Attachment 1 - SOW MPD F ALARM 6-23.pdf

Upgrade Multiple Fire Alarms Systems- MPD Project Number 640A0-21-100

July 15, 2022 Page 1

SCOPE OF WORK

PROJECT TITLE: Upgrade Multiple Fire Alarms Systems MPD

PROJECT LOCATION: Buildings 334, 331, 329 and 347 795 Willow Road, Menlo Park, California Veterans Affairs Menlo Park Division

PROJECT NO. Project Number 640A0-21-100

DATE: June 15, 2023

EXECUTIVE SUMMARY: Replace existing Fire Alarm System serving Buildings 334, 331, 329 and 347 with new modernize and fully addressable fire alarm system, as required by scope of work herein under and specifications.

PROJECT CONSTRUCTION SCHEDULE: Period of performance for this project is 420 calendar days after the issuance of the Notice to Proceed.

Table of Contents

1. PROJECT BACKGROUND:

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2. ALARM SYSTEMS EXPERIENCE

3. BID ITEMS:

4. STATEMENT OF BID ITEMS

5. COMMISIONIN 5

6. PHASING 5

7. GENERAL REQUIREMENTS 6

8. SUBMITTALS

9. PROJECT CLOSE-OUT:

10. PROJECT CONSTRUCTION SCHEDULE:

11. AS-BUILT CONSTRUCTION DOCUMENTS

12. ABBREVIATIONS AND ACRONYMS

13. SECURITY CONSIDERATION

14. ENCLOSURES

This document contains information and submission requirements for the construction.

Contractor shall provide complete submittals to include shop drawings and or schematics, calculations, July 15, 2022 Page 2 product data and material samples, and closing documents as required in specification sections 01 33 23 and 28 31 00, which shall be approved by Veterans Administration (VA) engineer staff member. After approval the contractor is to proceed with construction. Submissions shall be provided to the VAPAHCS, located at 3801 Miranda Avenue, Palo Alto, CA 94304, all in accordance with this SOW and contract terms and conditions. The contractor shall provide evaluation, engineering, and construction services as outlined in this Scope of Work (SOW) document herein under and specifications.

1. PROJECT BACKGROUND:

A. Building 334: The Occupancy of the building 334 is Mixed Business/Health care type and for Major use -Offices, clinic spaces, dining area, and convenience store. The size is approximate 167,000 square feet and is fully sprinklered. It has 2 floors with basement.

B. Building 331: The Occupancy of the building 331 is Residential Board and Care type and for Major use -Extended care/ nursing home. The size is approximate 72,175 square feet and is fully sprinklered. It has single floor.

C. Building 329: The Occupancy of the building 329 is Business type and for Major use -Kitchen, dining area and food storage. The size is approximate 22,800 square feet and is fully sprinklered. It has single floor.

D. Building 347: The Occupancy of the building 347 is Mixed Business/Health care type and for Major use -Overnight patient rooms, clinical and office spaces. The size is approximate 167,000 square feet and is fully sprinklered. It has 2 floors with basement.

2. ALARM SYSTEMS EXPERIENCE: Contractor shall have experiences on both Simplex and Notifier Fire Alarm Network

3. BID ITEMS:

GENERAL: Replace existing Simplex Fire Alarm System serving Buildings 334, 331, 329 and 347 with new modernize and fully addressable Notifier fire alarm system as indicated in Statement of Bid Items.

4. STATEMENT OF BID ITEMS

A. General Construction- Provide all labor, materials, tools, equipment, transportation, supervision, engineering, service, power, startup, certification, training, project documentation, as-built drawings, and warranty necessary to accomplish the tasks required in this scope of work and specifications to upgrade the Fire Alarm Systems in Buildings 334, 331, 329 and 347 to the existing Notifier Network loop.

B. Scope of Work: Contractor shall remove existing Fire Alarm System and replace it with a fully addressable new Fire Alarm System in Buildings 334, 331, 329 and 347.

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Contractor shall be required to keep existing Fire Alarm System operational and fully functional until the completion and acceptance of the new system. In addition.

Method and procedure to keep existing system in service until completion of new system, removal of existing building system in Buildings 334, 331,329 and 347 after completion of new system, and retaining of existing building loop system shall be submitted for review and approval with shop drawings and product information for new system as required in Section 28.31.00. Before installing the new Fire Alarm System in Building 334, 331, 329 and 347 Contractor shall check and verify the existing dialers of the Simplex fire alarm panel in Building 114 i.e., Boiler Plant.

Fire alarm system work shall be sequence as follows

1. Field Review.

a. Field Review of existing system, fiber pathways, power and wiring requirements, and system sequence of operations. Field review to include Pathways/conduits of alarm wiring connected to PIV and backflow preventer supervisory alarm sensors.

b. Reference drawings: Attached drawings for Building 334, 331,329 and 347 are not in AutoCAD but are PDF/electronic copy of the working drawings and are for references only. These reference drawings known not to accurately reflect all existing conditions. Field verify all necessary information. Contractor shall update existing building background to produce the working shop drawings.

c. Existing fire Alarm Devices: Verify the locations and number of existing Fire Alarm panels, Annunciators, and devices etc., shown in Fire Alarm Inspection Certificates and reference drawings. These devices to be replaced with new plus provide any additional device(s) as or if required by latest codes/Standards.

d. Elevator Control system: Field verify the compatibility of Interfacing of new fire Alarm system with existing Elevator controls. Modify elevators controls as or if required

2. Existing Simplex Fire Alarm System: Contractor shall obtain the services of Simplex technical representatives to verify the function of existing Simplex Fire Alarm panels at Menlo Park campus in buildings 334, 331,229 and 347.

3. Provide new ONXY Single-Point -of control workstation:

a. Notifier system at Menlo Park campus does not have existing ONYX Works system, for centralized management, provide new ONXY Single-Point -of control workstation in the engineering building, building 370, next to the existing Notifier Alarm panel which is close to the IT closet.

Connect buildings 334, 331, 329 and 347 to the Notifier Network loop using the existing infrastructure single-mode fiber optic cables and to be

July 15, 2022 Page 4 monitored from new ONXY Works system. Contractors shall perform functionality test on the existing fiber optic cables in Buildings 334, 331, 329 and 347. For Pathway and its infrastructure locations see reference-drawings:

Attachment 5 - MPD Campus FA Fiber Info 6-6-21, Attachment 7 - Telecomm exhibit 9-6-7 MPD and Attachment 6 - Utility exhibit telecom 3-15-12 MPD.

b. Reuse the spare fiber optic cables between building 329 and 334 – There are total 48 strands of fiber optic cable between building 329 and 334.

BDF (Building Distribution Frame) of building 329, cable is in Room 159 and BDF and telephone switch of building 334 is located in Room 106.

c. Reuse the spare fiber optic cables between building 334 and 348 – There are total 2 each 144 strands of fiber optic cable between building 334 and 348.

d. Provide new 12 strands of Single Mode (SM) fiber optic cable between building 331 and 334 – There are only total 6 strands of fiber optic cable between building 331 and 334. BDF of building 331, cable is located in Room 137. Provide new 12 strands of Single Mode (SM), riser type fiber optic cable for new Notifier Network loop. For existing Utility cable

NOTE- use one of the two existing 4-inch diameter conduits to pull new fiber cable. GC can use existing and install new pull string in the conduit.

e. Provide new 12 strands of Single Mode (SM) fiber optic cable between building 347 and 334 – use existing fiber pathways/duct banks as indicated in reference drawing stated above. Provide new 12 strands of Single Mode (SM), riser type fiber optic cable for new Notifier Network loop. For existing Utility cable

f. Contractors shall conform to telecommunications standards and specifications for termination, testing, installation and close out. Verify types of cables to be used for an operational loop communication system and terminate as required. Unused cables shall be capped per industry standard. The fiber optic installation shall comply with all EIA/TIA, BICSI, manufacturer and Industry Standards for fiber optic cabling.

C. Construction

1. Contractor shall be responsible for the installation of a fully addressable Fire Alarm system in Building 334, 331,329 and 347 per section 28.31.00 connected by new building loop system, to Building 348 via building 334 (building 334 houses equipment switch). Contractor shall maintain existing fire alarm system fully functional and operational during the installation of each control panel in Buildings 334, 331,329 and 347. System shall be complete with new smoke

July 15, 2022 Page 5 detectors, duct detectors, and pull boxes etc., as indicated in specifications utilizing relay module for fault report.

2. Upon completion of new Fire Alarm System, Contractor shall be required to retest new system and, after acceptance, remove old building alarm system from Buildings 334, 331,329 and 347, seal all penetrations where conduits and wiring are removed.

3. Existing Panels connected to building loop system for remaining buildings at the Menlo Park Facility on the old fire alarm system shall remain fully operational

4. Contractor shall reprogram existing building loop system to remove Buildings 334, 331,329 and 347. Contractor shall be responsible to coordinate system removal with Simplex, to prevent false reports to fire department or control panels.

D. Retention of removed material: Reserved and store all four existing Simplex Fire Alarm Panels and their components. These panels will remain property of the Government. Remove these items from present locations in such a manner as to prevent damage. Store such items, where directed by Contracting Officer’s Representative

5. COMMISSIONING: Contractor to provide commissioning of the Fire Alarm Systems.

Under this contract Commissioning process includes but not limited to- 100% device acceptance testing, battery draw-down test, verify system monitoring, verify interface with other systems, documentation/certifications, testing and startup of these systems, as well as training of the VA’s Operation and Maintenance personnel.

6. PHASING: To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to CO, COR, and Contractor, as follows

A. Phase 1:

1. Contractor shall verify the existing Simplex Fire Alarm panels of buildings 334, 331,329 and 347 at Menlo Park campus to communicate to the existing UDACT (Universal Digital Alarm Communicator Transmitter) in Boiler room building 114.

2. Building 334: Provide a complete fully addressable Fire Alarm System which includes but not limited to new FACP (Fire Alarm Control Panel), Fire Alarm Document Cabinet, and fire alarm devices in Building 334. Provide FACP and Fire Alarm Document Cabinet in Building 334 next to existing main Fire Alarm Control panel. Establish network connection and alarm reporting of building 334

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FACP to the main FACP in Boiler Plant, building 114, room# 102. At completion of work, remove the Simplex system including panel and existing fire alarm devices from Building 334.

3. Construction shall be done one wing/floor at the time. Complete work in one floor prior to proceeding to the next floor. Coordinate schedule with Service Manager.

B. Phase 2; Building 331

1. Provide a complete fully addressable Fire Alarm System which includes but not limited to new FACP (Fire Alarm Control Panel), Fire Alarm Document Cabinet, and fire alarm devices in Building 331. Provide FACP and Fire Alarm Document Cabinet in Building 331, next to existing main Fire Alarm Control panel.

Establish network connection and alarm reporting of building 331 FACP to the main FACP in Boiler Plant, building 114, room# 102. At completion of work, remove the Simplex panel and existing fire alarm devices from building 331

2. Construction shall be done one wing at the time. Complete work in one wing prior to proceeding to the next wing. Coordinate schedule with Service Manager

C. Phase 3; Building 329

1. : Provide a complete fully addressable Fire Alarm System which includes but not limited to new FACP (Fire Alarm Control Panel), Fire Alarm Document Cabinet, and fire alarm devices in Building 329. Provide FACP and Fire Alarm Document Cabinet in Building 329, next to existing main Fire Alarm Control panel.

Establish network connection and alarm reporting of building 329 FACP to the remove the Simplex panel and existing fire alarm devices from building 329.

D. Phase 4; Building 347

1. Provide a complete fully addressable Fire Alarm System which includes but not limited to new FACP (Fire Alarm Control Panel), Fire Alarm Document Cabinet, and fire alarm devices in Building 347. Provide FACP and Fire Alarm Document Cabinet in Building 347, next to existing main Fire Alarm Control panel.

Establish network connection and alarm reporting of building 347 FACP to the remove the Simplex panel and existing fire alarm devices from building 347.

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7. GENERAL REQUIREMENTS:

A. Temporary Power:

1. Electrical shutdown during construction is limited to 8 hours for normal power and 4 hours for emergency power. Normal power shutdown shall not be made at the same time with emergency power shutdown so as not to leave the building without any power.

2. Provide temporary generator and fuel supply sufficient for the required electrical shutdown.

3. The use of VA generator is not allowed to provide prolong temporary power for the shutdown.

B. Codes and Standards:

1. All work shall meet the latest edition of NFPA 72, ASHRAE, NEC, ADA, Federal, State, Local codes and regulations, all other applicable codes, VA standards/details and design manuals, including VA Fire Protection and Alarm Design Manual be which may be obtained from the VA Facilities Management Technical Information Library (TIL) at the web site: http://www.cfm.va.gov/TIL/

2. Construction details to follow VHA National CAD Standard Details, PG-18-4.

CAD files to follow VHA National CAD Standard Application Guide – May 2006. BIM files to follow the VA BIM Guide – VA BIM GUID v1.0 April 2010 http://www.cfm/va/gov/til/bim/BIMGuide/). If there are any conflicts between the rules and regulations as listed on the website and the outline provided above, the rules and regulations on the Office of Construction and Facilities Management’s Technical Information Library (TIL) website shall govern. The project will be delivered to VA in AutoCAD 2007 or earlier.

C. Construction Document Submittal Reviews: Before construction, Contractor shall provide complete submittals to include shop drawings and or schematics, calculations, product data and material samples, as required in specification sections 01 33 23 and 28 31 00, which shall be approved by Veterans Administration (VA) engineer staff member. After approval the contractor is to proceed with construction

8. SUBMITTALS

A. General: As per specification section 28 31 00, Submit 5 copies in accordance with Section 01 33 23, shop drawings, product data, and samples. Five copies of all submittals shall be submitted to the COR for review

1. Shop Drawings: Provide shop Drawings for the installation of new Fire alarm system for Buildings 334, 331,329 and 347 including building to building loop connection. Drawings shall include Floor plans, riser diagrams and detail wiring

July 15, 2022 Page 8 diagrams conforming to spec section 28. 31 00. After approval of the shop drawing the contractor is to proceed with construction.

2. Manuals: As per specification section 28. 31 00. submit simultaneously with the shop drawings, companion copies of complete maintenance and operating manuals including technical data sheets for all items used in the system, power requirements, device wiring diagrams, dimensions, and information for ordering replacement parts

3. Certifications: Provide all the certifications as required in specification section 28 31 00 which includes but not limited to the technician's NICET level III fire alarm certification as well as certification from the control unit manufacturer that the proposed performer of contract maintenance is an authorized representative of the major equipment manufacturer. Include in the certification the names and addresses of the proposed supervisor of installation and the proposed performer of contract maintenance. Also include the name and title of the manufacturer’s representative who makes the certification.

D. Project record drawings - The GC will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be always available for review by the VA

COR

9. PROJECT CLOSE-OUT: The Contractor shall comply with the requirements as required in specification sections 28 31 00, “Fire Detection and Alarm System”, for submission of final as built drawings, manuals, and other documents as noted.

10. PROJECT CONSTRUCTION SCHEDULE

A. Proposed Submission Schedule (i.e., calendar days, commencing after issuance of NTP for construction issued by CO)

(1) Phase 1t 120Days

(2) Phase 2 90 Days

(3) Phase 3 90Days

(4) Phase 4 120 Days

Total construction period services not to exceed 420 calendar days.

11. AS-BUILT CONSTRUCTION DOCUMENTS: At project completion the contractor shall incorporate the reference drawings (commonly referred as the “as-built”) drawings from the sub- contractor and furnish an updated set “Record Documents” to include reference drawings, specifications, product information, and incorporated change orders in the latest

July 15, 2022 Page 9 version of AutoCAD or Revit, or original software, a full-size hard copy set, and electronic PDFs to conform to VA drawing standards.

12. ABBREVIATIONS AND ACRONYMS

AE Architect & Engineering Firm ASHRAE American Society of Heating, Refrigerating and Air-Conditioning

Engineers BDF Building Distribution Frame- is the main Telecommunication/telephone

Service entrance in the building CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officer’s Representative DWG Drawing FACP Fire Alarm Control Panel GC General Contractor IBC International Building Code IMC International Mechanical Code IPC International Plumbing Code NEC National Electrical Code NFPA National Fire Protection Association NTP Notice to Proceed O&M Operations and maintenance documents RFP Request for Proposal SD Schematic Development SOW Scope of Work VA Veterans Affairs VHA Veterans Health Administration VAPAHCS Veterans Affairs Palo Alto Health Care System VA TIL VA Technical Information Library

13. SECURITY CONSIDERATIONS The CA requirements do not apply, and that a Security Accreditation Package is not required. At no time will the vendor be in contact or have access to VA sensitive information. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

14. Enclosures

14.1. Specifications

14.2. Reference Drawings

14.3. IT Codes of Practice

14.4. Fire Alarm Inspection Certificates including year 2021 and 2022