail Stop:

100 Bureau Dr Gaithersburg MD 20899

☐ [Alternate Shipping Address]

Shipping Criteria:

☐ Partial Delivery Acceptable

☐ [Enter Shipping and Delivery information by item.]

☒ Direct Delivery to OU Building Required

[Explain Need for Requirement] Building /Room Number: 1‐3042

☒ Building has Loading Dock located at Building 1, Wing 3 Containerization Preference: [Enter Container Type]

Other Requirements:

[List Any Other Requirement] Delivery Date Criteria:

☒ Delivery Shall Be Completed No Later Than: 1 JAN 25

☒ Delivery Shall Be Made No Earlier Than: 1 DEC 24

☐ Scheduled Deliveries:

Item Number Due Date

☒ Other:

FOB‐Destination. Shipping charges should include the total cost to move the system from the factory to our NIST laboratory.

Electronic Media

☐ N/A [Enter Electronic Media Requirements by Item.]

☒ Software Software on USB/disk is required.

☒ Electronic Manuals

☐ License Key

☐ Other:

☐ US Government Email Address for Software Delivery:

[Enter Address]

Installation

☐ N/A

[Enter Installation Requirements by Item]

☐ Vendor Technician on Site

☐ Rigging

☐ Uncrating / Unpackaging

☐ Removal of Packaging Material

☐ Equipment Set Up

☒ Start‐Up Services

☐ Turnkey Installation

☒ Other:

Electrical service and panel will be installed by NIST personnel prior to location of the system. Upon NIST’s request, the system and its electrical connections shall be checked with a vendor technician to ensure proper installation and operation.

NOTE: SME shall be the coordination POC.

Facility / Utility Considerations

☐ N/A

[List Site Specific Utility Considerations by Item]

☐ OFPM Work Order Numbers

[List Work Order Numbers]

☒ Power Available

Voltage: 208 (V)

Maximum Current: [Enter max current draw] (A)

Phase: Three phase

Frequency: 60 (Hz)

NEMA Plug Type: [Enter Plug Type] (i.e.: NEMA L5‐20P)

Environment: Common Lab / Office Environment

Other Power Considerations:

[List Any Other Power Considerations.]

☐ Utility Connections:

[List Relevant Available Utilities, Pressure(s) and Flowrate(s).]

☒ Other Considerations:

See Lab space floor plan sketch

Inspection and Acceptance

☐ N/A

[Inspection Requirements Per Item (Who, When, What, Where)]

☒ On‐Site

☐ Acceptance Not Expected to Exceed 7 Business Days

☐ Acceptance Expected to Exceed 7 Business Days:

[Duration]

☒ Inspection and Acceptance Plan: 687/672.06 Personnel

Not to exceed 7 business days after installation is complete, including hook‐up to load and operation of compressors.

Government will monitor the initial operation of the system and verify that it performs to specifications.

Acceptable equipment shall meet all technical specifications.

[Enter Other Requirements]

Training

Training Requirements (Who, When, What, Where)

☐ Number of Trainees: [Enter Number of Trainees]

☐ On‐Site

☐ Off‐Site Location: [Enter Location(s)]

Is Trainee Travel Required: [Choose Answer]

Scope of Training ☒ Operation ☒ Maintenance ☒ Troubleshooting

☒ Safety ☐ Other

[Enter Other Scope of Training Requirements] ☐ Training Materials to be Provided by Government:

[Describe Materials]

☒ Training Materials to be Provided by Vendor:

The Contractor must supply a manual or training materials for users to operate the system safely, to access the system health status, alarms/reports, etc. (Spec 1.14), to understand the required maintenance schedule, and for minor troubleshooting.

Materials must be provided before or immediately after installation.

☐ Other

[Enter Other Training Requirements]

NOTE: SME shall be coordination POC.

Warranty

Extended Warranty Required

Warranty Length: 2 Years

What is included?

☒ Labor ☒ Parts ☐ Travel

☐ Cost and Liability for Returns

☐ Other [Enter Other Requirements]

☐ 1 Option Period

☐ 2 Option Periods

☐ 3 Option Periods

☐ 4 Option Periods (Maximum)

Calibration

[Describe Calibration Requirements Per Item] Calibration Plan Length: [i.e. 3 ‐ Years] What is Included?

☐ Labor ☐ Spare Parts ☐ Consumables

☐ Travel ☐ Cost and Liability for Shipment

☐ Software Updates ☐ Manuals

☐ Other

[Enter Other Requirements] ☐ Requirements:

[Enter Requirements] (i.e.: On‐Site Within 72 hours, etc.)

☐ 1 Option Period Length: [i.e. 1 – Year / 6 ‐ Months]

☐ 2 Option Periods

Maintenance Provide Major Preventive Maintenance for UPS & Battery

☐ N/A Maintenance Plan Length: 2 Years from Acceptance What is Included?

☒ Labor ☐ Spare Parts ☐ Consumables

☒ Travel ☐ Cost and Liability for Shipment

☐ Software Updates ☐ Manuals

☐ Other

[Enter Other Requirements] ☐ Requirements:

[Enter Requirements] (i.e.: On‐Site Within 72 hours, etc.)

☐ 1 Option Period

☐ 2 Option Periods

Government Furnished Material / Equipment

☐ N/A

List Any Government Furnished Material / Equipment Per Item]

☐ Samples for Testing

☐ Equipment which will leave Government Site

Description:

Serial Number:

NIST Property Number:

[Enter Description] [Enter Serial Number] [Enter NIST Property Number]

☒ Other: This system requires the use of electrical panels and connections already installed at NIST and maintained by NIST electricians.

Travel

☒ N/A

[Describe any Travel Requirements Per Item]

☐ Explain:

[Enter Justification / Requirement]

[Enter Other Requirements]

NOTE TO VENDOR: To the maximum extent possible, include travel requirement estimates as part of pertinent sections above (Installation, Maintenance, Repair, etc.). Otherwise, Travel will be a separate line item, reimbursable per the Federal Travel Regulation.