Attachment 1 Performance Work Statement.pdf

PERFORMANCE WORK STATEMENT

FOR

VITAL 90 CLASSES

10 June 2020

1. DESCRIPTION OF SERVICES.

1.1. SCOPE OF WORK. Contractor shall provide/furnish all labor, uniforms, supervision and transportation necessary to provide CAF Aerobic Classes services, a minimum of 10 classes a week as well as 2 additional classes on National Guard Drill Weekends (number of classes adjustable at government discretion), at Little Rock Air Force Base (AFB), Arkansas.

1.2. CONTRACTOR REQUIREMENTS. Contractor shall have experience in group fitness instruction, training of instructors and scheduling. Contractor shall submit a resume of qualifications with their proposal. All instructors shall be certified by AFAA, ACE, NAFTA, ACSM, AAAI/ISMA, NETA, Coopers Institute, Fitness Specialist or any of the organizations listed in HQ AFPC/SVI as an accepted organization and certification.

1.2.1. Contractor shall supply a copy of each individual’s respective certification / qualification to the Little Rock AFB Fitness Program Manager one week prior to the individual instructing his or her first class.

1.2.2. Contractor will ensure that all instructors maintain a current CPR certification.

Contractor is responsible for ensuring compliance.

1.3. AREAS OF RESPONSIBILITY

1.3.1. Classes to be instructed could include but are not limited to: step, interval, high/low impact, kickboxing, strength, boot camp, functional fitness, Extreme Conditioning Programs, parent and child classes, Yoga, Spinning, and Pilates. CAF Aerobics Class (es) are required for Drill Weekends and priority of availability will go to the National Guard members. The contractor shall provide the required number of instructors.

1.3.2 Virtual Classes In the event of unforeseen prolong activity where are designated class locations are unusable. Contractor shall provide CAF Aerobic Classes services, a minimum of 10 (Virtual classes) a week as well as 2 additional (Virtual classes) on National Guard Drill Weekends (number of classes adjustable at government discretion), at Little Rock Air Force Base (AFB), Arkansas.

1.3.3. Instructors shall comply with all Air Force safety requirements while instructing on Little Rock AFB and enforce these requirements while performing services.

1.3.4. Instructors shall pick up the required equipment/keys and return them back to the Fitness Center after their class. Fitness Center staff and instructors will conduct an inventory upon return of equipment/keys.

1.3.5. The head instructor shall notify the Fitness Center if a member is removed from class or is injured. Specific procedures for instructors to take will be outlined by the Fitness Program Manager. Instructors must report any member being removed due to poor conduct or inappropriate behavior, both verbal and physical, towards other members, instructors or Fitness Center staff. Instructors will report any injuries. A detailed description of the situation including name, rank, unit and what/why/how will be relayed to the Fitness Center front desk, and in the case of an ejection, a written statement must be submitted to the Fitness and Sports Director.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall provide the facilities, fixtures, equipment and services listed here and in Appendix A.

2.1. PROPERTY.

2.1.1. Facilities. The government will make available facilities for conducting the fitness classes. The government will provide the maintenance and repair of all instruction areas. The government shall insure the room is closed for ongoing classes, unless the instructor(s) deems otherwise. No alterations shall be made to furnished facilities without specific written permission from the Contracting Officer. The government will provide adequate lighting for all classes.

2.1.2. Equipment. The contractor may use the government’s available fitness equipment and all equipment shall be returned to the Fitness Center upon completion of classes or as directed by the Fitness and Sports Director.

2.2. SCHEDULES. The government will provide the contractor with a schedule of classes at least one week prior to commencement of contract term.

2.2.1. Changes. The Fitness Program Manager reserves the sole right to change days and times of classes with a two (2) week notice to the contractor.

2.2.2. Arrival Time. Instructors will arrive early enough to ensure that classes start at the scheduled time.

3. CONTRACTOR FURNISHED ITEMS AND SERVICES.

3.1. Except for those items or services specifically stated in Appendix A as government furnished, the contractor shall furnish everything needed to perform this contract.

4. GENERAL INFORMATION.

4.1. CONTRACTOR PERSONNEL. The contractor shall provide a contract manager and alternate(s) that shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s), who shall act for the contractor when the manager is absent, shall be designated in writing and submitted to the Contracting Officer prior to the start of the contract.

4.1.1. The contract manager or alternate shall be available within 24 hours during normal duty hours to meet on the installation with government personnel designated by the Contracting Officer, to discuss problem areas.

4.1.2. Telephone numbers of the contract manager and alternate shall always be updated and provided to the Fitness Center for short notice cancellation notification due to inclement weather, military-related commitments, or acts of God.

4.1.3. All contractor employees shall be able to read, write, speak and understand English.

The government reserves the right to restrict employment of any contractor employee, or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general wellbeing, or operational mission of Little Rock AFB and its population.

4.1.4. Instructors shall maintain a professional attitude and wear appropriate professional teaching attire. Contractor employees shall present a neat appearance and be easily recognized. This may be accomplished by wearing a distinctive clothing item bearing the name of the company and employee name.

4.1.5. The Contracting Officer may, in writing, require that the contractor employee be removed from the work site, area or base due to objectionable behavior. Objectionable behavior includes, but is not limited to, wearing inappropriate attire, using profane language, and abusing or disobeying base rules or regulations. No instructor will be allowed to instruct if it is apparent he/she has been consuming alcoholic beverages. At no time shall an instructor consume alcoholic beverages or use tobacco products in or around the classes or use cell phones while performing duties during classes.

4.2. HOURS OF OPERATION.

4.2.1. Fitness Center hours of operation are as follows:

Monday – Thursday: 0500 - 2200 Friday: 0500 - 1900 Saturday: 0900 - 1800 Sunday and Holidays: Contractor is not required to provide services on any Federal Holiday and family/down days.

4.2.2. Instructors may be required to work on weekends as scheduled in advance. Cancelled or postponed classes may also be added to the end of the schedule, extending the schedule.

4.3. QUALITY ASSURANCE.

4.3.1. The government reserves the right to evaluate the contractor’s performance.

4.3.2. The government is responsible for the inspection and acceptance of services authorized. All work shall be accomplished in a timely and professional manner. Work which does not conform to the specifications contained herein will be justification for rejection and non-payment after due process in accordance with the Federal Acquisition Regulation by the Contracting Officer. Correction of any deficiency shall be at no cost to the government or the Little Rock AFB Fitness Center.

4.3.3. The contractor will respond to written concerns or complaints received by the contracting office. (Note: Response is an action designated to correct or clarify a situation under question.) The contractor will provide the Contracting Officer a written response within 5 working days after receipt of the concern or complaint has been received by the contractor.

4.3.4. GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212.4, Contract Terms and Conditions – Commercial Items (Oct 2018), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.3.5. Payment will be made monthly upon receipt of a properly certified invoice for services rendered under this order. Contractor will only be paid for officials provided in accordance with the contract. The Fitness and Sports Director (or designated representative, in their absence) will be the only person authorized to certify this pay document.

4.4. CANCELLATIONS.

4.4.1. Cancellations of scheduled classes will be handled as follows:

4.4.1.1. If the Fitness Center cancels a class, the Fitness Center will notify the head instructor not later than 60 minutes before start of the class.

4.4.1.2. Instructors shall also have the authority to postpone any class due to inclement weather, suitability of the instruction area, or emergencies such as military recalls/alerts.

5.6. SECURITY REQUIREMENTS.

5.6.1. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

5.6.2. The contractor shall be responsible for safeguarding all government property provided for contractor use.

APPENDIX A

GOVERNMENT FURNISHED PROPERTY

1. Government Furnished Property. The government shall provide the following equipment and supplies. All equipment and supplies shall be returned to the Fitness Center, unless directed otherwise by the Fitness and Sports Director.

1.1. Classroom, Bosu Balls, Stereo, Hand Weights, Mats and Steps, barbells, weights, kettle bells.