Attachment_1_-_Statement_of_Work.pdf

Statement of Work Life Safety Systems Inspection, Testing, Maintenance & Repair

Southwestern Indian Polytechnic Institute

1.0 General Requirements

1.1 Introduction: The Bureau of Indian Education (BIE), Southwestern Indian Polytechnic Institute (SIPI) Campus buildings need Life Safety Systems Inspection, Testing, Maintenance and Repairs (LSS IMT&R). The required services include but are not limited to inspecting, certifying, citing repairs/deficiencies needing correction and making those corrections which have been notated in official reports submitted by the contractor or delineated in the statement of work.

1.2 Location: SIPI is located at 9169 Coors Blvd. NW, Albuquerque, Bernalillo

County in New Mexico.

1.3 Direction: The Contractor shall accept directions only from the Contracting Officer (CO) or the duly authorized Contracting Officer's Representative (COR).

Requests or desires of the Users or Using Agency made directly to the Contractor will be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be authorized in writing by the Contracting Officer.

1.4 Performance Time: Performance period associated with this contract is Base-

Year with four (4) option years from issuance of award and may be revised as deemed necessary by the Contracting Officer.

2.0 Scope of Work

The Contractor shall ensure that all work will be in full compliance with all applicable federal, state, and local codes and standards for services outlined in the statement of work include Indian Affairs Fire Systems Inspection, Testing and Maintenance Guidelines (Attachment 1 – IA Fires Systems ITM Guidelines). Contractor will provide all supervisory and administrative personnel that are qualified to perform the work. Additionally, the contractor shall furnish all services, materials, supplies, equipment, investigations, studies, and travel required in connection with this work.

When repairs are required, only original replacement components manufactured by the original equipment manufacturer (OEM) or other compatible components are used in order to preserve all manufacturer warranties, U.L Listings and meet NFPA requirements.

Contractor shall provide an all-inclusive rate for emergency call outs which shall include after hours, weekends & holidays. Contractor shall respond immediately or with-in 24 hours dependent on the extent of the emergency work being called out for necessary repairs, adjustments, diagnosis, or system troubleshooting. Labor & Materials shall be included in the emergency call out. Upon funding availability, monies will be added to line item for his service.

All repairs and emergency call outs SHALL be directed by the Contracting Officer prior to the commencement of work.

2.1 Items of Work

2.1.1 Fire Sprinkler Inspections, Testing, Maintenance and Repair

The Contractor shall ensure that the following buildings: Building 113, Four Winds Lodge; Building 114, Golden Eagle Lodge; Building 135, YDI Childcare Center; Building 100 and Science and Technology Fire Sprinkler Systems are tested, inspected and certified monthly, quarterly, semi-annual and annually.

Contractor shall adhere to the following criteria and any applicable code verbiage for a full fire sprinkler system inspection and certification. Contractor shall provide 100% ITM&R for all fire sprinkler devices in accordance with all applicable monthly, quarterly, semi-annual and annual requirements for systems dictated in the statement of work (SOW), NFPA and Attachment 1.

Types of devices are listed below, but contractor shall confirm and through as-builts, on-site control panel, owner supplied assessments, on-site investigations, on-site assessments, walk throughs etc. Contractor to verify and confirm that ALL devices connected to the SIPI fire sprinkler systems and who are subject to Inspection, testing, maintenance, and repair according to NFPA 25 Chapter 13, DSRM (Division of Safety and Risk Management) guidelines and all other applicable codes.

2.1.1.1 Monthly and Quarterly Inspections

The Monthly and quarterly inspection includes everything that is required for a monthly inspection (1–2), plus some additional items (3–7):

1. Inspect valves to verify that they are in the following condition:

• In their normal open or closed position

• Properly sealed, locked, or supervised

• Accessible

• Free from external leaks

• Free of physical damage

• Appropriately labeled

• (Alarm Valves) Retarding chamber or alarm drains are not leaking

2. Inspect all the gauges to verify they are in the following condition:

• For Wet Systems, gauges shall be inspected monthly to ensure they are in good condition and that normal water supply pressure is being maintained.

• For Dry Systems:

• The gauge on the supply side of the dry pipe valve must indicate that the normal supply water pressure is being maintained.

• The gauge on the quick-opening device, if provided, must indicate the same pressure as the gauge on the system side of the dry pipe valve.

• Gauges on systems with low air or nitrogen pressure alarms must be inspected monthly.

3. Inspect water flow alarm and supervisory alarm devices for physical damage.

4. Inspect and test the water flow alarm by opening the test connection on a wet pipe system and the bypass connection on a dry pipe system.

5. If the sprinkler system is hydraulic, inspect the hydraulic nameplate to ensure that it is attached and easily seen.

6. Inspect fire department connections to make sure they are visible and undamaged and ensure that gaskets and valves are not leaking or damaged.

7. Inspect pressure-reducing valves and relief valves, if provided, to verify that they are:

• In the open position

• Not leaking

• Maintaining downstream pressures in accordance with the design criteria

• In good condition, with hand-wheels installed and unbroken.

8. Contractor shall submit a detailed report notating all deficiencies needing correction and submit a detailed estimate for review and approval for corrections to be completed.

2.1.1.2 Annual Inspection and additional requirements

The annual inspection includes everything in the quarterly and Semi-Annual inspection as well as the following:

1. Inspect all sprinkler heads, including the pipes and fittings.

2. Ensure that there are extra sprinkler heads on site, as well as tools to change out the sprinkler heads.

3. Inspect interior of dry pipe valves while resetting (if applicable).

4. Conduct a main drain water flow test to determine whether there has been a change in the condition of the water supply piping.

(This test is required quarterly if the water is supplied through a backflow preventer and/or pressure-reducing valve.)

5. The Contactor shall ensure that all Fire Department Connections are in excellent working condition by ensuring secure caps and plugs are in place, removing debris as well as cleaning inside the connections by removing plugs and making sure female swivel connections are intact.

6. The Contactor shall test, inspect, check, and cite repair, if needed, the Post Indicator Valve (PIV) that is used to control the water flow of the sprinkler system for fire suppression. Shall check all locking/sealing mechanisms and ensuring the system closes and re-opens properly and is in excellent working condition.

7. The Contactor shall test, inspect, check, and cite repair, if needed, the Outside Stem and Yoke Valve (OS&Y) that operates by raising and lowering a gate that cuts off the water flowing through the valve casing. The Contractor shall check all locking/sealing mechanisms and ensuring the threading steam moves back/forth and closes/re-opens properly by lubricating it, and that the OS&Y is in excellent working condition.

8. The Contactor shall test, inspect, check, and cite repair, if needed, the sprinkler system piping and heads by checking for signs of leakage, broken hangers, and supports, and leaking heads.

9. The Contactor shall test, inspect, check, and cite repair, if needed, the heads for physical damage by checking for deformation and mechanical damage, corrosion, cold flow, vandalism, tampering, and obstructions.

10. The Contactor shall keep the check box storage area stocked with extra sprinkler heads and wrenches for emergency situations and easy access to supplies.

11. The Contactor shall test, inspect, check, and cite repair, if needed, the exterior section of all Alarm Devices for mechanical damage in all the buildings.

12. The Contactor shall utilize the inspector test valve to test the sprinkler system and ensure that the sprinkler system is equipped with a cut-off sprinkler head and a sight glass meter reading device to show pressure readings.

13. The Contractor shall perform an Obstruction Investigation per

NFPA Code 25 (5 years Maintenance), by checking valves installed in Sprinkler Risers and located in Mechanical Nodes of Each Building.

14. Contractor to comprehensively assess and provide a detailed report to SIPI on Fire Sprinkler system components. Notating deficiencies, services, upgrades needed, functionality, calibrations etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be authorized in writing by the Contracting Officer.

15. The Contractor shall provide Risers Obstruction Investigation services every 5 years in accordance to the NFPA Code-25.

Services shall include inspection of sprinkler system risers and vertical sprinkler pipe valves in which the Contractor shall inspect, remove debris, and cite all worn-out/defective parts as necessary.

16. All devices, valves, bells, back flow preventers that are serviceable, maintenance, inspection required, preventative maintenance capable which are indicative to the SIPI campus fire sprinkler system shall have a Unique Identifier (UID) number. Vendor will provide a UID for every device in the fire alarm system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus is already using an establish UID system– the Contractor will use the provided UID’s.

2.1.2 Fire Alarm Systems Inspections, Testing, Maintenance and Repair

Contractor shall provide 100% ITM&R service for all fire alarm system panels devices in accordance with NFPA and Attachment 1. Types of devices are listed below, but contractor shall confirm and through as-builts, on-site control panel, owner supplied assessments, on-site investigations, on-site assessments, walk throughs etc. Contractor to verify and confirm that ALL devices connected to the SIPI fire alarm systems including communicators for off-site monitoring are accounted for and which are subject to Inspection, testing, maintenance and repair according to NFPA 72 Chapter 13, all applicable codes, and would fall under the statement of work.

- Duct Detectors

- Smoke Detectors

- Water Flow Devices

- Heat Detectors

- Fire Alarm Pull Stations

- Audible Devices (Speakers)

- Visual Devices (Strobes)

- Tamper Switches

- Electromagnetic Releasing Devices

- CO Detectors

- Horn Strobe Devices

- Combination Speaker/Strobe Devices

- Voice Evacuation Devices

- Fire Alarms Control Panels

- Power Supply Devices

- Batteries

- Fan Shutdown Devices

- Communicator Device

- Initiating Device

- Annunciating Devices (Main Panels)

- Supervisory Devices -Fire Alarm System Fiber Optic connection, servers, patches, couplings etc.

2.1.2.1 The fire alarm panel’s sensitivity self-diagnostic report will be reviewed during the inspection. Any detectors reported to be outside of the allowable range will be repaired or replaced.

2.1.2.2 In addition to fire alarms testing, the Contractor shall also test to ensure that access control doors with fire alarm interface release upon operation of the fire alarms.

2.1.2.3 All fire dampers shall be physically tested to ensure proper electrical and mechanical operation of motor, linkage, and dampers.

2.1.2.4 All water flows and tampers shall be tested ensure proper functionality as related to the fire alarms system.

2.1.2.5 The Contractor shall provide all necessary test equipment and labor to perform required inspection, testing, maintenance, and repairs.

2.1.2.6 During all onsite work, the Contractor will provide a briefing prior to any work completed and a briefing prior to departure to the COR (or representative) at the respective station.

2.1.2.7 Contractor to comprehensively assess and provide a detailed report to

SIPI on Fire Alarm system components. Notating deficiencies, services, upgrades needed, functionality, calibrations etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be authorized in writing by the Contracting Officer.

2.1.2.8 All devices, equipment, panels, etc. that are serviceable, maintenance inspection required, preventative maintenance required which are indicative to the SIPI campus fire alarm system shall have a UID number. Vendor will provide a UID for every device in the fire alarm system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus is already using an establish UID system– the Contractor will use the provided UID’s.

2.1.3 Fire Extinguisher Inspection, Testing, Maintenance & Repair

2.1.3.1 Contractor shall provide 100% ITM&R service for all portable fire extinguishers, extinguisher cabinets, extinguisher hangers or the like thereof in accordance with all applicable monthly, quarterly, semi-annual and annual requirements for items dictated in the statement of work or otherwise stated in NFPA and Attachment 1.

2.1.3.2 The Contractor shall inspect, test and certify all fire extinguishers per NFPA 10 throughout campus as listed in Appendix A – Life Safety Systems ITM&R to ensure that they are in excellent working condition.

2.1.3.3 Contractor to comprehensively assess and provide a detailed report to SIPI on Fire Extinguisher components, including extinguisher cabinets and mounting hooks. Contractor to notate deficiencies, services and upgrades needed, functionality, calibrations, accessibility, extinguisher placement deficiencies including location etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other

2.1.3.4 The Contractor shall provide all necessary test equipment and labor to

2.1.3.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.3.6 All devices, equipment, panels, etc. that are serviceable, require maintenance inspection, require preventative maintenance which are classified as a part of the SIPI campus portable fire extinguisher system shall have a UID number. Vendor will provide a UID for every device in the fire alarm system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus is already using an establish UID system– the Contractor will use the provided UID’s.

2.1.4 Fire Hydrant Annual Inspection, Testing, Maintenance & Repair

2.1.4.1 Contractor shall provide 100% ITM&R service for all fire hydrants or the like thereof in accordance with NFPA and Attachment 1.

2.1.4.2 The Contractor shall inspect, test, and certify all Fire Hydrants per NFPA 25 throughout campus to ensure that they are in excellent working condition. (See Attachment 2 - SIPI Campus - Fire Hydrants)

2.1.4.3 Contractor to comprehensively assess and provide a detailed report to SIPI on Fire Hydrant components, including Hydrant Body, Nozzle Insert, Hose Cap, etc. Notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, fire hydrant placement deficiencies including location, conditions, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be authorized in writing by the Contracting Officer.

2.1.4.4 The Contractor shall provide all necessary test equipment and labor to

2.1.4.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.4.6 All devices, equipment, panels, etc. that are serviceable, require classified as a part of the SIPI campus Fire Hydrant system shall have a UID number. Vendor will provide a UID for every device in the fire hydrant system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus is already using an establish UID system– the Contractor will use the provided UID’s.

2.1.5 Kitchen & Laboratory Hood Cleaning

2.1.5.1 Contractor shall provide 100% Cleaning service for all Kitchen Hoods &

Laboratory Hoods in accordance with industry standards for commercial kitchen & laboratory equipment cleaning. Kitchen Hood & Laboratory Hood cleaning should be completed prior to Kitchen Hood & Laboratory Hood Inspection, Testing, Maintenance & Repair notated in the section 2.6 of this statement of work.

2.1.5.2 The Contractor shall clean all kitchen and laboratory hoods per NFPA

17, 17A, 72 and 96 and Attachment 1 in the following buildings to ensure that they are in excellent working condition:

Kitchen/Cafeteria/Dining Hall/Culinary Arts, Building 109 YDI Childcare Center, Building 135 Science & Technology, Building 100 Occupational Technology, Building 106 Four Winds Lodge, Buildng 113 Golden Eagle Lodge, Building 114

2.1.5.3 Contractor to comprehensively assess and provide a detailed report to SIPI on Kitchen and Laboratory Hoods components, including filters, blowers, access panels, exhaust fan, etc. Notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, placement deficiencies including location, orientation, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other

2.5.1.4 The Contractor shall provide all necessary cleaning equipment and labor to perform required cleaning.

2.5.1.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.5.6 All devices, equipment, panels, parts, etc. that are serviceable, require maintenance inspection, require preventative cleaning and maintenance which are classified as a part of the SIPI campus kitchen hood system shall have a UID number. Vendor will provide a UID for every device in the kitchen hood system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus

2.1.6 Kitchen & Laboratory Hood Inspection, Testing, Maintenance & Repair

2.1.6.1 Contractor shall provide 100% ITM&R service for all kitchen hoods & laboratory hoods or the like thereof in accordance with NFPA and Attachment 1.

2.1.6.2 The Contractor shall inspect, test, repair, calibrate and certify all

Kitchen Hoods and Laboratory Hoods per NFPA 17, 17A, 72, and 96 in the following buildings to ensure that they are in excellent working condition:

Kitchen/Cafeteria/Dining Hall/Culinary Arts, Building 109 YDI Childcare Center, Building 135 Science & Technology, Building 100 Occupational Technology, Building 106 Four Winds Lodge, Building 113 Golden Eagle Lodge, Building 114

2.1.6.3 Contractor to comprehensively assess and provide in a detailed report to SIPI on Kitchen and Laboratory Hoods components, including filters, blowers, access panels, exhaust fan, etc. Notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, placement deficiencies including location, orientation, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be authorized in writing by the Contracting Officer.

2.1.6.4 The Contractor shall provide all necessary equipment and labor to perform required inspection, testing, cleaning, and maintenance.

2.1.6.5 During all onsite work, the Contractor will provide a briefing prior to any work completed and out-brief prior to departure to the COR (or

2.1.6.6 All devices, equipment, panels, etc. that are serviceable, require classified as a part of the SIPI campus kitchen hood system shall have a UID number. Vendor will provide a UID for every device in the kitchen hood system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving

2.1.7 Emergency Shower/Eyewash Inspection, Testing, Maintenance & Repair

2.1.7.1 Contractor shall provide 100% ITM&R service for all emergency showers or the like thereof in accordance with NFPA and Attachment 1.

2.1.7.2 The Contractor shall inspect, test and certify all Emergency

Showers/Eyewash per NFPA throughout campus as listed in Appendix A in the following buildings to ensure that they are in excellent working condition (43 shower and eyewash stations):

Science & Technology, Building 100 Occupational Technology, Building 106 Physical Plant/Heating Plant, Building 110 MARS, Building 125 Greenhouse, Building 126

2.1.7.3 Contractor to comprehensively assess and provide in a detailed report to SIPI on Emergency Showers components. Notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, placement deficiencies including location, orientation, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other

2.1.7.4 The Contractor shall provide all necessary test equipment and labor to

2.1.7.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.7.6 All devices, equipment, parts, etc. that are serviceable, require classified as a part of the SIPI campus emergency showers system shall have a UID number. Vendor will provide a UID for every device in the emergency shower system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus

2.1.8 Emergency Exit Sign Inspection, Testing, Maintenance & Repair

2.1.8.1 Contractor shall provide 100% ITM&R service for all emergency exit signs, emergency exit hangers or the like thereof in accordance with NFPA and Attachment 1.

2.1.8.2 The Contractor shall inspect, test and certify all emergency exit signs per NFPA 101 throughout campus as listed in Appendix A to ensure that they are in excellent working condition.

2.1.8.3 Contractor to comprehensively assess and provide in a detailed report to SIPI on Emergency Exit Signs components, including supports, mounting hooks, etc. Notating deficiencies, services and upgrades needed, functionality, accessibility, emergency exit sign placement deficiencies including location, orientation, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this

2.1.8.4 The Contractor shall provide all necessary tests and repair equipment and labor to perform required inspection, testing, maintenance, and repairs.

2.1.8.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.8.6 All devices, equipment, panels, etc. that are serviceable require classified as a part of the SIPI campus emergency exit signs system shall have a UID number. Vendor will provide a UID for every device in the emergency exit signs system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus

2.1.9 Emergency Egress Lighting- Inspection, Testing, Maintenance & Repair

2.1.9.1 Contractor shall provide 100% ITM&R service for all emergency egress lighting, emergency egress lighting, emergency egress lighting hangers or the like thereof in accordance with NFPA and Attachment 1.

2.1.9.2 The Contractor shall inspect, test and certify all emergency egress lighting per NFPA throughout campus as listed in Appendix A to ensure

2.1.9.3 Contractor to comprehensively assess and provide in a detailed report to SIPI on emergency egress lighting components, including supports and mounting hooks. Notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, emergency egress lighting placement deficiencies including location, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other

2.1.9.4 The Contractor shall provide all necessary testing equipment and labor to perform required inspections, testing, maintenance, and repairs.

2.1.9.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.9.6 All devices, equipment, lights, panels, etc. that are serviceable require classified as a part of the SIPI campus portable emergency egress lighting system shall have a UID number. Vendor will provide a UID for every device in the emergency egress lighting system. All inventories and inspection reports shall be organized by the UID and by building.

UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from `a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus is already using an establish UID system– the Contractor will use the provided UID’s.

2.1.10 Backflow Preventers- Inspection, Testing, Maintenance & Repair

2.1.10.1 Contractor shall provide 100% ITM&R service for all backflow preventers, parts and accessories or the like thereof in accordance with NFPA and Attachment 1. Contractor shall coordinate with COR before testing Backflow Preventers (Domestic and Fire) that are part of the emergency systems so as to confirm system being placed on “test” to avoid nuisance calls to off-site monitoring company.

2.1.10.2 The Contractor shall inspect, test and certify all backflow preventers per NFPA throughout campus as listed in Appendix A to ensure that they are in excellent working condition.

2.10.1.3 Contractor to comprehensively assess and provide in a detailed report to SIPI all Backflow Preventers components, including accessories.

Notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, placement deficiencies including location, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be authorized in writing by the Contracting Officer.

2.1.10.4 The Contractor shall provide all necessary testing equipment and labor

2.1.10.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.10.6 All devices, equipment, panels, etc. that are serviceable require classified as a part of the SIPI campus backflow preventers system shall have a UID number. Vendor will provide a UID for every device in the backflow preventers system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus

2.1.11 AED- Inspection, Testing, Maintenance & Repair

2.1.11.1 Contractor shall provide 100% Inspection, Testing, Maintenance & Repair for all AED, AED cabinets, AED hangers or the like thereof in accordance Manufacturer’s maintenance requirement.

2.1.11.2 The Contractor shall inspect, test and certify all AED per

Manufacturer’s maintenance requirement throughout campus as listed in Appendix A to ensure that they are in excellent working condition.

2.1.11.3 The Contractor shall provide all necessary testing equipment and labor

2.1.11.4 During all onsite work, the Contractor will provide a briefing prior to any

2.1.11.5 All devices, equipment, panels, etc. that are serviceable, require classified as a part of the SIPI campus AED system shall have a UID number. Vendor will provide a UID for every device in the AED system.

All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving

2.1.12 Emergency Generator Inspection, Test, Maintenance & Repair.

2.1.12.1 Contractor shall provide 100% ITM&R services for Emergency

Generator in accordance with NFPA and Attachment 1.

2.1.12.2 The Contractor shall inspect, maintenance, test, repair and certify the Emergency Generator and all Emergency Lighting per manufacturer's instructions, NFPA 101, and NFPA 110, updated code requirements and Attachment 1 throughout campus as listed in Appendix A to ensure

2.1.12.3 Contractor to comprehensively assess and provide in a detailed report to SIPI on Emergency Generator notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, placement deficiencies including location, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be

2.1.12.4 The Contractor shall provide all necessary equipment and labor to perform required inspections, testing, maintenance, and repair.

2.1.12.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.12.6 All devices, equipment, panels, etc. that are serviceable require classified as a part of the SIPI campus emergency generator and emergency lighting system shall have a UID number. Vendor will provide a UID for every device in the emergency generator and emergency lighting system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus

2.1.13 Fire Doors Inspection, Test, Maintenance & Repair.

2.1.13.1 Contractor shall provide 100% ITM&R service for Fire Doors or the like thereof in accordance with NFPA and Attachment 1.

2.1.13.2 The Contractor shall inspect, maintenance, test, repair and certify the

Fire Doors per manufacturer's instructions, NFPA 101, and NFPA 80, updated code requirements and Attachment 1 throughout campus as listed in Appendix A to ensure that they are in excellent working condition.

2.1.13.3 Contractor to comprehensively assess and provide in a detailed report to SIPI on Fire Doors notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, placement deficiencies including location, etc. A detailed estimate shall be submitted to the

COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this

2.1.13.4 The Contractor shall provide all necessary equipment and labor to perform required inspections, testing, maintenance, and repair.

2.1.13.5 During all onsite work, the Contractor will provide a briefing prior to any

2.1.13.6 All devices, equipment, panels, etc. that are serviceable require classified as a part of the SIPI campus fire doors system shall have a UID number. Vendor will provide a UID for every device in the fire doors system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving

2.1.14 Main utility water PRV (Pressure Reducing Valve) Inspection, testing, maintenance & repair.

2.1.14.1Contractor shall provide 100% ITM&R service for Main utility water PRV located in west field underground vault in accordance with NFPA and Attachment 1. Main PRV service campus domestic water system and fire hydrant campus loop.

2.1.14.2The Contractor shall inspect, maintenance, test, repair and certify the PRV per manufacturer's instructions, NFPA 25, updated code requirements and Attachment 1 throughout campus as listed in Appendix A to ensure that they are in excellent working condition.

2.1.14.3Contractor to comprehensively assess and provide in a detailed report to SIPI on PRV notating deficiencies, services and upgrades needed, functionality, calibrations, accessibility, placement deficiencies including location, etc. A detailed estimate shall be submitted to the COR with the report, upon review of the assessment report and with funding availability will commence change order process. Reports and requested proposals shall be broken out by building and by equipment in detail. Any changes to the project scope or other provisions of this Statement of Work (SOW) shall be

2.1.14.4The Contractor shall provide all necessary equipment and labor to perform required inspections, testing, maintenance, and repair.

2.1.14.5During all onsite work, the Contractor will provide a briefing prior to any work completed and a briefing prior to departure to the COR (or representative) at the respective station.

2.1.14.6All devices, equipment, panels, etc. that are serviceable require maintenance inspection, require preventative maintenance which are classified as a part of the SIPI campus fire doors system shall have a UID number. Vendor will provide a UID for every device in the fire doors system. All inventories and inspection reports shall be organized by the UID and by building. UID numbers shall never change over the lifetime of the device (cradle to grave data maintenance). UID numbers must never be re-used or re-issued to new devices from a previously retired device. An electronic copy and hard copy shall be provided to the owner as a deliverable after initial inspections are complete but within 30 days of initial inspection and whenever a device, equipment count changes, additional scope or descoping of the contract involving inventory. *If the facility or campus is already using an establish UID system– the Contractor will use the provided UID’s.

3.0 Code references and disposal information criteria

a. All inspections, certifications and recommendations shall be in accordance with all updated applicable National Fire Protection Association codes, such as:

National Fire Protection Association (NFPA) http://www.nfpa.org

1. NFPA 10 (2013): Standard for Portable Fire Extinguishers

2. NFPA 12A (2015): Standard on Halon 1301 Fire Extinguishing Systems

3. NFPA 13(2016): Standard for the Installation of Sprinkler Systems

4. NFPA 14 (2016): Standard for the Installation of Standpipe and Hose Systems

5. NFPA 15 (2017): Standard for Water Spray Fixed Systems for Fire Protection

6. NFPA 17 (2017): Standard for Dry Chemical Extinguishing Systems

7. NFPA 17A (2017): Standard for Wet Chemical Extinguishing Systems 8.NFPA 20 (2016): Standard for the Installation of Stationary Pumps for Fire Protection

9. NFPA 22 (2013): Standard for Water Tanks for Private Fire Protection

10. NFPA 24 (2016): Standard for the Installation of Private Fire Service Mains and Their Appurtenances

11. NFPA 25 (2017): Standard for the Inspection, Testing and Maintenance of Water-Based Fire Protection Systems

12. NFPA 33 (2016): Standard for Spray Application Using Flammable or Combustible Materials

13. NFPA 72 (2016): National Fire Alarm and Signaling Code

14. NFPA 80 (2016): Standard for Fire Doors and Other Opening Protectives

15. NFPA 90A (2015): Standard for the Installation of Air-Conditioning and Ventilating Systems

16. NFPA 92A (2009): Standard for Smoke Control Systems

17. NFPA 96 (2014): Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations

18. NFPA 101 (2015): Life Safety Code

19. NFPA 110 (2016): Standard for Emergency and Standby Power Systems

20. NFPA 780 (2017): Standard for the Installation of Lightning Protection Systems

21. NFPA 1962 (2013): Standard for the Care, Use, Inspection, Service Testing, and Replacement of Fire Hose, Couplings, Nozzles, and Fire Hose Appliances

22. NFPA 2001 (2015): Standard on Clean Agent Fire Extinguishing Systems

23. NFPA-101, Life Safety Code

b. Disposal of hazardous waste, i.e., lead-acid batteries and/or other hazardous waste product(s), shall be recycled by the Contractor in accordance with applicable U.S. Environmental Protection Agency (EPA) or NM Environmental Department (NM ED) regulations. The contractor shall furnish all copies of documentation (manifests, receipts, certificate of recycling, etc.) of disposal of hazardous waste, to SIPI. Documentation will indicate the following:

1. Business name of receiving entity (including DBA)

2. Container number

3. Container type

4. Date Received by receiving entity

5. Hazardous Waste product,

6. Quantity,

7. Weight (in pounds),

8. And statement certifying that the shipment of hazardous waste material was recycled or disposed of in accordance with all applicable Federal, State and County Regulations.

4.0 Deliverables

4.1 Documentation Requirements

All documentation requirements will be kept current and up-to date. Documented results are due to the COR within five (14) business days after each ITM cycle.

4.1.1 Contractor will provide two (2) 3-ring binders for each location identified in

Section 4.2, per quarter, which clearly documents all NFPA requirements for all ITM and repair activities for each individual device covered under this contract. An index shall be included in the front of the binder delineating all tabbed items.

4.1.2 As-Built Drawings

During the base year of the contract the Contractor will use the available drawings (as-built, etc.) to establish a complete schematic of the Life Safety Systems outlined in the statement of work through extensive onsite analysis, measurements, and research in order to provide complete drawings.

Drawings to be complete and include all Life Safety Systems components.

Contractor to include all drawings needed to identify, locate, and track all components as outlined in Statement of Work. Drawings to include but are not limited to: Campus Site Plan, Floor, Ceiling, and Special/Emergency Systems Plans for each building. All plans to include schedule of UID on plans. Plans to include all campus wide and infrastructure to Life Safety Systems such as reference water flow test locations, locations and types of valves, back flow prevention devices, point of entry into all buildings, exit lighting, alarmed doors, control panels, annunciators, control valves, test valve, drain valves, alarm devices, hose outlets, fire department connections, inspection test lines, fire hydrants, fire extinguishers, and all other scope items listed in the Statement of Work.

Drawings to be completed during base year contract and each building provided with one hard copy set to remain on location. Each building to have plan set for that building and plan information pertaining to overall site. Each building to be furnished with binder with UID schedule, device/component information, inspections, inspection outcomes, repairs, and all additional information needed for future system inspections related to that building.

Drawings and binders to be updated quarterly and upon completion of entire project scope. Drawing and binders to be updated pre-emptively as needed for bureau inspection requirements. Digital copies to be updated to CO/COR quarterly or as needed per updates, repairs, and inspection outcomes.

4.1.3 Inspection Tags and Certificates

Monthly and annual inspection tags and certificates shall be attached to each fire suppression system for recording the inspector’s initials, date, and confirmation on maintenance/inspections performed. Where fusible links are used, the manufacture and the installation dates for the links shall be marked on the system inspection tag. In addition, a signed and dated log of maintenance and a certificate showing date of exhaust system inspection or cleaning shall be available in the food service manager’s office and the site facility manager’s office.

4.1.4 Schedules

The Contractor shall submit the Master Schedule of all work to be performed 30 days after the contract is awarded.

The Contractor shall provide a Monthly Inspection Schedule for all Campus Buildings included in the SOW and Appendix A 30 days after the pre-conference meeting.

To minimize disruption, all work in Academic Classrooms and the Dormitory sleeping quarters is to be conducted during normal business hours, during the breaks, between Academic Terms, or outside normal business hours, 8:00a.m. to 5:00 p.m., Monday through Friday or otherwise agreed upon and approved by CO. All work must be scheduled at least 1-week or as agreed in advance to minimize disruption and/or prevent accidental automatic dispatch of local fire department.

4.2 Data Organization:

4.2.1 Each quarterly spiral bound hard copy binder shall be clearly tabbed out as follows:

4.2.2 Contractor will provide a total of 2 e-copies of all data by means of CD/DVD quarterly for all inspection, testing, maintenance, and repair activities for each individual device covered under this contract. E-folders shall match spiral bound binder tabs exactly with all matching documents individually delineated for ease of identification. E-copy folders should replicate hard copy spiral bound binder.

4.2.3 Binders:

Each Inspection will be separated by frequency of inspection (monthly, quarterly, semi-annual, and annual) with all required reports, documents, information notated in the statement of work and required by applicable NFPA codes shall be placed in a spiral bound with red cardstock cover page and red cardstock back cover page. Each spiral bound binder will have the following:

-Calendar Year of Inspection, Inspection Name, Contractor Name who completed the inspection. Verbiage shall be visible, printed, and large enough to be seen from a distance for quick reference. Shall be placed on the front cover page.

Each inspection (Fire Sprinkler Inspections, Fire Alarm System, Back flow preventer, etc.) shall have its own tab within each spiral bound binder.

Each inspection tab will be further separated by building tabs:

-Table of contents

-Master UID inventory for the inspection referenced compiling and reflecting all buildings into one list.

-A tab for each building indicating building number and name -Building IUD inventory laid out in building floor plan compiled and reflecting the building referenced in the tab into a building inventory list.

5.0 Reporting Requirements

5.1 The COR shall document delivery and accountability for work.

5.2 The Contractor shall document all service procedural steps taken in a detailed service report of deficiencies discovered, citing of potential problems and comments on overall condition of fire protection systems. A copy of the report shall be left with the SIPI Facilities COR and made available to their Insurance Company and local fire department.

5.3 The Contractor shall provide a signed inspection/deficiencies report for each

Building. The report shall list all deficiencies…