Attachment 1 - Performance Work Statement.pdf

Ver. January 2021

PERFORMANCE WORK STATEMENT (PWS)

FOR

INSPECT AND MAINTAIN MEGADOORS

16 AUGUST 2021

1.0 General:

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, complete the annual preventive maintenance checks on two (2) vertical-lifting fabric doors in hangar(s) 301 and 302, as defined in this PWS. Contractor will complete all tests and certifications as required by Federal, State and Local laws.

1.2 Background: The government is in need of annual inspection and maintenance services for two (2) vertical-lifting fabric hangar doors mounted on buildings 301 and 302 in accordance to manufacturer’s specifications and recommendations. This inspection and maintenance is needed to ensure the proper operation of the doors.

1.3 Period of Performance (PoP): The Period of Performance shall be one (1) Base Year plus four (4) Option Years.

1.4 General Information:

1.4.1 Place and Performance of Services: The site for this project is the Pennsylvania Air National Guard base located at the Pittsburgh International Airport, 300 Tanker Road, Coraopolis, Pa 15108.

1.4.1.1 The contractor shall provide services between the hours of 0730-1600 on Monday through Friday except every other Monday which is a base down day. The contractor shall not work on recognized Federal holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or Government-directed facility/installation closings.

1.4.1.2 The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility/installation is not closed for the above reasons. Contractor shall field verify all site conditions, quantities, measurements, and project requirements. Contractor shall protect and barricade all work areas at all times to protect workers and the public from injury. Contractor shall protect all structures, utilities, vegetation, sidewalks and vehicles from damage at all times. Replace all damaged materials with new materials to the satisfaction of the Government, at no additional cost to the Government.

1.4.1.3 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.4 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times, and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS.

1.4.3 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.4 Special Qualifications: The contractor shall ensure technicians possess American Association of Automatic Door Manufacturers (AAADM) certiciation and all other required licenses and provide the inspector's credentials for inspection of vertical-lifting fabric doors to the COR at the pre construction conference.

1.4.5 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the KO in accordance with FAR Subpart 42.5. The KO, COR and other Government personnel, as appropriate, may meet periodically with the contractor to review the contactor’s performance. At these meetings, the KO will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

1.4.6 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO.

The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.7 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at

FAR 22.17.

1.4.8 Site Clean-Up: Contractor shall clean immediate work area, removing any generated debris from the work site and subsequently disposing of debris off base.

Contractor is required to secure all trash and debris in covered receptacles. Contractor shall report the disposal location as well as both volume and weight of debris removed from the base to meet environmental reporting requirements as required by law.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.5 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10 System Component: Components are identified as sections 5.1, 5.2, 5.3, 5.4, 5.5, 5.6 and 5.7 of this PWS.

2.2 Acronyms:

AAADM American Association of Automatic Door Manufacturers CM Contract Manager COR Contracting Officer Representative KO Contracting Officer POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S):

No Government furnished property will be provided under the performance of this contract:

4.0 Utilities: The Government shall provide at no cost to the Contractor reasonable amounts of water and electricity to support the contract. Hook up will be to existing electrical outlets and existing water shut off valves and will be the contractor's responsibility. Any contractor requirement to connect to the base water system will need to be coordinated through the COR and will require a backflow prevention device.

5.0 Requirements: This project is to perform annual preventive maintenance check on

(2) two existing vertical-lifting fabric Megadoors on hangars 301 and 302 in accordance to manufacturer’s specifications and recommendations and the Unified Facilities Guide Specification (UFGS) 08 34 16.20. Manufacturer’s specifications and recommendations will supersede minimum items to be checked. The following items will be checked as a minimum.

5.1 General Condition:

5.1.1 Contractor shall inspect and ensure fabric doors operate without undue noise, verify that the door widths are per manufacturer drawing, record and report any sign of excessive wear and any sign of excessive corrosion in the summary report.

5.2 Door Leaf:

5.2.1 Contractor shall inspect the fabric for discoloration or deterioration. If discoloration or deterioration is discovered, contractor shall recommend a solution in the summary report.

5.2.2 Contractor shall ensure there are no tears in fabric, no screws missing, all protective buttons are in place, verify correct guide block wear and tightness and verify that batten strip ends are straight.

5.3 Electrical Function:

Contractor shall ensure the following:

5.3.1 Door and mullion pushbuttons, door and mullion interlocks operate per manufacturer’s specifications.

5.3.2 Limit switches to include crank limit switch works properly.

5.3.3 Control panel and limits are free of water, light bulbs work correctly on the control panel, and there are no loose wires within the control panel.

5.4 Hoist Equipment:

5.4.1 Contractor shall check hoists for abnormal noise, oil leakage, and proper oil level.

5.4.2 Contractor shall ensure the brake is functioning correctly and adjust if needed.

5.4.3 Contractor shall ensure hoisting equipment is firmly mounted and belt drums are intact.

5.4.2 Contractor shall ensure the motor fan is not damaged or cracked and that the hand crank, belt, wire rope, or chain is operational. Lubricate wire rope and/or chain if needed.

5.5 Swing Up Mullion:

5.5.1 Contractor shall ensure mullion travels smoothly in pit and inspect the seal between the mullion and the floor for wear and tear.

5.5.2 Contractor shall inspect the drain in bottom of mullion pit and clear of debris.

5.5.3 Contractor shall lubricate chain and connection plates to include lubricating pillow blocks at hinge and verify the correct slip clutch setting is set.

5.6 Bottom Beam:

5.6.1 Contractor shall inspect bottom beam for damage.

5.6.2 Contractor shall inspect the reversing edge and ensure that it is functional.

5.6.3 Contractr shall verify that all safety arrestors and wind locks are working and are properly lubricated.

5.6.4 Contractor shall inspect all belt loop / wire rope swages and ensure safety arrestor c-clips are in place and in good working order.

5.7 Guide Rails:

5.7.1 Contractor shall inspect and ensure there is no deformation of guide rails and that the existing guide rails are firmly mounted and experience no guide rail vibration. The guide rail joints must be smooth and pinned with no missing screws.

5.8 Scheduling:

5.8.1 The contractor shall provide an inspection schedule to the COR for approval before starting work. For the base year contract, the contractor shall submit an inspection schedule by the end of September 2021.

6.0 Vertical-Lifting Fabric Door Specfic Regulations

Publication* (Chapter/Page)

Date of Publication

Mandatory or Advisory

Description / PDF

UFGS 08 34 16.20

May 2014 Mandatory Unified facilities guide specification for vertical-lift fabric door specification / https://www.wbdg.org/FFC/DOD/UFGS/UFGS 08 34 16.20.pdf

UFC 4-211-01, with Change 3

20 Apr 2021 Mandatory Planning and Design of Aircraft Hangars / https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-4-211-01

TECHNICAL EXHIBIT 1

Deliverable Schedule

PWS Reference / Deliverable Title

Frequency Number of Copies

Medium/Format Submit To

Summary Report / Close-out Binder

Due at the end of project before final payment request

2 Hard Copy COR

Close-Out Binder: Contractor shall provide a summary report at the conclusion of the project. The report shall include all system components that were inspected, an assessment of the overall door condition. These binders will be subdivided by building and by systems compenent (i.e. door leaf, electrical function, hoist equipment, etc) and shall include any and all technician field notes. All elements of inspection, repair, testing and recommendations for deficiencies shall be contained within the binder. Additionally, the contractor shall include at least two color photos for each system component that is inspected.

TECHNICAL EXHIBIT 2

Performance Requirements Summary (PRS)

This PRS includes performance objectives the Government will use to determine contractor performance and will compare contractor performance to the Acceptable Quality Level (AQL).

The Government has the right to inspect all tasks within the PWS, not just the Performance Objectives (POs) listed below. Performance Ratings: E – Exceptional, VG

– Very Good, S – Satisfactory, M - Marginal, U – Unsatisfactory

Performance Objective

Performance Standard Acceptable Quality Levels (AQL)

Surveillance Method / By Whom

5.1 Inspection

The contractor shall conduct a minimum of one inspection for each of two hangars.

E: No discrepancies VG: No more than one

(1) discrepancy noted during any records or equipment inspections per month.

S: No more than two (2) discrepancies noted during any records or equipment inspections per month.

M: No more than three

(3) discrepancies noted during any records or equipment inspections per month.

U: > Three (3) discrepancies noted during any records or equipment inspections per month.

Periodic Inspection / COR