Attachment 1 - Statement of Work.pdf

36C25622Q0580 Attachment 1

STATEMENT OF WORK

INSPECTION, AND TESTING

of ELECTRICAL POWER DISTRIBUTION SYSTEM Alexandria VA Healthcare System

(2/17/2022)

1) SCOPE:

The contractor shall provide all parts, labor, tools, materials, equipment, transportation and supervision necessary to perform electrical power distribution system inspection and testing services for the Alexandria VA Healthcare System (AVAHS) located in Pineville, LA, in complete and strict accordance with the contract and all attachments thereto.

2) INTRODUCTION:

a) This Statement of Work (SOW) describes the requirements for the inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components at the Alexandria VA Healthcare System. These work items are referenced as “Inspection and Testing” in this document, hereafter.

b) This SOW describes the requirements for the qualified electrical contract professionals – known as “contractors” in this document, hereafter. Contractors who are contracted by VA Medical Center to perform inspection and testing of the Electrical Power Distribution System, and all its components shall meet all requirements stated in Section 3 of this SOW.

c) This SOW describes the requirements to establish inspection and testing reports.

3) QUALIFICATIONS OF CONTRACTORS:

a) Contractors shall be experienced electrical contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical contracting (i.e., the construction, repair, testing and inspection of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

b) Contractors shall be certified by the InterNational Electrical Testing Association

(NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training.

c) Contractors shall have technical training and demonstrable track records of working experience in inspection, and testing of the electrical power distribution systems and related components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Electrical components on which the contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, and other electrical appurtenances.

d) Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor’ Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work.

e) Contractors shall have ready access to the latest versions of the following references:

i) NFPA 70, National Electrical Code.

ii) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

iii) NFPA 70E, Standard for Electrical Safety for the Workplace.

iv) NFPA 110, Standard for Emergency and Standby Power System.

v) OSHA Standard 29 CFR 1910, Subparts I & S.

vi) InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and

Testing Specifications.

vii) Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers.

viii) VHA Directive 1028, Electrical Power Distribution System

f) Contractors shall have and provide all necessary tools, equipment, and personal protective equipment (PPE) to perform the work safely, effectively, and timely.

Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

g) Testing to be performed by NETA certified testing company, to NETA Maintenance Testing Standards.

h) Most occupied buildings will require outages for inspection testing work, this work will have to be performed after normal work hours or during weekends.

i) VA also requires the testing contractor to perform all cleaning possible on the equipment during the outages for preventive maintenance.

4) SUMMARY OF WORK:

a) The contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAMC Engineering Service; any requirements for adjusting the schedule (e.g., to minimize disruption to the VAMC) shall be incorporated by the contractor.

b) Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions.

c) Work items, definitions, and references shall comply with the latest edition of the NETA – Maintenance Testing Specifications (MTS) and with the VHA Directive, Electrical Power Distribution System. Below is a list of electrical equipment that shall be maintained and tested:

i) Switchgear and Switchboard Assemblies.

ii) Transformers, Dry Type, Air-Cooled, Low-voltage, Small.

iii) Transformers, Dry Type, Air-Cooled, Low-voltage, Large.

iv) Transformers, Liquid-Filled.

v) Metal–Enclosed Busways.

vi) Switches, Air, Medium-Voltage, Metal-Enclosed.

vii) Circuit Breakers, Air, Insulated-Case/ Molded-Case.

viii) Circuit Breakers, Air, Low-Voltage Power.

ix) Circuit Breakers, Air, Medium-Voltage.

x) Protective Relays, Mechanical, and Solid State.

xi) Protective Relays Microprocessor Based.

xii) Grounding Systems.

xiii) Ground-fault Protection Systems.

xiv) Motor Control, Motor Starters, Low-Voltage.

xv) Motor Control, Motor Starter, Medium-Voltage.

xvi) Emergency Systems, Engine Generators.

xvii) Emergency Systems, Automatic Transfer Switches.

d) Attachments. Government Furnished.

i) Inventory of Electrical Power Distribution System equipment to be maintained, inspected, and tested under this Scope of Work.

ii) One-line and other informational drawings of the electrical power distribution system. These drawings are not certified as-built drawings.

iii) Electrical power system study information relevant to the scope of this effort, such as coordination study data, short-circuit analysis, arc-flash hazard analysis and available protective device setting information.

e) Infra-Red Scanning/Thermographic Survey shall be performed on electrical equipment.

i) Use an infra-red scanning camera to detect hot spots in the electrical power distribution system. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers’ specifications.

ii) Note that since this work item must be done while the electrical power distribution system is energized, appropriate safety precautions must be taken before, during and after scanning the system.

f) System Function Tests. Provide function test for all equipment listed in this

Scope of Work.

g) Test Conditions. :

Specific conditions for testing must be met prior to engaging in any electrical testing or inspection work. No work shall be completed without prior approval and authorization from facility leadership and scheduled around critical patient care services. No outages may occur without written approval.

h) 4-Hour Power Outage Test:

The Contractor shall be present for and will participate in the VAHCS 4-hour test of the Essential Electrical System (EES). This test shall fulfill the requirements of VHA Directive, Electrical Power Distribution System, NFPA 110 (e.g., Para.

8.4.9.) and The Joint Commission. This test will include opening of all utility service connections serving the VAMC for a minimum of 4-hours. During the test period, verify operation of all EES components including the transfer to emergency power and return to normal service. The Contractor shall include in their bid proposal all costs associated with the services of the local utility company for the duration of the test. The estimated duration of the contractor’s involvement is between 8 – 12 hours. The Contractor shall assist the VAMC staff with troubleshooting and correcting malfunctioning electrical equipment discovered during the test. Contractor shall make any required adjustments and/or re-calibrations to all equipment which has been otherwise maintained, inspected, and tested under this Scope of Work.

5) SUMMARY OF WORK:

a) A complete written report of the work performed shall be provided to the VA within 7 days of completion. Information shown in the report shall be as following:

i) Company’s name, addresses, telephone, & FAX numbers.

ii) Name and signature of contractors who perform the inspection and testing.

iii) VA work contract number, name and number of VA Contracting Officer.

iv) Date and time of work.

v) Copies of contractors’ valid licenses, professional and training certificates.

vi) Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera.

vii) Location, type, name, and nameplate information of electrical equipment to be maintained and tested.

viii) Descriptions of work items.

ix) Test data.

x) Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

xi) Remarks on conditions of electrical equipment. List all deficiencies, if any.

xii) Recommended corrective actions, if any.

b) Submit four (4) hard copies of the complete written report to VA Contracting

Officer within seven (7) calendar days of visit.

c) Submit four (4) hard copies of the complete written report, and one (1) CD-ROM or DVD of the electronic version of the report in Microsoft Word® format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods.

6. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR ENSURING

ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS

6.1. Contractor employees who work in or travel to VHA locations must comply with the following Documentation requirements:

6.1.1. If fully vaccinated, shall show proof of vaccination.

NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination

6.1.2. If unvaccinated and granted a medical or religious exception, shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor’s order or an FDA approved over-the-counter test.

6.1.3. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel.

6.1.4. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

6.2. Employee Screening:

6.2.1. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the following website: COVID-19 Screening Tool. Regularly check the website for updates.

6.2.2. Contractor employees who work away from VA locations, but who will have direct patient contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.

6.3. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.”

7) FACILITY COVID PROTOCOL:

COVID screening: For those visiting the Medical Center for the first time, please be aware COVID screening at 2 entrances (North and Main) of the 3 at the facility is on-going. The south entrance has been closed since COVID screening began.

The questions that will be asked at the entrance are shown on the VA COVID screening tool website www.va.gov/covid19screen. VA employees and contractors can use the screening tool before arriving in the morning to expedite the screening process. The employee or contractor will receive the following pop-up on their screen if they provide the appropriate answer to all COVID symptom questions:

This screen can be shown at the entrance checkpoint to reduce admittance waiting time. Everyone must have a mask upon entry to the facility and the mask must always be worn while on site. Social distancing and all other CDC guidelines are practiced here.

8) ELECTRICAL INVENTORY:

a) Building 7

i) Breakers…Total twenty-nine (29)

ii) MCC Buckets… Total sixty-seven (67)

iii) Auto Transfer Switches…Total Four (04)

iv) 480V Panels…Total Four (04)

b) Building 40 Breakers…Total six (06)

c) Building 45

Breakers…Total six (06)

d) Building 38 & 39 Breaker…Total two (02)

e) Buildings 9, 4, 2, 82, 6, 14, 16, 8 & 147

i) Breakers…Total seventeen (23)

ii) MCC’s Buckets…Total seventeen (17)

f) Building 49 208V Distribution Panels…Total Three (03)

g) Solar Plant

i) 15kV Switches…Total Three (03)

ii) Transformers…Total Four (04)

iii) AC/DC Inverters…Total Four (04)

h) Generator Building

i) 15kV Switchgear…Total One (01)

ii) GE MIF II Relays…Total Two (02)

iii) Mutlilin 489 Relays…Total Four (04)

iv) 15kV Circuit Breakers…Total Six (06)

v) Transformer…Total One (01)

i) Building 41

i) 15kV Switchgear…Total One (01)

ii) Multilin 489 Relays…Total Two (02)

iii) Multilin SR750 Relays…Total Two (02)

iv) Multilin SR735 Relays…Total Twelve (12)

v) 15kV Circuit Breakers…Total Thirteen (13)

vi) Asco 5200 Meters…Total Fifteen (15)

vii) SEL 587Z Relays…Total Two (02)

viii) PT Compartments…Total Two (02)

ix) Transformer…Total One (01)

j) Transformers (Oil Filled)

i) Transformers…Total twenty (20)

ii) Oil Samples… Total eight (08)

iii) Switches…Total eleven (11)

k) Gen Set’s Gen. Set’s…Total five (05)

l) ATS’s

ATS…Total Twenty-Two (22)

m) Miscellaneous Oil Samples…Total five (05)

n) Infrared Scan – Full Facility

IR Scan to be performed prior to inspection testing, so that any deficiencies can be corrected during outages. Testing contractor will be responsible for removal and replacement of panels during the IR Scan.