Attachment 1 - Statement of Work.pdf

STATEMENT OF WORK (SOW) FOR SURFACE WARFARE SCHOOLS COMMAND (SWSC),

NAVAL STATION NEWPORT, BLDGS 446, 1164, 1362, 1268

PAGING AND ANNOUNCING (PA) SYSTEM INSTALLATION

1. SCOPE.

1.1. This Statement of Work (SOW) describes the tasks necessary to accomplish the installation of the Paging and Announcing system to include integration with the installed fire alarm system within buildings 446, 1164, 1362 and 1268.

2. SITE VISIT.

2.1. A MANDATORY site visit is scheduled for Tuesday June 22, 2021 at 10:30 a.m. (EST). Interested Vendors will meet with the commands technical representative at Naval Station Newport, Newport, RI 02841. Vendors not present or on time for the site visit will not be considered for award. Provide yourself adequate time to arrive to the site visit location on time.

2.2. ACCESS TO THE BASE AND BUILDING: Contractor personnel shall maintain all required documentation to access the military base. The Command will provide military escort from the base entrance at Gate #1 at Pass and ID Office. Photo Identification is required. Name and phone number of attendees must be provided 2 workings days prior to the site visit.

3. DETAILED TASK DESCRIPTION.

3.1. The Contractor shall provide the technical services, labor supervision, engineering, tools, materials, equipment, and other direct costs necessary to support the installation of the Paging and Announcing System for buildings 1164 and 1362. The installation also includes PA system integration with the installed Fire Alarm System in buildings 1268 and 446. Currently there are three different fire alarm systems across the four buildings. Buildings 446 and 1268 are a combined system that allows paging and alarming. Building 1164 has a standalone fire alarm system not linked to the other three buildings.

Building 1362 currently is a standalone system not integrated and has outdated announcing components that require replacement in order to integrate with the other buildings. All currently installed systems have components made by Honeywell, but the three systems all run from different software/firmware.

Therefore, the objective of this requirement is to update and integrate the paging and announcing systems from all four buildings to the fire alarm systems, so that the four buildings may be operated and controlled from one location, in unison. This work shall be accomplished during normal working hours (0700-1600

EST).

3.2. The Contractor shall coordinate the installation schedule, with commands assigned Technical Point of Contact (TPOC). The Contractor shall plan and present a written project schedule to commands TPOC and the Contracting Officer within 3 days of contract award. The Contractor shall include the name and phone number of the Contractors on-site project lead.

3.3. Installation.

3.3.1.1. The contractor shall provide the technical services, labor supervision, engineering, tools, materials, equipment, and other direct costs necessary to support the installation of the Paging and Announcing System for buildings 1164 and 1362. There are speakers installed in BLDG 1362 but the controllers are outdated and unable to be connected to the system in BLDGS 446 and 1268. We are unaware if there are speakers already installed in 1164. The installation also includes PA system integration with the installed Fire alarm System in buildings 446 and 1268.

3.3.1.2. Contractor shall not perform any task that can be considered construction such as installing recessed jack boxes or cutting and patching drywall to install conduit. All cable management and jack boxes shall be surface mounted.

3.3.2. Testing and Inspection: Upon completion of all work in this section, the contractor shall accomplish the following to demonstrate satisfactory accomplishment of all tasks:

3.3.2.1. Conduct a walkthrough with the Government Point of Contact to inspect installed equipment.

3.3.2.2. Conduct comprehensive operational test of newly installed system with the Government Point of contact.

3.3.2.3. Conduct thorough cleanliness and restoration of all work spaces upon completion.

3.3.3. Troubleshooting and Repairs.

3.3.3.1. The contractor shall diagnose, repair, replace, install, and remove equipment and other assets that are determined to be defective, malfunctioning, or operating in a degraded condition. Examples of repairs include components such as speakers, amplifiers, wiring, audio cables, network cables, patch bays, wall jacks, digital phones, administration laptop computer, and network switches.

3.3.3.2. No additional cost to the Government shall be incurred without the explicit approval by the Contracting Officer.

4. TECHNICAL REFERENCES.

4.1. COMNAVREGMIDLANTINST 11011.12B

4.2. Unified Facilities Criteria (UFC), series

4.3. General Industries OSHA Safety & Health

4.4. National Electrical Code (NEC)

4.5. 29 CFR 1910-147 – Control of Hazardous Energy, Lockout/Tag out

5. OTHER CONDITIONS/REQUIREMENTS/SUBCONTRACTORS/SECURITY.

5.1. Coordinate all work through the SWSC Facilities and Contracts Directorate (N4) representative and Building Monitor onsite.

5.2. Utilize and adhere to approved/established electrical tag-out procedures, as required.

5.3. Maintain a work area free of trash and debris. Properly dispose of all trash and debris in contractor provided containers and/or remove from base. Contractor is NOT authorized use of existing on-site dumpsters.

5.4. Forward visit requests as required to accomplish above tasking.

5.5. Notify the onsite government representative within 48 hours in advance of any work to be performed that may produce excessive noise, excessive dust, possible irritating/harmful/strong acrid odor or hazardous fumes/vapors. Post adequate/visible signs and have on hand copies of all required Hazardous Material Safety Data Sheets (SDS).

5.6. Notify the onsite Government Point of Contact 48 hours in advance on the arrival/receiving of material or equipment.

5.7. The Contract shall report any Government-induced delays to the TPOC and Contracting Officer immediately.

5.8. The Contractor shall report any Contractor-induced delays to the TPOC and Contracting Officer immediately.

5.9. The Contractor is responsible for accurate measurement for all items. Government will not reimburse Contractor for misfit items.

5.10. The Contractor shall clean up work–in-progress spaces at completion of day’s work. Leave in-progress spaces in general safe and orderly condition before departing workspace.

6. DELIVERABLES

6.1. Plans and drawings

6.1.1. The contractor shall develop and submit all applicable plans, documents and drawings for SWSC to obtain work permit approval, as required.

6.2. Progress, Status, Financial and Management Reports:

6.2.1. The contractor shall provide a monthly progress report, which shall describe the work performed during each reporting period together with significant results thereof. The report will, describe any problems encountered and propose solutions for their resolution. Informal appendices shall be included as necessary or required in the scope of work. The report shall also include the miscellaneous support costs incurred during the reporting period and cumulatively. Submission of the report shall be done via electronic mail to the Government Point of Contact.

6.2.2. Final Report. The contractor shall submit a final report to SWSC Facilities and Contracts

Directorate (N4) within 2 weeks after the completion of the project. A

7. SECURITY CLASSIFICATION.

7.1. Work performed under this contract is UNCLASSIFIED.

8. SECURITY.

8.1. Contractor personnel shall comply with all local base/installation security procedures required to gain access to US Government facilities. All contractor equipment, personnel and vehicles are subject to inspection and search by US government security officials (or designated representatives) upon entry to any government owned and/or operated installations and facilities. The Government reserves the right to visit and inspect the Contractor’s assets/facilities used in support of this requirement.

8.2. Contractor shall be responsible for obtaining Defense Biometric Identification System (DBIDS) credentials for base access at all work performance locations. DBIDS provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point. The following is required to obtain DBIDS credentials.

8.2.1. Present a letter or official document from the government sponsoring organization that provides the purpose for your access.

8.2.2. Present valid identification, such as a passport or Real ID Act-compliant state driver's license.

8.2.3. Provide a completed SECNAV 5512/1 form for each individual that requires installation access to the government point of contact within (5) days of contract award and (14) days prior to the date of access onto the Naval installation to ensure that the Contractor’s base access is granted. This form will be forwarded to the installation Visitor Control Center or base PASS and ID Office for background checks. Access results may be found at the Commander, Navy Region Mid-Atlantic (CNRMA) Base Access/Pass & Id webpage https://www.cnic.navy.mil/regions/cnrma/om/contractor_verification_system.html

8.2.4. Upon completion of the background check, the Visitor Control Center or base PASS and ID Office representative will complete the DBIDS enrollment process, which includes your photo, finger prints, base restrictions, and several other assessments; after all this is done, the contractor will be provided with a new DBIDS credential.

9. PLACE OF PERFORMANCE.

9.1. SWSC Newport

Naval Station Newport, BLDGS 1164, 1362, 1268 and 446 446 Cushing Road Newport, RI 02841

10. PERIOD OF PERFORMANCE

10.1. Date of award to September 30, 2021.

11. GOVERNMENT TECHNICAL POINT OF CONTACT

Anthony Ford SWSC Building Manager Contracts and Facilities Directorate, (N4) SWSC Newport 446 Cushing Road Newport, RI 02841

COMM: 401-841-3016

Cell: 443-653-8584 Email: Anthony.m.ford1@navy.mil

12. 5237.102-90 Enterprise-wide Contractor Manpower Reporting Application (ECMRA)

Services Contract Reporting (SCR) requirements apply to this contract. The contractor shall report required SCR data fields using the SCR section of the System for Award Management (SAM) at following web address:

https://sam.gov/SAM/.

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://sam.gov/SAM/.

***Wage Determination 2015-4089 Revision No. 15 Dated 04/09/2021 is incorporated into this contract, or its latest revision***

13. Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance of the performance start date.

Definition of “productive”:

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. Completed EQIP (Electronic Investigation)

d. All contractor resource(s) must have an active JPAS profile.

e. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access sot the functional/system side of Enterprise Resource Planning (ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEMS

In accordance with (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher-level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High-Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s CSM and ISSM/IAM upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Cyber Awareness training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE

DUTIES

Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Contractor employees under this contract are recognized as Non-Critical Sensitive [ADP/IT-II] positions when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified as National Security Positions. At a minimum, each contractor employee must be a US citizen and have a favorably completed NACLC or T3 or T3R equivalent investigation to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The investigation consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each contractor employee filling a non-critical sensitive or IT-II position is required to complete:

• SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL contractor employees shall in-process with the CSM upon arrival to the command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s ISSM/IAM. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR- N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Cyber Awareness training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Command Security Manager. The Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM); Potential suitability or security issues identified may render the contractor employee ineligible for the assignment. An unfavorable determination is final (subject to SF-86 appeal procedures) and such a determination does not relieve the contractor from meeting any contractual obligation under the contract. The Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoD Central Adjudication Facility (CAF) for a determination.

If the contractor employee already possesses a current favorably adjudicated investigation, the contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the contractor’s Security Representative. Although the contractor will take JPAS “Owning” role over the contractor employee, the Navy command will take JPAS "Servicing" role over the contractor employee during the hiring process and for the duration of assignment under that contract. The contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR

CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES

Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc. ...) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

• Must be either a US citizen or a US permanent resident with a minimum of 3 years of legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and

• Must have a favorably completed National Agency Check with Written Inquiries (NACI) or T1 investigation equivalent including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

• SF-85 Questionnaire for Non-Sensitive Positions

• Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

• Original Signed Release Statements

The contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or T1 equivalent investigation, or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your CSM and ISSM/IAM for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

14. AbilityOne

NAVSUP FLCN may utilize contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the Government may be viewed and utilized by the AbilityOne Program support contractor personnel during the course of its contract performance. The information that may be made available to the support contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support contractor personnel in order to perform close out services. Prior to the release of any such information to the support contractor, the support contractor will have in place with the Government a Non-Disclosure/Non- Use Agreement in accordance with the terms of the AbilityOne Program support contract.

Offerors may execute their own Non-Disclosure Agreement with the AbilityOne Program (AbilityOne contact information available from the contracting point of contact). The support contractor must provide copies of the executed agreements to the Contracting Officer and the Contracting Officer's Representative (COR) for the support contract; and the offeror/contractor for this acquisition must provide copies of the executed Agreement to the Contracting Officer for this acquisition. If the offeror/contractor seeks such a Non-Disclosure Agreement with the AbilityOne Program support contractor, the Agreement must be executed no later than the date of final delivery under the resulting NAVSUP FLCN contract.

15. AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of Government personnel who visit the Contractor's facilities or in any other manner communicate with Contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The Contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Amber Bradley EMAIL ADDRESS: amber.bradley@navy.mil

TELEPHONE: 757-443-1968