Attachment 1 Performance Work Statement JRD.pdf

Performance Work Statement (PWS) Juneau District Snowplowing/Sanding

Contents Project Title General Information

1.0 Purpose and Location

Contractor Requirements

2.0 Technical Requirements / Tasks

3.0 Performance Requirement Measures

Attachment

Project Title Juneau District Snowplowing/Sanding Services

1.0 General Information

1 Background and Purpose: The US Forest Service, Juneau Ranger District, requires nonpersonal services contract for snow plowing and sanding services at the Juneau District Office and bunkhouse, Forestry Sciences Laboratory, Mendenhall Glacier Visitor Center, and Skaters Cabin Road parking lots.

1.1 Outline of Services: The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS).

1.2 Project Location: The project areas are located within the City and Borough of Juneau’s road system.

See Attachment 3 Plowing Contract Map for service locations. Addresses are as follows:

Juneau Ranger District Office, 8510 Mendenhall Loop Rd.

Forestry Sciences Laboratory, 11175 Auke Lake Way Mendenhall Glacier Visitor Center, 6000 Glacier Spur Rd.

Skater’s Cabin Road (as described).

Bunkhouses parking lots, 8494 and 8496 Mendenhall Loop Rd.

1.3 Background: There are no road systems connected to Juneau, Alaska. Juneau is accessible by commercial airflight, state operated ferry and commercial barging services. Juneau, Alaska receives an annual snowfall of 79.8 inches each year, primarily between October and April. Most official climate data is recorded at the airport, which is located near the Mendenhall Valley. Juneau is located within a subpolar oceanic climate and often fluctuates between periods of rainfall, snowfall, and freezing temperatures. This may result in periods of heavy snowfall punctuated by rain events followed by freezing temperatures. When these events occur, significant ice buildup in parking lots may occur.

1.4 Contract Type: This is a requirements contract with a period of performance that will be a base plus one option year. Task Orders will be issued for the amount of services the Forest Service needs.

1.5 Period of Performance:

1.5.1 Base Items 1 shall be: Date of Award through 23 December 2022

1.5.2 Option item 2 may be: 21 December 2022 through 23 December 2023.

1.6 Government Regular Working Hours: The Government's regular working hours are from 0700 to 1700, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS.

1.7 Federal Observed Holidays: The government observes the following holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.8 Service Interruptions: If any services must be interrupted (even temporarily) due to maintenance of contract work, the Contractor shall notify the CO, and COR at least three working days in advance. If the service is due to an emergency breakdown the Contractor shall notify the CO and COR as soon as practicable.

1.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart 42.5. The CO and/or COR shall meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

1.10 Project Manager (PM): The Contractor shall provide a PM and designated alternate, as applicable, who has full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be on-site during the Government's regular working hours and shall be available on-site within one hour after the Government's regular working hours.

1.11 Quality Assurance: The contractor shall comply with the quality assurance program as defined in the Quality Assurance Surveillance Plan. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable quality level(s) (AQL). Government surveillance of contractor performance is not limited to the Performance Objectives as outlined in this PWS. The Government reserves the right to conduct compliance surveillance of any contractual requirement of this acquisition.

1.12 Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel.

The COR is not authorized to change any of the terms and conditions of the contract or any task order.

Contractor Requirements

2.0 Technical Requirements / Tasks

The requirement is dictated by weather and amount of snow received in any given winter. Contractor shall be responsible for snow plowing and sanding during the period of performance of each Task Order.

Contractor will be responsible for any damage to property caused by his/her personnel or equipment in the process of completing work. Damaged items shall be repaired or replaced by the contractor at no additional cost to the Government. Property damaged that causes a safety hazard to others will be repaired immediately. Superficial non-hazardous damages will be repaired by June 1st. Ensure public and Forest Service personnel safety, and the safety of their vehicles, while work is being performed.

2.1 Tasks:

Task A. Snowplowing:

i. Plow snow and/or berms for the roads and parking areas indicated on attached Attachment 3 Plowing Contract Map, the blue line delineating the extents of the plowing area required and the red marking the area(s) snow storage is acceptable.

ii. Ensure paved areas are safe for vehicle or pedestrian traffic.

iii. Services may include up to seven (7) days per week when snowfall depth exceeds three (3) inches or when Contracting Officer Representative (COR) notifies contractor that conditions warrant performance.

iv. Services may be up to twice per day or if called out by the COR. Contractor shall exercise good judgement during times of snowfall and/or icing so that duplication of effort does not occur.

v. If COR determines conditions warrant additional plowing services, performance response time shall be within one and a half (1 ½) hours.

vi. Services required by the following times listed:

Snow Plowing Schedule – no later than:

7 a.m. 8 a.m. 5 p.m.

Juneau District Office:

• parking lots behind district office,

• driveway between warehouse and shop, storage yard behind warehouse,

• sidewalk between rear parking lot and office,

• front parking area

Mendenhall Glacier Visitor Center:

• Visitor Center parking lot

• East Glacier parking lots

Skaters Cabin Road:

• West Glacier

Trailhead,

• Skaters Cabin,

• Tolch Rock

Trailhead parking lots and driveway loop, Juneau Forestry Sciences Laboratory (JFSL)

• Parking lot and ware yard.

JRD Bunkhouse

• Parking lots.

Task B. Sanding:

i. Apply sanding gravel, 3/8 minus type of gravel or equivalent to all roads and parking areas, as indicated on Attachment 3 Plowing Contract Map.

ii. Ensure areas have adequate sanding material when conditions warrant performance - no more than once per day unless COR determines conditions warrant additional sanding. Response time shall be within one and a half (1 ½) hours.

iii. Conditions include ice, black ice, and/or unsafe walking or driving surfaces.

iv. Sanding events shall be at the discretion of the plowing operator.

3.0 PERFORMANCE REQUIREMENT MEASURES

Required Service

Performance Standard Measurement of Surveillance

Allowable Performance Deviation

Remedy

Plow Snow – Task A

Plow Snow in accordance with PWS or as directed by the COR

Pile snow in accordance with

PWS

Periodic surveillance by the

COR

or substantiated customer complaint.

90% of area plowed when conditions warrant services.

Rework within one and a half hours.

Apply Sand – Task B

Sand applied after snow removal in accordance with PWS or as directed by the COR

Sand applied in designated areas when icing occurs, or to ensure safe travel.

90% of area sanded when conditions warrant services.

Rework within one and a half hours.

Measurement and Payment: Customer complaints will be substantiated by the Contracting Officer Representative (COR) for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor orally and in writing and give the Contractor additional time to correct the defect, if additional time is available to make a correction. The COR will determine how much time is available.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the COR. The COR will review the matter to re-examine the validity of the complaint.

Contractor shall notify the COR within 24-hours of work completion. The Government will visually inspect the services for compliance prior to acceptance and issuing any payments. Inspections will consist of direct observations. Any Government personnel or visiting public may observe unacceptable services, incomplete work, or required services not performed and they may contact the COR to communicate a complaint.

4.0 DELIVERABLES: Provide the following Deliverables.

Item Purpose Due date Snow Plowing Schedule

Provide finalized Snow Plowing and Sanding Schedule

Within five days of contract award

Call out Plan

Provide finalized Call Out Plan Within five days of contract award

5.0 Government Furnished: The Government will only be providing maps for location(s) of work to be performed. See attachments

6.0 Travel: The Contractor shall be responsible for all travel to and from the work site locations.

7.0 Contractor’s Key Personnel: See PWS Paragraph 1.10 – provide Program Manager notify the

Government if any changes to Key Personnel occur during performance of contract.

8.0 DEFINITIONS

8.1 Contracting Officer. a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the contracting officer acting within the limits of their authority as delegated by the contracting officer. "Administrative contracting officer (ACO)" refers to a contracting officer who is administering contracts. "Termination contracting officer (TCO)" refers to a contracting officer who is settling terminated contracts. A single contracting officer may be responsible for duties in any or all of these areas. Reference in this regulation (48 CFR chapter 1) to administrative contracting officer or termination contracting officer does not-

Require that a duty be performed at a particular office or activity; or Restrict in any way a contracting officer in the performance of any duty properly assigned.

8.2 Contractor. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of the contract.

8.3 Contracting Officer Representative (COR). The Government employee designated by the Contracting Officer to be responsible for monitoring of Contractor performance. A COR will be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: Assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor Contractor's performance and notify both the CO and Contractor of deficiencies; and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract.

8.4 Non-Personal Services: The personal rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the government and its employees. Non personal service contracts are authorized by the government in accordance with FAR 37.012, under general contracting authority, and do not require specific statutory authorization.