Attachment 1 SOW.pdf

West Haven VAMC 950 Campbell Avenue West Haven, CT 06516

Scope of Work Building 15 Evaporator Coil Replacement

Background: VAMC issued a contract to repair the existing HVAC system in Building 15, including the following tasks:

Secure air-cooled condensing unit and disconnect electrical power and controls.

Circuit A leak Check & Repair – Currently out of refrigerant

• Pressurize circuit with nitrogen and check for leaks.

• Repair leak.

• Replace sight glass and filter drier.

• Pressure test circuit for leaks.

• Evacuate circuit and re-charge with new R-22 refrigerant (allowance of 90 lbs. of R22 shall be included).

Circuit B repairs – Compressor and condenser fan motor are seized

• Reclaim refrigerant charge and store for re-use.

• Disconnect and remove failed compressor.

• Furnish and install new compressor.

• Disconnect and remove failed condenser fan motor.

• Furnish and install new motor and fan blade.

• Replace sight glass and filter drier with new

• Replace crank case heater with new.

• Pressure test circuit for leaks.

• Evacuate and re-charge with re-claimed refrigerant.

Remove LOTO & Reconnect existing electrical power and controls circuitry. Start-up unit and check operation.

Equipment Schedule:

Equipment Quantity Manufacturer Model/Serial # Air cooled condensing unit 1 Trane TTA180B300CC /

M273TT4AH

During the above-noted work, it was discovered that the existing evaporator coil in the air handling unit was leaking in many locations and could not be soldered. This evaporator coil needs to be replaced, and due to the age of the system needs to be manufactured specifically for this system.

Description of Work:

Furnish and install new evaporator coil on indoor air handler in Building 15 at the West Haven

VAMC.

Delivery Requirements:

Work is to be completed within sixty (60) days of notice to proceed being issued. All work shall be done between the hours of 7:00 a.m. and 5:00 p.m. Monday – Friday, unless other times are arranged in advance and approved in writing by the VA designee. When the contractor’s work interferes with hospital functions, such as when work produces excessive noise, odors, dust, utility service interruptions, or other interferences with normal hospital operations that cannot be contained with the area of work, the contractor shall schedule said work at other than normal hours and as directed by the VA designee.

Work Restrictions:

All contractor personnel shall obtain a short-term identification badge issued by the VA designee. Such badge shall be worn by the individual and prominently always displayed while on VA property. No employee of the contractor shall enter the project site without a valid identification badge issued by the VA. To obtain a short-term identification badge, contractor personnel shall present to the VA designee a valid (non-expired) photo identification issued by a US federal, state, or local government agency.

All contractor personnel are subject to inspection of personal effects when entering or leaving the project site.

Debris Removal:

The Contractor/Installer shall be required to remove waste materials and debris daily from the campus. All waste material and debris shall be removed off the site by the contractor and shall be disposed of in accordance with applicable State and Federal regulations.

Property Damage:

The Contractor must take all necessary precautions to prevent damage to any government property. The Contractor must report any damages immediately and must assessed current replacement costs for property damaged by the contractor unless corrective action is taken. Any damaged material will be replaced in a timely manner or corrected by the Contractor with like materials at no extra cost to the government upon approval of the Contracting officer.

Additional Information:

The Department of Veterans Affairs is a smoke free environment and smoking is not permitted at the facility.

Records Management Identified for Building 15 HVAC

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33;

Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting

Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701.

Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.