Attachment 1 - Requirement Document.docx

Multifunction Copier Request Indian Health Service, Office of Human Resources, Mailstop: 11E53A The Indian Health Service, Office of Human Resources (OHR) is interested in purchasing two brand new multifunction copiers to replace one outdated, multifunctioning copiers that is in constant need of repairs and service calls. After researching various brands and styles of copiers we have concluded we would like the new copiers to be exactly identical from the internal components to any additional features. Having two copiers of this style would make purchasing toner, waste toner boxes, staples, and any other necessary supplies or accessories uniform.

As this request is for two copiers, our purpose is to have one copier with more functions to handle the major copy needs such as mass printing projects, color printing, and reports. Both copiers will be outfitted for faxing capabilities. The second copier will serve as a secure printing, copying, scanning, and print jobs of PII documents. Having two additional copiers is a critical as six divisions with 50 – 75 employees total will be sharing the copiers and will prolong the life of the copiers by sharing the work load.

Having the option of two copiers is also a necessity to our divisions since many employees no longer have personal desktop printers and this is their only source for printing, copying, faxing and scanning. The second copier will be half the size of the full size copier to be able to fit in a small space (est. 20.5” (W) x 21.3” (D) x 25” (H))

Requirements and preferences for new multifunction copiers:

Installation: Included.

Volume:

· Trays: Not less than 4 trays, not less than 500 page capacity for each tray.

· Tray Sizes: Letter (11½ x12), Ledger (11x17), Legal (11x14), supporting media and paper sizes up to 11½ x 17 inches.

· PPM: 65 (Both Black/White and Color) High-Capacity Feeder Tray:

· Additional tray with volume not less than 1200 sheets.

Specifics:

· Energy Star Certified/EPEAT® - Registered Imaging Equipment

· Printing: Black/White and Color (Full Spectrum)

· Copying: 65 PPM

· Scanning:

· Scan to destination capability (both email and network folder).

· 160 IPM, 300 DPI

· Fax line capable. No less than 1.

· Network Interface Card and D1 credential interface module.

· Ability to interface with established internal Federal enterprise network.

· Federal Information Processing Standards compliant.

· Finishing capability:

· Stapling

· Hole punch (3 hole binder)

· Single Pass Duplexing

· Warm Up Time: 60 Seconds or less

· Touch Screen Display.

Delivery:

FOB Destination