Attachment 1 - Pest Control Svs PWS_dtd_18 May 2023.pdf

PERFORMANCE WORK STATEMENT

FOR

UK WIDE

PEST CONTROL SERVICES

Table of Contents

Section Number and Title

Page Number

1.0 Description of Services 3-4

2.0 Performance Requirements Summary/Service Summary 5-6

3.0 Government Furnished Property and Services

4.0 Contractor-Furnished Property and Services 6

5.0 General Information 7-13

6.0 Definitions 13-14

7.0 Appendices 14-23

Appendix A, Workload Data

Appendix B, High Risk Facilities

Appendix C, Forms

Contract Bid Schedule

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, licenses, laboratory testing, tools, supplies, equipment, transportation, and labor necessary to execute Pest

Control Services to all U.S. Visiting Forces (USVF) installations, may include but not limited to RAF Mildenhall, RAF Lakenheath, RAF Feltwell, RAF Molesworth, RAF Alconbury, RAF

Fairford, RAF Croughton, RAF Menwith Hill, RAF Welford, RAF Caversfield, RAF Barford St

John, and RAF Blenheim Crescent, in a manner that will ensure the health and general well-being of installation personnel. The following types of pests are common on these installations:

Crawling Insects, Ectoparasites, Mice, Rats, Stored Product Insects, Flying Insects, Squirrels, and

Pigeons. The contractor shall summarize all pest control operations for the previous month on a

Pest Management Report, including any proofing recommendations and provide copies of this report to each of the Service Contracts COR (Contracting Officer Representative) office no later than the 3rd day of every month. All call out reports to be provided to the COR at the end of each day once jobs have been completed. All monthly records/ daily pesticide usage logs (example attached) must accompany the contractor’s invoice to assist Government Officials in approving payments. A list of pesticides intended for use, Data Sheets, and a specimen label (attached to all pesticides used) must be provided to the QA/ CORs for approval by the Major Command

(MAJCOM) Pest Management Coordinator (PMC) prior to use. The contractor shall be responsible for the capture and welfare of stray animals and the relocation of feral pets.

1.1. Basic Services. The contractor shall be required to develop a Pest Management Plan

(PMP) to establish the strategy and methods for conducting a safe, effective, and environmentally sound processes for the control of all wasps, ants, bed bugs, cockroaches, fleas, flies, rats, mice, squirrels, birds (e.g. pigeons, corvids), bird nests (facilities only) and the removal of bees and feral animals, as and when directed. Pest control and removal will only take place in the buildings and areas specified in the Schedules as shown in Appendix A when service calls are requested from the appointed QA/CORs for all installations. The contractor shall maintain 100% accuracy of all records resulting from scheduled calls, identified pests, selected actions, and implement actions from calls and responses to household pest infestation. The contractor will be responsible for cleaning up any rat droppings/debris from diseased animals and disinfecting within an area of 50 sq ft. Any cleanup or disinfection required in areas exceeding 50 sq ft will be billed separately under CLIN X006. The contractor shall communicate and coordinate with the COR for any cleaning exceeding 50 sq ft. The contractor shall act on all pest control service calls received from QA/

CORs or authorized requestor. The contractor shall record all service calls received and respond within the required time. Follow up action will also be required to remove carcasses of vermin destroyed by baits or traps. The contractor will also safely capture, transport, and hold stray animals until the animal is re united with the owner. The PMP shall comply with all applicable Environmental Protection Agency (EPA), Occupational Safety and Health

Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal and applications, DODI 4150.7, DoD Pest Management Program, 29 May 2008, and AFI 32-1053, Pest Management Program, 20 November 2014. Contractor personnel shall not smoke in facilities, block fire lanes at any time, use the emergency exits (except in an emergency), or prop open exit doors while performing pest management services. Contractor personnel will comply with all safety and security regulations in accordance with base policy and/or specific site or building requirements as directed by facility operatives.

1.1.1. High Risk/ Catering Facilities. The contractor shall perform monthly monitoring and treatment to high risk/ catering facilities, internal and external to eradicate all pests as identified in Appendix B. in accordance with the base Public Health (PH) office and coordination with the QA/ COR Office.

1.1.2. Dorms/ Lodging and Housing. The contractor shall perform pest management in Dorm, lodging and housing units when a service call is placed by the QA/ CORs. The contractor will schedule a mutually agreed upon time to gain access to the Dorms/ Lodging and Housing with the occupants to perform an evaluation of the infestation, perform corrective treatment and provide advice to occupants of any requirements prior to leaving site.

1.1.2.1 ONLY RAF Lakenheath, RAF Mildenhall, and RAF Feltwell Dorms, Lodging, and

Housing communal areas- The contractor shall perform pest management in Dorm, lodging and housing communal areas when a service call is placed by the QA/ CORs. The contractor will schedule a mutually agreed upon time to gain access to the Dorms/ Lodging and Housing with the occupants to perform an evaluation of the infestation, perform corrective treatment and provide advice to occupants of any requirements prior to leaving site

1.1.3. Youth Centers (YC) and Child Development Centers (CDC). The contractor shall be responsible for pest management in and around the YC and Child Development Centers.

Coordinate with Public Health concerning pest management in these facilities. Risk assessment to be completed before treatment. Public Health to be notified if any treatment is applied.

1.1.4. Items Excluded. Determination and treatment of infestation within stored products and routine spraying of base housing units shall be excluded from the contract.

1.1.5. Stray, Feral, and Dead Animals. The contractor will safely capture, transport, and hold stray animals until the animal is re united with the owner. Feral animals will be trapped and removed from the installations and taken to an authorized home or shelter. 48FW operates a no euthanasia policy for healthy domesticated animals. Dead or dying animals will be collected and disposed of off the installations.

1.1.6. Destruction of Rats, Mice, Squirrels, Pigeons, and Corvids. Destruction is to be undertaken by the establishment of baiting points for approved poisons and by the use, where practical, of approved traps. Baits are to be properly applied in approved containers, marked with a warning notice. Use only traps, pesticides and application techniques currently recommended by the Department for Environment, Food and Rural Affairs. All pesticides must be approved for use by MAJCOM prior to use. Viruses (i.e., living organisms intended to produce disease) must not in any circumstances be used. Air riffles may be used when approved/ coordinated with the COR’s and Security Forces for the control of squirrels, pigeons, and corvids. Firearms will be secured and bagged until use. An Orange High

Visibility vest labeled “PEST MANAGEMENT” will be worn while using firearms. Ensure that de-infestations are accomplished in such a manner that no interference occurs with the operation of the base, and that no nuisance arises from the dead bodies of rodents which are to be removed and disposed of. Ensure that operators are aware of the need for special care in the use of traps and poisons to prevent inadvertent misuse by children. Possible danger to military dogs, domestic animals and those birds and animals protected by law. The service will include removal of rodents, debris, rat droppings, spraying the area with a suitable disinfectant and sealing up of any minor holes in the structure or roof to prevent re-entry of rats. The contractor will be responsible for cleaning up any rat droppings/debris from diseased animals and disinfecting within an area of 50 sq ft.

1.1.7. Bird Nests

Bird nests will be removed by the contractor on request, in coordination with the COR and

CES/CEIE. The Contractor must comply with host nation regulatory requirements.

Contractor will be required to obtain and submit as part of their proposal, the necessary license(s) to allow the taking, damaging, or destroying of nests, to kill or take wild birds or to take or destroy their eggs as listed in the Wildlife and Countryside Act 1981 (as amended) to preserve air safety or public health & safety. The service will include removal of nests (not on the flightline), debris, bird droppings, spraying the area with a suitable disinfectant and sealing up of any minor holes in the structure or roof to prevent re-entry of birds.

1.1.8. Notify the COR’s. Of any relevant defects in buildings or other facilities which may be likely to attract infestation.

1.1.9. Change in Services. Pest management services are subject to change during this contract.

The change may be initiated by Civil Engineering (CE) or a designated representative who shall determine increased or decreased pest management service requirements; however, no change shall be made to services without prior approval from the Contracting Officer. Any modification to the PWS will be furnished by the COR and submitted to contracting for contract modification.

1.2.0. Bees. When swarming/nesting, honeybees are not to have pesticide applied and are to be relocated by a Beekeeper associated with the British Beekeepers Association. Swarm removal details available from BBA at https://www.bbka.org.uk/Pages/Category/swarm-removal.

2. PERFORMANCE REQUIREMENT SUMMARY (PRS)/ SERVICE SUMMARY

Performance Objectives/Statements

PWS

Paragraph

Reference

Performance Threshold

Method of Surveillance

Comply with the

Approved Installation

Pest Management Plan

Pests are under control.

Pesticides are disposed of properly.

1.1

Customer complaints shall not exceed 1 per month

Periodic review of records.

Quarterly performance reviews.

Timely Scheduling of

Pest Services

1.1.2, 1.1.3 Customer

Periodic review of records.

https://www.bbka.org.uk/Pages/Category/swarm-removal

The contractor schedules calls with homeowners/occupants at a mutually agreed time, to identify the pest problem, select the proper treatment, and implement it.

. shall not reviews

Record

Requests/Submit

Records w/Invoices

The contractor records all service calls received and responds within the required time. Contractor submits all monthly records/daily pesticide logs (sample attached) with the invoice to the

QA/CORs for payment approval.

100% of the time

Support for Youth

Centers and Child

Development Centers

The contractor satisfactorily performs pest control services in and around the YC’s and

CDC’s

1.1.3 reviews

Support for

Dorms/Lodging/Housing

Units

The contractor satisfactorily performs pest control services in and around dorms, lodging, and housing units.

. 1.1.2 Customer complaints shall not reviews

Pests Control Chemical

Usage according to Base

Installation Pest

Management Plans

Contractor maintains pesticide application certifications, pesticide use summary report, and list of employees who have completed training.

. 5.19 reviews

Monthly High Risk/

Catering Facility

Monitoring

Contractor performs monitoring and treatment program for cockroaches/ pests in high risk/ catering facilities as identified in

Appendix B.

. 1.1.1 Customer shall not year

Destruction of Rats, Mice, Squirrels, Pigeons, and Corvids

Contractor performs destruction procedures as appropriately outlined.

1.1.6 Customer

shall not

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES No government furnished property or services are provided for this requirement.

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES Contractor is responsible for providing all management, licenses, laboratory testing, tools, supplies, equipment, transportation, and labor necessary to execute Pest Control Services. All work material and services, not expressly called for in this specification, which may be necessary to carry out performance of this contract, should be furnished and provided by the Contractor at no increase in cost. Mixing /storing of pesticides on the installation or in service areas included in this contract are not authorized.

5. GENERAL INFORMATION

5.1 Hours of Operation. The contractor shall perform the services required under this contract during the following hours.

5.1.1 Normal Base Hours. Base hours of operation are 07:30 – 16:30. The Contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the government. However due to operational requirements, there may be occasions when the contractor will be required to work any hours of the day. Visits during normal working hours will incur no additional charges.

5.1.2 Response Time for Routine Calls. Contractor should respond (attend site) within

24hrs to all routine Pest Control requests made during normal working hours from appointed

CORs.

5.1.3 Emergency Call-Out. Contractor should respond (attend site) to an emergency call out within two hours of receiving notification that services are required. An additional call out fee will be payable for this service and requests for this service can only be made by appointed

COR. Contractor should notify COR upon arrival.

5.1.4 Federal Holidays. The contractor will not be required to work the following federal holidays;

New Years’ Day

Martin Luther King’s Birthday

President’s Day

Memorial Day

Juneteenth Day

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

5.1.5 Performance of Services During Crises Declared by the National Command

Authority or Overseas Combatant Commander. Pest management operations are subject to unscheduled interruptions and pest management personnel may be required to immediately leave the designated work area or be denied access due to security operations. Mission requirements may necessitate suspension or cancellation of pest management operations for a period of time in the event of a crisis is declared by the

National Command Authority or the Overseas Combatant Commander. All incomplete work shall be rescheduled for completion within one working day, or a time agreed upon with the Pest Control Manager and authorized by COR personnel.

5.2 Contractor Personnel.

5.2.1. Contract Manager. The contractor shall provide a contract manager (primary and alternate) who shall be responsible for the performance of work and shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

The contract manager shall be available during normal duty hours (0730-1630). The contractor shall be able to meet with the CO or COR to resolve any contract issues. The contract manager and alternate shall be able to understand, read, speak, and write basic and technical English. The contract manager and alternate shall be able to speak English with sufficient structural accuracy and vocabulary to participate in most formal and informal conversations on practical, social, and professional topics. Able to comprehend a variety of styles and formats pertinent to professional needs. The contractor shall provide to the CO, within 5 business days after contract award, the names, addresses and phone numbers of the contract manager’s supervisor, contract manager, and an alternate with authority to act for the contractor if the contract manager cannot be contacted. Any required changes to this listing shall be submitted in writing to the CO within 10 business days prior to the change taking effect.

5.2.2. Other Personnel. At least one individual per work team shall be able to understand and speak a minimum level of conversational English at language proficiency level I (Able to satisfy minimum courtesy requirements and maintain very simple face-to-face conversations on familiar topics. Sufficient comprehension to read very simple written material). Supervisors and management personnel shall be able to read, write and understand conversational and technical English.

5.2.2.1. Rosters. Contractor shall provide a complete roster of all personnel (including contract manager and alternates) to CO no later than pre-performance conference. Roster must include name, address, telephone number, and identification number of employee.

Contractor shall maintain a current listing of employees, providing updates as changes occur and provide to CO when updated. If changes occur, the contractor must provide a new list 10 business days prior to the change taking effect.

5.2.2.2 Contractor shall not employ persons for work on this contract if such employees are identified to contractor by CO as a potential threat to health, safety, security, general wellbeing, or operational mission of the installation and its population in accordance with DoDD 5500.07, Standards of Conduct

5.2.2.3. Contractor Appearance. Contractor personnel who enter UK/US RAF Base shall present a neat appearance and be easily recognized as contractor employees. The contractor will provide employees with a smock, vest, or similar outer garment that easily identifies them as contractor personnel and should be worn at all times while on a UK/US RAF Base.

The contractor shall also provide each employee with an identification badge that shall include the employee’s name, employee’s photograph, and contractor’s name, and shall be distinguishable from a distance of 3 meters. Identification shall be available prior to employment and shall be worn or attached to the outer garment at all times.

5.3 Security Clearances. The Contractor shall comply with all requirements and procedures

IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All personnel employed on a US military base require a National Agency Check (NAC) equivalent investigation before they are authorized access to the base, facilities, and if necessary, computer networks. For the purpose of this contract, these positions are deemed non-sensitive, which by US Government definition means do not require access to US classified information.

A NAC consists of:

A Local File Check (LFC) conducted by the installation Security Forces (SF) (this can take several days or weeks to complete), A Defense Clearance and Investigation Index (DCII) conducted by the installation SF, A Host Agency Check (HAC) conducted by the Ministry of Defense (MOD) Defense

Vetting Agency (DVA), and A Federal Bureau of Investigation (FBI) check if the potential employee has ever resided in the United States for 12 or more consecutive months.

Once completed, a NAC is valid for five years. Before any employee is authorized to perform work on this contract, the Contractor shall provide new employee information required by the LFC and DCII to the COR for the base/task order. The Contractor shall then coordinate with the COR for the new employee to complete all requested documentation for the HAC and, if required, FBI checks within three days of the first day of employment. After the LFC and DCII are completed with no issues discovered and the investigation is submitted to DVA and the FBI then a temporary Installation Pass (IP) granting unescorted base access may be granted when (a) DVA opens the case, (b) a favorable fingerprint report is returned from the FBI, and (c) the unit commander or director favorably reviews the submitted investigation package. The temporary IP is limited to 90 days and does not grant escort privileges. Holders of temporary IPs are subject to additional search procedures at installation entrance gates. When a NAC has been favorably completed and documented the COR will inform the Contractor. The COR may request SF issue a non-temporary IP to the employee. The end date will be no later than the end of the contract or one year from issue, whichever is sooner. The Contractor shall be responsible for tracking expiration dates of IPs and either applying for renewals, or returning the expired IPs to the COR(s) for the base/task order. The Contractor shall return IPs for employees who are no longer employed by the Contractor or assigned to this contract to the

COR for the base/task order within 48 hours of the employee’s departure.

US-UK SOFA. The US-UK SOFA does not apply to contractor personnel on this contract.

Base Access.

The Contractor shall be aware that entry requirements are subject to change due to installation and world situations. All contractor employees may be subject to a background check through the appropriate US and/or host nation agency checks to include but not limited to Security Forces Management Information System (SFMIS), Ministry of Defence

Liaison Office (MODLO), Federal Bureau of Investigation (FBI), and/or other Ministry of

Defence (MOD) agency for base access.

Badge Validity.

Controlled area badges shall be valid only for the actual period of employment or the term of the contract, whichever occurs first. Contractor employees shall display the controlled area badge on their outer garment above waist level, and must, upon request, surrender the badge to any DoD member for identification verification. Violations or deviations from established security procedures by contractor employees may result in confiscation of controlled area badges and denial of future entry to restricted areas.

5.4 Organizational Conflict of Interest (OCI)

On a continuous basis, the contractor shall assess work on this contract as well as its other contracts to determine if an actual or potential OCI exists in accordance with the Federal

Acquisition Regulation (FAR) 9.5. If the contractor identifies an actual or potential OCI, the contractor shall notify the contracting officer immediately. The contracting officer may require the contractor to submit a white paper, create an OCI mitigation plan which requires approval by the contracting officer, and/or implement mitigation measures to address the

OCI.

5.5 Non-Disclosure Agreements (NDA)

The Contractor is responsible for obtaining all non-disclosure agreements all applicable

Government, corporate, supplier, and subtier vendors with proprietary, restricted, competition sensitive, or any other restricted (e.g. non-foreign disclosure due to public law) data that will be used or accessed during the execution of this contract. The

Contractor shall provide a copy of each NDA to the PCO or COR upon request. The

Contractor shall comply with all program office established procedures for the handling and protection of all data in both physical and electronic form.

5.6 Contractor Conduct

The contracting officer may remove any contract employee that is found to be disrupting the normal operations of the office to which they have been assigned. Disruptions may include, but are not limited to, the inability to work with other personnel (military, civilian

Government employees, and other contract employees), threats of violence, use of profanity while performing under this contract, repeated non-compliance with direction of the contracting officer or contracting officer's representative, participating in discriminatory practices against anyone in the performance of this contract, failure to abide by installation rules, regulations, and policies, and any other conduct that may prevent or hinder the successful performance of this contract.

The contractor should thoroughly review the terms and conditions of the contract to understand the reasons for the employee's removal. This will help in determining if the removal was justified and whether any contractual obligations have been violated.

If the removal was due to performance or compliance issues, the contractor should develop a corrective action plan to address the problems that led to the employee's removal. This plan should outline the steps the contractor will take to resolve the issues and prevent their recurrence.

5.7 Quality Control The contractor shall develop and maintain a quality control program to ensure pest management services are performed in accordance with commonly accepted commercial practices and standards. The contractor will operate a customer service call/ emergency response system for pest removal, and a continuous pest prevention education program for facility managers, food handling managers, and housing occupants. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. At a minimum, the contractor shall develop quality control procedures that address the areas identified in the Service Delivery Summary. The government COR must have a specific quality control inspector to notify in case of customer complaints.

5.8 Government Quality Assurance: The Government will periodically evaluate the contractor’s performance by appointing Quality Assurance or Contracting Officer

Representatives (QA/ CORs) to monitor performance to ensure services are received. The

Government representative will evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP) through intermittent inspections of

Government facilities and receipt of complaints from base personnel. The Government may request a quality control inspection at any time based on criteria such as, but not limited to - repeated failures during quality control inspections and/or customer complaints. The Government may investigate, at any time, complaints from customers located on the installation. The contractor shall be responsible for initially validating customer complaints and providing a written response to the Government representative within 1 business day. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases involving disputes with customer(s). The contractor will be given four hours after verbal notification to correct the unacceptable performance.

5.6.1 Level 1 Anti-terrorism Training. All employees under this contract must complete

Level 1 Anti-terrorism training located at http://jko.jten.mil/courses/atl1/launch.html and have certificates available upon request from the COR. All new employees hired by the Contractor to perform under this contract after the commencement of the period of performance, must complete Level 1 Anti-terrorism training.

5.6.2 Bioenvironmental Engineering/Hazmat Requirements. Environmental, Health, And

Safety. The contractor shall ensure all employees receive the necessary environmental, health, and safety training to ensure compliance with all Occupational Safety and Health

Acts (OSHA), federal and local laws. The contractor shall protect the health and safety of employees and the community, minimizing the risk of environmental pollution.

5.6.3 Pollution Prevention. "Pollution Prevention" and "Source Reduction" are defined in the Pollution Prevention Act of 1990, 42 U.S.C. §§ 13101-13109. Contractor's obligation under this section is limited to identifying pollution prevention opportunities and shall not be construed to require the contractor to conduct activities not otherwise required by the program.

5.6.4 Energy Conservation. The contractor shall comply with energy saving conservation practices as deemed necessary by the facility manager.

5.6.5 Ionizing and Non-Ionizing Radiation. Contractors must obtain authorization from

BE prior to bringing on site ionizing or non-ionizing sources/equipment onto the installation. Contractors must provide list of items and description of how they will be used to Bioenvironmental Engineering (BE) at 01638545423 or

(48omrs.sgxb@us.af.mil) at least 10 days prior to the date required to bring them on base.

5.6.6 Non-Ionizing Radiation. Electromagnetic Frequency (EMF) Radiation and LASERS:

Contact BE/Installation Laser Safety Officer (48omrs.sgxb@us.af.mil) at least 10 days prior to bringing on site. (Example: LASER Classes: 1M, 2M, 3R, 3B, or 4;

Transmitting antennas, radars etc.) Reference: AFI 48-139, LASER and Optical

Radiation Protection Program, Paragraph 2.21)

5.6.7 Ionizing Sources. Contact BE (48omrs.sgxb@us.af.mil) at least 10 days prior to bringing on site ionizing sources/equipment. For regulated sources, provide copies of permits or sealed source certifications. (Example: Troxler density gauges, sealed sources in various gauges/devices). Reference: AFMAN 48 -148, Ionizing Radiation

Protection.

5.6.8 Hazardous Materials/Chemical Management. Hazardous Materials/Chemical

Management: All hazardous material use requires prior authorization before bringing the hazardous material on base. "Hazardous material" includes many materials for which there is a manufacturer SDS, such as cleaning supplies, paints, solvents,

5.9 Government-Furnished Training

http://jko.jten.mil/courses/atl1/launch.html mailto:48omrs.sgxb@us.af.mil mailto:48omrs.sgxb@us.af.mil mailto:48omrs.sgxb@us.af.mil sealants, lead acid batteries, fuels, herbicides, etc. The Contractor shall submit an inventory list of all chemical products to be used, along with copies of the Safety Data

Sheet (SDS) for each chemical for review before bringing any potentially hazardous material on all installations. Approval will be sought through the COR/CES/CEIE.

5.6.9 Inventory of Hazardous Material: Once approved, the Contractor shall maintain an inventory of all hazardous materials along with corresponding Safety Data Sheets

(SDSs). The Contractor shall track and report actual hazardous material usage during the performance of the contract. Hazardous material usage for any contract that is less than one month in duration shall be reported at the end of the contract period.

Hazardous material usage for any contract over a month in duration shall be reported no less than monthly. Hazardous material usage shall be reported using the attached

“HazMat Monthly Usage Log Template”.

5.6.10 Removal of Hazardous Material: The Contractor shall not leave any excess hazardous materials or empty containers on site following completion of the project.

The Contractor is responsible for the removal of all unused hazardous materials and proper disposal of all hazardous waste generated. Reference: AFMAN32-7002

Chapter 3.

5.6.11 Controls Of Other Hazards: Contractors must coordinate with the COR at least 10 days prior to start of project, regarding all contracts with potential health impact to personnel (Example: Noise above 85 dBA, activities with potential airborne contaminants or particulates). Hazardous work areas/perimeters shall be established to control exposures and limit access to nearby facilities and personnel. Work shall be performed IAW all applicable occupational health and safety regulations. Contractors must coordinate with facility managers and receive a safety brief of hazards present within work areas.

5.6.12 Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE).

The United Kingdom’s Transfer of Undertakings (Protection of Employment)

Regulations 2006 (TUPE) is the main piece of legislation governing the transfer of an undertaking, or part of one, to another. The regulations are designed to protect the rights of employees in a transfer situation.

TUPE Information. The Government does not have access to specific TUPE information nor becomes involved with related TUPE processes and associated liabilities (to include indemnification) that may transpire during pre-award or post-award phases between transferor and transferee. The responsibility to provide TUPE-information rests solely with the transferor; governed by Regulation 11 of the Transfer of Undertakings

(Protection of Employees) Regulations 2006 (TUPE). As the transferor need only provide

TUPE information to the transferee prior to the transfer, the Government will provide the name of the current incumbent contractor(s) with associated points of contact upon request. The Government is not responsible for determination of TUPE applicability; the responsibility lies solely with the transferor.

5.7 Government Remedies. The contracting officer shall follow the requirements of

FAR 52.212-4, Contract Terms and Conditions for Commercial Items (May 1997), for contractor’s failure to correct nonconforming services.

5.8 Special Qualifications. The contractor will have a licensed pest control manager specifically assigned to support this contract. The manager's availability is required both in person and over the phone. The government reserves the right to determine the appropriate mode of availability based on the specific pest control needs and circumstances.

Moreover, all contract employees that apply pesticides must have a UK pesticide application certificate from the British Pest Control Association and be competent under the requirements of Control of Pesticide Regulations (COPR) 1997. The contractor will be responsible to ensure that the certificates and training of contractor personnel are kept current. In addition, all mixing and storage of pesticides shall be performed off the installations If the contractor spills or releases any hazardous substances while on one of the bases, the contractor should immediately notify the

Government representative and base environmental coordinator.

Use only pesticides, formulations and application techniques outlined in the Control of

Pesticides Regulations (COPR) 1986 as amended in 1997 but excluding those rejected by the CORs and the MAJCOM PMC. BPCA membership documents must be enclosed with the tender documents and all updated membership/ certifications provided to the

CORs as and when completed. The name and address of the company must include the

Registered Membership Number of the Institute or Association. If no membership of a recognized trade institute or association is held, proof of the professional training of employees is to be produced. This may be by production of diplomas or certificates of training in the application of pesticides and their safety precautions. The contractor is to provide each CORs with the names and addresses of all employees who will be employed in pest control procedures, together with certification that they have successfully completed formal training in the use of pesticide chemicals prior to them starting work on the installation.

The contractor shall monitor quality control over pesticide formulations and their applications and when required, shall submit on-site samples to the Base CORs and

Bioenvironmental authorities for testing. If repeated treatment against a particular species results in failure to effect adequate control, the contractor shall carry out susceptibility tests for the insecticides employed.

When the contractor desires to substitute a pesticide other than those on the approved list, they shall provide details to the CORs who will confirm if approved by the MAJCOM

PMC. Pesticides shall be applied only by, or under the direct supervision of, certified and experienced pest control operator personnel.

The Contractor is to ensure that before spraying operations commence, in buildings where smoke detectors are fitted, plastic bags are placed over the detectors and sealed by rubber bands. After spraying operations are fully completed the plastic bags and rubber bands are to be removed.

6 Definitions

Acronym/Abbreviation Definition

AF COLS Air Force Common Levels of Service

AFFARS Air Force Federal Acquisition Regulation

AFI Air Force Instruction

AQL Acceptable Quality level

BE Bioenvironmental Engineering

CDC Child Care Development Center

CFS Cleaning Frequency Schedule

CO Contracting Officer

COR Contracting Officer Representative

CNACI Child Care National Agency Check and Inquiries

DBS Disclosure and Barring Service

DCII Defense Clearance and Investigation Index

DV Distinguished Visitor

DVA Defense Vetting Agency

EHS Extremely Hazardous Substances

FAR Federal Acquisition Regulation

FBI Federal Bureau of Investigation

FOIA Freedom of Information Act

FOUO For Official Use Only

GPC Government Purchase Card

HAC Host Agency Check

HAF Headquarters Air Force

HM Hazardous Material

IAW In Accordance With

IP Installation Pass

LFC Local File Check

MOD Ministry of Defense

NAC National Agency Check

ODS Ozone Depleting Substances

OPM Office of Personnel Management

OSHA Occupational Safety and Health Administration

PBT Persistent Bio accumulative and Toxic

POC Point of Contact

POV Personally Owned Vehicle

PRS Performance Requirement Summary/SS

PWS Performance Work Statement

QCP Quality Control Plan

SDS Safety Data Sheet

SF Security Forces

SS Service Summary/PRS

UK United Kingdom

US United States

7 Appendices

Appendix A, Workload Data

Appendix B, High Risk Facilities

Appendix C, Maps/Blueprints

Appendix D, Required Reports/Forms

Appendix A

Estimated Work Load Data

1. RAF Mildenhall – All areas (except the flight line and base housing properties)

• Maps located in COR Office (BUILDING 680 room F33)

• Approximate number of buildings: 400

• Number of acres: 1,121

• Estimated Work Load Data

• Emergency Calls: 6 per year

• Stray/ Feral Animal Calls: 2 per year

• Dead or dying Animal Removal Calls: 2 per year

• Routine calls: 150 per year

2. RAF Barford St John – All areas

• Maps located in COR Office (BUILDING 67 Room 1)

• Approximate number of buildings: 2

• Approximate number of houses: 0

• Number of acres: 476

• Estimated Work Load Data

• Emergency Calls: 2 per year

• Stray/ Feral Animal Calls: 1 per year

• Dead or dying Animal Removal Calls: 1 per year

• Routine calls: 2 per month

3. RAF Blenheim Crescent/2 Providence Court – All areas

• Approximate number of buildings: 5

• Approximate number of houses: 0

• Number of acres: 3.2

• Estimated Work Load Data

• Emergency Calls: 6 per year

• Stray/ Feral Animal Calls: 2 per year

• Routine calls: 5 per month

4. RAF Caversfield – All areas

• Maps located in COR Office (BUILDING 67 Room 1, RAF Croughton)

• Approximate number of buildings: 1

• Approximate number of houses: 333

• Number of acres: 35

• Estimated Work Load Data

• Emergency Calls: 1 per year

• Stray/ Feral Animal Calls: 2 per year

• Dead or dying Animal Removal Calls: 1 per year

• Routine calls: 4 per month

5. RAF Croughton – All areas

• Approximate number of buildings: 137

• Approximate number of houses: 118

• Number of acres: 649

• Estimated Work Load Data

• Emergency Calls: 8 per year

• Stray/ Feral Animal Calls: 2 per year

• Dead or dying Animal Removal Calls: 4 per year

• Routine calls: 10 per month

6. RAF MENWITH HILL – All areas

• Maps located in COR Office (BUILDING 937)

• Approximate number of buildings: 130

• Approximate number of houses: 16

• Number of acres: 545

• Estimated Work Load Data

• Emergency Calls: 5 per year

• Stray/ Feral Animal Calls: 5 per year

• Dead or dying Animal Removal Calls: 5 per year

• Routine calls: 3 per month

7. RAF FAIRFORD – All areas

• Maps located in COR Office (BUILDING 1, Room 109 RAF Fairford)

• Approximate number of buildings: 130

• Number of acres: 1200

• Emergency Calls: 2 per year

• Stray/ Feral Animal Calls: 2 per year

8. RAF WELFORD – All areas

• Maps located in COR Office (BUILDING 1, Room 109 RAF Fairford)

• Approximate number of buildings: 130

• Number of acres: 1200

• Emergency Calls: 2 per year

• Stray/ Feral Animal Calls: 2 per year

9. RAF LAKENHEATH – All areas (except the flight line and base housing properties)

• Maps located in COR Office

• Approximate number of buildings: 1,096

• Number of acres: 1,949

• Emergency Calls: 5 per year

• Stray/ Feral Animal Calls: 1 per year

• Dead or dying Animal Removal Calls: 3 per year

• Routine calls: 20 per month

10. RAF FELTWELL – All areas (except the flight line and base housing properties)

• Maps located in COR Office

• Approximate number of buildings: 200

• Number of acres: 315

• Emergency Calls: 3 per year

• Stray/ Feral Animal Calls: 1 per year

• Routine calls: 8 per month

11. RAF MOLESWORTH – All areas

• Maps located in COR Office (BUILDING 564 room 129)

• Approximate number of buildings: 93

• Approximate number of houses: 0

• Number of acres: 659

• Emergency Calls: 4 per year

• Stray/ Feral Animal Calls: 1 per year

• Routine calls: 5 per year

12. RAF ALCONBURY – All areas

• Maps located in COR Office (BUILDING 564 room 129)

• Approximate number of buildings: 314

• Approximate number of houses: 195 (Brampton 10)

• Number of acres: 218

• Emergency Calls: 1 per year

• Stray/ Feral Animal Calls: 4 per year

• Routine calls: 8 per year

Appendix B

High Risk/ Catering Facilities requiring monthly monitoring and service.

1. High Risk/ Catering facilities: RAF Mildenhall

Building Name: Bldg No:

Gateway Dining Hall 436

Middleton Hall 464

Child Development Ctr 288

Youth Ctr 293

AAFES Food Court 163

Bowling Center 160

Community Center 404

Commissary 127

Sewage Plant 003

Bob Hope Community Center 437

2. High Risk/ Catering facilities: RAF Barford St John/RAF Caversfield

SATCOM Antenna 85

3. High Risk/ Catering facilities: RAF Blenheim Crescent

AAFES Store 190

5. High Risk/ Catering facilities: RAF Croughton

Coffee Shop 200

Fire Dept. 61

School 230

Child Development Ctr 150

Croughton Crown 92

Chapel/Chapel Annex 51/52

Bowling Center 74

Community Center 200

Commissary 76

6. High Risk/ Catering facilities: RAF MENWITH HILL

Steeplebush Cafeteria 1045

AAFES Shopette 633

Bowling Center 417

Fitness Center 417

Community Club 418

Commissary 535

Sewage Plant 1203

7. High Risk/ Catering facilities: RAF FAIRFORD

Sterling House 551

Sewage Plant 561

Beldon Dining Facility 581

Bowling Center 590

Fire Station 31

Community Activity Center 179

Security Police 491

Med Aid Station (in development) TBA

AFFES Shopette (in development) TBA

DECA (in development) TBA

CDC (in development) TBA

8. High Risk/ Catering facilities: RAF WELFORD

Security Police 2

Squadron Kitchen 42

9. High Risk/ Catering facilities: RAF LAKENHEATH

Sewage Plant 1019

Officers Club 958

Liberty Club 648

Knights Table Dining Fac 934

Golf Club 1320

Hot Pit 224

BX 998

50/51

Pizza Cove

Burger King

CDC Kitchen

CDC Kitchen

Youth Kitchen

Taco Bell Commissary

Shopette

Shopette

Hospital Kitchen

High School Kitchen

Lakenheath Elem School

Kitchen Lak Intermediate Sch 808

10. High Risk/ Catering facilities: RAF FELTWELL

Building Name: Bldg No:

Shopette 94

School Cafeteria, Elementary School 95

School Cafeteria, Middle School 109

11. High Risk/ Catering facilities: RAF Molesworth

Building Name: Bldg. No:

Vosler Hall 316

Sewage Plant 6555

Fire Station 328

NIFC 407

Africom 420

12. High Risk/ Catering facilities: RAF Alconbury

Building Name: Bldg. No:

Main street food court 594

Stukley Inn 637

Child Development Ctr 700

Youth Ctr 680

Daily Grind CAC 685

Bowling Center 616

Commissary 648

Elementary School 694

Sewage Plant 945

Fire Station 490

Appendix C

Forms

DAILY PESTICIDES / BIOCIDES RECORD SHEET

Date of Application Job Ref

Start time Finish Time

Operatives names

Product used

(Brand name)

Chemical registration number

Total (diluted) volume applied

Actual amount of concentrate

Active ingredients

(mg/l or % ww)

Site of application

Crop, area, material, or structure to be treated

Target pest or reason for treatment

Equipment used (List all equipment and capacity)

Application rates

Weather

Conditions

Temperature

Wind Speed & Direction

Rain

Drizzle Light Moderate Heavy Showers

AM

PM

Protective Clothing

Coverall Boots Gloves Visor

Mask Respirator Other :

Other relevant information

Representative Name Signed BASIS Reg. Date

Contractor

COR

NB: A copy must be sent to the COR’s by 1000hrs on the next working day, with locations map attached.

AFCEC NON-STANDARD PESTICIDE APPROVAL FORM 20140101

REQUEST FOR APPROVAL OF NON-STANDARD PESTICIDE

MAJCOM: INSTALLATI

ON:

POINT OF

CONTACT:

ACTIVITY:

OFFICE SYMBOL:

DSN:

Commercial

E-MAIL:

POC SIGNATURE

DATE

SIGNED

PESTICIDE INFORMATION

TRADE

NAME:

EPA#

ACTIVE

INGREDIENT:

SIGNAL

WORD:

FORMULATION: CONTAINER

SIZE:

QUANTITY

REQUESTED:

NSN:

TARGET PEST

SPECIES:

JUSTIFICATION STATEMENT (Provide details as to need):

APPLICATOR INFORMATION

NAME: DOD/STATE CERTIFICATION NUMBER

MAJCOM PEST MANAGEMENT CONSULTANT APPROVAL

APPROVED w/conditions: (one time only, used by date, or indefinitely)

NOT APPROVED (Justification)

MAJCOM CONSULTANT SIGNATURE DATE SIGNED

Please complete and e-mail to: