Attachment_1_-_Statement_of_Work_(SOW)_728.pdf

SOUTHWESTERN INDIAN POLYTECHNIC INSTUTUTE

STATEMENT OF WORK

SECURITY SERVICES

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1.0 Background

Southwestern Indian Polytechnic Institute (SIPI) is a Community College founded in 1971, owned and operated by the Bureau of Indian Education (BIE). SIPI is an open campus consisting of approximately 165 acres with 24 buildings and 2 adult dormitories. The majority of the buildings are in a 50-acre area within the core of the campus, which includes the Indian Health Services (IHS) Dental clinic. SIPI operates year round serving students, staff, and faculty.

1.1 Location

SIPI is located at 9169 Coors Blvd., NW Albuquerque, New Mexico, 87120.

2.0 Scope of Work

2.1 The purpose of this contract is to procure Level II security guard services to protect Federal property, staff, students, and visitors while on campus.

2.2 The Contractor shall furnish sufficient technical, supervisory, and administrative personnel to ensure the expeditious accomplishment of the work. Additionally, the contractor shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this work.

2.3 The Contractor shall be required to be currently registered by the State of New Mexico as a licensed Private Patrol Operator. A current copy of the Private Patrol Operator license shall be submitted prior to the performance of the contract.

2.4 The contractor must have a minimum of five (5) years of experience in providing security guard services.

3.0 General Requirement

3.1 The following is a representative listing of general duties and responsibilities to be performed by security guard personnel. Performance of this work shall be carried out in such a manner that causes minimal interruption to or interference with proper execution of government business.

3.1.1 The Contractor shall ensure that all security violations/incidents are properly documented and reported to the SIPI Security Coordinator (SSC), who will be required to enter incidents into the Student Admissions and Reporting System (STARS) program.

3.1.2 To provide on-call security guard services up to seven (7) days a week for day, evening, and night shifts, possible Monday thru Friday and weekend shifts. Shifts and coverage time shall be determined and/or may vary but will not exceed 40-hour work week, per guard. On occasion, there may be a need for security guards to work in excess of eight (8) hour workdays.

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3.1.3 The contractor shall establish and maintain a complete schedule of personnel assigned to specific work hour shifts at SIPI. The schedules shall be provided to the COR and SSC the first Monday of each month.

3.1.4 Appointed security guards shall obey and carry out policies, guidelines and directives, both written and verbal, as established by SIPI or the SSC.

3.1.5 Security guards shall notify the SSC of any unusual occurrences inside or outside the building immediately.

3.1.6 The Contract Manager or his/her alternate shall be available to meet within 1 hour at SIPI with the COR and/or the SSC in an emergency such as a Felony/Suicide /Sexual Assault or major violation that involves police or first responders i.e. Fire/Ambulance.

3.1.7 Patrol rounds throughout campus will be made at a minimum of four (4) times during a shift on a normal basis. During the patrol rounds, the security guard shall follow SIPI patrol procedures.

3.1.8 Maintain a security log following the SIPI format.

3.1.9 The security guard shall carry a cell phone that will be provided by SIPI while on duty, allowing any employee and students to reach the guard on duty for any emergencies. The cell phone number will be posted at the Golden Eagle Lodge (GEL) and the Four Winds Lodge (FWL) buildings and added to SIPI’s emergency management phone listing.

3.1.10 The security guard shall record incidents/violations in the SIPI STARS program and will attend required student hearings.

3.1.11 The security guard shall be able to stand post at the main gate and log in visitors, staff, contractors, students, and Emergency Personnel with time, date, and nature.

4.0 Contract Security Guard Requirements and Qualifications

a. Be at least a minimum of 21 years of age.

b. All security guards working at SIPI shall hold/ possess a security guard registration Level

II guard card/certification (New Mexico certification).

c. Undergo and pass a complete background investigation and clearance as required by the BIE which includes Indian Child Protection and Family Violence Prevention Act, Public Law 101-630.

d. Have a current motor vehicle operator's license issued by the State of New Mexico.

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e. Be well poised, alert, tactful, diplomatic, and have the ability to exercise good judgment under stress.

f. The Contractor and its employees shall conform to and comply with all laws, ordinances and regulations, (Federal, State, and County) in the performance of these duties.

4.1 Contract Security Guard Training

Trainings will be paid by contractor and/or by government.

a. Training shall be determined by the Government e.g. Suspected Child Abuse and Neglect

(SCAN).

b. All security guard personnel shall be required to have certification in Cardio Pulmonary

Resuscitation (CPR) and Automated External Defibrillator (AED). They should be familiar with First Aid techniques, fire extinguisher use, report writing, and communicating with the general public. Personnel are to be trained in dealing with violent and abusive people.

c. Security Guards shall be trained, at a minimum, in the use of Self Defense Tactics and

Incident Report writing. This training shall be renewed annually. The Contractor shall provide all documentation of training prior to a security guard working at this facility and shall provide renewal certification or documentation immediately after completion.

d. Security guards shall be trained in deescalation techniques.

5.0 Government – Furnished Property

a. This section identifies the Government furnished property to be provided to the Contractor.

1. Campus Access Cards

2. Building Keys

3. Flashlight

4. Motorola Radio, if available

5. Hard Hat (for construction areas)

6. Safety Vest

7. Document Holder

8. IT Access for on-site computer use

9. Cell Phone

5.1 Contractor – Furnished Property

a. The Contractor is required to furnish and equip their employee with the following and required equipment.

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1. Company Uniform with Name plate

2. Badge and/or Insignia

3. Black Boots

4. Utility Cart

5.2 Federal Holidays

SIPI adheres to all standard federal holidays and staffing maybe required at these dates.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Presidents Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth - 3rd Monday in June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

6.0 Point of Contact

The SIPI Safety & Security supervisor is designated as the SIPI Security Coordinator (SSC).

7.0 Contracting Officer Representative (COR)

The COR will be identified upon award.

8.0 ID/Management

a. The security guard shall abide by the following prior to commencing work:

1. The contractor shall ensure that all security guards have a current BIE security background clearance prior to reporting to SIPI.

2. Sign in and out at building #106, Occupational Technologies and Administration prior to beginning services and at the end of tour of duty (TOD).

3. Wear a name tag or other identifying apparel as determined by SIPI.

4. All security guards shall complete SIPI Safety & Security department orientation prior to providing services on the SIPI campus.

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9.0 Direction

The Contractor shall accept directions only from the Contracting Officer (CO) or the duly authorized Contracting Officer's Representative (COR). Requests or desires of the Users or Using Agency made directly to the Contractor will be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this Statement of Work (SOW) must be authorized in writing by the Contracting Officer (CO).

10.0 Changes

The CO is the only person authorized to approve any changes to this requirement that will affect the scope of work and/or incur additional cost. Contract shall be made without a formal written modification authorizing such change issued by the Contracting Officer.

11.0 Safety

The Contractor shall comply with all applicable Federal laws and with such additional measures as the Contracting Officer may find necessary. The Contractor is required to implement a ZERO INJURY PROGRAM for this project. The term ZERO INJURY identifies a unique attitude which exists on projects achieving the category of "safety excellence". This attitude appears as a zealous commitment by top management to the concept that zero injury is the only acceptable goal.

12.0 Progress Payments

Payments shall be made in accordance with the payment provisions contained in the base contract.

13.0 Invoice Submission

Payments shall be made via the Governments Invoice Processing Platform (IPP) System. Submit courtesy invoice (via email) to COR for review of accuracy and approval, prior to requesting payment through the IPP processing. Improperly prepared invoices shall be returned to the contractor, resulting in delayed payment.

As a minimum, a properly prepared invoice shall include:

I. Invoice date and invoice number II. Purchase Order Number and line item number

III. Contract name, address, and telephone number

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14.0 Background Clearance

a. Contractor shall provide and maintain a pool of four (4) Security guards who have cleared a

BIE background review.

b. Contractor shall complete an DOI Access/E-Quip request form to the Security Point of

Contact after the contract has been awarded.