Attachment 1 - Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

HEATING VENTILATION & AIR CONDITIONING

(HVAC) WATER LOOP TREATMENT

October 2020

PERFORMANCE WORK STATEMENT

FOR

HVAC WATER LOOP TREATMENT SERVICES

TRAVIS AFB, CALIFORNIA

1. DESCRIPTION OF SERVICES

1.1 The Contractor is required to provide the necessary water/chemical testing and treatment for the Heating, Ventilation and Air Conditioning (HVAC) systems of approximately 200 or more closed loop systems at various facilities on Travis AFB, CA. Without limiting the generality of the foregoing, the Contractor shall be required to conduct monthly water tests to verify chemical levels are adequate and chemically treat the water in boiler and chiller systems as needed. The Contractor is required to abide by Travis AFB, local, county, state and federal laws under this contract. The Contractor is required to use innovative industry/commercial standards/procedures and equipment to minimize the expenditure of time and funds while ensuring the highest of quality work. The Contractor shall provide personnel, tools, supplies, transportation and equipment necessary to accomplish requirements under this contract.

1.1.1. Chemicals: Chemicals shall not be stored on base. Chemicals shall be brought in, as needed, to make additions to the HVAC systems. All empty containers used by the Contractor for the work in this PWS will be properly disposed of at an off base facility. Chemical levels in each system will need to be checked monthly. Monthly checks of the systems were found to be a standard in the industry.

1.1.2. CS-14 has been used in past years to raise the nitrate levels in the closed loops systems. Any chemicals added to the loop system shall be compatible with CS-14 or the systems will have to be flushed of the old chemical. All flushed systems shall be disposed of properly. The Contractor shall monitor, test and add propylene glycol to the systems identified in Appendix A of the PWS. The Contractor shall contact the COR and facility manager before adding glycol to the systems.

1.1.3. When water test samples are removed from the systems the Contractor is responsible for proper containment and disposal of these chemicals off base.

1.1.4. Evaluate the system’s water for corrosion products. If necessary, the systems will be run/flushed until clear water is present. Unless deliberately caused by the Contractor, the Contractor is not responsible for any equipment that fails as a result of the treatments done.

1.1.5. Charge each system with the appropriate amount of chemical. Document pre and post chemical levels in service report.

1.1.6. Monitor each system closely after charge to ensure strainers are not plugged. Clean strainers if they are plugged and immediately report any problems or malfunctions to COR.

1.1.7. After the start-up phase of the contract, the systems shall be monitored for correct chemical levels at least once per month. Additions and/or corrective action will be taken at that time. Each system will be tested for inhibitor, pH, and conductivity. Normal system loss will be built into the chemical program costs. Additional work shall not commence without notifying the COR. The Contractor must submit a written estimate to the COR and cannot proceed until funding for the work has been approved.

1.1.8. The Contractor must be able to provide chemical feed installations and proper sampling.

Provide a portable pot feeder or pump when permanent pot feeders are not installed on the existing equipment. All systems shall be cleaned and flushed prior to adding inhibitor to any system. Systems must be flushed clear prior to any addition of chemicals. The Contractor is responsible for type and concentration of chemicals.

1.1.9. The Contractor shall provide written instruction to 60th Civil Engineer Squadron (CES) HVAC or COR personnel regarding water conditioning procedures, including testing procedures, the interpretation of test results, corrective action or request for government to perform work on equipment.

Inspections of all equipment, chemical use, follow-up work, are required to be in a separate report to the COR to monitor program performance. If the Contractor identifies a hardware problem, the Contractor shall tag/mark the equipment, notify the COR so the government HVAC technician can easily locate the problem. In the event repairs are necessary, the government shall make any/all repairs as required.

1.1.10. Complete water treatment chemical servicing, as described above, to provide guaranteed corrosion protection. Services include delivery, charges for chemicals, reagents; drum removal, in-plant testing; and written service reports for monitoring systems operations and program performance.

Contractor shall provide all operation manuals and Safety Data Sheets (SDS) of all chemicals used. A certificate of insurance may be required by the Travis Contracting Office. SDSs and product bulletins will be provided to the COR and the 60th CES Environmental Office and to all other areas as required.

1.1.11. The Contractor, in the case of routine and/or emergency work issues, needs to contact the government representative within 2 hours for routine work and within one 1 hour for emergencies once a notification from the government is sent to the Contractor, e.g. phone or cell call, fax, voicemail, email, etc. The Contractor shall be on site within 72 hours after notification for routine and within 24 hours for emergencies.

1.1.12. If the Contractor is flushing and draining any system, notify the COR prior to draining.

They need to measure the amount of water they are discharging and meter the water they are adding to ensure the proper amount is placed back into the loop system. Document work in the service report. Man hours spent by CES due to under-filling the loop systems shall result in a negative report against the Contractor. Under-filling the loop results in air in the system, the system becomes air-locked or the pump runs dry.

1.1.13. The systems are subject to change over the period of this contract (e.g. removed from service for short periods of time, long periods of time or removed indefinitely due to updating equipment or complete removal of the location/building). A system also can be added over the period of this contract due to new equipment installation at existing locations (buildings) and/or new locations (buildings) added to the base requiring similar or same maintenance as described in this PWS.

1.2. Service Schedules and Reports: The Contractor shall provide the COR, within 10 days of the contract start date, a six (6) month schedule of dates/days they will perform their monthly service. The schedule shall be updated and provided to the COR semiannually. The Contractor shall notify the COR two hours before arrival onto the base. The Contractor shall adhere to the schedule to the best of their ability. If changes to the schedule are required, the Contractor shall provide, in writing, to the COR the new date and time at least three (3) days prior to the originally scheduled date.

1.3. Service Reports: The Contractor shall provide the service report to the COR the same day of the site-visit. The report shall include the date, location/building #, boiler or chill system, unserviceable systems and reason why they were unserviceable. The report will contain pre and post chemical levels for the systems treated. The government will adjust monthly bill to ensure payment only for the systems that were serviceable for the month.

1.4. Monthly Reports: Written reports shall be provided to the COR for all service performed at Travis AFB within five working days after the first of each month. This report is not limited to but must have at least the building number, equipment type, metallurgy, pH reading, iron reading, conductivity and nitrite range, conductivity and nitrite treatment reading, molybdate range, date of test/treatment and hardware problems identified/comments/notes. If the Contractor identifies a hardware problem, the Contractor shall tag/mark the object so the government HVAC technician can easily locate the problem.

1.5. The company personnel shall be an Association of Water Technologies (AWT) Certified Water Technologist (CWT). Certifications shall be provided to the COR.

2. SERVICES DELIVERY SUMMARY:

Performance Objective

Performance Threshold

PWS

Para

Method of

Task Descriptors

1. Proper flushing No more than Para: Periodic, random, QAP will perform of HVAC water loop systems. Keep

2 validated customer

1.1.1.

To 1.1.13, and Para: 3

100%Inspection/ Customer periodic inspections, . .

increasing area clean after complaints system checks by surveillance with flushing of systems per month. shop personnel. poor performance and is complete. decreasing surveillance with improved performance.

Customer complaints are initiated by customers, validated by COR and submitted to the contractor for corrective action (cc the contracting office).

2. Proper refilling 98% Para: Periodic, random, COR will perform of the HVAC water loop system with compliance 1.1.1.

To 1.2.11.

98% Inspection/ Customer periodic inspections, increasing the required system checks by surveillance with chemicals and shop personnel poor performance and water combination. decreasing Keep area clean surveillance with after refilling of the improved systems is complete performance.

and supply a test Customer complaints report of systems. are initiated by customers, validated by COR and submitted to the contractor for corrective action (cc the contracting office).

3. Management is responsive to problem situations & cooperative in satisfying changing requirements

98% compliance

Para: 1.2.

1.3, and 1.4

Periodic, random, 98% Inspection/ Customer Complaint/ system checks by shop personnel

Valid COR complaints are resolved in a timely manner. Quick response to government rep (COR, Contracting).

2.1. Customer Service/Complaints. The Contractor shall have a process to log or maintain a physical record of the COR calls and complaint(s), the action taken to satisfy the complaint(s) and have available to the Government any open or closed complaint(s) throughout the life of this contract. Contractor shall respond by a call back within 2 hours of complaint(s).

Note 1: COR Reports (CDRs) may be used to document poor performance.

Note 2: COR and/or customer complaints exceeding performance threshold levels and repeated unacceptable performance will result in poor performance evaluation(s), possible cost reduction(s) and appropriate corrective action.

3. DESCRIPTION OF EQUIPMENT 3.1. It is possible that corrosion products still remain and require to be flushed from the HVAC systems (e.g. rust, scale, etc.). The HVAC systems may require maintenance of chemical balance in the HVAC water systems and flushing. When the HVAC systems are treated, the corrosion products may clog up the system and plug strainers. Plugged strainers may impede flow and cause system failure, pump failure and breaking materials loose might cause the system to leak. The Contractor may have to chemically treat some systems more frequently than others due to antiquated systems and/or backlog of government work orders for repairs.

3.2. The systems vary in size and complexity. The volume of each system is unknown and the amount of chemical necessary to treat each system is unknown. Care will have to be taken to charge the systems with only the amount of chemical that is necessary since over charging the HVAC systems could compromise the pump seals and copper metallurgy. The Contractor is to perform according to industry standards and/or local 60 CES standards.

3.3. Some of the systems have pot feeders. The contractor will need to have an alternate way of feeding the chemical into the systems that do not have pot feeders.

3.4. Some of the boilers are aluminum and require a different chemical balance than others. One of the systems may require glycol (See Appendix A, building 812).

4. GENERAL INFORMATION

4.1. Quality Control. The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with applicable standards as stated in the PWS and industry standards as stated in paragraph 1 of the PWS.

4.2. Quality Assurance. The government will evaluate the contractor’s performance by a government representative who will monitor performance through periodic site inspections, receipt of valid complaints from base personnel, customer complaints and compliance with the PWS. The Contractor’s performance may be based on test reports and possible independent lab tests from a third party. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a DD Form 2772, Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

5. GOVERNMENT FURNISHED UTILITIES

5.1. The Contractor may have use of government electrical and water supplies that, in nearly all cases, are available at each site. If the Contractor needs additional utilities, special connectors, etc., the Contractor will need to provide these at their own expense.

6. GOVERNMENT FURNISHED EQUIPMENT

6.1. A standard mechanical room key shall be issued to the Contractor to allow access to all HVAC systems.

6.2. With the exception of the mechanical room key, there is no government furnished equipment provided for this PWS. The Contractor is responsible for all tools, training, supplies, materials, labor, vehicles, etc.

7. ENVIRONMENTAL AND SAFETY CONTROLS

7.1. Environmental Management System (EMS) Policy. Travis Air Force Base (AFB) is committed to excellence in all aspects of environmental stewardship activities using the Air Force Environmental Management System (EMS). This commitment and use of EMS applies to all activities, products and services associated with Travis AFB, partner units and contractors.

7.1.1. Contractors shall perform work under this contract in a manner that is consistent with Travis AFB EMS and conforms to all applicable environmental laws, regulations and policies. Upon awarding of the contract, the Contracting Officer's Representative will direct the Contractor to review and post the Travis EMS Environmental Policy Letter in the workplace and review the EMS Awareness Training slide presentation; both items are located at the Travis AFB Environmental website at http://www.travis.af.mil/enviro. Within seven business days of the start date, the Contractor shall provide the Contracting Officer with a list of names of all employees who viewed the applicable training as well as the date training was completed. The Contractor shall provide information when necessary to demonstrate written conformance with these requirements upon request.

7.1.2. The Contractor shall perform work under this contract consistent with TAFB’s EMS Policy and in a manner that conforms to all applicable environmental laws and regulations. The Contractor shall provide information as necessary to demonstrate conformance with these requirements. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective action immediately or based on the time schedule established by the EMS Coordinator, 60 CES/CEI, 411 Airman Drive (B570), Travis AFB, CA 94535, phone 707-424-8225 or 707-424-3739. The contractor shall participate in the Base Hazardous Material (HAZMAT) program as required by AFI 32-7086, AMC Supplement.

1. Participation shall include:

a. Designation of a single individual who has experience and knowledge of HAZMAT issues;

b. Provision of all HAZMAT to be used or stored on base;

c. Limited storage of HAZMAT on base;

d. Coordination of all HAZMAT used or stored on base from 60 CES/CEI;

e. Tracking daily usage of all HAZMAT used or stored on base;

f. Implementation of Best Management Practices (Bumps) to prevent spills and other releases to the environmental to meet NFPA, OSHA, and RCRA requirements;

g. Participation in an accurate exit inventory of materials used on base at the end of the contract.

h. The contractor shall store all HAZMAT in a designated HAZMAT storage area. The contractor shall anticipate 60 CES/CEI audits to ensure their HAZMAT storage area is in compliance with HAZMAT storage requirements.

7.2. Hazardous Waste Management. The contractor is responsible for the analysis, characterization, proper handling and disposal of hazardous waste generated by their operation. Management shall be in accordance with Title 22 of the California Code of Regulations and the Travis AFB Hazardous Waste Management Plan. The contractor is subject to the Solano County Department of Resource Management, California Department of Toxic Substances Control, Federal EPA and 60 CES/CEI audits while working on Travis AFB. If hazardous wastes are generated, the contractor shall establish a Satellite Accumulation Point with the approval of 60 CES/CEI and provide certification of proper training to handle hazardous waste. Hazardous waste shall be placed in secured, properly labeled containers provided by the contractor. The contractor shall anticipate 60 CES/CEI audits to ensure their storage area is in compliance with requirements.

7.2.1. Under no circumstances will the contractor remove any hazardous waste from Travis Air Force Base without ensuring complete and full compliance with all applicable existing environmental laws and regulations. All shipments must be prepared in accordance with Department of Transportation Regulations (40 CFR 172).

7.2.2. Prior to removing, transporting or disposing of any hazardous waste from the base, the contractor shall forward hazardous waste manifests, land disposal restrictions, waste profiles, laboratory analyses, and material safety data sheets to 60 CES/CEI to obtain a review and/or signature as required.

Hazardous waste treatment is not permitted on Travis AFB unless approved and monitored by 60

CES/CEI.

7.3. Notification of Environmental Spills. If the contractor spills or releases any hazardous substance that contacts or has the potential to contact water, soil or any drain (sanitary or storm) the contractor shall call 911 (4-4911 if utilizing telephone on base) then the CO immediately. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spill or release of such substance.

7.4. Wastewater. Wastewater is any unwanted water (contaminated storm water, any water not meeting the definition of storm water, non-storm water, ground water, unused potable water, water generated as a result of rinsing or cleaning) and is prohibited from discharge to any location on Travis AFB without prior approval from the 60 CES/CEI. The contractor shall obtain written approval from the CO prior to discharging to any Travis AFB sanitary or storm sewer system.

7.5. Hazardous Material Storage Tanks. The contractor is responsible for ensuring compliance with 40 CFR 112, the California Health and Safety Code Chapter 6.67, Section 25270.3 and the 60 AMW Integrated Contingency Plan (Latest version) for any above ground storage tank brought to the base for contractor’s use. There are no size exemptions on Travis AFB. Requirements include conducting daily visual inspections, proper labeling, secondary containment, proper grounding, etc. Vehicle/equipment filling and storage tank refilling must be monitored continuously and conducted in a manner to prevent spills and overfills. The contractor shall anticipate 60 CES/CEI audits to ensure their tank area is in compliance with requirements.

7.6. Spill Response. The contractor shall be responsible for the clean-up and disposal of all spilled materials. This includes all materials used to contain and absorb the spill. Spilled material must be cleaned-up promptly and reported to the CO. If any amount of spilled material contacts or has the potential to contact water, soil or any drain (sanitary or storm), the contractor shall call 911 (424-4911 if utilizing telephone on base) immediately. Spills of HAZMAT or hazardous waste shall be managed in accordance with the current 60 AMW Integrated Contingency Plan for Oil and Hazardous Substances Spill Prevention and Response for Travis AFB. Disposal of wastes generated from spill clean-up shall be the contractor's responsibility. The contractor shall be liable for reimbursement of containment and environmental clean-up of the spills.

7.7. Training. The contractor is responsible to train their employees regarding Environmental and Hazardous Materials Handling. The contractor is also required to have and maintain Material Safety Data Sheets (MSDS) for all materials used by the contractor in accordance with but not limited to federal and state laws and/or regulations.

7.8. Fire Safety. The contractor shall obtain a burning permit from the Travis AFB Fire Department building 175, prior to welding, burning or cutting operations each day they anticipate performing this type of work. All welding and burning operations necessary for the completion of the PWS shall be accomplished in strict compliance with fire safety and applicable standards. The contractor shall provide and maintain fire extinguishers in accordance with NFPA standards during all welding and burning operations relative to the PWS.

7.9. Safety. The contractor shall conform to all safety regulations to include but not limited to Occupational Safety and Health Administration (OSHA) requirements and the Maintenance Manual (Appendix B). The contractor is responsible for inbound and outbound traffic control while working on the equipment and assuring proper coordination is made with the security forces office, emergency response office(s) and the COR at least one day prior to scheduled maintenance. The COR will contact the contractor for all emergency work required and coordinate best time to perform this maintenance.

7.10. Performance of Service During a Crisis (Declared by the Secretary of Defense or Overseas Combatant Commander). All services to be performed under this contract have been determined to be nonessential for performance during a crisis according to Department of Defense Instruction (DODI)

3020.37 and Air Force implementation thereof, unless otherwise directed by the CO.

8. SECURITY REQUIREMENTS (5 Mar 19 updated version):

1. Security Requirements. Travis Air Force Base is designated as a closed base. In order to promote security and safety, all contractors desiring access must adhere to installation entry requirements, to include, identity proofing and vetting. This includes a National Crime Information Center (NCIC) and California Law Enforcement Telecommunication System (CLETS) check. Identity proofing and vetting is not required for contractors if they have a current favorable government security clearance which can be verified through the Joint Personnel Adjudication System (JPAS).

2. The primary contractor will ensure all contractors possess proper credentials allowing them to work in the United States and ensure illegal aliens are not employed and/or transported onto the installation. At least one of the following forms of identification will be required for identity proofing:

United States Passport

Permanent Registration Card/Alien Registration Receipt Card (Form I-1551)

Foreign Passport with a temporary (I-1551) stamp or temporary (I-1551) printed notation on a machine readable immigrant visa.

Employment authorization document that contains a photograph (Form I-766)

Current/valid Driver’s License (see para. 3)

Identification card issued by Federal, State or local Government

U.S. Coast Guard Merchant Mariner Legacy Card

U.S. Coast Guard New Merchant Mariner Credential

Additional supplemental sources of identity proofing which may be requested during increased Force Protection Conditions (FPCONs) or Random Antiterrorism Measures (RAMs) include, but are not limited to:

School identification card with photograph

U.S. Military or draft record

Native American Tribal Document

U.S. Social Security Card issued by the Social Security Administration (SSA)

Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350)

Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal

U.S. Citizen ID Card (Form I-197)

ID Card for use of Resident Citizen in the United States (Form I-179)

Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status

Foreign Military or Government Identification Credentials

Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer

In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

3. The REAL ID Act of 2005 established minimum standards for the production and issuance of state-issued driver’s licenses and ID cards which include requirements for a photograph and certain biographic information, such as name, date of birth, gender, height, eye color, & address. State-issued driver’s licenses and ID cards from states not meeting the standards can no longer be used for accessing Federal facilities including Air Force installations unless the issuing state’s compliance deadline has been extended by the Department of Homeland Security (DHS).

State compliance with the REAL ID Act can be found at: https://www.dhs.gov/current-status-states-territories.

Contractors with a CA driver licenses and ID cards without any markings in the upper left hand corner are sufficient for identity proofing without supplemental sources until 1 Oct 2021.

https://www.dhs.gov/current-status-states-territories https://www.dhs.gov/current-status-states-territories

Contractors with a CA driver licenses and ID cards with a gold bear in the upper left corner and are considered sufficient for identity proofing without supplemental sources indefinitely.

Contractors with a CA driver licenses and ID cards with "Federal Limits Apply" in the upper left corner is not considered sufficient for identity proofing without supplemental sources. Supplemented sources as specified in para. 2.

Contractors from states which are in compliance, or has an approved extension, may use their state-issued driver’s license may be used for identity proofing.

Contractors from states which are not in compliance, must use an alternative identification credential for identity proofing as specified in para. 2.

Contractors from states which are not in compliance and do not have an alternative identification credential must be escorted or denied access.

4. Identity Proofing and Vetting. Contractors will be identity proofed and vetted each time a pass is issued. Security Forces may conduct random screenings at any time. If disqualifying base access information is found contractors may be denied base access or have passes currently issued revoked.

Following are the base access disqualifiers:

The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support.

The installation is unable to verify the individual’s claimed identity.

The individual has previously been barred from access to a federal installation or stand-alone facility.

The individual is wanted to Federal, State, or other civil law enforcement authorities, regardless of offense or violation.

The individual has any conviction for espionage, sabotage, treason, terrorism, or murder.

The individual’s name appears on any Federal or State agency’s watch list, hit list or registration list for criminal behavior or terrorist activity.

The individual has been convicted of a firearms or explosive violation.

The individual has been convicted of sexual assault, armed robbery, rape, child molestation, child pornography or trafficking in humans.

Within the last 10 years, the individual has been convicted of drug possession with intent to sell or drug distribution.

The individual has knowingly and willfully engaged in acts or activities designed to overthrow the U.S. Government by force.

Within the past 10 years, the individual has been convicted of 2 or more felonies, or 2 or more violent misdemeanors, or 1 or more felonies and 1 or more violent misdemeanors.

There is reasonable basis to believe on an individual’s extensive and systemic criminal behavior, that issuance of an access credential poses an unacceptable risk to the installation. Extensive criminal behavior is a large amount of police arrests and/or convictions from age 18 to present.

Systemic criminal history is a consistent interval of police arrests and/or convictions from age 18 to present.

Contractors with disqualifying base access information will be issued a denial access letter immediately revoking their base access privileges. Contractors requesting a denial modification must submit a written rebuttal/request within 10 business days of receipt of the denial of access letter to 60 SFS/CC, Attention: 60 SFS/S5R, Bldg. 381, 540 Airlift Drive, Suite C-101, Travis AFB 94535-2451.

5. Primary Contractor Responsibilities. The primary contractor will be responsible for the conduct of all contractors employed or sponsored. Additionally, the primary contractor will:

Coordinate base entry requirements with the 60th Contracting Squadron.

Advise contractors working on the installation they are subject to identity proofing and vetting against an authorized data base for criminal history as specified herein.

Advise contractors base passes are only valid for the purpose, person and vehicle for which it was issued. Use of the base pass for any other purpose or by any other person will result in personnel being denied access and the pass confiscated. Additionally, contractors which misuse their pass may be subject to debarment actions.

If a pass is lost, notify the Pass and Registration Office immediately.

Provide written notification, within 24 hrs. to the 60th Contracting Squadron of any changes in employee’s status. This includes, but is not limited to, the employee being fired or quitting their position with the company.

Retrieve passes from contractors which no longer need installation access. Passes will be turned into the 60th Contracting Squadron upon expiration. If a contractor was terminated for cause, notify the Pass and Registration Office immediately.

6. Obtaining a Base Pass. Provide an EAL (Entry Authority List) of all contractors on company letterhead which require a base pass. All requests for a base pass will be submitted through the Base Contracting Office NLT 45 days prior to the contract start date. Exceptions will be made for short-notice contracts where the award date and performance start date are less than 45 days. A base pass will be issued for the length of the contract, not to exceed one year. Prior to renewing a base pass, return the old base pass to the Pass and Registration Office for destruction. Ensure the EAL includes:

Contract number Work site or location Inclusive dates of the contract Work schedule (include days of the week and time periods contractors are on base) Employee’s full name, date of birth, and social security number

7. Contractor Responsibilities. All contractors requiring reoccurring and unescorted access onto the installation must:

Have within their possession the identification used to obtain a pass and the pass issued.

Register privately owned vehicles in accordance with installation policies.

On request, present identification or installation pass to base police. Refusal may result in denial of installation access.

Turn in passes to the 60th Contracting Squadron when expired or no longer required. If a contractor was terminated for cause, notify the Pass and Registration Office immediately.

8. Increased Force Protection Condition (FPCON). During FPCON Normal, Alpha and Bravo;

contractors without a base issued pass must be sponsored onto the installation. During FPCON Charlie and Delta the base will curtail non-essential operations/functions and non-essential contractors will be suspended at the direction of the installation commander. All contractors attempting installation access; thereafter, will be physically escorted unless FPCON Mission- Essential designation has been approved in advance and is indicated on the base pass.

9. Restricted Area Badges (RAB). Contractors may be submitted for unescorted entry into restricted areas if required for their contract. The security manager of the agency responsible for the project will assist, as appropriate.

10. Escort Requirements. The following escort requirements apply:

While on the installation, sub-contractors must be escorted at all times.

While within Restricted or Controlled Areas contractors not in possession of a restricted area badge will be escorted at all times. Escorts can be either the military agency responsible for the project or contractor in possession of a restricted area badge.

11. Lost Base Passes or Restricted Area Badges.

The Primary Contractor will investigate and provide written notification to the 60th Contracting Squadron anytime a base pass is lost. Notification should include an explanation from the employee on how, when, where and what steps have been taken to locate the missing pass. If a replacement is needed, forward the notification with the request for a base pass.

The Primary Contractor must immediately report the loss of RAB to the security manager of the military agency that submitted the RAB request. The individual who lost the RAB will provide a written explanation on how, when, where and what steps have been taken to locate the missing RAB.

The security manager will conduct their own inquiry and forward a report of investigation [with squadron commander endorsement]; the member’s written explanation and the original AF FM 2586 to the Pass and Registration office. A new RAB will not be issued until the investigation is complete.

12. Information Protection Security Training. IAW DoDM 5200.01, Volume 3, Enclosure 5 and AFI 16- 1404, para 2.8.3, Security Managers ensure initial orientation and refresher training is conducted for all personnel. This includes specialized security training. The security manager is required to track and document the completed training. The contractor will be required to participate in the government’s in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system after appropriate vetting qualifications have been met.

13. Controlled Unclassified Information. Agency information marked “For Official Use Only” or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information will not be divulged or disclosed without agency permission. Contractor personnel will ensure information that is considered sensitive or proprietary is not compromised.

14. Visitor Group Security Agreement (VGSA). IAW AFI 16-1406, Chapter 4. At the request of the Installation Commander (IC) the contracting officer reserves the right to execute a VGSA agreement with all contractor operations located on Travis AFB that require access to classified information.

Furthermore, at the discretion of the IC the VGSA execution requirement may be extended to contractors performing on contracts that require access to sensitive unclassified information, sensitive resources or frequent "entry" to the installation.

15. Antiterrorism Force Protection Training. IAW AFI 10-245 and Force Protection Plan 31-1, all employees with contracts over 90 days, will complete initial Level I Antiterrorism Awareness training at https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf.

To ensure security measures, at a minimum, shall address elements such as contractor screening, access control, favorable fingerprint or National Crime Information Center (NCIC) results, circulation control special security concerns, and training.

Thereafter, Level I Antiterrorism Awareness training will be completed annually. All personnel will be responsible to provide proof (copy of training certificates) of training to the Antiterrorism Representative (ATRs) responsible for the unit they are contracted.

16. Operations Security (OPSEC). IAW AFI 10-701, 60 AMW will consider OPSEC for all contractual requirements and determine if any contract contains any form of critical and/or sensitive information or activities. These requirements will be defined on the contract and SOW/PWS. If OPSEC requirements exist, the organization’s OPSEC Coordinator or the 60 AMW OPSEC Program Manager will be contacted to review the SOW/PWS. This review may result in possible training requirements, in addition to what is stated below. For unclassified contracts, the DD Form 254, Department of Defense Contract Security Classification Specification, can be used to specify OPSEC requirements in lieu of defining these requirements on the contract and SOW/PWS. For classified contracts, the DD Form 254 is mandatory. Additionally, the 60 AMW OPSEC Program Manager or functional Unit OPSEC Coordinator will provide OPSEC training or training materials to contract employees within 90 days of employees’ initial assignment to the contract. (AFI 10-701, 5.2.4). The Installation (60 AMW) OPSEC Program Manager can be contacted at 424-4355 or 3261.

9. RECORDS MANAGEMENT

9.1. Ensure that all records created as a result of processes prescribed are maintained in accordance with AFMAN 33-363, management of records, and disposed of IAW the Air Force Records Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/arfims/rims.cfm.

10. Recognized Holidays. The contractor is not required to provide service on federal holidays, except in emergency situations. Federal holidays are as follows:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf https://www.my.af.mil/afrims/afrims/arfims/rims.cfm

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

11. APPENDICES:

Appendix A (Workload Data)

Appendix A (Workload Data)

O&M Buildings

Bldg. # Control Boiler Loops

Boiler/Chiller Combined

Loops

Chiller

Total Loops Per Bldg.

4 EMCS 1 N/A 1 2

10 EMCS 1 N/A 1 2

14 EMCS 1 N/A 1 2

38 EMCS 1 N/A 1 2

39 EMCS 1 N/A 1 2

51 EMCS 1 N/A 1 2

52 EMCS 1 N/A 1 2

54 EMCS 1 N/A 1 2

139 EMCS 1 N/A 0 1

148 1 N/A 1 2 150 2 N/A 1 3

154 EMCS 2 N/A 3 5

155 EMCS 1 N/A 2 3

165 EMCS 1 N/A 1 2

177 EMCS 1 N/A 1 2

179 EMCS 1 N/A 1 2

181 EMCS 1 N/A 1 2

185 EMCS 1 N/A 1 2

187 EMCS 1 N/A 1 2

205 EMCS 1 N/A 1 2

206 EMCS 1 N/A 1 2

214 EMCS 2 N/A 2 4

226 EMCS 0 N/A 1 1

228 EMCS 1 N/A 1 2

240 EMCS 1 N/A 1 2

241 EMCS 1 N/A 1 2

243 EMCS 0 N/A 1 1

247 EMCS 2 N/A 0 2

249 EMCS 1 N/A 2 3

250 EMCS 1 N/A 1 2

350 EMCS 1 N/A 1 2

380A EMCS 1 N/A 1 2

380B EMCS 1 N/A 1 2

Bldg. # Control Boiler

Boiler/Chiller Combined

Loops

Chiller Loops

Total Loops Per Bldg.

381 EMCS 3 N/A 1 4

383 EMCS 1 N/A 1 2

400 EMCS 1 N/A 1 2

402 EMCS 2 N/A 1 3

404 combo 0 1 0 1

406 EMCS 1 N/A 1 2

407 EMCS 1 N/A 1 2

408 EMCS 1 N/A 1 2

409 EMCS 1 N/A 1 2

410 EMCS 1 N/A 1 2

434 EMCS 2 N/A 2 4

437 EMCS 1 N/A 1 2

438 EMCS 1 N/A 0 1

440 EMCS 1 N/A 1 2

441 EMCS 1 N/A 1 2

442 EMCS 1 N/A 1 2

443 EMCS 1 N/A 1 2

444 EMCS 1 N/A 1 2

525 EMCS 1 N/A 1 2

549 EMCS 2 N/A 2 4

552 EMCS 1 N/A 1 2

554 EMCS 1 N/A 0 1

564 EMCS 1 N/A 0 1

571 EMCS 1 N/A 1 2

648 EMCS 1 N/A 1 2

650 EMCS 1 N/A 1 2

660 EMCS 1 N/A 1 2

665 EMCS 1 N/A 1 2

668 EMCS 1 N/A 1 2

804 EMCS 1 N/A 1 2

854 EMCS 1 N/A 1 2

877 EMCS 1 N/A 1 2

882 1 N/A 0 1

902 EMCS 0 N/A 1 1

904 EMCS 1 N/A 0 1

921 EMCS 1 N/A 1 2

942 EMCS 1 N/A 1 2

1175 EMCS 1 N/A 1 2

1212 EMCS 1 N/A 1 2

1219 EMCS 1 N/A 1 2

1301 EMCS 1 N/A 1 2

1304 combo EMCS 0 1 0 1

1305 EMCS 1 N/A 1 2

1308 EMCS 1 N/A 1 2

1309 combo EMCS 0 1 0 1

1318 EMCS 1 N/A 1 2

1331 EMCS 1 N/A 1 2

1332 EMCS 1 N/A 1 2

1334 EMCS 1 N/A 1 2

1348 EMCS 1 N/A 0 1

1350 EMCS 1 N/A 1 2

1351 EMCS 1 N/A 1 2

1352 EMCS 1 N/A 1 2

1353 EMCS 1 N/A 1 2

1354 EMCS 1 N/A 1 2

1355 EMCS 1 N/A 1 2

1356 EMCS 1 N/A 1 2

7690 EMCS 1 N/A 1 2

7766 EMCS 1 N/A 1 2

95 3 87 185

TWCF Buildings

Bldg. # Control Boiler Loops

Boiler/Chiller Combined

Loops Chiller Loops

Total Loops Per

Bldg.

3 EMCS 1 N/A 1 2

N/A N/A

31 EMCS 1 N/A 2 3

50 EMCS 3 N/A 3 6

803 EMCS 2 N/A 1 3

808 EMCS 1 N/A 1 2

810 EMCS 2 N/A 2 4

812 EMCS 1 N/A 0 1

818 2 N/A 0 2 819 1 N/A 0 1

836 EMCS 1 N/A 1 2

859 EMCS 1 N/A 1 2

861 EMCS 1 N/A 1 2

924 EMCS 1 N/A 0 1

925 EMCS 1 N/A 1 2

971 EMCS 1 N/A 0 1

977 EMCS 1 N/A 1 2

21 15 36

13. Controlled Unclassified Information. Agency information marked “For Official Use Only” or bearing other sensitivity marking will be handled in accordance with agency information security program regulations and instructions. This information wil...