Attachment 1 PWS (Draft).pdf

DRAFT

Performance Work Statement (PWS)

Preventive Maintenance and Repair of Uninterruptible Power Supply (UPS) Systems, Generators, and Automatic Transfer Switch

(ATS)

28 August 2020

Vision Statement.

Provide sustainable facilities and services to support and improve the quality of Hawaii’s Military community and enhance War Fighter readiness and well-being.

1.0 General Information.

1.1 Overview. The Contractor shall provide personnel, labor, equipment, transportation, supplies, materials and other services necessary to perform inspection, repairs and maintenance of all generators, Automatic Transfer Switch (ATS), and Uninterruptible Power Supply (UPS) systems.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings

b. Training facilities

c. Maintenance shops

d. Warehouses

e. Medical facilities and clinics (alarm/fire systems) – N/A

f. Schools, chapels, and recreational facilities – N/A

g. Childcare facilities – N/A

h. Barracks - N/A

i. Billeting – N/A

j. Range facilities – N/A

k. HVAC systems – N/A

l. Fire alarms – N/A

m. Roofs – N/A

n. Installed building equipment

1.3 Work Management and Control.

1.3.1 Reporting Requirements. Not Applicable

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this CLS 500. Electrical Services. Provide electrical distribution and supply srvices for lighting, heating, ventilation, cooling and building equipment throughout the installation.

1.3.3 Facilities Maintenance Instruction. This instruction addresses the Standard Operating Procedure (SOP) for Maintenance and Repair (M&R) and GFEBS.

1.4 Non-Personal Services.

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.5 Business Relations.

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of sub-Contractors. The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all Contractor personnel.

1.6 Contract Administration and Management. The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The Contractor must maintain continuity between the support operations at various Army Installations on the Islands of Oahu and Hawaii.

1.7 Contract Administration. The Contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The Contractor shall respond to Government requests for contractual actions in accordance with timelines in the request. The Contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The Contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. The Contractor shall maintain a quality control program to ensure services are performed in accordance with Objectives and Performance Levels stated for this contract.

1.8 Hours of Operations. The Contractor shall perform work Monday through Friday from 7:00 am to 3:30 pm, excluding Federal holidays with the exception of emergencies.

1.8.1 Normal Duty Hours. 7:00 a.m. to 3:30 p.m. Monday through Friday, excluding Federal holidays.

1.8.2 Emergency Work Hours. Sunday through Saturday at any given time due to mission critical facilities to include Federal Holidays

1.9 Identification of Contractor Employees. The Contractor shall provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employee’s name, Contractor’s name, functional area of assignment, and recent color photograph of the employee.

1.9.1 Display of ID Badges. Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility. Unless otherwise specified in the contract, each Contractor employee shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.

2.0 Description of Services. The Contractor shall provide labor, equipment, tools, parts, materials, vehicles, transportation and all other resources necessary to perform quarterly preventive or as required maintenance and repairs on Uninterruptible Power Supply (UPS) systems, battery banks, generators, and automatic transfer switch (ATS) located at various sites on Schofield Barracks, Wheeler Army Airfield and Fort Shafter, Island of Oahu, Hawaii. See Technical Exhibit #1, Inventory of UPS/Generators/ATS Systems and Location of Units, for location of buildings and model numbers of units.

2.1 Facility Workload. N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.11 Sanitary Wastewater Treatment and Collection System. N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.13 Heating/Cooling Plants. N/A

2.14 Winterization and De-Winterization. N/A

2.15 Chemical Treatment of Water Systems. N/A

2.16 Lift Stations. N/A

2.17 Maintenance Cycles. N/A

2.18 Electrical. N/A

2.19 Auxiliary (Stationary/Back-up) Generators. Auxiliary generators are listed in TE #1. The generators are affixed as permanent part of a facility that provide electrical loads that are considered to be installed building equipment (real property).

2.19.1 Perform Preventive Maintenance (PM) of Auxiliary Generators. The Contractor shall perform PM of the auxiliary (Stationary/Back-up) generators listed IAW manufacture’s Original Equipment Manufacturer (OEM) and in accordance with current industry standards and PM checklists. The Contractor shall follow the special schedule requirements specified in AR 420-1, Section VIII Electric, paragraph 23–47. Electric systems operation, maintenance, repair, and construction and 23–54. Auxiliary generators. The Contractor shall coordinate all electrical testing of generators with applicable activities and the COR prior to testing. The Contractor shall comply with manufacturers' instructions and recommendations when performing PM of auxiliary generators. All lubricants, filters, belts, fittings, indicator light bulbs, and fasteners are to be provided by the Contractor as part of the PM requirement. Repair requirements above and beyond the scope of auxiliary generator PM shall be submitted to the COR with in ten

(10) working days.

2.19.1.2 Automatic Transfer Switches (ATS) Associated with Generators.

The Contractor shall perform PM of the ATS listed IAW manufacturer’s OEM and in accordance with current industry standards and PM check lists. The Contractor shall follow the special schedule requirements specified in AR 420-1, Section VIII Electric, paragraph 23–47. Electric systems operation, maintenance, repair, and construction.

The Contractor shall coordinate all electrical testing of generator and ATS with applicable activities and COR prior to performing PM of generator and ATS. The Contractor shall comply with the manufacturer’s instructions and recommendations when performing PM of generators and ATS. All lubricants, filters, belts, fittings, indicator light bulbs, and fasteners are to be provided by the Contractor as part of the PM requirement. Repair requirements above and beyond the scope of generator and ATS PM shall be submitted to the COR within ten (10) working days.

2.19.1.3 Uninterruptable Power Supply (UPS) Systems.

The Contract shall perform PM of the UPS listed IAW manufacturer’s OEM and in accordance with current industry standards and PM check lists. The Contractor shall follow the special schedule requirements specified AR 420-1, Section VIII Electric, paragraph 23–47. Electric systems operation, maintenance, repair, and construction and 23-55 UPS. The Contractor shall coordinate all electrical testing of generator and ATS with applicable activities and COR prior to performing PM of UPS. The Contractor shall comply with the manufacturer’s instructions and recommendations when performing PM UPS. All lubricants, filters, belts, fittings, indicator light bulbs, and fasteners are to be provided by the Contractor as part of the PM requirement. Repair requirements above and beyond the scope of UPS PM shall be submitted to the COR within ten (10) working days.

2.19.2 Keys and Locks.

2.19.2.1 Key Control. The COR/ACOR will provide the Contractor with a set of keys to areas not open and accessible. The Contractor shall establish and implement methods to ensure keys are not used by unauthorized persons. The Contractor shall develop procedures covering key control in the Quality Control Plan. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR/ACOR. All references to keys include key cards.

2.19.1.1 Lost keys shall immediately be reported by written correspondence to the COR/ACOR. In the event keys (other than master keys) are lost or duplicated, the Contractor shall, upon direction of the KO, re-key or replace the affected lock or locks.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be at no additional cost to the Government. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced at the Contractor’s expense.

2.19.1.2 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

2.19.2 Lock Combinations. The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel no longer require access.

2.20 Grounding Point Checks. N/A

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems. N/A

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Not Used

2.28 Food Service Equipment (FSE). N/A

2.29 Quarterly Preventive Maintenance (PM) and Repairs

2.29.1 Contractor shall perform quarterly preventive maintenance and repairs on the UPS, battery banks, generator, and ATS with coordination of facility user.

Contractor is responsible for all repair work (to include labor and materials) associated with the PM services.

2.29.2 Contractor shall submit to the Contracting Officer Representative (COR) for approval a PM schedule within ten (10) working days before start of service.

2.29.3 Contractor shall provide backup power source when conducting maintenance.

2.29.4 Contractor shall perform quarterly preventive maintenance on UPS, generators and ATS to include on-site minor repairs with timely removal of worn out parts, checking fluid levels, battery inspection, load bank testing, replacing battery (if available on hand), verifying control panel readings and indicators, perform repairs and replacement of parts, identify other repairs and/or replacements needed, and changing of air filters, all else done by manufacturer recommendations.

2.29.5 Contractor shall check ATS connections, inspect or test for evidence of overheating and excessive contact erosion, remove any dust and dirt, and replace contacts when required. The maintenance procedure and frequency should follow those recommended by the manufacturer.

2.29.6 Within ten (10) working days after performing the PM service, the Contractor shall submit the completed checklist along with a detailed PM report to the COR, DPW, OMD Branch, High Voltage, and DPW Environmental Branch, Clean Air/Safe Drinking Water Program with the following minimum information:

Date of PM Generator meter start and end reading Description of services performed Detailed results of each battery reading Problems encountered, if any Repairs needed or scheduled for next PM, estimated hours and cost

Performance Standards

a) STD: Submit Preventive Maintenance Report

AQL: 100%

Deliverables A001 Preventive Maintenance Report

2.29.7 Unscheduled Repair Work. Contractor shall perform unscheduled repair work, when required. Contractor Labor cost shall be based on the composite labor rate incorporated in this contract under CLIN 0020 and corresponding option CLINs. Batteries shall be priced IAW the Firm Fixed Price incorporated in the contract.

2.29.8 Emergency Repairs. For emergency repairs, the COR will telephonically notify the Contractor when emergency repair services are required and provide the nature of the problem with other relevant information. Contractor shall annotate on the Work Order Request (Technical Exhibit #2) a cost estimate and submit to COR the estimated amount of labor hours and replacement parts within two (2) hours.

The emergency repair shall only commence upon receiving approval by the Contracting Officer or COR. The Contractor shall restore the systems to their fully operational capability within two (2) working days of notification. Contractor shall notify the COR within two (2) working days if repairs are not completed.

Performance Standards

a) STD: Submit Work Order Request (TE #2) within two hours after notification.

AQL: 100%

Deliverables A002 Completed Work Order Request (TE #2)

2.29.9 For repairs required outside of the regular preventive maintenance, the COR shall provide the Work Order Request (TE #2) by email or fax to the Contractor, who shall acknowledge receipt by email or fax within one (1) business day. Contractor shall respond within two (2) business days to provide an assessment and estimate to repair. Contractor shall annotate on the work order request a cost estimate to COR of labor hours and replacement parts.

Respond to a service call and perform on-site repair work during normal duty hours within four (4) hours upon receipt of approval/notification by the COR and submit notice of completion. Contractor shall restore systems to their full operational capability within two (2) working days after notification. Notify the COR telephonically if repairs are not completed within the specified time.

2.29.10 Parts. Contractor shall use new and of equal quality to the manufacturer’s original parts. The Contractor shall warranty all parts for a minimum of 30 days. When purchasing new batteries, the manufacturer’s date shall be no more than three (3) months old. Contractor shall inspect/test each new battery before installation to ensure proper functionality of each new battery. Batteries shall be priced IAW the Firm Fixed Price incorporated in the contract under CLIN 0020 and corresponding option CLINs for the corresponding battery model used. Other minor expenditures for parts will be based on the actual cost to the Contractor supported by receipts. Contractor shall obtain Contracting Officer approval prior to purchase of parts. The Contractor shall be responsible for removal of the battery from Government Property and be disposed of properly per current rules and regulations.

2.29.11 Generator Maintenance Log. Within ten (10) working days after completion of work, The Contractor shall submit to the COR; DPW, OMD Branch, High Voltage, and DPW Environmental Branch, Clean Air/Safe Drinking Water Program a detailed, completed General Maintenance Log, Technical Exhibit #3, with the following information:

Date and time arrived on-site for service.

Date and time service was completed.

Corrective action taken.

Generator meter start and end reading Itemized listing of parts and their cost used to restore service.

Signature of a Government Representative.

Performance Standards

a) STD: Timely submission of Generator Maintenance Log as specified in this PWS.

AQL: 100%

Deliverables A003 Generator Maintenance Log

2.29.12 The Contractor shall provide the name(s) of point(s) of contact with a local or toll-free telephone number(s) who can receive Work Request calls from the Government 24 hours a day, 7 days a week

3.0 Work Capability Levels. N/A

4.0 Special Requirements.

4.1 Issuance of Task Orders.

(a) The work to be accomplished under this contract will be performed upon receipt of a Task Order. The Contractor shall coordinate all work with the COR in order that there will be a minimum of interruption and inconvenience to the Government.

4.2 Work Under Estimated Quantity Line Items

Prior to commencement of work, the Contractor shall coordinate with the authorized representative of the Contracting Officer for mutual agreement as to the quantity of additional work required. Work performed shall not exceed the estimated quantities unless the Contracting Officer executes a modification to the contract.

4.3 Commencement, Prosecution and Completion of Work Ordered

(a) The Contractor shall only commence work under this contract upon receipt of a Task Order. The Task Order shall specify the building in which work is to be performed and sequence in which the work shall be performed.

(b) The Contractor shall be required to commence, prosecute and complete all work in accordance with the said Task Order, unless changed and mutually agreed to between the parties.

(c) The Contractor shall be verbally notified that work is required. The Contractor shall be available from 7:00 a.m. to 3:30 p.m., Monday through Friday, excluding Federal holidays, to receive such notification. Upon receipt of notification, the Contractor shall be at the work site within two working days for preparation and signing of an agreement sheet. The Contractor may be required to remove, cut, alter, replace or repair existing work as necessary to perform work. Except as specified, the Contractor shall not disturb, cut, alter or remove any structural work and shall not disturb any ducts, plumbing, steam, gas or electrical work without prior approval of the Contracting

Officer’s Representative (COR). When ordered on a Task Order, any walls, ceiling or partitions disturbed or removed as a result of performing the required work shall be repaired or replaced. Materials and workmanship used in restoring work shall conform in type and quality to that of existing construction. All work shall be ordered in accordance with the unit pricing schedule. Notification to Federal and State agencies shall be done no later than the following working day that the Task Order is received.

(d) Work called for under a specific Task Order shall commence and be diligently prosecuted and completed.

4.4 General Environmental Standards.

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the Contractor will comply with Executive Orders 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” signed by the President on 24 Jan 2007 and 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” signed by the President on 8 Oct 2009 requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

(1) Reduce energy consumption

(2) Reduce greenhouse gas emissions

(3) Conserve and protect water resources

(4) Eliminate waste, recycle, and prevent pollution

(5) Adopt sustainable technologies

(6) Procure environmentally preferable materials, products and services

(7) Maintain sustainable buildings

(8) Strengthen livability of the local community

(9) Inform and involve personnel in the achievement of these goals.

(b) The Contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, air pollution permit for temporary sources, storm water permits or other pertinent environmental permits.

(c) The Contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include, but are not limited to; the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-10; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG-HI-25; Open Burn Policy Memorandum USAG-HI-51; Generator Control Policy Memorandum USAG-HI-55; Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-59; and the Joint USARPAC and IMCOM-Pacific Energy Conservation Policy Guidance. Installation Policy Memorandums are available for download at:

http://www.garrison.hawaii.army.mil/command/documents.htm

(3) The Contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

http://www.garrison.hawaii.army.mil/sustainability/AtoZ.aspx

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer. If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the Contractor. The Contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The Contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The Contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the Contractor.

4.5 Emergency Planning Community Right To Know Act (EPCRA) Hazardous Substances (HS).

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG- HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B- 98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The Contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the Contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S. Environmental Protection Agency (EPA) at: http://www.epa.gov/oppt/pubs/genpub.htm

(e) The Contractor must maintain copies of Safety Data Sheets (SDS) of all chemicals used in the performance of any work while on USAG-HI installations. SDS must be readily available at the site location where the work is being performed.

(f) The Contractor can request the list and locations of EPCRA HS currently utilized on USAG-HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The Contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request.

Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3150 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available at the DPW Environmental Division or from the from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx. Upon review, the Contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and SDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., WAAF, phone 656-2878 and to building 6040 East Range for material to be bar-coded. The Contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the Contractor will be cleaned up under supervision of the Contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The Contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

4.6 Spills of Petroleum/Oil/Lubricants or Hazardous Materials/Hazardous Waste.

(a) The Contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The Contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The Contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The Contractor must report all spills immediately to the DPW Spill Response line at

(808) 656-1111 in accordance with the Installation SPCC Plan. Additionally, the Contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The Contractor will accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous

Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The Contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The Contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The Contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The Contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The Contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the COR.

(k) Discovery of other than Contractor-caused spills. The Contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656-1111 and the COR upon discovery.

4.7 Hazardous Waste (HW) and Non-Regulated Waste (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The Contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

4.8 Recycling Program

(a) The Contractor will comply with USAG-HI Policy Memorandum 25, Waste Reduction and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Recycling.aspx

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

4.9 Natural and Cultural Resources Program.

(a) The Contractor will comply with USAG-HI Range Standard Operating Procedures (SOPs). All personnel who use the ranges must complete a mandatory pre-brief covering issues associated with Natural and Cultural Resources.

(b) The Contractor must be cognizant of the potential environmental impact and liability their actions could have, if specified procedures are not followed on Army lands. The Contractor must be aware that USAG-HI manages more than 100 threatened and endangered species including plants, snails, birds, bats, insects and their critical habitat and over 1,300 prehistoric archaeological sites, including temple structures, stone markers, fishing shrines, habitation sites, caves, rock shelters, mounds, burial platforms, earth ovens, stone walls and enclosures, agricultural terraces, irrigation canals, petroglyphs and trails.

(c) The Contractor shall take every precaution to prevent starting wildfires at training areas and must put them out if they do occur. The Contractor must report all wildfires to range control immediately at 808-655-1434.

(d) The Contractor must be familiar with the policy and restrictions regarding the types of ammunition that can be used under the different Burn Indices (BI) and on the different ranges.

(e) The Contractor must comply with the non-smoking policy at training areas and only allow smoking in designated areas.

(f) The Contractor must comply with the range best management practices to prevent the spread of invasive plant species from one training area to another by always washing vehicles, gears and equipment before starting new training activities.

(g) The Contractor will stay out of areas marked with Seibert Stakes. Seibert stakes are placed along roads and within vegetated areas to advise personnel of unsafe or hazardous range or training conditions and/or environmentally sensitive off-limit areas.

(h) The Contractor will refer to the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/NaturalResources.aspx and http://www.garrison.hawaii.army.mil/sustainability/CulturalResources.aspx for additional information.

4.10 National Environmental Policy Act (NEPA).

As applicable, and upon request by the Government, the Contractor will comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

4.11 Sustainable Environmental Management (SEM) System.

(a) The Contractor will be familiar with and comply with the installation’s Environmental Policy Memorandum USAG-HI-10 and all 18 components of the installation SEM system manual in conformance with the ISO 14001 standard. The SEM system manual is available for download at:

http://www.garrison.hawaii.army.mil/sustainability/SEM.aspx

(b) In accordance with OPORD IMPC-HI-ZA 02-09, the Contractor will train all personnel in SEM awareness provided by DPW Environmental Division upon contract award. Refer to the installation Sustainable and Environmental Management website at http://www.garrison.hawaii.army.mil/sustainability/Training.aspx for information about the online training logging and access procedure.

(c) The Contractor will support, as applicable, USAG-HI in achieving the reduction and environmental improvement goals identified in the installation Strategic and Sustainability Plan, as well as Executive Order 13514. The Contractor will strive to accomplish these goals by implementing and promoting green practices to help reduce their environmental footprint, fostering an ethic that takes the Army beyond environmental compliance to sustainability.

(d) Appoint a SEM point of contact to DPW Environmental Division to include Name, phone number and email address upon request by the Government.

4.12 Self-Help Projects

(a) While performing work and/or occupying facilities on any US Army Garrison, Hawaii (USAG-HI) installations, the Contractor will consult with the DPW Environmental Division before beginning any self-help projects for guidelines on how to comply with historical property requirements and for verification of potential asbestos, lead-based paint and other environmental health hazards associated with the proposed self-help project.

(b) You can read more about asbestos and lead-based paint at:

http://www.garrison.hawaii.army.mil/sustainability/AsbestosLead.aspx

4.13 Energy and Water Conservation.

(a) Upon request by the Government, the Contractor will appoint a Unit Energy Conservation Officer (UECO) and Building Energy Monitor (BEM) and fully participate in the Garrison's energy and water conservation program.

(b) Appointed BEM and UECO must attend the training class provided by the DPW Engineering Branch.

(c) The appointed UECOs and BEMs are responsible for ensuring energy-saving measures are being enforced in each building and to provide regular reports to DPW Engineering Branch showing how well the Contractor is doing at conserving energy.

(d) More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Energy.aspx

4.14 Precautions for the Protection of Existing Utilities (includes Communications) and Facilities.

(a) Contractors are required to ensure necessary precautions and obtain required permits to protect government utilities and facilities. Contracts involving dredging, excavating, blasting and grading operations, demolition of structure and the moving of heavy and/or bulky equipment shall be subject to the following procedures and conditions:

(1) The Contractor shall obtain a written concurrence of the existing conditions and locations of utilities for his operations from the COR prior to beginning work and request the best information available on the location of Engineer facilities. Contractor shall verify locations of all utilities identified by the Government which affect his work.

(2) The Contractor shall be required to obtain a written clearance for his operations prior to beginning work and shall have locations of signal underground facilities staked out in the field from the 30th Signal Battalion/Network Enterprise Center-Hawaii (NEC-HI), EMC, IMG (Army Telephone, Data/LAN): Bldg. 600, Room 157, 148 Curtis Loop, Wheeler Army Air Field. Mr. Eugene Brown, (Primary AO) (808) 656-6656; Marion F.

Robinson, Jr., (808) 656-1765 (Alt AO). Business Hours: Mon - Fri. 0830-1700.

(3) If any cable/conduit is uncovered or damaged during excavation process, immediately contact:

(i) the JHITS trouble desk, (808) 659-1444

(ii) the NEC-HI RNOSC, (808) 655-2999, with detailed information on situation, and

(iii) the NEC-HI POCs (above) with reported dates, times and details.

(4) The Contractor shall also obtain a written clearance for gas line for this operations from The Gas Company (Tel: 594-5575) prior to beginning work and shall have locations for underground facilities staked out in the field by Gas Company personnel.

(5) Additional Digging Information: At least five days prior to digging please call the number below. Government Agency and Contact Person: Hawaii One Call Center Phone Number: 1- 866-423-7287.

(b) The Contractor shall be liable for damages resulting from his failure to comply with (1), (2), (3) or (4) above.

4.15 AMC-Level Protest Program.

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103.

Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000

Fax: (256) 450-8840

(d) The AMC-level protest procedures are found at:

http://www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

4.16 Access to Army Installations – Personnel and Vehicles.

We recognize the important roles companies like you play in our day-to-day operations.

That is why USAG-Hawaii is enhancing the current access control solution called the RAPIDGate Program. This program supports the security requirements while offering a streamline access procedure for vendors, Contractors, sub-Contractors, suppliers, and service providers. This voluntary program is available by installation approval to new and existing personnel who require routine access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire streamlined entry into the installation. Separate sponsorship and participation at each USAG-Hawaii location

(e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililiaau Army Recreation Center and Pohakuloa Training Area) is required.

1) Access Privilege Management options*

a) RAPIDGate Credential holders may access the installation through any of the USAG-Hawaii Gates that size allows and will only be subject to random inspections.

b) Companies that choose not to participate in the RAPIDGate Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the inspection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

2) Key Dates*

a) Effective August 15, 2019, Contractor Access Pass (CAP) badges will no longer be issued for long term access. A 30 day CAP badge will be available until August 15, 2019. All currently issued CAP badges will maintain their existing expiration date or expire and be confiscated on September 15, 2019 (whichever occurs sooner).

b) Effective September 15, 2019, the only long-term Contractor credential available for access is the RAPIDGate Credential. The only other valid pass available for access is a seven (7) day pass.

*Access control changes can occur at any time due to security requirements

Companies that service USAG Hawaii facilities may initiate enrollment in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled “RAPIDGate Program Enrollment Information”.

If you have questions regarding the RAPIDGate Program at USAG-Hawaii, please contact RAPIDGate at 1-877-RAPIDGate (1-877-727-4342). If you have any questions regarding the USAG Hawaii access control changes, please contact Chief Lesley Gardner, Chief of Guards, at 808-656-0707 or Lt. Shawn Stackhouse, Security Branch Operations, at 808-656-0232.

We strongly encourage you to review the program benefits that the RAPIDGate Program offers. It will assist us with streamlining access for your employees, improving the ability of our access control personnel, and maintaining higher levels of security and efficiency.

16a. RAPIDGate Program Enrollment Information

1. Enroll your company by calling 1-877-RAPIDGate (1-877-727-4342).

To enroll your company in the RAPIDGate Program, please go to the following web address to fill out the Enrollment Forms, https://eform.rapidgate.com/. On the Enrollment Forms you will need to provide your USAG-Hawaii sponsor point of contact, including a name, phone number, and e-mail address. USAG-Hawaii must authorize your request to participate in the RAPIDGate Program. The minimum elapsed time from company enrollment to an employee receiving his or her RAPIDGate Credential is approximately two weeks. If you would like additional information please call Fortior Solutions at 1-877-RAPIDGate (1-877- 727-4342). A Customer Service Representative will give you all the necessary information regarding the RAPIDGate Program. Enroll today to ensure your employees have their RAPIDGate Credentials by the Program effective date September 16, 2019.

If your company is already enrolled in the RAPIDGate Program at another installation, it may request access for its employees at this installation by calling 1-877-RAPIDGate (1-877-727-4342). Once your company is approved by USAG- Hawaii, your employees who already hold RAPIDGate Credentials may be able to use the same Credentials at the additional installation.

2. Employees register at onsite Registration Stations.

Once your company has been approved for enrollment and paid the enrollment fee your company will receive an email with your company’s RAPIDGate Company Code, Instruct your employees who need access to USAG-Hawaii to register at the self- service registration station located at the Visitor Control Center at Leilehua Golf Course Vehicle Registration Office Bldg.6508 or Tripler Army Medical Center Main Gate Building # 50.

Each employee should be ready to provide your company’s RAPIDGate company code, his or her address, phone number, date of birth, and Social Security number. The Registration Station will capture the employee’s photograph for credentialing and fingerprints for identity verification.

Assisted registration at your company’s location may be available if you have 50 or more employees to register. Call 1-877-RAPIDGate (1-877-727-4342) for details.

3. The RAPIDGate Program performs background screening and credentialing. Once your company has approved each employee for participation and paid the registration fee, the RAPIDGate Program performs identity authentication and background screening. Your company will be notified when qualified employees may pick up their personalized RAPIDGate Credentials at the Visitor Control Center at Leilehua Golf Course Vehicle Registration Office or Tripler Army Medical Center Main Gate Building # 50. To retrieve a Credential, each employee must show proof of identity by presenting one form of identification from List A (next page), or two forms of identification from List B.

After activating their RAPIDGate Credentials, employees present their Credentials to request entry to USAG-Hawaii, and must wear and display the Credentials at all times while on the installation. Questions about the USAG Hawaii RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGate Program.

Forms of Acceptable Identification for picking up your credential:

List A – One Needed

• U.S. Passport (unexpired)

• Permanent Resident Card or Alien Registration Receipt Card (Form I-551)

• Unexpired foreign passport, with I-551 stamp or attached Form I-94…