Attachment 1 Performance Work Statement.pdf

GENERAL INFORMATION

CONTRACT AWARDS:

AWARD WILL BE MADE TO ONE OFFEROR.

This solicitation is for a firm fixed-price one time contract.

BASIS OF AWARD:

Award will be made to the most highly ranked offeror (1) whose total proposal is technically acceptable, has demonstrated past performance in meeting customer satisfaction, and (2) whose past performance and technical/cost relationship presents the BEST VALUE and is the most advantageous to the Government.

PRE-PROPOSAL MEETING:

A Pre-Proposal Meeting is not scheduled for this Solicitation. Please contact the Contracting Officer for information for the following: (1) to review the requirements of the Performance Based Service Contract type of contracting, (2) to discuss the format for submitting proposals, and (3) to discuss the evaluation process for this contract. Contractors are urged to contact the individual listed below under Technical Contacts for additional information.

SITE VISITS:

No formal site visits are being scheduled for this solicitation. Contractors desiring to view the sites may schedule a site visit by contacting the technical contact below.

TECHNICAL CONTACTS:

For technical questions, you may contact:

Michael Stevens (Poplar Bluff Ranger District) 573-261-9760

FAR 452.211-74 PERIOD OF PERFORMANCE

This contract is a fixed price contract for a period of performance from September 15, 2021 through May 1, 2022. Except the main firearms portion of Missouri deer season and both youth season weekends will be required shut down periods.

SECTION 1- GENERAL

SCOPE OF WORK: The purpose of this work is to reduce the density and continuity of slash and small diameter vegetation (midstory trees, and sprouts).

Mulching Units will have the Unit boundaries marked and GPS traversed prior to Contractor’s crews working in the area.

All work shall be performed in accordance with the terms, conditions and specifications of this solicitation and any resultant contract. This statement of work consists of completing the tasks/subtasks in Sections 5 and 7 to the performance requirements of the technical specifications. Acreages listed have been determined by Global Positioning System (GPS) Traverses.

DESCRIPTION AND LOCATION: The areas are located within the boundaries of the Mark Twain National Forest in Wayne and Carter county Missouri. This project consists of up to seven units ranging in size from 22 acres to 43 acres. Units can be accessed by county and Forest Service roads. Slopes on all units vary from flat ridgetops to 20% side slopes. In some small sections slopes from 20% to 30% may be encountered (no more than 10 acres combined).

The Twisted Cane and Harmony units (1.1) consist of areas that were heavily damaged by a tornado in 2011 and subsequently have been overgrown by undesirable hardwood seedlings and saplings. Most blown down trees were salvaged but root wads, stumps, half rotten logs, and exposed rocks are prevalent. Stem density of the seedlings and saplings are generally very dense.

Most seedlings and saplings in these units are less than 15 ft tall.

The Pipeline units (1.2) were subject to excessively hot fire. Midstory trees, seedlings and saplings are present at varying densities depending on canopy openings and previous fire intensity. Residual overstory trees are spaced wide enough to allow easy access for mechanical equipment.

SITE VISIT- No site visit is planned before bid. If you would like to request a site visit contact Michael Stevens 573-261-9760

BOUNDARIES: Individual mulching unit boundaries will be premarked by the Forest Service prior to Contractor doing the work. Boundaries will be marked with either orange paint or with flagging. If orange paint is used, trees would be painted with two slash marks at eye level facing the interior of the Unit. These marks would be able to be seen when inside of the unit. Forest Service and county roads may also be used as boundaries.

RE-MEASUREMENT: The Contractor may at any time after issuance of this contract request re-measurement of acres. The request must be in writing. Payment will be based on the re-measurement of the acreage, except no adjustment shall be made for areas less than 1 acre.

The Contractor shall pay for the cost of re-measurement if the re-measurement results in an increase of less than 10 percent. Method of re-measurement to be used will be done with GPS (Global Positioning System) traverses by the Government.

PAYMENT: Payment for performed work shall be made at the contract price per acre for mulching work actually completed by the Contractor and accepted by the Government.

Payment will be processed for completed units only and for a minimum amount of $1,000.00.

CONTRACTOR REPRESENTATIVE: The contractor shall provide a contract representative for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contractor is absent shall be designated in writing to the contracting officer. The contractor representative or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contractor representative and alternate(s) must be able to read, write, speak, understand English, and communicate with his crews.

PRE-WORK CONFERENCE: Prior to commencement of work, the Contracting Officer (CO) or Contracting Officer's Representative (COR) will arrange a meeting with the Contractor to discuss the contract terms and work performance requirements. A work progress schedule will be developed at this meeting.

Prior to commencement of work, preferably at the pre-work conference, the Contractor shall designate in writing a person to act for him in his absence. The Contractor or the designated representative shall be on the job whenever work is in progress.

In the absence of the Contractor, the authorized representative will take action as required to keep the job in progress under the terms of the contract. The presence of the Contractor's Representative or Contracting Officer's Representative on the job will not relieve the Contractor of responsibility for satisfactory performance.

WORK PROGRESS: The Contractor shall complete all work within the contract time, Contract time shall be 1 day for every 1 acre plus 5 additional days for initial mobilization. The contractor will stop work whenever soil conditions become too wet to work without causing rutting.

DAMAGE TO PROPERTY: The Contractor shall be responsible for any damage caused by his/her personnel or equipment to any existing structures, private or public. Damaged items shall be repaired or replaced by the Contractor at no additional cost to the Government.

In the event of interruption to utility service, the Contractor shall promptly notify the proper authority and shall cooperate with the authority in the restoration of service.

PROTECTION OF IMPROVEMENTS: Any improvements (roads, power lines right-of-ways, buried utility lines, fences, trails, ponds, etc.) damaged by the contractor’s work shall be repaired to the condition that existed prior to the start of work at the contractor’s expense.

EQUIPMENT REQUIREMENTS: All heavy equipment must be equipped with protective canopies or roll-over protection devices and fire extinguishers.

Mulching equipment must be of sufficient size and type capable to meet all requirements of Tasks- 1.1 and 1.2. A skid steer or a larger sized piece of equipment with a mulching attachment may be used as long as it has a minimum of 95 Horse Power. There are no restrictions on drive train, i.e. rubber-tired or track mounted. Bids for this mulching project shall include a description of the equipment that will be used for the project. (rubber tire or tracked equipment, horsepower, etc.)

Transportation equipment shall meet DOT requirements and be capable of transporting required equipment over access roads.

All equipment including dozers, lowboys, trucks, mulchers etc. must be cleaned prior to start of contract to prevent the introduction and spread of unwanted or nonnative invasive plant species.

Equipment shall be in good repair and free of abnormal leakage of lubricants, fuel, coolants, and hydraulic fluid. Contractor shall remove from National Forest lands all contaminated soil, vegetation, debris, vehicle oil filters, batteries, oily rags, and waste oil resulting from use, servicing, repair, or abandonment of equipment.

SECTION 2- DEFINITIONS

2.1 STANDARD DEFINITIONS

TERMS MEANING

Acceptable Quality Level (AQL) The maximum allowable deviation from perfect performance that may occur before the Government will invoke payment deduction. An AQL does not allow a contractor knowingly to offer defective service, but limits reduced payment to circumstances in which defective performance results in a measurable reduction in the value of services rendered.

Calendar Days Every day shown on the calendar, Saturdays, Sundays and holidays included.

Contracting Officer’s Representative (COR)

A Government person appointed by the contracting officer to help the contracting officer with contract administration and surveillance.

Defective Service A unit of service which contains one or more defects, or nonconformance with specified requirements.

Government Inspector A Government person responsible for surveillance of contractor performance.

Performance Requirements Summary (PRS)

Identifies the key service outputs of the contract that will be evaluated by the Government to assure contract performance standards are met by the contractor.

Quality Assurance Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS)

Quality Assurance Surveillance Plan (QASP)

An organized written document used for quality assurance surveillance that contains specific methods the Government will use to perform surveillance of the contractor.

Quality Control Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

Services Includes services performed, workmanship, and materials furnished or utilized in the performance of work to be completed.

2.2 TECHNICAL DEFINITIONS

Midstory Trees Trees ≤12” diameter at ground level (generally converts to less than 9” diameter at breast height) whose crowns are below the canopies of the dominant/co-dominant trees.

Diameter at Ground Level (DGL) The diameter of a standing tree measured at ground level.

Diameter at Breast Height (DBH) The diameter of a standing tree measured at 4.5 feet above ground level uphill side.

Rutting Depressions in the soil caused by contractor’s equipment more than 4 inches deep and 10 feet long.

Sapling Woody vegetation 1 inch to 3 inches in DBH Seedling Woody vegetation less than 1 inch DBH Mulching Equipment A machine that chips/shreds trees/brush leaving woodchips behind.

SECTION 3- GOVERNMENT-FURNISHED PROPERTY

GOVERNMENT FURNISHED PROPERTY: NONE

SECTION 4- CONTRACTOR FURNISHED ITEMS/SERVICES

CONTRACTOR FURNISHED ITEMS: The contractor shall provide any and all labor, materials, equipment, tools, transportation, supplies, services, incidentals, permits, and licenses necessary to perform this work on the Mark Twain National Forest. The Contractor shall follow all State and Federal regulations, including OSHA guidelines. Mulching equipment must be of sufficient size and type capable to meet all requirements of Tasks- 1.1, 1.2. A skid steer or a larger sized piece of equipment with a mulching attachment may be used as long as it has a minimum of 95 Horse Power. There are no restrictions on drive train, i.e. rubber-tired or track mounted.

SECTION 5- PERFORMANCE WORK STATEMENT TASKS & CRITICAL SUBTASKS

5.1 Quality Control Plan

The contractor shall establish and maintain a complete Quality Control Plan acceptable to the Government to ensure the requirements of the contract are provided as specified.

5.2 Work Plan

The work plan shall describe how the contractor plans to perform Mulching activities including methods, personnel, and equipment.

5.3 Progress Schedule

The contractor shall prepare and submit to the COR a practical work schedule for each task order issued. The schedule should show the order in which the contractor will perform the work ordered and the dates on which the contractor contemplates starting and completing each road included on the project lists that accompany each task order.

5.4 Contractor Inspection Records

The contractor shall submit to the COR, all inspection records completed for each task order issued.

5.5 Safety Plan

5.6 Fire Suppression Plan

SECTION 7- PERFORMANCE REQUIREMENTS SUMMARY

Task/ Subtask Quality/ Performance

Standards

Acceptable Quality Level

(AQL)

Inspection Type Negative Incentives Positive Incentiv

1.0 Mulching See Standard

Specifications for

Mulching

Minimum AQL is 90%

1) Verify contractor, records, data & reports 2)Periodically witness contractor inspection 3)Independent Governemnt verification

1) Rework at no cost to Government 2)Acceptance with consideration 3)Less than satisfactory performance evaluation 4)Non-compliant contractor inpsection system: Contractor bears 100% of government inspection cost

Satisfactory or be performance rat

GENERAL TECHNICAL SPECIFICATIONS

Mulching Treatment Procedures for all Task Items (1.1, 1.2)

1. Mulch all Trees/Sprouts/Stumps/Slash to be treated to the specifications listed in 1.1, 1.2.

2. No trees will be removed from the treatment areas by the contractor (unless a timber permit has been purchased and COR approval).

3. Equipment will not operate outside of the designated boundaries on the ground.

4. The contractor shall avoid any damage to improvements such as, but not limited to, roads, gates, signs, culverts, bridges, fences, utility poles, and survey markers. The contractor will be required to repair or pay fair market value to replace any damaged improvements.

5. The standing residual trees not to be treated under this contract will be protected from damage. Damage is defined as: bumping or pushing of tree that results in root damage;

scarring of the bole of the trees where more than ¼ of the cambium layer diameter is exposed; and breakage or cracking of the main bole of the tree.

6. Should damage, as defined in #5, occur through mistake or negligence, the Contractor will be assessed liquidated damages at the following rate: $10 per tree for all trees larger than 9.0 inches DBH. Trees that are damaged will not be removed by the contractor even if the contractor is assessed liquidated damages.

7. When the Contractor’s operations are in progress adjacent to Forest Service roads open to public travel, the Contractor shall furnish, install and maintain all temporary traffic controls which provide the user with adequate warning of hazardous or potentially hazardous conditions associated with the Contractor’s operations.

8. Equipment access is restricted to daylight hours and only when the ground is dry/frozen enough to minimize rutting. Excessive damage to the ground, defined primarily as rutting (ruts ≥4” deep and 10 feet long), must be repaired by the Contractor. The

Contractor and COR will agree on equipment staging/parking areas prior to commencement of any activity.

9. The Contractor shall ensure all equipment moved onto National Forest land is clean and free of soil, seeds, and vegetative matter or other debris that could contain or hold seeds.

1.1. Sapling Mulching- Open tornado areas

*These areas to be treated consist mostly of hardwood trees less than 15 feet tall and less than 3 inches DBH. Residual stumps, snags and down logs caused by the 2011 tornado need not be treated.

A. Trees/Sprouts/Stumps/Slash to be Treated -All seedlings and saplings (≤ 4” diameter at stump/ground level) will be completely treated and ground to within 6 inches height of the ground or any rocks, logs and stumps preventing ground level mulching.

-The mulched material/chips that result from this work will be 6” or less in height when mulching is complete.

B. Trees NOT to be Treated -Any standing tree greater than 4 inches DGL will not be treated and no damage shall occur to these standing residual trees from contractor’s equipment.

-Avoid mulching pine seedlings and saplings where possible.

-The Forest Service may identify protected areas (such as sensitive plants, riparian areas, archaeological sites, etc.) that need to be avoided. These areas will be identified on the map and on the ground before the Contractor starts work. Should the contractor discover potential protected areas not designated by the Forest Service within the sale area or individual unit, notify the Contracting Officer’s Representative (COR) immediately and before proceeding so that proper preservation or safety measures can be taken if necessary.

1.2. Midstory Mulching- Midstory trees along with hardwood seedlings and saplings

*These areas to be treated consist mostly of hardwood midstory trees (trees that have stump diameter ≤12” at ground level). Additionally, hardwood seedlings and sapling will be mulched.

A. Trees/Sprouts/Stumps/Slash to be Treated -Standing trees up to 12” diameter at ground level will be completely treated; the stumps of these trees will be ground to within 6 inches of the forest floor. Trees 12 inches DGL are usually 9 inches DBH.

-The mulched material/chips that result from this work will be 6” or less in depth when mulching is complete.

B. Trees/Stumps/Slash NOT to be Treated -Specific tree species (such as pine, dogwood, redbud, plum, persimmon) identified by the COR shall not be treated.

-Any standing tree greater than 12 inches DGL (usually 9” DBH) will not be treated and no damage shall occur to these standing residual trees from contractor’s equipment.

-The Forest Service may identify protected areas (such as sensitive plants, riparian areas, archaeological sites, etc.) that need to be avoided. These areas will be identified on the map and on the ground before the Contractor starts work. Should the contractor discover potential protected areas not designated by the Forest Service within the sale area or individual unit, notify the Contracting Officer’s Representative (COR) immediately and before proceeding so that proper preservation or safety measures can be taken if necessary.