Attachment 1_SOW Bldg 2000 Rm 343.pdf

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STATEMENT OF WORK

REPLACE MODULAR FURNITURE ROOM 343 BUILDING 2000

JBSA LACKLAND TX

1.0 Scope

Manufacture, deliver and install stackable modular furniture as per drawing. Customer desires laminate finish skins on all exterior panels that are exposed (that can be seen). Inside each cube shall be fabric skins above the work surface and laminate skins below work surfaces. All panels that are against a wall shall have no skins. All other surfaces (work surfaces, counters, trim caps, painted materials etcetera) shall be of standard material options/selections. At six (6) locations require clear glass panels above the work surfaces in lieu of regular laminate/fabric panels. Install eight (8) each magnetic marker panels minimum of 30” high by 3’ wide on exterior of 4 person collaborative stations as per drawing. Magnetic marker panels shall be a panel not an exterior mounted marker board, panel to have fabric finish on inside and magnetic marker panel on outside. Work surfaces shall have pass through or grommets to run electrical or media wires through the work surfaces. All work stations shall have corner work surfaces (radius corners not angled), one metal overhead storage with LED lighting, one metal mobile box/box/file and one magnetic marker board. There shall be one 30” x 60” peninsula in each 4 person collaborative station area. Install one 30” w by 12” deep laminate book shelf from work surface to top of panels at the end of each peninsula. All panels shall be powered. All electrical shall be directly under the work surfaces. Contractor is required to supply a licensed electrician to connect modular furniture power whips and demountable walls to the facility power. All electrical circuits and outlets shall be rated 20 amp.

There shall be no more than 4 work stations per circuit. Both office demountable wall and interview room demountable wall shall be insulated, for maximum sound proofing. Demountable walls shall be floor to ceiling panels and shall be powered with six plugs inside the office (two on the short wall and 4 on the long wall), and one plug on the outside. Interview room walls shall have 6 outlets two on the short wall and 4 on the long wall (on the long wall two inside and two outside). No plugs shall be placed in the demountable wall that has the interview room door in it. Demountable walls shall be laminate finish to match laminate finish on 4 person collaborative work stations. Install 4 each magnetic marker panels in lieu of laminate panels in the interview room minimum 36” high by 36” wide. Magnetic marker panels shall be a panel not an exterior mounted marker board. Magnetic marker panel finish shall be on both sides of the wall. Require two storage cabinets shall be 30” high by 36”L by min 20” Deep full laminate finish with doors with an interior shelf. Contractors interested in bidding on this requirement should make a site visit prior to providing quote or bid to the contracting officer.

For this project we require the following.

CLIN 0001- – 4 person collaborative work station (2Ea)

- add radius corner workstations

- add power to all panels

- change task light to LED task light under overhead storage

- change laminate/fabric panel to clear glass panels (Window) in six locations

- change BBF to mobile BBF (8Ea)

- add laminate panel skins in lieu of fabric on exterior of cubes where visible

- add 30” x 60” peninsula (2Ea)

- add dry erase magnetic marker boards under overhead cabinets (8Ea)

- add magnetic marker panels in lieu of laminate panels min 30” H in 8 locations

CLIN 0002 - – Demountable wall for office and interview room 8’ high approx. 45’

- add power to all panels

- add two doors 36” wide

- add magnetic marker panels in lieu of laminate panels min 36” H in interview (4Ea)

CLIN 0003 - - Laminate Storage cabinets 30” H x 36” Long with 2 doors and one shelf (2Ea)

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CLIN 0004 - - Laminate 30” round meeting table with pedestal (1Ea)

CLIN 0005 - – Installation and Design Services, Manufacture, delivery, furniture setup and connect modular furniture and demountable walls to facility power.

Once the contract has been awarded, it becomes the responsibility of the contractor to validate the actual site conditions as well as any specific programming needs of the customer. It is understood that the actual site parameters or certain customer requirements may deviate from standard layouts; therefore any deviation that causes an increase in the price submitted during the bid process must be documented in writing and submitted to the Contracting Officer for review, along with a floorplan reference to show just cause. A final furniture layout and Bill of Materials (BOM) will then be provided that meets the customer requirements and accommodates the physical environment. Design parameters and expectations are followed in Section 3.2.

See SOW Attachment 1 Floor Plan B2000 Rm 343 for floor plan drawings.

2.0 Description of Services

2.1 General Services

Coordination and management of all new product, equipment and people required to create, deliver and install new systems and modular furniture within an Air Force location. This includes ongoing servicing of any items defective due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

2.1.1 The contractor shall perform tasks on Systems/Modular Furniture in accordance with the requirements stated in this section.

2.1.2 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install systems and modular furniture.

2.1.3 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this SOW.

2.1.4 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall be in compliance with Federal and Installation policies and procedures.

2.1.5 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

2.1.6 All contractors shall submit a complete list of personnel to the Contracting Officer in accordance with installation policy, including deliverymen, who will be expected to work on the installation. This list will contain Privacy Act information as required as well as the expectation that each individual will be able to present a current and valid state identification, to meet local Air Force security requirements.

2.1.7 The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the

2/25/2020 3 health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

2.1.8 The contractor shall be an authorized dealer of the specific Systems and Modular furniture manufacturers specified on the project.

2.1.9 The vendor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the designated Government Acceptor.

2.1.10 The contractor shall provide customer service during normal duty hours, 0730- 1630 hours, Monday through Friday; except for federal holidays.

2.1.11 Recognized US Federal Holidays are as follows: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving and Christmas. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

2.1.12 When the contractor desires to work other than standard times, a written request shall be submitted to the Government Acceptor for approval. Written approval from the Contracting Officer must be received before proceeding with the work.

The request shall be submitted at least five (5) work days prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

2.1.13 The contractor shall provide alternate work locations for employees or allow employees to take vacation during designated Government non-work days or other periods where government offices are closed.

2.1.14 All Air Force inquiries shall be responded to by a contractor representative within two business days.

2.1.15 Meetings may periodically be held between top level base personnel and contrac-tor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of required meetings.

2.1.16 Vehicle registration, proof of insurance and a valid driver’s license shall be presented to gain base access.

2.1.17 The contractor shall be responsible for coordination of an escort through any controlled areas through the assigned Government Acceptor.

2.1.18 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the Government Acceptor in accordance with the local security forces policy.

2.1.19 The contractor shall be responsible for any storage of all new systems/modular/demountable wall furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

2.1.20 The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the (502 CONS), during the same business day.

2.1.21 The contractor shall provide for the management and support of personnel, to include: making necessary arrangements for employees required to travel;

supporting personnel co-located on (JBSA-Lackland) and other locations specified with additional resources, expertise, advice; necessary infrastructure to support work to be accomplished off-base; conducting personnel meetings;

providing administrative support for employees in a timely fashion; and providing facility and staff security requirements.

2.1.22 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an

2/25/2020 4 impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

2.2 Product Markings/Documentation/Tools

Items used after product acceptance used to identify or modify a particular product.

2.2.1 All documentation (Owner’s manuals, warranty information, assembly instructions, maintenance and care instructions, operating instructions, etc.) shall be provided to and reviewed with the Government Acceptor and/or Government Project Manager upon completion of the installation.

2.2.2 Special assembly tools (security hardware wrench, spare parts provided with the furnishings, etc.) shall be provided to the Government Acceptor and/or Government Project Manager prior to final Government acceptance of products and services.

2.3 Delivery Services

Transportation of all new products, loading, unloading, storage and all necessary movement from factory to final onsite set up.

2.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries of their product, to include access to and operation of any equipment needed for unloading and movement of materials or product.

2.3.2 Contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non- existence of loading docks and equipment at any given location. Special circumstances may be identified by and negotiated with the Contracting Officer.

2.3.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

2.3.4 A maximum of 30 days storage for new products shall be included in the contractor's agreement.

2.3.5 Work shall comply with applicable building standards and codes, specifically:

National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

2.3.6 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on site storage being utilized.

2.3.7 The contractor shall maintain accountability and control of any keys provided and shall return them to the Government Acceptor upon completion of work.

Duplication of keys or other means of access is not authorized.

2.3.8 The contractor shall prevent its personnel from entering any area other than the designated work area.

2.3.9 The contractor shall maintain a means of egress within all designated work areas to comply with fire codes.

2.3.10 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

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2.4 Installation and Removal Services

Manufacturer certified professionals to install systems and modular furniture per the approved design drawings.

2.4.1 Each dealership shall be able to provide, or capable of obtaining support services to include removal and warehousing of the proposed systems furniture.

2.4.2 The contractor shall remove existing old furniture and dispose accordingly.

2.4.3 The contractor’s Contract Manager shall meet with Government Acceptor and/or

Government Project Manager to review the installation drawings prior to installation.

2.4.4 The contractor shall install new systems and modular furniture in accordance with each requirement statement and basic component floorplan, panel plan and electrical plan, designed and provided by the contractor with each purchase.

2.4.5 Contractor shall be liable for any damage to government property caused by the contractor or their representatives.

2.4.6 During installation the contractor shall protect all furniture and building materials, to include carpet, existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such type material. The contractor shall not use protective materials that will leave any type of residual print, outline or imaging on any furniture or building materials.

Contractor shall not repair damage to finishes but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

2.4.7 The contractor shall uncrate/unpack all new items and perform required assembly in accordance with the manufacturer instructions.

2.4.8 Services shall include inspection of product for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the authorized government representative and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the Government Acceptor.

2.4.9 Services shall include assembly of new product to conform to final Air Force approved design drawings.

2.4.10 Any furnishings attached to the building shall be attached securely.

2.4.11 The contractor shall ensure that all communication outlet faceplates are provided with the new furniture and accommodate a standard RJ45 quad port or fiber-inserts that will be provided by the local communications group or general contractor.

2.4.12 Services shall include removal of packing materials from the installation.

2.4.13 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled where ever possible.

2.4.14 The contractor shall maintain environmental controls when working in any Air Force facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

2.4.15 Light fixtures shall have appropriate lamps and be in working order.

2.4.16 Prior to acceptance, the contractor shall clean all new furniture only with the manufacturer's recommended cleaning agents/products.

2.4.17 The contractor shall provide all new components, completely assembled, installed, and operational, including keys in each lock set.

2.4.18 New furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture. All drawers should operate smoothly and stay closed when not in use.

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2.4.19 The contractor shall inspect to ensure the new furniture is free of surface dirt and defects, the installation is complete, and the new furniture is ready for use.

2.5 Inspection/Acceptance Checklist

Validation between the contractor and the Government Acceptor that all product has been installed according to manufacturer guidelines and customer specifications.

2.5.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and Government Acceptor and/or Government Project Manager.

2.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the authorized government representative upon completion of a joint walk through by the contractor and authorized government representative.

2.5.3 A final walk through will be performed with the contractor and the Government Acceptor and/or Government Project Manager to ensure all punch list items have been addressed to the satisfaction of the Government Acceptor.

2.5.4 Upon completion of all contract requirements, the contractor will submit to the Government Acceptor documentation of completed punch list items. The Contractor may then submit a final invoice in the Wide Area Workflow system (WAWF) (https://wawf.eb.mil/).

3.0 Product

3.1 Stackable Panels and Components

The contractor shall supply a stackable panel system product

4.0 Government Furnished Property/Support

4.1 Base support includes Government-controlled working space and utilities.

5.0 Site Conditions

5.1 Standard site conditions shall be considered those that include:

5.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours

5.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

5.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

5.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials

5.1.5 Includes electric power, working lights, heating and air conditioning, and access to a working freight elevator if location is on a floor other than the first floor

5.1.6 A building ready for the installation of furniture (i.e. other tasks such as painting and flooring are complete so as not to cause any delays in performance) http://www.wawf.eb.mil/

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5.2 Contractor shall notify the Contracting Officer of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price.

6.0 Additional Services Information

The below items are for consideration by the local contracting officer prior to issuing a request for proposals or quotes. It is informational only.

6.1 Services shall include removal and/or disposal of all excess product and transport to the Air Force approved warehouse or other location as specified.

6.2 Contractor shall be able to provide professional electrical and cabling services. Any electrician provided by the contractor shall be a licensed electrical contractor. Any cabling specialist provided by the contractor shall be a Building Industry Consulting Service International, Inc. (BICSI) certified.

6.3 The contractor shall be responsible for collection of information relevant to the redesign of a space.

7.0 Quality Assurance

7.1 Contractor performance shall be measured and assessed using the Performance Objectives listed in the Description of Services (3.0). Contractor Performance Objectives are derived from the contract performance work statement. Performance surveillance shall be accomplished in accordance with the Performance Plan. See Inspection Acceptance Checklist.

8.0 Voluntary Protection Program (VPP)/Safety

8.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at http://www.osha.gov/desp/vpp/index.html.

9.0 Base/Installation Specifics

9.1 All commercial trucks must enter through GROWDEN GATE for inspection. In accordance with the Installation 802d Security Forces Squadron (210) 671-2273/1453;

base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing Once at GROWDEN GATE, the driver must have a current pass that will be attained from the Government point of contact for entering the secure location for delivery and must be able to show:

• A current Vehicle Registration

• A current Proof of Insurance

• A valid and current Driver's License for the driver

• A valid and current Driver's License or other State Identification for any passenger(s) in the vehicle.

9.2 Gate Procedures:

• Once at Growden Gate be prepared to exit the vehicle and allow for vehicle inspection. At this time you may ask for directions to your final destination.

• If the final destination requires the driver to leave Growden Gate and re-enter the base through an alternate gate, the pass received will be sufficient documentation for http://www.osha.gov/desp/vpp/index.html

2/25/2020 8 entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

9.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

9.4 Personnel shall present the following items when entering an installation:

• Current Registration for all vehicles

• Current Proof of Insurance for all vehicles

• Valid driver’s license for each driver

• Valid driver’s license or other state identification for each passenger

• Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, [Bldg. #5616, 1561 Stewart St. San Antonio, TX 78236].

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly. Sponsors may request that a pass be applicable for multiple days if needed.

9.5 To sponsor 10 or more people, a typed list of those people must be submitted by the Government Acceptor in Word or Excel format, stating LAST NAME then FIRST NAME of each person. The sponsor must submit that list to Pass & ID Bldg. #5616, 1561 Stewart St. San Antonio, TX 78236, no fewer than three days prior to the anticipated arrival. Names listed must be complete names, (no nicknames), and correspond to the names on the state ID for each person.

9.6 Mission Essential Services: Contractors are not considered mission essential.

9.7 Prohibitions: Firearms may not be brought on base under any circumstances. Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.

10.0 Deliverables (CDRLs)

10.1 Provide design/layout of furniture for the room to include renderings and floor plans.

10.2 The Government has full ownership of all formal deliverables and required supporting documentation with regard to use, distribution and reproduction.

11.0 Attachments

11.1 SOW Attachment 1 Floor Plan B2000 Rm 343

U p

12'-9"

3'-2"

Fire Exit Alarmed

Fire Exit Only

Total Height of Panels 67" to 72"

Demountable Wall Panels Full Height

4'-5" 4'-5" 4'-5" 4'-5"

15'-6"

'-3

7'-0"

13'-10"

'-1

/2

5' -6

3'-2"

All Demountable Walls to be Maximum Insulated for Sound Proofing

B/B/F B/B/F

B/B/F B/B/FB/B/F B/B/F

B/B/F B/B/F

Clear Glass Panels Above Work Surface

3' x 3' Magnetic

Marker Panel

3' x 3' Magnetic

Marker Panel

3' x 3' Magnetic

Marker Panel

3' x 3' Magnetic

Marker Panel

3' x 3' Magnetic Marker Panels

Magnetic Marker Board Under

Each Overhead

3' x 3' Magnetic

Marker Panel

3' x 3' Magnetic

Marker Panel

3' x’3' Magnetic

Marker Panel

3' x 3' Magnet ic

Marker Panel

15'-0"

2'-7 5/16" Storage cabinet

Storage cabinet

3' x

'H

M ag ne tic ar ke r P an el

3' x ke r P an el

3' x

' H ke r P an el

3' x ke r P an el

Interview RoomOffice

All Corner Work Surfaces to be

Radius not Angled

All Corner Work Surfaces to be

Radius not Angled

3' x 5'H agnetic

M arker Panel

M

M

M arker Panel

Laminate Bookshelf

Laminate Bookshelf

Mobile B/B/F Peds and Overheads are Metal

Mobile B/B/F Peds and Overheads are Metal

NOT TO SCALE

30" Table

Attachment 1 Floor Plan B2000 Rm 343