Attachment_1_-_Leadville_Sludge_Management_PWS.pdf

Document No.

Document Title

Sludge Management Services, Leadville Plant

C - 1 (Revised)

PERFORMANCE WORK STATEMENT

PROJECT TITLE: Sludge Management Services, Leadville Mine Drainage Tunnel Water Treatment Plant, Leadville, Colorado

1. SECTION C-1 - GENERAL

1.1. BACKGROUND.

Reclamation anticipates award of a contract for managing metal hydroxide sludge generated from water treatment remediation of historic mining impacted groundwater. The Leadville Mine Drainage

Tunnel (LMDT) Water Treatment Plant (WTP), is located near Leadville, Colorado in Lake County.

The water treatment facility treats 1-2.5 MGD (million gallons per day) of metals contaminated groundwater discharge from the Leadville Mine Drainage Tunnel. Metal hydroxide sludge produced is dewatered to approximately 45% solids and is stabilized to render it non-hazardous. Additional non-hazardous and potentially hazardous industrial material streams are occasionally generated during scheduled plant maintenance activities. These materials will be separately profiled and disposed of in addition to the sludge product.

1.2. SCOPE OF WORK.

The scope of this contract is for the Contractor to provide removal of metal hydroxide sludge to include storage, transportation and disposal. The contractor will provide routine, year-round service including rental of covered roll-off boxes for temporary storage on-site at the treatment plant, followed by transportation of material to a Colorado State Permitted/ County Designated industrial material disposal facility, including associated disposal fees. The contractor shall furnish all labor, transportation, equipment, and supervision to satisfactorily perform sludge management services as specified. The contractor shall perform in accordance with the standards as defined in Section C-5 of this Performance Work Statement (PWS).

Throughout the life of this contract, the contractor shall continuously seek ways to incorporate innovative and emerging technologies that in the most economic and efficient manner improves mission performance.

1.3. SAFETY AND HEALTH REQUIREMENT.

The contractor shall comply with the safety and health requirements of WBR 1452.223-81, Safety and

Health – Bureau of Reclamation. The contractor shall develop and submit a site-specific health and safety plan to the Government for review within 10 calendar days after the post award conference. At a minimum, the contractor’s safety plan shall address the following:

• Statement of Contractor Safety and Health Responsibilities – Acceptance that the contractor shall be responsible for the safety and health of their employees. Include a site specific Job

Hazard Analysis for the transportation and disposal of metal hydroxide sludge. Include contractor’s Employee Safety and Health policy.

C - 2 (Revised)

• Plan of Compliance with Regulations, Standards, and Codes – The contractor’s Policies and commitment to comply with safety regulations, standards, and codes. While working on

Reclamation property, contractor personnel will adhere to Reclamation Safety and Health

Standards (RSHS).

• Plan of Compliance for use of Sub-Contractors – The contractor’s policies and commitment to ensure that sub-contractors are working safely and complying with Contractor’s Policies and RSHS.

• Plan of Procedure for Safety Inspection of Equipment – The contractor’s method of inspecting equipment to ensure that the equipment does not pose a hazard to employees.

1.4. SECURITY OR ACCESS REQUIREMENT.

At least 10 days prior to arriving onsite the contractor shall submit a list of the names of all contractor and subcontractor employees that will be working under the contract. This list must include a legible photocopy of each employee’s driver’s license. Additionally, the contractor shall submit a list of all contractor vehicles and equipment that the contractor will bring to the worksite. For each vehicle, the list shall include the year, make, model, color, license plate number, and state of issuance.

1.5. CONTRACTOR QUALITY CONTROL.

1.5.1. QUALITY CONTROL PLAN. The contractor shall be responsible for the management and quality control actions necessary to meet the quality standards set forth by the contract. As such, the contractor shall establish and maintain a Quality Control Plan (QCP) to ensure they achieve the requirements of the contract.

The contractor shall furnish one copy of the contractor’s QCP to the Contracting Officer within 10 days after the post award conference. The QCP shall be a specific plan for the services required under the contract. At a minimum, the contractor’s QCP shall address the following items:

• Methods - The methods for identifying and preventing deficiencies in the quality and timeliness of services performed before the level of performance becomes unacceptable.

• Performance Inspections - The inspection system must specify the contractor will inspect the task activities on a scheduled or unscheduled basis, how frequently the contractor will accomplish the inspections, and the title(s) of the individual(s) who will perform the inspections.

• Records - Written or electronic database records of all inspections conducted by the contractor and any necessary corrective actions taken. The records shall be made available to the Contracting Officer (CO), as requested, during the term of the contract.

C - 3 (Revised)

1.5.2. GOVERNMENT REVIEW OF QCP. The contractor shall develop and submit the QCP for

Government review and acceptance. The Government’s acceptance of the QCP does not relieve the contractor of their responsibility to perform services that conform to the contract requirements.

If the Government finds the contractor's plan to be adequate, the Government will accept the plan. The contractor then uses their QCP to guide and document the implementation of the required management and quality control actions to achieve the specified results.

If the Government finds the contractor's plan to be inadequate as submitted, the

Government will identify the deficiencies to the contractor in writing. The contractor shall correct all identified deficiencies and submit a revised contractor QCP.

1.6. CONTRACTING OFFICER’S REPRESENTATIVE (COR).

Prior to the commencement of onsite work, the CO will designate the COR in writing to act as the authorized representative, which assists in the technical administration of the contract. The CO will not authorize the COR to make any contractual commitments, or to authorize any contractual changes on the Government’s behalf. If any doubt exists as to the extent of the authority of the COR, the contractor shall contact the CO for guidance before taking action on the matter.

1.7. PERIOD OF PERFORMANCE.

The Government anticipates that the term of the contract shall take place from June 1, 2024 through

May 31, 2025, plus four 1-year option periods. Reclamation will exercise such option periods at the

Government’s discretion.

1.7.1. NORMAL HOURS. Sludge management services shall be performed between the hours of

6:30 a.m. and 3:00 p.m., Monday thru Friday, holidays excluded. However, the above hours may be flexible at the discretion of the CO or their designated COR.

1.7.2. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on recognized

Federal holidays established by Federal law (5 U.S.C. 6103). The contractor can find a schedule of the recognized holidays at the following website:

http://www.opm.gov/Operating_Status_Schedules/fedhol/2013.asp

1.7.3. SPECIAL EVENT(S)/EMERGENCIES. On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. Section C-5 describes the contractor’s responsibilities for such services.

1.8. DOCUMENTATION AND RECORDS.

All documentation and records, such as Non-Hazardous Waste Manifests/ Records of Disposal, as described in this PWS that are the responsibility of the contractor, are the property of the Government.

The contractor shall provide such documentation to the Government upon completion or termination of http://www.opm.gov/Operating_Status_Schedules/fedhol/2013.asp

C - 4 (Revised) the contract. All records are subject to the Freedom of Information and Privacy Acts. As such, the

Government will handle any requests for release of any records accordingly.

C - 5 (Revised)

2. SECTION C-2 - DEFINITIONS

2.1.1. AS DIRECTED, AS REQUIRED, AS PERMITTED, APPROVAL,

ACCEPTANCE. Terms that indicate that direction, requirement, permission, approval or acceptance by the Contracting Officer are intended unless stated otherwise.

2.1.2. CONTRACTING OFFICER (CO). A duly appointed person with the authority to enter into, administer or terminate contracts, and to make findings and determinations on behalf of the United States Government. This is the only individual authorized to change the contract or any of the requirements stated herein.

2.1.3. CONTRACTING OFFICER’S REPRESENTATIVE (COR). A Government person designated by the Contracting Officer, with authority to act within the scope of the delegated authority, including but not limited to, the surveillance and inspection of the contractor’s performance.

2.1.4. CONTRACTOR. The individual, partnership, company or corporation responsible for the duties and responsibilities under the contract. The term also covers requirements for any subcontractor. The contractor is ultimately responsible for ensuring that all subcontractors comply with the terms and conditions of the contract.

2.1.5. DEFICIENCY. A shortcoming in the quality or state of services performed.

2.1.6. DEFECTIVE SERVICE. A unit of service which contains one or more defects, or non-conformance with specified requirements.

2.1.7. INSPECTION. The critical examination of a facility, system or procedure to discover and remedy discrepancies and inefficiencies.

2.1.8. MAJOR DEFICINCY. Any service feature which would cause the contractor to be determined unacceptable.

2.1.9. PERFORMANCE REQUIREMENTS. Tasks to be performed by the contractor.

2.1.10. PERFORMANCE STANDARD. The desired results, expressed by the Government, expected from performance of contract services, to satisfy the requirement.

2.1.11. QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements established in the Performance Work Statement (PWS).

2.1.12. QUALITY CONTROL. Those actions taken by a contractor to ensure that contractor performance meets the requirements of the contract.

2.1.13. QUALITY CONTROL PLAN. An organized, written document outlining the contractor’s methodology for ensuring contractor performance.

C - 6 (Revised)

3. SECTION C-3 - GOVERNMENT-FURNISHED REQUIREMENTS

3.1. GENERAL.

The Government shall provide access to the water treatment facility grounds. The contractor shall be liable for any loss or damage to Government property while in their possession, and shall be responsible for any damage to Government buildings or equipment occurring as a result of performance of the contract. The contractor shall understand that in the performance of the contract, the contractor is an independent contractor, and not an agent or employee of the United States.

3.2. POST AWARD CONFERENCE.

In accordance with Reclamation Clause WBR 1452.242-80, Post Award Conference, the Government will hold a post award conference within 10 calendar days after award of the contract and prior to the beginning of any onsite work. The purpose of the post award conference will be to review the contract, the work to be performed, established safety requirements and procedures specific to a powerplant, and to clarify the work areas.

3.3. PERFORMANCE EVALUATION MEETINGS.

The contractor’s administration personnel shall be required to meet with the COR as determined necessary, to discuss the contractor’s performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within seven business days of receipt of the minutes. Whenever the CO issues a Contract Discrepancy Report, the COR will hold a meeting if the contractor requests such a meeting.

C - 7 (Revised)

4. SECTION C-4 – CONTRACTOR-FURNISHED REQUIREMENTS

4.1. GENERAL.

Except for those items or services specifically stated to be Government-furnished in Section C-3, the contractor shall furnish all equipment (covered roll-off boxes and trucking) required to perform the tasks identified in this contract. All equipment used in the performance of the contract shall be of the type and durability used by professional waste management firms and in good working condition.

4.2. GENERAL WORK PLAN.

The contractor shall provide a written work plan along with their initial offer. At a minimum, the written work plan shall address the following:

• A description of methods, procedures, and equipment the contractor will use to perform the tasks identified in this PWS;

• The contractor’s procedures to meet employee health, safety, and environmental management practices; and

• List of documentation required:

• Copy of CDOT and/or USDOT registration and Permit to transport both Hazardous and Non-Hazardous wastes

• EPA ID (For Hazardous waste transportation and disposal)

• Colorado State Permit and County Designation for each treatment, storage, disposal facility (TSDF) and the proposed method of treatment, disposal, or recycling.

Include all TSDF address, telephone number, and points of contact.

• Landfill certifications showing that the landfill meets Local, State and Federal regulation for disposal of metal hydroxide sludge and non-hazardous industrial wastes.

• Most recent quarterly Colorado State Compliance Inspection Report

• Site specific Job Hazard Analysis, including Personal Protective Equipment for work required by this contract. Reclamation requires a minimum of safety glasses and safety toe boots for facility access.

• Company Health and Safety Plan for Transporter and Disposal Facility

C - 8 (Revised)

5. SECTION C-5 - SPECIFIC TASKS / SERVICES REQUIRED

5.1. PERFORMANCE CRITERIA.

The COR will document acceptable and unacceptable contract performance. When the COR considers the contractor's performance to be unsatisfactory, the COR will report the information to the CO along with the recommendation of any applicable payment deductions.

The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance. Unacceptable performance may result in payment deductions as specified in Section C-5.6.

5.2. TASK NO. 1 – TEMPORARY SLUDGE STORAGE AT LEADVILLE WTP SITE.

5.2.1. The contractor shall provide the following equipment for temporary storage of metal hydroxide sludge cake at the Leadville WTP location:

Address: Contact: Jenelle Stefanic

U.S. Bureau of Reclamation 719-486-2035

Leadville Treatment Plant

749 Highway 91

Leadville, CO 80461

• Roll off boxes must have attached hard, domed plastic lids that seal, slide and flip open on either side and can be strapped closed. The main door on roll off boxes will have a seal capable of eliminating any solid or liquid leakage. Roll offs will have capacity of 17 cubic yards.

• The contractor shall deliver, within 48 hours after award, 4-10 roll off boxes to the Leadville

Mine Drainage Tunnel in Leadville, Colorado, as requested by the Government site representative.

• The contractor shall be responsible for any rental cost of the roll off boxes while in transportation and otherwise away from the Leadville facility.

5.2.1.1. STANDARD. The contractor provides the requested quantity of roll off boxes in good operational condition for the temporary storage of metal hydroxide sludge.

The contractor shall perform the required services with no deviation in timeliness or quality.

5.3. TASK NO. 2 - TRANSPORTATION SERVICES.

5.3.1. The contractor shall perform the following activities for removal of sludge from the LMDT

Facility and direct transportation to a Colorado State Permitted and County Designated landfill for disposal of non-hazardous industrial waste:

C - 9 (Revised)

• When a roll-off box is full, and the contents have been demonstrated to be non-hazardous via laboratory analysis, Reclamation’s site representative will contact the contractor by phone.

Within 48 hours or another mutually acceptable time, the contractor shall deliver an empty roll off box, then remove the full roll off box, and transport it to the approved landfill for disposal.

It is the contractor’s responsibility to comply, and demonstrate compliance with, all EPA, State, CDOT and USDOT regulations governing the transportation of any material from the Leadville

WTP.

• At the request of the on-site Government representative, the contractor representative shall present two forms of personal identification and proof the individual is employed by the contractor. The Government may make and retain copies of these documents.

• It is understood that the Bureau of Reclamation is a generator of non-hazardous and hazardous waste for disposal. Reclamation will be, as owner and generator, responsible for all material removed from the Leadville WTP (except for the roll off box) pursuant to the requirements of this contract.

• The contractor is responsible for the release of any material that is directly created or aggravated by the specific negligent or unlawful action of the contractor in performance of this work.

• The contractor shall ensure that all transportation, disposal, and recycling is performed in accordance with applicable Federal (EPA and DOT), State, and Local regulations.

• For the final trip at the end of the contract, the contractor will not bring an empty box, and the contractor shall remove the filled boxes and any empty boxes from the site.

5.3.1.1. STANDARD. The contractor uses the appropriate equipment, vehicles, and roll off boxes that are in good operational condition for completing the required transportation services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality.

5.4. TASK NO. 3 – DISPOSAL SERVICES.

5.4.1. The contractor shall deliver each roll off box of metal hydroxide sludge immediately to an approved disposal facility, per Section 4.2.

• The filled roll off box shall be delivered by the contractor to the approved site for disposal or recycling. The contractor shall be responsible for any rental cost of the roll off boxes when they are not at Leadville facility.

• Landfill charges will be billed to the sludge hauling contractor.

C - 10 (Revised)

• Contractor must dispose of non-hazardous sludge at an engineered Landfill for industrial wastes. Hazardous sludge will be disposed of at a landfill that is an engineered landfill for hazardous waste.

• Vendor must supply all landfill certifications showing that the landfill meets Local, State and Federal regulation for disposal of metal hydroxide sludge/ non hazardous industrial wastes.

• It is understood that the Bureau of Reclamation is a generator of non-hazardous and hazardous waste for disposal. Reclamation will be, as owner and generator, responsible for all material removed from the Leadville facility (except for the roll off box) pursuant to the requirements of this contract.

• The contractor is responsible for the release of any material that is directly created or aggravated by the specific negligent or unlawful action of the contractor in performance of this work.

• Certificate of Disposal: Originals of all certificates of disposal or recycling and similar documents (e.g. copies of weight tickets, completed Manifest original), shall be submitted to the Bureau of Reclamation at the following address:

U.S. Bureau of Reclamation

Leadville Treatment Plant

Attn: Jenelle Stefanic

749 Highway 91

Leadville, CO 80461

• Non-Hazardous Metal Hydroxide Sludge Profile will not exceed TCLP Metals (EPA

1311/7000) Maximum Concentration of contaminants for Characteristic Toxicity:

Parameters Regulatory Level

Arsenic 5.0 ppm (mg/l)

Barium 100.0 ppm (mg/l)

Cadmium 1.0 ppm (mg/l)

Chromium 5.0 ppm (mg/l)

Lead 5.0 ppm (mg/l)

Mercury 0.2 ppm (mg/l)

Selenium 1.0 ppm (mg/l)

Silver 5.0 ppm (mg/l)

5.4.1.1. STANDARD. The contractor removes and disposes of metal hydroxide sludge per requirements of this contract, completing the required services in a satisfactory manner.

The contractor shall perform the required services with no deviation in timeliness or quality. The contractor shall provide documentation required in a timely manner.

5.5 SPECIAL REQUIREMENTS.

5.5.1 Seasonally, the Government may require more or fewer roll-off boxes on site, and more or fewer trips and disposals, depending on amount of metal hydroxide sludge produced. During spring runoff, occurring any time between April and June, up to 10 roll off boxes may be required to be on

C - 11 (Revised) site, and the contractor may be required to make 2-7 trips per week. The remainder of the year, 4-6 boxes on site is adequate for storage.

5.5.2 On occasion, the contractor may be required to provide additional or limited services as a result of an unforeseen circumstance or combination of circumstances. The contractor shall fully cooperate with Reclamation employees to adapt scheduling and performing the work under this contract. Scheduling increased frequency of disposal may require additional coordination and availability. The contractor shall not commit or permit any activities that will interfere with the performance of work required by this contract.

5.5.3 Other Project related non-hazardous or hazardous materials may be disposed of in addition to sludge periodically during the performance period of this contract. These materials may include polypropylene media from CO2 stripping towers, plastic lamella settling tubes from clarifiers, and sand filtration media from gravity sand filters. Disposal requirements will be identical to those listed for metal hydroxide sludge. Separate profiles for each material will be developed at the request of the landfill.

5.6. GOVERNMENT REMEDIES.

All work shall be subject to inspection, approval, and acceptance by the Government. The

Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the COR. The Contracting Officer will follow the requirements of FAR Clause 52.212-04 and 52.246-04 for the contractor’s failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

• The contractor did not perform any or all of the tasks.

• The contractor did not use the appropriate equipment, tools, or the equipment was not in good operational condition for completing the requirement in a timely and satisfactory manner.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the contract price to reflect the reduced value of defective services; provided that the Government gives the contractor a written Contract Discrepancy

Report prior to executing such payment deductions.

The Contracting Officer will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

• For example - During the month, the contractor was required to complete 10 service tasks. By the last calendar day of the month and after Government surveillance was completed, the

Government determined that two of the service tasks were deficient. Two tasks out of 10 results in a 20% unacceptable rate. Twenty percent subtracted from 100% is 80%

C - 12 (Revised) acceptable. Therefore, the Contracting Officer may pay for 80% of the contractor’s monthly invoice.

The mentioned deductions will in no way affect the Government’s right under the “Default” clause of the contract. The Government explicitly reserves the unilateral right to apply any of the above payment provisions and to deduct any appropriate amounts from contractor’s submitted invoices prior to payment of such invoices.

C - 13 (Revised)

6. SECTION C-6 - SUBMITTALS

6.1. REQUIRED SUBMITTALS.

Submittals from the contractor are required during the term of the contract to ensure quality and safe work under the contract. Required submittals are as follows:

RSN

Clause Or

Section Title Submittals Required

Due date or delivery time

No. of sets to be sent to:

CO COR

Insurance -

Work on a

Government

Installation

52.228-05

Written certification that the required insurance has been obtained

Within 10 calendar days after award

1 0

Liability

Insurance

1452.228-70

Acceptable certificate of liability insurance

Within 10 calendar days after award

1 0

Site Security

GP-7

(1) List of all contactor and subcontractor employees performing work under this contract with supporting documentation

Post award conference and continuously for new employees

(at least 10 days prior to arriving onsite)

1 1

(2) List of all vehicles and equipment to be brought onsite with supporting documentation

Post award conference and continuously for new vehicles and equipment

(at least 10 days prior to arriving onsite)

1 1

4 Section C-1.3 Contractor’s safety plan

Within 10 calendar days after the post award conference

1 1

5 Section C-4.2

Contractor’s work plan

To be submitted with quote 1 1

6 Section C-1.5 Contractor’s quality control plan

Within 10 calendar days after the post award conference

1 1

C - 14 (Revised)

6 DIAPR 2010-14

Contractor’s designated person to have access to the firm’s past performance evaluation(s) for the contract.

Within 30 calendar days after award

1 0

Reporting

Requirements

52.204-10

Reporting Executive

Compensation and First-

Tier Subcontract Awards at http://www.fsrs.gov

By the end of the month following the month of award of a subcontract with a value of

$25,000 or more.

1 0

6.2. SUBMITTAL REVIEW.

6.2.1. TIME REQUIRED FOR SUBMITTAL REVIEW. Submittal review will require 10 days for review of each submittal or re-submittal, unless otherwise specified. Time required for review of each submittal or re-submittal begins when the Government receives the complete sets of materials required for a particular RSN and extends through the return mailing postmark date.

6.2.2. REVIEWER ADDRESSES. Submittals shall be provided to the following addresses/individuals:

• Contracting Officer (CO): Bureau of Reclamation -

• Contracting Officer’s Representative (COR): Bureau of Reclamation; Leadville

Treatment Plant ; Attn: Jenelle Stefanic, EC-6400; 749 Hwy. 91, Leadville, CO 80461 http://www.fsrs.gov/

Appendix A - 15

Proposal Schedule 2024 Solicitation

Sludge Management Service

Leadville Mine Drainage Tunnel

Leadville, Colorado

Bid Schedule A – Base Year

Performance period will be from date of award, June 1, 2024 thru May 31, 2025

Item

No. Description

Estimated

Quantity

Unit of

Issue Unit

Unit

Price

Total cost/year

Sludge Roll off

Box Rental (4-10 per month, seasonal)

6/month at $___ ea months 12

Transportation of

Sludge Box to

Landfill and return

Empty (Non hazardous) 75/year

Roundtrip 75

Transportation of

Sludge Box to

Landfill and return

Empty

(Hazardous) 2 / year

Roundtrip 2

4 Landfill Fees

(Nonhazardous) 750/ year Ton 750

5 Landfill Fees

(Hazardous) 20 / yr Ton 20

Vacuum truck w/

Operators

(mobilization plus

2 days) 2/ year Jobs 2

7 Vacuum Roll off

Box Tank 4/year 1 Tank 4

Vacuum Tank disposal (non-hazardous) 20,000 Gallons 20,000

Vacuum Tank disposal

(hazardous) 5000 gallons 5000

Total for Schedule A – Base Year

Note: All quantities specified are estimates and will be used for evaluation purposes only. The

Contractor will be paid for actual quantities delivered at the negotiated rates.