Attachment 1-PWS_Shop_Towels-Rv.004.docx

PERFORMANCE WORK STATEMENT

113th WING DISTRICT OF COLUMBIA AIR NATIONAL GAURD

SHOP TOWEL LEASING & LAUNDERING SERVICES

1.0 INTRODUCTION. The 113th Wing District of Columbia Air National Guard (DCANG) is requesting a 5-year contract to include one base-year and four one-year option periods to provide shop towel leasing and laundering services for the 113th Wing DCANG, buildings 1228, 3119, 3217, and 3227 located on Joint Base Andrews in Joint Base Andrews, Maryland.

2.0 SCOPE. The services set forth in this Performance Work Statement (PWS) will provide 113th Wing DCANG customers with shop towel (for hazardous material/waste cleanup) leasing, laundering, and pickup/delivery services. Shop towels will be utilized by DCANG personnel during the handling of hazardous material and hazardous waste in order to minimize direct contact with hazardous materials. The contractor shall provide all of the shop towels and labor necessary to maintain the contractor’s equipment in a serviceable and operational condition in accordance with the manufacturer’s service requirements and current industry standards, and this PWS. All supplies, labor, and transportation required to properly service the contractor’s leased supplies, to include inspections, minor/major repairs, and preventative/remedial maintenance of the contractor’s property, shall be supplied by the contractor at no additional cost to the Government.

3.0 GENERAL REQUIREMENTS.

3.1 SUPPLIES.

3.1.1 Shop towels shall be made of an absorbent cotton or cotton blend material, designed for use in cleaning grease and oil. Shop towels shall be a minimum of 12 inches wide and 12 inches long.

3.1.2 The contractor shall provide freestanding containers with lids for soiled rags as well as a separate container for clean rags to ensure the soiled and clean rags are stored separately. These containers are different than those used by the contractor to transport the clean and soiled rags. These bins shall be fireproof to prevent spontaneous combustion, as per National Fire Protection Agency (NFPA) 30 – Flammable Combustible Code.

3.1.3 Pick-up/delivery shall be once every two weeks. Deliveries shall commence within 30 days of contract award. Delivery receipts must be provided to the customer upon all deliveries/pickups.

3.2 LAUNDERING SERVICES. Laundered shop towels shall be accomplished by commercially acceptable practices utilized by mass commercial production laundry facilities in accordance with industry standards.

3.2.1 Each processed item shall be entirely clean, thoroughly dry and free of lint; colors shall be bright and clean. Minor discoloration as a result of fading and staining is acceptable.

3.2.2 At the completion of the laundering process, shop towels shall be free of objectionable odor and no trace/residue of foreign materials.

3.2.3 Towels shall be machine finished so that all surfaces are smooth and free of wrinkles.

3.2.4 Towels shall retain their original shape and form.

3.3 LAUNDERING SERVICES/PICKUP & DELIVERY. Pick-up/delivery shall be once every two weeks, on the same day each week. In the event a holiday falls on the established pick-up/delivery day, the contractor shall perform the service on the working day prior to the holiday, i.e. if the service is scheduled on Friday, the contractor shall provide service on Thursday; service scheduled on a Monday shall be performed the previous Friday. The contractor shall confirm availability with the delivery location prior to any federal holiday. Normal work hours are Monday through Friday, 7:00 a.m., through 4:30 p.m.

3.3.1 The Contractor shall provide an initial delivery of 2,000 new shop towels within 30-days after contract award; 800 white towels to Building 1228, 800 white towels to Building 3119, 200 red towels to Building 3217, and 200 red towels to Building 3227. Thereafter 2,000 clean laundered and packaged shop towels will be delivered, and 2,000 used shop towels will be picked up at every two weeks.

3.3.2 The contractor and the Government Representative (QAE or COR) shall conduct a joint inventory of items being picked-up and/or delivered each week.

3.3.3 A check off sheet provided by the contractor shall be utilized. A copy shall remain with the Government, and the original shall be submitted each month with the contractors invoice. Discrepancies shall be resolved immediately.

3.3.4 Shortages shall be “replaced during the next delivery date.” Failure to make replacement within this time shall result in a cost deduction from the applicable delivery order.

4.0 LOSS OR DAMAGE/MINOR REPAIRS. The Government will only pay for replacement of towels which have been determined lost or damaged as a result of misuse. In the event of a disagreement concerning loss or the cause of damage, the Contracting Officer will analyze the facts presented, and make a final determination.

4.1 The Government will not pay for replacement of towels, which are determined damaged, not due to normal wear and tear.

4.2 The contractor’s determination that a towel is lost or damaged as a result of misuse must be validated by the designated Government QAE/COR at each activity. The validation will be performed at the time pickup is made and when a joint inventory is conducted.

4.3 Claims made after an alleged incident has occurred, will be rejected.

5.0 APPLICABLE FEDERAL, STATE, AND LOCAL STATUTORY AND REGULATORY GUIDANCE. The contractor shall be certified and hold all applicable permits from the State of Maryland to handle and dispose of all waste material/waste regulated under applicable Federal and State environmental laws. The contractor’s operations shall comply with all applicable Federal, State, and local statutory and regulatory guidance.

6.0 DELIVERABLES. Deliverables shall be submitted to the COR. Deliverables shall be provided in the Contractor-preferred format (unless otherwise specified below). In most cases, electronic submission via email is the preferred method of transmission.

Deliverables Schedule

7.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS). The following performance standards shall be utilized by the Government QAE/COR during the performance of this requirement.

PRS #1

Proper number of rags (2,000 rags) provided (clean provided and dirty picked up)

3.3.1

PRS #2

Rags (2,000 rags) shall be clean when returned

3.2

Meets the standard 98% of the time Periodic visual inspection conducted by QAE or designated representative

PRS #3

Pickup/drop off (bi-weekly) per schedule

3.3.1

No more than two (2) deficiencies per 52-week period Inspection conducted bi-weekly (at time of drop off/pickup)

8.0 PERIOD OF PERFORMANCE. This acquisition is for 5-year contract for a One-Year Base period and Four (4) One-Year Option Periods, to include an option to extend services up to six (6) months in accordance with FAR Clause 52.217-8, Option to Extend Services.

9.0 CONTRACT TYPE. A Firm Fixed-Price contract shall be issued in accordance with this performance work statement.

10.0 GOVERNMENT POINT OF CONTACT. The Government point of contact will be issued at contract award.

11.0 INSPECTION AND ACCEPTANCE. The Government appointed representative will be responsible for performing appropriate inspections and acceptance. In the event the deliverables are not in conformance with the terms of the contract, the Government may require re-performance of the non-conforming elements at no additional cost or obligation to the Government.

12.0 INVOICING. Invoicing shall be conducted in accordance with DFARS Clause 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

13.0 SPECIAL REQUIREMENTS. This section describes the special requirements for this effort. The following sub-sections provide details of various considerations for this requirement.

13.1 Security and Safety. Contractors will abide by all security and safety regulations required by Joint Base Andrews as they are accessing.

13.1.1 Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the Contracting Officer’s Representative (COR). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

13.1.2 Advanced Distributed Learning Service (ADLS). All contractor employees and associated sub-contractor employees assigned to work on a government site and/or requiring access to a DoD network will be required to register with ADLS at commencement of services in order to complete the necessary training required of them initially and annually for the duration of the contract (i.e., DoD IAA Cyber Awareness, Protecting Sensitive Information, Force Protection, etc.). ADLS website: https://golearn.csd.disa.mil/kc/rso/login/ADLS_login.asp

13.1.3 Antiterrorism Awareness Level I Training (AT Level I). This standard language is for contractor employees with an area of performance within a US Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to US Government installations, facilities and controlled access areas shall complete AT Level I training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. AT Level I may be accomplished by a Level I qualified instructor; completing the Force Protection computer-based training (CBT) course on the Advanced Distributed Learning System (ADLS), or Joint Knowledge Online at http://jko.jten.mil. Tracking for each contractor or subcontractor employee is the responsibility of the COR or unit AT Representative.

13.1.4 Contractor’s employee’s shall observe and comply with all base rules and regulations applicable to the contractor’s personnel, including those applicable to the safe operation of vehicles, and shall not be present in locations not required for the proper performance of this contract. The only exception, is to posted speed limits when passing troops are in formation where the speed shall be reduced to 10 miles per hour. Troops in formation have the right-of way over all vehicular traffic.

14.0 APPLICABLE PUBLICATIONS: Publications applicable to this PWS are listed below:

Publication (Chapter/Page)

Federal Acquisition Regulation

Defense Federal Acquisition Regulation Supplement

AFI 10-245

Antiterrorism 03/28/2013 (Certified current 03/30/2017)

AFI 31-101

Security Forces Standards and Procedures

AFMAN 31-113

Security Forces Standards and Procedures 03/05/2013 Change 1:

12/02/2015

AFI 10-701

Operations Security 7/24/2019 (Change 1:

06/09/2020)