Attachment 1 - PWS for Hangar Space Feb-Mar 2022.pdf

PERFORMANCE WORK STATEMENT (PWS)

Hangar Space Rental in support of Aircraft Transfer Operations

Part 1

General Information

1. General: This is a non-personnel service contract to provide hangar space and supporting facilities at a distance not farther than 25 miles from Fort Wainwright, AK in support of United States Army aviation units stationed at Fort Wainwright, Alaska.

1.1 Description of Services/Introduction: The Contractor shall provide facilities and specific equipment to facilitate the unloading/loading of US Army aircraft as well as the buildup and teardown of US Army aircraft for loading/unloading on supporting transportation aircraft.

1.2 Background: The US Army aviation units stationed at Fort Wainwright move aircraft to/from Interior Alaska during winter months using US Air Force transport airplanes that require airfields that support the landing and takeoff of US Air Force cargo aircraft (C-5, C-17). Current mission requirements of both the US Air Force and the US Army resulted in limited available hangar space on Air Force aircraft-compliant airfields. Additional hangar space is required in order to support operations.

1.3 Objectives: The objective of this contract is to provide sufficient hangar space and supporting facilities/equipment to support the preparation and shipment of U.S. Army helicopters to and from Fort Wainwright, AK.

1.4 Scope: This contract is for support services and hanger rental space in support of US Army aircraft transfer operations. The hanger rental space shall be free of clutter, a minimum size of 20,000 square feet, and minimum indoor vertical clearance of 26 feet, means to open and close hangar doors, electricity throughout the hangar, sufficiently heated, include a separate office space, contain incorporated latrine facilities, and ramp escort (when required).

1.5 Period of Performance: 1 Feb 2022 – 31 Mar 2022.

1.6. General Information: Due to the nature of aircraft scheduling and inherent delays that occur, the schedule provided only has projected dates. Actual arrival and departure dates and times are prone to frequently change. This contract will be billed on a ‘by-day’ basis, for the total amount of days requested. The government is requesting 33days of occupation in the hangar.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Hours of Operation: Normal work hours will be Mon-Fri, 0700-1700. May require access outside of those hours or on weekends or holidays, dependent on Air Force flight and mission schedules.

1.6.5 Place of Performance: Location of Awardee’s hangar.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.6.7.1 Physical Security: The Contractor shall be responsible for meeting standard security measures as required by FAA facilities located on an airport.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.6 Identification of Contractor Employees: All contract personnel in hangar facility will display airport access badges at all times when Army helicopters are in the facility. Any DA civilians, or contractors supporting the Army, will display badges or other wear other identifiable means provided by the government at all times in accordance with standard hangar and flight line safety practices.

1.6.7 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR

Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract.

Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.7. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8. SUBCONTRACTOR. One that enters into a contract with a prime contractor.

The Government does not have privity of contract with the subcontractor.

2.1.9. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.10. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan TE Technical Exhibit

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1. General: Hanger Space: The Contractor shall provide a minimum of 20,000 square feet of usable heated hangar floor space.

4.1.1 Hanger Space shall include the following:

4.1.1.1 Computer Work room / Office space. Room will accommodate space for 4 personnel to work on laptop computers.

4.1.1.2 Restroom facilities in the same facility. Restroom facilities will consist of at a minimum two sinks, two toilets, running water. Contractor will be responsible for normal cleaning of restroom and be responsible for any repairs required. Repair must be initiated within 24 hours of notification of deficiency.

4.1.1.3 The hangar must have a minimum door height for helicopter clearance of 20 feet. The Contractor will provide means of opening/closing hangar doors.

Additionally, the hangar must have indoor vertical clearance of 26 feet to allow for crane operations.

4.1.1.4 , Other Requirements: the Contractor shall provide an area of 3000 square feet to secure tools, equipment, up to two 463L cargo pallets (108”x88” each), park ground support equipment (tugs, power carts), and space in the immediate vicinity of the hangar to store two 20 foot shipping containers. The Contractor will provide a ramp escort to allow access to cargo planes parked on site (size & quantity parameters defined in “Table 1” below).

4.1.1.5 The hangar space shall be heated sufficiently to maintain a minimum of 60 degrees Fahrenheit during the duration of the entire effort. Short duration drops below 60 degrees are allowable when hangar doors are opened for extended periods to support operations.

4.1.1.6 Electricity must be available throughout the hangar.

4.1.1.7 Facility Availability Requirements: The Contractor is responsible making the facility available 48-72 hours before aircraft loading operations begin and 48-72 hours after the cargo aircraft has discharged the load. The hangar must be clear and free of clutter/trash/FOD in accordance with accepted FAA maintenance facility standards. The Government will make every reasonable effort to provide 7 day notice of the beginning of aircraft transfer operations; that notification may not always be possible due to unforeseen circumstances that occur (weather, maintenance problems, etc) with Air Force scheduling.

4.2. Secret Facility Clearance: Not Applicable

4.3. Event-specific Requirements/Deliverables: See Table 1.

Table 1.

Item # Item Unit Description

1 C-17 apron/ramp use EA Space for 1 aircraft to stop and load or unload, near appropriate building. Does not include unattended parking.

2 C-5 apron/ramp use EA Space for 1 aircraft to stop and load or unload, near appropriate building. Does not include unattended parking.

3 Aircraft handling EA

Provide standard aircraft handling and support equipment to service up to one aircraft to include MHE or other equipment to facilitate loading and unloading of cargo, pallets and passengers.

4 Hangar facility inclusive rental EA

Use of the entire hangar building/facility, including a room or office to facilitate computer use. Includes use of electricity.

Minimum door height for helicopter clearance of 20 feet. Includes hangar door opening, indoor helicopter parking area to secure tools and equipment, indoor ground support equipment parking, storage of shipping containers. Indoor vertical clearance of 26 feet to allow for crane operations. Ramp escort to allow access to cargo planes parked on site.

UH-60 hangar parking, work area for up to 4

UH60

PER AIRCRAFT /

DAY OR

PART OF DAY

Space inside heated hangar for 4 UH60 (max) to park with rotor blades installed, to be prepared for shipment or built up for flight.

Space required per UH-60: 66' x 56' (4130 sq.

ft.) per aircraft. 16,520 sq. ft. for 4 UH60.

6 Outdoor ramp parking -

UH-60

PER AIRCRAFT /

DAY OR

PART OF DAY

Outdoor parking area clear of active taxiway/runway to store UH60. Space required per UH-60: 66' x 56' per aircraft

CH-47 hangar parking, work area for up to 2 CH-

PER AIRCRAFT /

DAY OR

PART OF DAY

Space inside heated hangar for 2 CH-47 (max) to park with rotor blades installed, to be prepared for shipment or built up for flight. Space required per CH-47: 110' x 60' (6825 sq,ft). 13,650 sq ft. for 2 CH47.

8 Outdoor ramp parking –

CH-47

PER AIRCRAFT /

DAY OR

PART OF DAY

Outdoor parking area clear of active taxiway/runway to store up to four CH-47s.

Space required per CH-47: 110' x 60' per aircraft

9 Location to spot MILVANs EA Outside location to store up to two 20' MILVANS (or 2 TEUs) that meets unit criteria for security and access.

4.4. Equipment: The Contractor will provide the following equipment and support personnel to support aircraft offload/upload operations:

4.4.1. MHE/forklift support w/operator: 20k MHE and operator for container or MILVAN unloading/moving/loading or loading/unloading pallets on cargo aircraft. This includes movement of containers/equipment from truck to use location, changes of location, and return to load on truck. It also includes aircraft pallet loading/unloading.

Forklift must have 72" forks.

4.4.2. Ramp escort: Contractor will provide follow-me vehicle and operator to allow access to cargo planes parked on site or to move equipment from loading docks to hangar work area.

4.4.3 Ground support equipment: Equipment required to support upload/download of cargo, palletized loads, passengers, movement of Army ground support equipment to and from aircraft, and move heavy loads or equipment from aircraft and ramp to hangar.

5. Specific Tasks:

5.3. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS) N/A

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Basic Services. The Contractor will provide hangar space, applicable support facilities and services to support US Army aircraft transfer operations.

Acceptable Quality Level.

Performance Objective

PWS Paragraph

Performance Standard

Performance Theshold

Surveillance Method

Providing hangar space and additional support

Para 4.3, Table 1

Meeting all space and support requirements in Table 1

Zero Deviation

Assessment during each aircraft transfer operation

Access to hangar space and additional support

Para 4.1.1.7 The Contractor is responsible making the facility available

48-72 hours before aircraft loading operations begin and 48-72 hours after the cargo aircraft has discharged the load.

Meeting time and access requirements both before and after aircraft transfer operations

Zero Deviation

Assessment during each aircraft transfer operation

Meeting timeline for facility availability

Para 4.1.1.7 The Contractor is responsible making the facility available

48-72 hours before aircraft loading operations begin and 48-72 hours after the cargo aircraft has discharged the load.

Making the facility available and ready for aircraft receipt within 10-day window

Zero Deviation

Assessment during each aircraft transfer operation