Attachment 1_Statement of Work.pdf

1 December 15, 2021

STATEMENT OF WORK (SOW) – CONSULTING CONTRACT

REFERENCES:

(a) 29 CFR 1915: Occupational Safety and Health Standards for Shipyard Employment.

(b) 29 CFR 1910: Occupational Safety and Health Standards.

(c) MIL-STD-2197A: Brush Electroplating on Marine Machinery

(d) SIFCO PROCESS INSTRUCTION MANUAL: February 1, 2018

1. BACKGROUND: Portsmouth Naval Shipyard (PNS) has limited capability in providing the technical support frequently needed in the performance of brush electroplating repairs. Production code 931 (Inside Machine Shop), along with Engineering tech codes 260, 270, & 290, are all struggling with a lack of in-house experience/expertise in the electroplating repair process. Code 931 is looking to elicit the proprietary knowledge and technical expertise of SIFCO Applied Surface Concepts (ASC) in order to increase the capabilities of the electroplating department while also providing training and guidance to help ensure improvements are also achieved for both safety of personnel and quality of repair.

2. SCOPE: This Statement of Work (SOW) covers the technical consulting services with on-site emergency support of electroplating for code 931 plating groups at PNS, and the SIFCO ASC training courses held at PNS biannually. Although site visits are already provided by the contractor as a non-billable service, this SOW sets the expectation for deliverables and frequency of such visits. Service shall, at all times, be performed in strict compliance with references (a) and (b), and guidance must align with the requirements of reference (c). All other requirements and expected deliverables will be outlined in sections 3 and 4 of this

SOW.

2.1. ON-SITE TECHNICAL CONSULTING SERVICES: Technical consulting services are to be provided locally (on-site at PNS) by SIFCO ASC personnel to the maximum extent of 160 hours/year.

Each request for on-site consultation will result in a minimum of 16 hours that shall be deducted from the bank of 160 hours provided by this contract. [i.e. a maximum of 10 individual requests per year can be made for on-site technical assistance, if each occurrence requires only the minimum of 16 hours (2 work days) of consultation.]

2.1.1. On-site emergency response time: Consulting services will be provided to PNS at their facilities in Kittery Maine within 96 hours from time at which formal request was made.

2.2. SIFCO TRAINING COURSES: On-site training courses, of a 4-6 person class size, will be offered at

PNS on a biannual basis. When scheduling said training PNS will have the ability to choose between an introductory type & proficiency style course depending on the current needs of the plating department.

Funding Document Number:

Ship/Activity: Portsmouth Naval Shipyard Title: Consulting services in support of electroplating operations needing emergency on-site technical guidance.

Place of Performance: Portsmouth Naval Shipyard, Kittery, Maine Period of Performance: One year from date of award, followed by 2 individual “Option” years.

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2.3. QUARTERLY SITE VISITS: Sales Representative will arrange site-visits quarterly in order to establish current inventory/condition of in-use equipment and evaluate the need for possible upgrades/improvements.

3. REQUIREMENTS:

3.1. GOVERNMENT RESPONSIBILITIES:

3.1.1. Unless indicated otherwise in this SOW, the Government shall provide all equipment, tools, materials/parts, and other items necessary to perform the actual process of brush electroplating.

3.2. CONTRACTOR RESPONSIBILITIES:

3.2.1. Services: Unless indicated otherwise in this SOW, the Contractor shall provide all services identified in Paragraph 2.

3.2.2. Travel arrangements: The entire contractor cost for providing the service (including travel, per diem, etc.) shall be covered by this contract, but arrangements for providing such service (travel, lodging, etc.) shall be made by the contracting company.

3.3. GENERAL REQUIREMENTS:

3.3.1. Hours of Work: The work will take place in the building(s) specified on Portsmouth Naval Shipyard. All work shall be accomplished during normal working hours at PNSY, Kittery, ME, 7:00 AM until 3:30 PM, Monday through Friday.

3.3.2. Contractor assistance: Portsmouth Naval Shipyard will provide an onsite point of contact as needed by the Contractor during the contract period. (Refer to paragraph 5 of this SOW)

3.4. SECURITY REQUIREMENTS:

3.4.1. Proof of citizenship: Code 931’s electroplating department operates in Buildings 240 & 300. Both buildings are within the Controlled Industrial Area (CIA) of Portsmouth Naval Shipyard.

Additionally, building 300 is a security island. No person not known to be an American citizen of good standing and repute shall be eligible for access to Portsmouth Naval Shipyard. Proof of citizenship is required.

3.4.1.1. The Contractor shall provide to the Contracting Officer’s Representative (COR), no more than two weeks after award of contract, a list containing the name(s), state of residence, and status of US citizenship for any personnel that may be assigned to perform the services of this contract as identified in paragraphs 2.1 through 2.3. This list can be amended at a later date as needed.

3.4.1.1.1. The COR will initiate the required visitor request forms in order to facilitate the issuance of Green Contractor badges upon initial visits of any personnel identified on the list from paragraph 3.4.1.1.

3.4.1.2. Upon initial visit to Portsmouth Naval Shipyard, each person requiring a badge will need to bring in two forms of ID as proof of citizenship (original birth certificate and active passport or a photo ID). Upon arrival at the shipyard the contractor will report to the Pass and ID Office, Building 384, to fill out the required personal information forms. A criminal history check is conducted prior to a green badge being issued.

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3.4.1.3. Once contractor personnel have been issued a Green Contractor badge they will be able to access the Shipyard, for the remainder of the contract’s period of performance, by displaying their badge to security personnel at either gate’s check point (stopping first at the Pass and ID Office will not be required once badge is received).

3.4.2. Privately owned computers and cellular telephones: The use of privately owned personal computers and cellular telephones (including those with Bluetooth capabilities) by contractor personnel is restricted at Portsmouth Naval Shipyard in Kittery, Maine. Contractors requiring such devices in the performance of this contract shall obtain a copy of the applicable registration form(s) from the Contracting Officer. The completed applicable form(s) shall be returned and routed for Government approval. The use of cell phones are not permitted at any time while driving anywhere within the Government Activity.

3.4.3. Photography/recording: Contractor personnel are prohibited from having photographic equipment (including cell phones and watches capable of taking pictures), tape recorders, zip drives, personal electronic management devices, or other recording devices in their possession while inside the Government Controlled Industrial Area (CIA).

3.5. SAFETY REQUIREMENTS:

3.5.1. Personal health and safety: The proposed work described herein will be performed in an industrial manufacturing area under the guidelines of OSHA and the receiving activity’s Environmental, Safety and Health Office. The contractor shall conduct all work in a safe manner and shall provide all necessary personal safety equipment (minimum requirement of safety shoes & safety glasses). Contractor personnel shall perform all work in accordance with references (a) and (b).

4. DELIVERABLES: The following deliverable items are required for this contract:

4.1. VISIT REPORT: Upon completion of each visit, contractor shall draft a visit report. Visit reports shall be submitted to the Government points of contact within 48 hours of visit completion. The report shall be on the contractor’s letterhead, and signed by a company official. The contents of the report shall identify the following;

4.1.1. Reason for visit (technical consultation, training, equipment evaluation, etc.)

4.1.2. Challenges observed/deficiencies found (in the process and/or equipment)

4.1.3. Actions taken and/or required for resolution of issues identified in paragraphs 4.1.1 and 4.1.2.

5. GOVERNMENT POINTS OF CONTACT:

5.1. PRIMARY (EXECUTION):

5.2. SECONDARY (TECHNICAL) “TRAINING”:

5.3. TERTIARY (TECHNICAL) “CONSULTING SERVICES”: