Attachment 1 NIST Requirements.docx

NIST Requirements Document Cryogenic Piezoelectric Positioning System

I. BACKGROUND INFORMATION

Our laboratory performs measurements and calibrations using cryogenic optical and magnetic detectors, and we operate a number of high vacuum chambers and cryostats for these experiments. The piezoelectric positioning stages to be purchased are ideal for high-accuracy cryogenic experiments because they allow for very accurate positioning and very low power dissipation compared to standard electro-mechanical stages.

II. SCOPE

We need a system of three linear motion stages which can be used for automated motion of detectors within our low-temperature cryostat systems. The three piezoelectric stages and piezo motion controller in this purchase will enable us to scan the detector position in three orthogonal directions. The two linear stages must have travel range greater than 18 mm and minimum step size less than 500 nm, the lift (z) stage must have a travel range greater than 4 mm and minimum step size less than 500 nm, and they must operate over the temperature range from 0.3 K to 300 K.

I. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: Cryogenic Piezoelectric Positioning System Quantity: one (1)

General requirements for the system:

The cryogenic piezoelectric positioning system, containing three linear nano-positioning stages and a multi-axis piezo controller, must meet the following requirements and specifications:

1) Compatibility specifications:

a) system must be compatible with a Windows10 computer

b) must enable straightforward software control using National Instruments LabVIEW programming, MATLAB, or Python

2) Other system requirements:

a) must provide manuals (print or online) for hardware (stages, controller) and software control

b) must be covered by warranty of at least one-year

Piezoelectric linear positioning stage specifications (quantity: two (2)):

a) must have open and closed loop operation

b) must have maximum load greater than or equal to 1 kg (10 N), must be operable upside down

c) maximum dimensions: 50 mm 75 mm footprint, 15 mm height

d) must be mostly non-magnetic (e.g., body and encoder must be non-magnetic types)

e) environmental specifications

i) must operate over entire temperature range from 0.3 K to 300 K

ii) vacuum compatible to pressure as low as 1 10-8 Torr

f) motion specifications

i) total travel of at least 18 mm at temperature T = 4 K

ii) minimum step size less than or equal to 500 nm

iii) repeatability less than or equal to 2 μm

iv) maximum speed of at least 2 mm/s at temperature T = 300 K

Piezoelectric lift (z-positioning) stage specifications (quantity: one (1)):

a) must have open and closed loop operation

b) must have maximum load greater than or equal to 100 g (1 N), must be operable upside down

c) maximum dimensions: 30 mm 30 mm footprint, 30 mm height

d) must be mostly non-magnetic (e.g., body and encoder must be non-magnetic types)

e) environmental specifications

i) must operate over entire temperature range from 0.3 K to 300 K

ii) vacuum compatible to pressure as low as 1 10-8 Torr

f) motion specifications

i) total travel of at least 4 mm at temperature T = 4 K

ii) minimum step size less than or equal to 500 nm

iii) repeatability less than or equal to 2 μm

iv) maximum speed of at least 2 mm/s at temperature T = 300 K

Stage controller specifications:

a) must be able to control at least three channels of piezos

b) must allow for open and closed loop operation of the piezoelectric stage

c) must have communication port for remote computer operation

d) must be provided with standard software drivers for computer control

e) must be rack-mountable in a 19” rack

Other system hardware requirements:

a) must provide any proprietary cables and feedthroughs from controller to stage in vacuum; if standard cables and feedthroughs can be used, instructions for assembly must be provided

Electrical:

a) must operate within specifications at 120 V/60 Hz wall power

b) must be delivered with USA-type power plug or have USA-type power plug adapter included

c) maximum output current must be < 20 A

II. DELIVERABLES

Standards of Acceptance: The NIST TPOC or COR shall review cryogenic piezoelectric positioning system and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 10 days of receipt of deliverable. This section applies to deliverables which must be reviewed and approved for acceptances (draft plans, drawings, etc.)

III. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 100 Bureau Drive, Building 301 Gaithersburg, MD 20899

***Due to ongoing limited site access of the NIST facilities, the Awardee SHALL confirm with the Designated Government Official and the Contracting Officer prior to ANY shipment to NIST***

IV. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within (insert working days it will take to inspect, accept or reject) of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

V. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of one (1) year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include the following:

VI. PAYMENT SCHEDULE

Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule. The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

1. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

1. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

1. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.