ATTACHMENT 1 -Performance Work Statement.pdf

US Department of Agriculture (USDA)

ATTACHMENT 1

Performance Work Statement

Contents Project Title General Information

1.0 Background and Purpose

2.0 Definitions ......................................................................................................................................... Error! Bookmark not defined.

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Deliverable / Schedule

5.0 Government Furnished

6.0 Travel ................................................................................................................................................ Error! Bookmark not defined.

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights ........................................................................................................................................ Error! Bookmark not defined.

10.0 Section 508 - Electronic and Information Technology Standards ................................................... Error! Bookmark not defined.

11.0 Performance Requirement Measures

Attachment

Project Title Janitorial Service for San Joaquin Experimental Range

General Information

1.0 Background and Purpose

To provide janitorial services for SJER to have a safe, clean & healthy facility for staff visitors and anyone staying at the barracks.

Contractor Requirements

3.0 Technical Requirements / Tasks

The base performance schedule shall include services 2 times monthly, generally the 1st and 3rd Thursdays of each month, between the hrs of 10:00 AM and 5:00 PM for the SJER Office facilities and twice per month at the residential facilities.

The contractor shall submit an annual schedule for services described in this PWS for acceptance at the pre work meeting, identifying facilities by title and approximate time cleaning will occur.

Floors. Floor surfaces and baseboards shall be maintained clean and free of scuff marks, dirt, gum, dust, and other foreign matter. Floors and thresholds shall be cleaned and disinfected as necessary. All resilient and hard floor areas shall be spray buffed and/or stripped, sealed, refinished, and have a uniform high luster without unsightly finish buildup on floor, baseboard, or walls. Hard floor surfaces and grout shall be kept free of dirt buildup and shall be machine scrubbed to maintain cleanliness. Carpeted surfaces shall be vacuumed as necessary to be maintained free of obvious dirt, dust, other debris, and residual matter. Carpets shall be spot cleaned as necessary to avoid spots, streaks, spills, and other unsightly areas.

Dusting. There shall be no obvious signs of dust on any surface (i.e., walls, tops of partitions, tissues, and towel dispensers, etc.). All horizontal, vertical, and under surface areas shall be free of dust, smudges, and spots. These areas include desk knee wells, chair rungs, table legs, and the like. Corners, crevices, moldings, and ledges shall be free of dust.

When dusting horizontal surfaces, particularly desktops, desk items (i.e., telephones, pencil sharpeners, calendars, staplers, etc.) may be moved to dust under. In no case shall papers be disturbed or viewed.

Window Blinds. Blinds, tapes, cords, and valances shall be free of dust and maintained in a clean manner.

Wood. Vertical and horizontal wood surfaces shall be cleaned with a treated dust cloth. Wood shall be free of soil, dirt, dust, streaks, spots, and film. Wood paneling must be treated in accordance with industry standards and best practices to maintain a uniform appearance.

Glass/Mirrors. Glass and Mirrors shall be clean and free of dust, smudges, soil substances, and spots. This includes, but is not limited to, transoms, partitions, entrance glass, desktop glass, full height glass walls, and bookcases. Wash and wipe glass around entrances, lobbies, and vestibules. There shall be no water spots or streaks on glass or adjacent fixtures or furniture when job is done.

Supplies. All supply dispensers (i.e., towel dispensers, soap dispensers, toilet paper dispensers, toilet seat covers, garbage bags, sanitary product dispensers, etc.) shall be fully stocked and maintained to meet the needs of the buildings’ normal occupancy. All supply dispensers shall be clean and dry. In addition, all dispensers shall be free of spots, dirt, streaks, rust, mildew, and excess moisture. Vanity shelves shall be clean and dry.

Solid Waste Collection. All waste and materials generated in the building shall be collected, removed, and placed in Government-furnished dumpsters each day of the performance schedule, there shall be no overflow around containers.

Waste or Trash. Waste receptacles shall be free of residue and food scraps. Liners shall be changed each day of the performance schedule, if they contain food or moisture residue, waste receptacles shall be cleaned.

Floor Stripping, Waxing, and Buffing. The Contractor shall strip and wax resilient flooring in hallways and common areas annually. Resilient flooring shall be swept, or dust mopped and stripped to remove all built up wax and imbedded dirt prior to waxing. After application of wax, areas shall be buffed as needed for maximum gloss and uniform sheen from wall to wall, including corners. The waxed floor shall present a clean appearance free from scuff marks and dirt smears. Furniture and other equipment moved during floor stripping and waxing shall be returned to their original positions. During the pre-work meeting, the Contractor shall provide a floor stripping, waxing and buffing schedule to the

CO/COR for the base year and on the anniversary date for each option year. For any deviations from the established schedule, the Contractor must schedule, in advance, changes with the COR or CO.

Restroom and Shower Cleaning. This standard covers all toilets, sinks, showers, and other aspects pertaining to the restrooms and their contents. Toilets and urinals shall be free of all matter, human waste, and grime. All toilets shall be disinfected on each day of the performance schedule. Sinks and showers shall be free of soap scum build up, grime, water deposits, and any other matter. All surfaces, including door handles, shall be clean of debris, streaks, and stains.

Kitchen/break room cleaning. Break rooms and kitchenettes shall be maintained free of discarded materials, trash and shall present an overall appearance of cleanliness. Sinks, counters, tabletops, and all horizontal surfaces shall be clean of debris, streaks, and stains. Microwaves shall be cleaned, both inside and outside, free of streaks and stains.

Supplies. The Contractor shall furnish soap, hand sanitizer, paper hand towels, 2-ply toilet paper, and any other necessary supplies. The Contractor shall provide all cleaning products, vacuums, rags, and any other cleaning supplies and equipment necessary to adequately meet the cleaning specifications. No flammable or explosive liquids such as gasoline will be stored on the premises. The Contractor shall submit a list of cleaning products to be used to the CO/COR for approval during the pre-work meeting. Materials and equipment shall be of suitable size and type for the work or service being performed.

4.0 Deliverable / Schedule

Key Deliverables

Item No. Deliverable Objective Due 1 Clean office Clean office and restrooms for health and safety of employees 2 times per month 1st and 3rd Thursday of each month

2 Clean barracks Clean barracks kitchen and each room and bathroom 2 times per month 1st and 3rd Thursday of each month

Insert Deliverables / Schedule Here

5.0 Government Furnished

Facilities. The Government will furnish the Contractor with an area to use for storage of equipment and supplies. The Contractor shall maintain this space in a neat and orderly condition. The area occupied by the Contractor may change at any time at the Government's discretion. The Contractor shall not construct any new building facilities or structures on Government property nor make any structural changes without written approval through the CO. Structural repairs required during the term of the contract shall be reported to the COR for appropriate action. The Contractor shall reimburse the Government for repairs not attributable to fair wear and tear. Sinks and buckets shall be kept clean and free of standing water. Hoses, which are connected to faucets, will not be left in standing water. The provided space and equipment must be kept neat, clean and odor free and returned to the Government at the expiration of the contract in reasonably the same condition as at the time of entering the contract. Shelving will be supplied in basement of Lab for all cleaning supplies.

7.0 Contractor’s Key Personnel

Insert Contractors Key Personnel Here

8.0 Security Requirements

Security. All outside doors shall remain unlocked while Contractor performs work, and the Contractor shall assure interior doors that are locked before entering lock when leaving. All interior doors that are locked by their tenants shall not be entered and cleaning shall be skipped for that day. Unnecessary lights/faucets shall be turned off, and windows closed upon completion of duties. Do not adjust mechanical equipment controls. Contractor shall immediately report fires by calling 911, and report any hazardous conditions to the COR, turn in lost and found articles to the COR, and notify the COR when an unauthorized or suspicious person is seen on the premises. Contractor shall report any items in need of repair to the COR. Contractor shall immediately notify the COR if any problems are encountered either with the alarm or if any keys are lost. If there is an onsite emergency, and the buildings need to be evacuated, the Contractor’s employees shall comply with the evacuation of the building(s) as directed by the competent authority, either PSWRS Safety Manager or police and/or fire officials.

11.0 Performance Requirement Measures

Performance Objective

Required Task or Deliverable

Performance Standard Method of Surveillance

Positive/Negative Incentive % for NOT meeting the Task

To desire a clean, healthy, and safe environment for staff, visitors and guests that rent our barracks rooms.

Clean office, kitchen, restrooms for staff.

Clean barracks rooms without disturbing renters’ personal items.

No more than 3 complaints by either staff or renters on the same offense in a month

Poor performance will result in a more stringent and additional inspections

+/- 1% of total monthly price for each variance of +/- 1% variance from standard.

Insert Performance Requirement Measures Here

Attachment If applicable, include an Attachment stating Evaluation Factors and significant Subfactors representing the key areas of importance and emphasis to be considered in the source selection decision.