Attachment 1_JTR.pdf

THE JOINT TRAVEL

REGULATIONS

(JTR)

UNIFORMED SERVICE MEMBERS

AND

DOD CIVILIAN EMPLOYEES

MR. JEFFREY P. ANGERS

Deputy Assistant Secretary of the Army

(Military Personnel)

DR. DONNA NAVARRO

U.S. Coast Guard

Director, Military Personnel Policy

MS. LISA M. TRUESDALE

Deputy Assistant Secretary of the Navy

(Military Manpower and Personnel)

REAR ADMIRAL NANCY L. HANN

National Oceanic and

Atmospheric Administration Director, NOAA Corps

MR. MARK R. ENGELBAUM

Deputy Assistant Secretary of the Air Force

(Force Management Integration)

REAR ADMIRAL RICHARD P. SCHOBITZ

U.S. Public Health Service

Director, Commissioned Corps Headquarters

Published by:

The Per Diem, Travel, and Transportation Allowance Committee

U.S. Department of Defense 4800 Mark Center Drive

Suite 05E22 Alexandria, VA 22350-9000 https://www.travel.dod.mil https://www.travel.dod.mil/

09/01/2023 CL-1

COVER LETTER

SEPTEMBER 1, 2023

A. Authorized Personnel. These regulation changes are issued for all Uniformed Service Members and DoD Civilian Employees.

B. New Regulation Changes. Material new to this change is indicated by yellow highlighting and is effective IAW the date of this change unless otherwise indicated.

C. Applicable MAP and/or CAP Items and Brief of Revisions. This change includes all material and revisions written in the following MAP and/or CAP Items:

CAP 75-23(1) – Remove References to Johnston Island. Removes references to Johnston Island from the JTR. Affects pars. 054705, 054708, 054712, and 054713.

MAP/CAP 76-23(I) – Correction to Change “Shall” to “Must”. This item changes all uses of "shall" in the JTR to "must" in accordance with the plain language standards applied during the JTR Rewrite.

Affects pars. 032405, 033013, 040301, 050604, and 054102.

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-1

TABLE OF CONTENTS

INTRODUCTION

Authority, Applicability, and Administration of the JTR Responsibility for the JTR Effective Date of Regulation Changes Interpretation of These Regulations and their Underlying Laws and Regulations Questions, Suggestions, or Recommendations Service or DoD Agency Regulation Review Process

CHAPTER 1: GENERAL POLICY

0101 BASIC TRAVEL RULES

010101. Travel Categories 010102. Guiding Principle 010103. Traveler Responsibilities 010104. Service or Agency Responsibilities

0102 OTHER BASIC TRAVEL INFORMATION

010201. Key Participants 010202. Requirement to Travel 010203. Travel Status 010204. Government Travel Charge Card (GTCC) and Advance of Funds 010205. Defense Travel System (DTS) Use 010206. Travel Authorizations and Orders

0103 FINANCIAL RULES

010301. Receipt Requirements 010302. Duplicate Payments and Fraudulent Claims

0104 UNIQUE STATUS OR CONDITION

010401. Absentee, Straggler, Deserter, or Service Member without Funds

CHAPTER 2: STANDARD TRAVEL AND TRANSPORTATION

ALLOWANCES

0201 INTRODUCTION

020101. Transportation Allowance 020102. Per Diem Allowance 020103. Miscellaneous Reimbursable Expenses

0202 TRANSPORTATION

020201. Travel does not Use Authorized Transportation 020202. Excluded Hours 020203. Transportation Types Most Advantageous to the Government 020204. Distance Determinations 020205. Separate Legs of Travel

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-2

020206. Airplane, Train, Ship, and Bus Transportation 020207. Reimbursement for Commercial Transportation 020208. Reimbursement for Government Transportation 020209. Rental Vehicle 020210. Privately Owned Vehicles (POV) 020211. Car Ferry Transportation 020212. Travel in and around the TDY Location 020213. Ground Transportation

0203 PER DIEM ALLOWANCE AND OTHER COMPUTATION RULES

020301. Daily Allowances 020302. Allowable Travel Time As It Affects Per Diem 020303. Lodging 020304. M&IE Portion of Per Diem 020305. Occasional Meals or Occasional Lodging 020306. Meal Ticket Maximum Rates 020307. AEA (Instead of Per Diem) 020308. Reduced Per Diem 020309. Trip Length As It Affects Per Diem 020310. Lodging and M&IE Per Diem Calculation Rules 020312. Return to Permanent Duty Station (PDS) During Long-Term TDY 020313. Tax Impact of TDY Travel on a Civilian Employee 020314. Impact of the International Date Line (IDL) on Per Diem 020315. Other Circumstances Impacting a Traveler’s Per Diem

0204 MISCELLANEOUS REIMBURSABLE EXPENSES

0205 SHIPMENT AND STORAGE OF HHG WHILE ON TDY

020501. Shipment of HHG by a Service Member 020502. Storage in Transit and Special Storage of HHG by a Service Member 020503. NTS by a Service Member 020504. Removal of HHG from Storage by a Service Member 020505. Shipment of HHG by a Civilian Employee on TDY

0206 TRAVEL IN AND AROUND THE PDS

020601. TDY within the PDS Local Area but outside the PDS Limits 020602. Continuing TDY within the PDS Limits under Emergency Circumstances 020603. Travel within the PDS Local Area 020604. Taxi Use Incident to Authorized Work outside Regularly Scheduled Working Hours 020605. Recruiting Expense Reimbursement 020606. Recruiting-Related Parking Expenses

CHAPTER 3: TDY TRAVEL

PART A: BUSINESS TRAVEL

0301 ROUTINE TEMPORARY DUTY (TDY)

030101. Common Business Travel 030102. TDY before Reporting to the First Permanent Duty Station (PDS)

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-3

0302 CONFERENCES (NOT FOR TRAINING)

030201. Conference Attendance and Participation

0303 RESERVE COMPONENT (RC) TRAVEL (OTHER THAN TRAINING)

030301. RC Member Performing Active Duty with Pay Who Commutes 030302. RC Member Performing Active Duty with Pay Who Does Not Commute 030303. RC Member Performing Active Duty without Pay 030304. Dual-Status Military Technician Performing Active Duty without Pay

0304 RETIRED SERVICE MEMBER RECALLED TO ACTIVE DUTY

030401. Retired Service Member Called or Ordered to Active Duty (with or without Pay)

0305 INVITATION TO TRAVEL

030501. Invitational Travel Allowances 030502. Spousal Travel by Government Aircraft 030503. Personal Services Contract Employee

0306 PRE-EMPLOYMENT INTERVIEW WITH DOD FOR CIVILIAN

EMPLOYMENT

0307 JUSTICE AND CRIMINAL MATTERS

030701. Service Member or Civilian Employee Who Serves as a Witness 030702. Witness Is Not Employed by the Government 030703. Juror Travel 030704. Travel Associated with Sexual Assault 030705. Threatened civilian Law Enforcement Officer 030706. Travel for Military Justice Proceeding 030707. Prisoner on Commandant’s Parole 030708. Guards Transporting a Prisoner 030709. Paroled Prisoner

0308 TRAVEL RELATED TO SERVICE ACADEMIES OR SCHOOLS

030801. Travel Incident to Nomination and Admission to a Service Academy 030802. School Board Member Travel 030803. Travel of a Disabled DoD Education Activity (DoDEA) Student with a Disability for

Diagnostic and Evaluation Purposes 030804. DoDEA Academic Competitions and Co-Curricular Activities 030805. Service Academy Board of Visitors Travel

0309 TRAVEL TO RECEIVE OR PRESENT AWARD

030901. Receive Non-Federally Sponsored Honor Award 030902. Award Ceremony Related to Presentation

0310 REPATRIATION OF A CIVILIAN EMPLOYEE

0311 TRAVEL WHILE ON DUTY WITH PARTICULAR UNITS

031101. Mobile Units 031102. Service Member Serving on A Ship Constructed, Overhauled, or Inactivated at Other

Than the Home Port

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-4

031103. Service Members Conducting Aerial Surveys 031104. Army Corps of Engineers-Related Travel 031105. Crash Firefighter and Operations and Maintenance Technician

0312 INDETERMINATE TDY (ITDY)

031201. ITDY Determination

0313 COURIER TRAVEL

031301. Accompanying Package or Controlled Pouch

0314 REPATRIATION OF A SERVICE MEMBER HELD CAPTIVE

031401. Family Member Travel in Connection with the Repatriation of a Service Member Held

Captive

0315 ARMED FORCES, NATIONAL, AND INTERNATIONAL AMATEUR SPORTS

COMPETITION

031501. Amateur Athletes Train, Attend, or Compete

0316 OBSERVER TO UNITED NATIONS (UN) PEACEKEEPING ORGANIZATION

0317 LABOR ORGANIZATION REPRESENTATIVE TRAVEL

031701. Labor-Management Meetings

0318 TRAVEL WITH A DIGNITARY

031801. Dignitary 031802. Exceptions for Traveling with a Member of Congress

0319 FAMILY PROGRAMS

031901. Chaplain-Led Program Functions 031902. Yellow Ribbon Reintegration Program Event 031903. Travel to Obtain a Consular Report of Birth Abroad

0320 TRAVEL IN THE EVENT OF DEATH

032001. Escort for Remains of a Deceased Service Member 032002. Funeral of a Deceased Service Member, Cadet, or Midshipman 032003. Escort of Eligible Relative of Service Member—Funeral 032004. Funeral Honors Duty Travel 032005. Memorial Service for a Deceased Service Member 032006. Family Member Attendance during Transfer of Remains 032007. Deceased Civilian Employee or Dependent 032008. Escort for Remains of Deceased Civilian Employee

PART B: TRAINING TRAVEL

0321 CONFERENCES FOR TRAINING

032101. Training Conferences outside the Permanent Duty Station (PDS) 032102. Training Conferences at the PDS

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-5

0322 SERVICE MEMBER

032201. Courses of Instruction at a School or Installation 032202. Field Training Exercises, Maneuvers, and Simulated Wartime Operations

0323 RESERVE COMPONENT (RC) MEMBER

032301. RC Member Called or Ordered to Active Duty for Training (ADT) 032302. RC Member Called or Ordered to Active Duty with Pay for a Specific Duty Status 032303. Inactive Duty Training (IDT) with or without Pay 032304. IDT outside the Normal Commuting Distance

0324 CADET OR MIDSHIPMAN

032401. Service Academy Applicant, Cadet, Midshipman, or Graduates 032402. Senior Reserve Officer Training Corps (SROTC) Advanced Training 032403. Traveler in the Financial Assistance Program for SROTC Cadets or Midshipmen 032404. Reserve Officer Training Corps (ROTC) Cadet on Recruiting Duty 032405. Allowances for Service Academy Cadets and Midshipmen during Remote Duty

0326 CIVILIAN EMPLOYEE

032601. Training in the PDS 032602. Training outside the PDS Area

PART C: DEPLOYMENTS, EXERCISES, MANEUVERS, WAR GAMES, AND

CONTINGENCY OPERATIONS

0327 ROUTINE OR ROTATIONAL DEPLOYMENTS

032701. Deployment Allowances

0328 EXERCISES, MANEUVERS, AND WAR GAMES

032801. Exercises, Maneuvers, and War Games Allowances

0329 OPERATIONAL DEPLOYMENTS AND CONTINGENCY OPERATIONS

032901. Reimbursement Options 032902. Lodging Reimbursement during an Authorized Absence While TDY in Support of an

Operational Deployment or Contingency Operation 032903. HHG Storage for a Service Member on TDY for an Operational Deployment or

Contingency Operation 032904. POV Storage when a Service Member is TDY for an Operational Deployment or

Contingency Operation 032905. POV Storage when a Civilian Employee is TDY for an Operational Deployment or

Contingency Operation

PART D: MEDICAL TRAVEL

0330 VARIOUS TYPES OF MEDICAL TRAVEL

033001. Inpatient, Hospitalization, Rehabilitation, and Outpatient 033002. Emergency Travel Due to Illness or Injury 033003. Convalescent Leave Transportation

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-6

033004. Service Member on the Temporary Disability Retired List (TDRL) Required to Submit to Periodic Physical Examinations

033005. Transfer to or from a Medical Facility or to Home (Including Patients Diagnosed with a Mental Disorder)

033006. Service Member Discharged from St. Elizabeth’s Hospital, a Department of Health and Human Services Medical Facility, or a Veterans Affairs Medical Center

033007. Medical Specialty Care Travel of More Than 100 Miles 033008. Medical and Dental Care for an Injury, Illness, or Disease Incurred or Aggravated in the

Line of Duty for a Reserve Component (RC) Member 033009. Organ Donation 033010. Participation in Health Surveillance Program 033011. Service Member Escort or Attendant for Dependent Transferred Between Medical

Facilities in CONUS 033012. Travel to Obtain a Vaccination 033013. Travel for Non-Covered Reproductive Health Care Services

0331 MEDICAL TRAVEL WHEN STATIONED OCONUS

033101. Dependent Medical Care Travel OCONUS 033102. Medical Travel and Transportation Allowances When a Civilian Employee Is Assigned to a Foreign PDS OCONUS

0332 DESIGNATED INDIVIDUAL AND NON-MEDICAL ATTENDANT TRAVELING

TO A WOUNDED, ILL, OR INJURED SERVICE MEMBER OR CIVILIAN

EMPLOYEE

033201. Travel of a “Designated Individual” for the Health and Welfare of a Wounded or Ill Service Member

033202. Travel of a Non-Medical Attendant for a Seriously and Very Seriously Wounded, Ill, or Injured Service Member, Service Academy Cadet or Midshipman, or SROTC Cadet

033203. Travel of a “Designated Individual” for the Health and Welfare of a Wounded or Ill Civilian Employee

PART E: LEAVE IN CONJUNCTION WITH TDY

0333 LEAVE AND TDY

033301. Leave or Personal Travel Combined with Official Travel 033302. Leave Taken while on a TDY with Long-Term Lodging 033303. Ship Relocated During Authorized Absence

0334 PERSONAL EMERGENCIES WHILE ON TDY AWAY FROM THE PDS

033401. Service Member Personal Emergency Travel While on TDY 033402. Civilian Employee Personal Emergency Travel While on TDY

0335 SERVICE MEMBER ON A TDY AFTER EVACUATION

033501. Lodging Expenses for a Service Member on Leave during an Authorized or Ordered

Evacuation

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-7

CHAPTER 4: GOVERNMENT-FUNDED LEAVE

0401 APPLICABLE ALLOWANCES FOR GOVERNMENT-FUNDED LEAVE

TRAVEL

040101. Standard Transportation and Reimbursement 040102. Allowances if Isolation or Quarantine is Required When Returning from Government-

Funded Leave Travel

0402 EMERGENCY LEAVE FOR SERVICE MEMBERS

040201. Transportation in Personal Emergencies

0403 EMERGENCY VISITATION TRAVEL (EVT)

040301. Travel in Response to a Medical Emergency, Eldercare, Death, or Unusual Personal

Hardship

0404 FUNDED ENVIRONMENTAL AND MORALE LEAVE (FEML)

040401. FEML Transportation

0405 TRAVEL FOR REST AND RECUPERATION (R&R) LEAVE

040501. R&R Leave 040502. Official Duty in Iraq, Afghanistan, or Pakistan 040503. Special R&R (SR&R) Absence in Connection with a Tour Extension

0406 SPECIAL LEAVE TRANSPORTATION ALLOWANCE FOR ALASKA

040601. Special Leave Transportation Allowance from Alaska

CHAPTER 5: PERMANENT DUTY TRAVEL

PART A: STANDARD PCS ALLOWANCES (SERVICE MEMBERS)

0501 INTRODUCTION

050101. PCS Transportation Allowance 050102. PCS Per Diem Allowance 050103. Miscellaneous Reimbursable Expenses 050104. Dislocation Allowance (DLA) 050105. Temporary Lodging Expense (TLE) 050106. Isolation or Quarantine 050107. Pet Expenses Due to a PCS

0502 PDT TRANSPORTATION

050201. Transportation Types Most Advantageous to the Government for PCS Travel 050202. Airplane, Train, Ship, and Bus Transportation

050203. POV

050204. Indirect or Circuitous Travel OCONUS 050205. Authorized Travel Time

0503 PCS PER DIEM

050301. PCS Per Diem when Traveling by POV

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-8

050302. PCS Per Diem when Traveling by Airplane, Train, Ship, or Bus 050303. PCS Per Diem for Dependents

0504 STANDARD DEPENDENT TRAVEL ALLOWANCES

050401. Time Limit 050402. Funds Advance and When Transportation Documents or Funds are Lost or Stolen 050403. Dependent Travel before an Order is Issued 050404. Deferred Dependent Travel 050405. When Dependent Travel and Transportation Allowances are not Payable 050406. Service Member Attains Eligibility for Dependent Travel 050407. Dependent Temporarily Absent from the Old PDS, Designated Place, or Safe Haven when a PCS Order Is Received 050408. Travel and Transportation Involving Locations Other Than the Old or New PDS 050409. Spouse Separates or Retires from the Service after the Effective Date of a Service

Member’s PCS Order 050410. Escort for a Dependent 050411. Dependent Joins or Accompanies the Service Member during TDY Route

0505 DISLOCATION ALLOWANCE (DLA)

050501. Fiscal-Year Limitations 050502. Service Member with or without a Dependent 050503. Service Member with a Dependent 050504. Service Member Considered to be without a Dependent for DLA 050505. A Service Member Who Has No Dependent 050506. Service Member Married to another Service Member 050507. Secondary DLA -- Orders Amended, Modified, Canceled, or Revoked 050508. Partial DLA 050509. DLA is not Authorized

0506 TEMPORARY LODGING EXPENSE (TLE)

050601. TLE for Service Members 050602. Advance of TLE 050603. Isolation or Quarantine is Required after Arrival at the New PDS and Before TLE Begins 050604. TLE in a Location with an Approved TLE Extension

PART B: CATEGORIES OF PDT (SERVICE MEMBERS)

0507 ACCESSION AND TRAINING TRAVEL

050701. Entering Active Duty 050702. Uniformed Services Applicants and Rejected Applicants 050703. Service Academy Cadets and Midshipmen 050704. Service Member Assigned to a Foreign Service College

0508 MOVES OUTSIDE OF THE UNITED STATES (OCONUS)

050801. Transportation for a PCS OCONUS 050802. Escorting a Dependent to or from a Designated Place for an Unaccompanied Tour

OCONUS or for a Unit PCS Move 050803. Attaining or Losing Eligibility for Dependent Travel for PCS OCONUS 050804. Early Return of Dependents (ERD)

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-9

050805. Dependent Travel Due to Divorce or Annulment 050806. Ordered to a PDS OCONUS and Dependents Authorized to Travel

050807. Reassigned OCONUS Due to Base Closure or Similar Action before the Ordered Tour

OCONUS Is Completed 050808. Dependent Travel and Transportation Due to an Alert Notice 050809. Consecutive Overseas Tour (COT) 050810. Dependent Travel and Transportation for an In-Place COT (IPCOT) 050811. Consecutive Tours OCONUS for A Service Member with A Non-Command-Sponsored

Dependent 050812. Consecutive Overseas Tour Leave 050813. Dependent Travel and Transportation Due to a Service Member’s Tour Extension 050814. Dependent-Restricted Tour 050815. PDS Changed to a Dependent-Restricted Tour Location 050816. Dependent Student Travel

0509 PCS IN CONNECTION WITH SHIPS AND SEA DUTY

050901. Ship, Mobile Unit, or Organization Undergoing a Home Port Change 050902. Service Member Ordered on a PCS to or from a Ship or Mobile Unit Operating away from Its Home Port 050903. Dependent Travel when a Service Member Assigned to a Ship or Mobile Unit is

Undergoing a Home Port Change or Unit Move 050904. Dependent Travel when a Service Member Transfers to, from, or Between Sea Duty

Assignments Not Specified As Unusually Arduous Sea Duty 050905. Ship Being Constructed or Undergoing Overhaul or Inactivation 050906. Sea Duty Changed to Unusually Arduous Sea Duty 050907. Unusually Arduous Sea Duty or Sea Duty Specified OCONUS of 1 Year or More

0510 RETIREMENT AND SEPARATION

051001. Eligible Retirees and Separated Service Members 051002. Service Member Separates or is Released from Active Duty, Excluding a Discharge with

Severance or Separation Pay 051003. Service Member on Active Duty who Retires, is Placed on the TDRL, is Discharged with

Severance or Separation Pay, or is Involuntarily Released with Readjustment or Separation Pay and Associated Dependent Travel

051004. Service Member Discharged from the Service under Other than Honorable Conditions 051005. Dependent Travel and Transsportation Related to a Court Martial Sentence or

Administrative Discharge under Other than Honorable Conditions (for a Service Member Stationed in the CONUS)

051006. Restrictions on a U.S. Public Health Service (USPHS) or National Oceanic and Atmospheric Administration (NOAA) Corps Service Member

051007. Voided Enlistment 051008. Career Intermission Program Permitting Service Members to be Inactivated from Active

Duty

0511 PCS TRAVEL ASSOCIATED WITH MEDICAL EVENTS OR DEATH

051101. Service Member Ordered to a Hospital in the CONUS 051102. Service Member Dies while en Route to the New PDS 051103. Dependent en Route to the New PDS at the Time of the Service Member’s Death

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-10

051104. Dependent Travel When Service Member Officially Reported As Dead, Injured, Ill, Or Absent

051105. Dependent Allowances when Service Member Dies after Retirement or Separation

0512 OTHER CATEGORIES AND SITUATIONS

051201. PCS Orders and the Impact on Allowances 051202. Travel to or From a Designated Place 051203. PCS with TDY at a Location Near, but Outside the Limits of, the Old or New PDS 051204. PCS Travel Associated with Custody Change 051205. PCS Travel Associated with an Evacuation and Safety 051206. Allowances if Ordered to Delay Proceeding after Departing or Detaching from the Old

PDS

051207. Indeterminate Temporary Duty (ITDY)

PART C: HOUSEHOLD GOODS (HHG) TRANSPORTATION (SERVICE

MEMBERS

0513 STANDARD ALLOWANCES

051301. Basic Transportation 051302. Effect of an Order Issuance on HHG Transportation 051303. Alcohol and Firearms 051304. Professional Books, Papers and Equipment (PBP&E) and Required Medical Equipment 051305. HHG Transportation Not Allowed 051306. Excess Charges

0514 HHG WEIGHT

051401. Authorized PCS Weight Allowances 051402. Exceptions to the Authorized Weight Allowance 051403. Unaccompanied Baggage 051404. Net Weight Determination

0515 TRANSPORTATION METHODS

051501. Government-Procured HHG Transportation 051502. Personally Procured HHG Transportation 051503. Split Shipments 051504. HHG Improperly Transported or Misdirected

0516 TRANSPORTATION OF ITEMS OF EXTRAORDINARY VALUE

0517 HHG EXPENSES ASSOCIATED WITH SHIPPING

0518 HHG STORAGE

0519 LOCAL MOVES

051901. Short-Distance Move for a Reassignment or PCS 051902. Separation or Retirement from the Service 051903. Short-Distance Assignment or Termination 051904. Short-Distance Move When Vacating Local Private-Sector Housing

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-11

0520 HHG TRANSPORTATION RELATED TO CATEGORIES OF TRAVEL

052001. Accession Travel 052002. PCS HHG Transportation to, from, or between Locations OCONUS and to, from, or between Ships 052003. HHG Transportation in Connection With a Unit Home Port Change 052004. HHG Transportation in Connection with an Alert Notice 052005. HHG Transportation Related to the Early Return of a Dependent 052006. HHG Transportation and Storage When Ordered on a PCS to a PDS in the Vicinity of

Storage 052007. PCS with TDY en Route, PCS While on TDY, or PCS Following TDY Pending Further

Assignment 052008. HHG in Connection with a Course of Instruction of 20 or More Weeks at Any One

Location 052009. HHG Transportation When a PCS is in Connection with Disciplinary Action 052010. HHG Transportation Due to Medical Travel or the Death of a Service Member 052011. HHG Transportation When a Service Member is Ordered from a PDS to Await an Order, Detail, Assignment, or Separation 052012. HHG Transportation Due to Separation from the Service or Relief from Active Duty 052013. HHG Transportation in Connection with Retirement, Placement on the TDRL, Discharge with Severance or Separation Pay, or Involuntary Release from Active Duty with Readjustment or Separation Pay

052014. HHG Transportation for a Dependent Relocating for Personal Safety

0521 HHG AND MOBILE HOME ALLOWANCES

052101. Transportation of HHG Removed from a Mobile Home to Meet Safety Requirements 052102. HHG Transportation Authorized When a Mobile Home is Also Transported 052103. HHG Transportation Not Authorized

PART D: MOBILE HOME TRANSPORTATION (SERVICE MEMBERS)

0522 INTRODUCTION

0523 STANDARD ALLOWANCES

052301. Transporting a Mobile Home Instead of Household Goods (HHG) 052302. Geographic Limitations

0524 TRANSPORTATION

052401. Government-Procured Transportation for Short-Distance Moves 052402. Government-Procured Transportation 052403. Personally Procured Transportation 052404. Storage in Transit (SIT)

0525 MOBILE HOME TRANSPORTATION WHEN AN ACTIVE-DUTY SERVICE

MEMBER IS ILL, INJURED, OR REPORTED ABSENT FOR 30 OR MORE

DAYS IN A MISSING STATUS, OR UPON DEATH

0526 EXCESS MOBILE HOME TRANSPORTATION COSTS FOR A SERVICE

MEMBER SEPARATED OR DECEASED, OR HEIRS OF A DECEASED

SERVICE MEMBER

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-12

0527 MOBILE HOME TRANSPORTATION UNDER UNUSUAL OR EMERGENCY

CIRCUMSTANCES

0528 MOBILE HOME TRANSPORTATION RELATED TO EARLY RETURN OF

DEPENDENTS (ERD)

PART E: POV TRANSPORTATION AND STORAGE (SERVICE MEMBERS)

0529 SHIPMENT OF A POV IN THE CONUS

052901. Shipment of a POV at Government Expense 052902. Shipment of a POV by the Service Member

0530 SHIPMENT OF A POV OCONUS

053001. Authorized Shipment of a POV at Government Expense 053002. POV Transportation when Transportation to the PDS OCONUS is not Authorized 053003. Replacement POV Shipment 053004. POV Purchased in a Non-Foreign Area OCONUS

0531 POV SHIPMENT AND STORAGE WHEN SERVICE MEMBER REPORTED AS

ILL, INJURED, ABSENT FOR A PERIOD OF 30 OR MORE DAYS IN A

MISSING STATUS, OR DEAD

0532 POV STORAGE

0533 SEPARATE RETURN OF CURRENT OR FORMER DEPENDENT FROM A PDS

OCONUS

053301. POV Transportation for Early Return of Dependents (ERD) 053302. POV Transportation OCONUS after Divorce or Annulment

0534 RENTAL VEHICLE REIMBURSEMENT WHEN A POV TRANSPORTED AT

GOVERNMENT EXPENSE ARRIVES LATE

PART F: PERMANENT CHANGE OF STATION (PCS) ALLOWANCES

(CIVILIAN EMPLOYEES)

0535 INTRODUCTION

0536 STANDARD TRAVEL AND TRANSPORTATION ALLOWANCES

053601. Civilian PCS Transportation Allowance 053602. Civilian PCS Per Diem Allowance 053603. Miscellaneous Reimbursable Expenses 053604. Miscellaneous Expense Allowance (MEA) 053605. Temporary Quarters Subsistence Expense (TQSE) 053606. House-Hunting Trip (HHT) 053607. Real Estate Allowances 053608. Relocation Services 053609. POV Transportation

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-13

053610. Household Goods (HHG) and Mobile Home Transportation and Storage 053611. Relocation Income Tax (RIT) Allowance

0537 ELIGIBILITY

053701. Civilian Employee Eligibility 053702. Dependent Eligibility 053703. Eligible Travel Locations for Dependent 053704. Dependent-Restricted Tour for Civilian Employee 053705. Government Interest 053706. PCS Limitation Policy 053707. Two or More Family Members Are Civilian Employees 053708. Civilian Employee Married to Service Member 053709. Permanent Duty Tour (PDT) Counseling 053710. Reassignment or Transfer Advance Notice 053711. Reimbursement and Timing 053712. Time Limits for Using PCS Allowances 053713. Travel and Transportation Funding 053714. Temporary Change of Station (TCS) 053715. Inter-Governmental Personnel Act (IPA) Mobility Program

0538 CIVILIAN PCS TRANSPORTATION

053801. Airplane, Train, Ship, and Bus Transportation 053802. Privately Owned Vehicle (POV) 053803. Mixed-Mode Travel 053804. PCS To, From, or Between Points OCONUS 053805. Early Return of a Dependent (ERD) 053806. Dependent Student Travel 053807. Authorized Travel Time

0539 CIVILIAN PCS PER DIEM

053901. PCS Per Diem Allowance 053902. PCS Per Diem for Dependents

0540 HHT

054001. Eligibility and Authorization for HHT 054002. Separate Trips by Civilian Employee and Spouse 054003. Timing and Duration 054004. Transportation for an HHT 054005. Lodging and Per Diem 054006. No Return to Old PDS 054007. HHT Advance 054008. HHT and TQSE 054009. HHT for Locations Impacted by Hurricanes Ian and Fiona

0541 MISCELLANEOUS EXPENSE ALLOWANCE (MEA)

054101. Eligibility 054102. Civilian Employee with or without Dependent 054103. Pet Quarantine and Transportation

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-14

0542 TEMPORARY QUARTERS SUBSISTENCE EXPENSE (TQSE)

054201. TQSE Types 054202. Eligibility 054203. Temporary Lodging 054204. Civilian Employee Returning from Foreign Area through the DoD Priority Placement

Program (PPP) 054205. Temporary Quarters Subsistence Allowance (TQSA) 054206. TQSE (AE) Option 054207. TQSE (AE) Advance 054208. TQSE (LS) Option 054209. TQSE (AE) for Locations Impacted by Hurricanes Ian and Fiona

0543 HHG TRANSPORTATION AND STORAGE

054301. Eligibility 054302. Documentation 054303. Civilian Employee with a Civilian Employee or Service Member Spouse or Domestic

Partner 054304. HHG Weight Allowances 054305. Transportation 054306. Non-Temporary Storage (NTS) 054307. Storage in Transit (SIT) 054308. HHG Between Local Residences 054309. Professional Books, Papers, and Equipment (PBP&E) 054310. Consumable Goods

0544 MOBILE HOME TRANSPORTATION

054401. Eligibility 054402. Transportation at Personal Expense 054403. Geographic Limitations 054404. Combining Weight Allowances 054405. Reimbursement of Costs for Personally Procured Commercial Transportation 054406. Reimbursement of Costs for Personally Procured Transportation not Using a Commercial

Transporter 054407. Funds Advance 054408. Government-Procured Transportation 054409. Civilian Employee Death

0545 REAL ESTATE ALLOWANCES

054501. Requirements for Reimbursement of Residence Transactions 054502. Transfer from a Foreign PDS to a PDS in the CONUS or Non-Foreign PDS OCONUS 054503. Residence Sale in Anticipation of Transfer 054504. Allowable Reimbursable Expenses for Sale or Purchase of Residence 054505. Non-Reimbursable Expenses for Sale or Purchase of a Residence 054506. Procedure and Claim Requirements for Sale or Purchase of Residence Reimbursement 054507. Allowable Reimbursable Expenses for an Unexpired Lease Settlement

0546 RELOCATION SERVICES

054601. Acceptance of Relocation Services 054602. Property Management Services 054603. Property Management Services for a Civilian Employee Transferred to a Foreign PDS

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-15

054604. Property Management Services for a Civilian Employee Transferred to a PDS in the CONUS or Non-Foreign PDS OCONUS

054605. Property Management Services for a Civilian Employee Authorized a TCS 054607. Home Marketing Incentive Payments (HMIP)

0547 POV TRANSPORTATION

054701. POV Transportation in the CONUS 054702. Authorizing POV Transportation in the CONUS 054703. Shipment Methods in the CONUS 054704. POV Transportation OCONUS 054705. Eligibility Determination for POV Transportation OCONUS 054706. Care and Storage for POV Transportation OCONUS 054707. Shipment Methods OCONUS 054708. Ports and Vehicle Processing Centers (VPCs) for POV Transportation OCONUS 054709. Reimbursement for POV Delivery and Pick-up 054710. POV Purchased in a Non-Foreign Area OCONUS 054711. Delay of POV Arrival and Reimbursement for Rental Vehicle 054712. Replacement POV Shipment 054713. POV Transportation for Transfer or Assignment between PDSs OCONUS 054714. POV Transportation if Agreement not Completed and Civilian Employee Transfers or Is

Reassigned from OCONUS to the CONUS 054715. POV Transportation if Agreement not Completed and Civilian Employee Returns to the

CONUS for Separation 054716. POV Transportation if a Civilian Employee Separated Following Completion of the

Agreed Minimum Period of Service or for Reasons Acceptable to the Government 054717. Delays While Awaiting Port or VPC Reopening or POV Delivery

0548 OTHER CATEGORIES AND SITUATIONS

054801. First Duty-Station Travel 054802. Short-Distance Transfers 054803. Reassignment Travel from Duty OCONUS to a New or Different PDS in the CONUS not

Located at the Actual Residence 054804. Reassignment Travel from Duty OCONUS to the Actual Residence 054805. Movement of a Civilian Employee or Re-employed Former Civilian Employee Affected by a Reduction in Force (RIF) or Transfer of Function 054806. Return from Military Duty 054807. Waiver of Limitations for a Civilian Employee Relocating to or from a Remote or

Isolated Location 054808. Missing Persons 054809. Separation Travel from Duty OCONUS 054810. Last Move Home for a Senior Executive Service (SES) Career Appointee upon

Separation from Federal Service for Retirement 054811. Retired Civilian Employee Receives Allowances 054812. PCS Allowances and Transportation in connection with the Death of a Civilian Employee or Dependent

PART G: SERVICE AGREEMENTS (CIVILIAN EMPLOYEES)

0549 SERVICE AGREEMENTS

054901. General

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-16

054902. Disclosure Statement 054903. Actual Residence 054904. Service Agreement Requirements 054905. Documentation 054906. Preparation and Disposition 054907. Initial and Renewal Agreements 054908. Initial Agreement 054909. Renewal Agreement Negotiation 054910. Tour of Duty Requirement 054911. Starting Tour of Duty 054912. Acceptable Reasons for Release from a Tour of Duty 054913. Service Agreement Violation 054914. Computation of Liabilities and Credits

PART H: RENEWAL AGREEMENT TRAVEL (RAT) (CIVILIAN

EMPLOYEES)

0550 RAT LEAVE

055001. Eligibility Requirements 055002. Transportation and Per Diem 055003. RAT Denial or Delay 055004. Unaccompanied Dependent Travel 055005. RAT Non-Cumulative 055006. Baggage Transportation 055007. Unaccompanied Baggage of a DODEA Teacher Authorized an Extended Leave of

Absence

055008. HHG SIT

055009. Alternate Destination for RAT 055010. Limitations 055011. DoD Education Activity (DoDEA) Teacher 055012. Dependent Transportation 055013. Travel and Transportation Funding for RAT

CHAPTER 6: EVACUATION TRAVEL

0601 EVACUATION AUTHORITY

060101. Authority to Order an Evacuation 060102. Identifying Evacuees 060103. Choosing an Evacuation Destination 060104. Evacuation Funding 060105. Funds Advance 060106. Receiving Payments for Evacuation Travel 060107. Who Can Terminate Evacuation Allowances

0602 ALLOWANCES FOR SERVICE MEMBERS’ DEPENDENTS

060201. Eligibility for Evacuation Allowances 060202. Travel and Transportation Allowances 060203. Escort during Evacuation 060204. Pet Transportation and Quarantine–Evacuation from Foreign PDS

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 TOC-17

060205. Allowances While at the Safe Haven 060206. Standard Allowances While at Designated Place 060207. Allowances when an Evacuation is Canceled 060208. Preparing for Return Trip 060209. Non-Command-Sponsored Dependent Returns to PDS

0603 HOUSEHOLD GOODS (HHG) SHIPMENT FOR A SERVICE MEMBER’S

DEPENDENTS

0604 STANDARD ALLOWANCES FOR CIVILIAN EMPLOYEES AND THEIR

DEPENDENTS

060401. Travel and Transportation Expenses 060402. Subsistence Expense Allowance or Per Diem 060403. Shipment of HHG 060404. Subsistence Expense Allowance Rules During Annual Leave, Sick Leave, Home Leave, and Leave Without Pay (Evacuation OCONUS) 060405. Emergency POV Storage Due to an Evacuation OCONUS 060406. POV Shipment 060407. Pet Transportation and Quarantine (Evacuation from Foreign PDS) 060408. Subsistence Expense at the PDS When Home is Uninhabitable 060409. POV and Local Transportation (CONUS or Non-Foreign OCONUS Evacuation) 060411. Allowances when an Evacuation is Canceled

APPENDIX A: DEFINITIONS AND ACRONYMS

Definitions Acronyms

APPENDIX B: DOD TRAVEL ALLOWANCE GUIDANCE

DISCLAIMER FOR CHAPTERS 8-10 (ALLOWANCES)

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 Intro-1

INTRODUCTION

AUTHORITY, APPLICABILITY, AND ADMINISTRATION OF THE JTR

The JTR implements policy and laws establishing travel and transportation allowances of Uniformed Service members and Department of Defense (DoD) civilian travelers. It also implements station and certain other allowances. The JTR has the force and effect of law for travelers, and implements statutory regulations and law for DoD civilian travelers. Organizations are expected to take appropriate disciplinary action when travelers willfully fail to follow the JTR. However, unless stated otherwise in the JTR, the disciplinary action cannot be in the form of refusal to pay appropriate travel and transportation allowances.

The JTR applies to:

• Uniformed Service Active and Reserve Component members and their dependents. The Uniformed Services are the U.S. Army (USA), U.S. Navy (USN), U.S. Air Force (USAF), U.S.

Marine Corps (USMC), the U.S. Coast Guard (USCG), the National Oceanic and Atmospheric Administration (NOAA) and the U.S. Public Health Service (USPHS).

• DoD civilian employees and their dependents.

• Other authorized travelers who use appropriated DoD funding, including new DoD Senior

Executive Service appointees and certain Presidential appointees.

• DoD personal services contract employees.

• Civilian marine personnel of Military Sealift Command to the extent provided in NAVSO P833, Civilian Marine Personnel Instruction (CMPI) 4650, and CMPI 4651.

The JTR does not apply to:

• Contractor employees under a DoD contract for anything other than personal services.

• DoD employees appointed under 22 U.S.C. §2385(d).

• DoD civilian employees performing official assignments funded by a non-DoD Agency who are subject to that Agency’s travel and transportation policies.

• Government employees whose salaries are paid with Nonappropriated Funds (NAF) traveling on

NAF business.

• Foreign personnel traveling under Security Assistance Management Manual authority.

Nothing in the JTR authorizes expenditures for purposes not provided for in Congressional appropriations or in law. This publication is issued under the authority of DoDI 5154.31, Vol. 5, “Commercial Travel Management: PDTATAC.” Travelers and travel officials must adhere strictly to the JTR. The traveler could be personally financially responsible for any expense accrued by not complying with the JTR.

When the General Services Administration’s Federal Travel Regulation (FTR) authorizes a discretionary travel and transportation allowance that the JTR does not address, the allowance is not authorized or implemented within the DoD.

RESPONSIBILITY FOR THE JTR

The Per Diem, Travel, and Transportation Allowance Committee (PDTATAC) updates and publishes the JTR. The PDTATAC is composed of a Chair and a member representing the Departments of the Army, the Navy, the Air Force, Homeland Security, Health and Human Services, and Commerce. The Committee Chair is the Director, Defense Human Resources Activity.

http://www.msc.navy.mil/civmar/handbook/Handbook.pdf http://uscode.house.gov/view.xhtml?req=(title:22%20section:2385%20edition:prelim)%20OR%20(granuleid:USC-prelim-title22-section2385)&f=treesort&edition=prelim&num=0&jumpTo=true http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/515431_vol05.pdf

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 Intro-2

Each Uniformed Service has a representative on the Military Advisory Panel (MAP) and the Civilian Advisory Panel (CAP). The MAP consists of a representative from each of the Uniformed Services. The CAP consists of a civilian representative from each of the Military Services and the Office of the Secretary of Defense. The MAP and CAP members report to senior leaders of the Uniformed Services, who serve as members of the PDTATAC.

EFFECTIVE DATE OF REGULATION CHANGES

A change to the JTR is effective, unless otherwise noted, on its first publication date. This date appears in the lower left corner of each page. When an effective date is different from the date of first publication, that effective date is indicated.

INTERPRETATION OF THESE REGULATIONS

AND THEIR UNDERLYING LAWS AND REGULATIONS

DoD certifying officer or disbursing officer may request an advance decision, in accordance with the DoD Financial Management Regulation, Vol. 9, “Travel Policy,” on a claim whose validity or amount is questionable. An Accountable Officer desiring an advance decision on an issue involving the interpretation of the JTR must forward the request for an advance decision through PDTATAC. A traveler who disagrees with a decision by a certifying officer may submit an appeal or reclaim in accordance with DoD Financial Management Regulation, Vol. 9.

In cases of specific travel circumstances in need of clarification, the General Counsel of the Department of Defense (GC DoD), the Defense Office of Hearings and Appeals (DOHA) (for a Service member), and the civilian Board of Contract Appeals (CBCA) (for a civilian employee) determine how the JTR, the Federal Travel Regulation (for civilian employees), and departmental instructions should be interpreted.

Decisions by the GC DoD, DOHA, CBCA (formerly called the General Services Board of Contract Appeals), and the U.S. Government Accountability Office provide guidance for similar cases or situations involving the same circumstances. These decisions are referenced in the JTR, where applicable.

QUESTIONS, SUGGESTIONS, OR RECOMMENDATIONS

Submitted questions concerning information in the JTR or suggestions for improvements or recommendations for changes must go through Command channels to the respective Service or Agency PDTATAC representative.

SERVICE OR DOD AGENCY REGULATION REVIEW PROCESS

Services or Agencies may issue related administrative procedures provided they do not conflict with or unnecessarily duplicate JTR provisions. DoDI 5154.31, Vol. 5, “Commercial Travel Management:

PDTATAC”, requires that PDTATAC staff review all DoD written material that implements JTR provisions to ensure that per diem, travel, and transportation allowances, relocation allowances, and certain other allowances are uniformly applied. The review process applies to all DoD Uniformed Services and DoD Agencies. In addition, the USCG, NOAA, and USPHS may submit written material for review as desired. A Service or Agency submitting written material to the PDTATAC must first send the document to its MAP or CAP representative.

https://travel.dod.mil/About/Contact-Us/MAP-CAP-Representatives/ https://travel.dod.mil/About/Contact-Us/MAP-CAP-Representatives/ https://travel.dod.mil/About/Contact-Us/MAP-CAP-Representatives/ https://comptroller.defense.gov/Portals/45/documents/fmr/Volume_09.pdf https://comptroller.defense.gov/Portals/45/documents/fmr/Volume_09.pdf http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/515431_vol05.pdf

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 1-1

CHAPTER 1: GENERAL POLICY

0101 BASIC TRAVEL RULES

010101. Travel Categories

The categories of travel addressed in the JTR are:

A. Local Travel at the Permanent Duty Station (PDS).

B. Temporary Duty (TDY) Travel.

C. Government-funded Leave Travel.

D. Permanent Duty Travel (PDT), including Permanent Change of Station (PCS) Travel.

E. Evacuation Travel.

010102. Guiding Principle

The guiding principle behind the JTR is to travel responsibly. The word “responsibly” means that the traveler exercises the same care in incurring expenses for Government travel that a prudent person would exercise if traveling at personal expense.

010103. Traveler Responsibilities

A. Financial Responsibility. Traveling responsibly includes using the least expensive transportation mode, parking facilities, public transportation, or rental vehicle. It also includes scheduling travel as early as possible to take advantage of discounted transportation rates. The traveler is financially responsible for excess costs, circuitous routes, delays, or luxury accommodations that are unnecessary or unjustified.

B. Items Not Mentioned. If something is not stated in the JTR, it does not mean that an allowance exists or may be authorized. The philosophy of “It doesn’t say I can’t; therefore, I can” does not apply to the JTR. Instead, if the JTR does not say something can be reimbursed, then it cannot be reimbursed as a travel claim.

C. Ethics Regulations and Rules. The traveler must comply with Federal ethics laws, DoD 5500.07-R, “Joint Ethics Regulation,” and the Agency’s or Service’s ethics regulations and rules. Rules pertaining to acceptance of travel and transportation benefits, including gifts, favors, and special accommodations from non-Federal sources, must be followed.

010104. Service or Agency Responsibilities

A. Mission Controls. Each Service or DoD Agency must authorize or approve only the travel necessary to accomplish the Government’s mission effectively and economically while establishing internal controls to ensure that only such travel is authorized. An official responsible for directing travel or approving reimbursement is also responsible for ensuring that funds are used for official travel https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/550007r.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/550007r.pdf

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 1-2 purposes and in accordance with the conditions specified in the JTR.

B. Traveler Rights. Unless stated otherwise in the JTR, the Service or Agency cannot reduce allowances or deny reimbursements because of limited DoD travel funds. Also, a Service or Agency cannot direct a traveler to travel at personal expense or at reimbursement rates or amounts inconsistent with the JTR.

0102 OTHER BASIC TRAVEL INFORMATION

The information in this section applies to all travelers, unless noted otherwise.

010201. Key Participants

Official travel involves three key participants: the traveler, authorizing or approving official, and the Travel Management Company (TMC).

A. Travelers. A traveler is anyone who travels on official business for DoD. Travelers fall into three groups: Service members, civilian employees, and other travelers. JTR allowances may differ among these groups due to law or other regulations.

Table 1-1. JTR Travelers (This Table is not All-Inclusive)

Uniformed Service Members Civilian Employees Other Travelers 1 Air Force Civilians employed by the DoD Spouse

2 Army Civilians employed by another Agency whose travel is funded by the DoD Children

3 Marine Corps Other Dependents 4 Navy Family members 5 U.S. Coast Guard Relatives

6 National Oceanic and Atmospheric Administration

Civilians not employed by the Government

7 U.S. Public Health Service

8 Reserve Component (RC) members

B. Authorizing or Approving Official (AO). An AO determines whether travel is necessary and appropriate to the mission, ensures that all expenses claimed by the traveler are valid, and authorizes or approves the valid expenses. Expenses must not be approved if they are inflated, inaccurate, or higher than normal for similar services in the locality. If the JTR indicates an expense, allowance, or other item must or may be authorized (such as the mode of transportation), it means the AO must give permission before the action takes place. Likewise, if the JTR indicates “may or must be approved,” then the AO may or must give the traveler permission after the action takes place.

C. TMC. The Defense Travel Management Office (DTMO) contracts with TMCs to make travel arrangements for DoD travelers. The General Services Administration (GSA) contracts with TMCs to make travel arrangements for travelers from other Federal agencies. A GSA TMC may be used only when a DTMO-contracted TMC is not available.

1. A DoD traveler must make travel arrangements through an electronic travel system when

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 1-3 it is available or through the TMC if it is not available. Any DoD traveler who cannot reach the TMC must contact the AO or designee for assistance. However, lodging may be reserved outside the TMC when arranging for a large number of rooms in advance, such as for training courses, exercises, or conferences, or when safety, health, or security concerns require using specific lodging establishments.

2. The TMC will book a traveler only for economy travel and economy accommodations.

However, a traveler may upgrade travel or accommodations at personal expense. Under certain circumstances described in the JTR, other accommodations may be authorized or approved.

3. A traveler, AO, or electronic system must provide the TMC a copy of the travel authorization before ticketing. However, a TMC may issue tickets for official travel authorized by proper verbal, letter, or message authority if travel must begin or is performed before a written travel authorization is issued. The AO is responsible for providing a confirmatory travel authorization to the

TMC.

010202. Requirement to Travel

Travel is required when other means of conducting business, such as telephone calls or video teleconferencing, are unavailable or cannot meet the mission’s needs. Approval of a travel order or authorization, by the AO, certifies that travel is required and that other means are not sufficient to accomplish the mission. Government-funded travel and transportation are used only when officially justified and by the means that meet mission requirements consistent with good management.

010203. Travel Status

The travel authorization establishes when travel status starts and ends. A traveler is authorized travel and transportation allowances only while in a travel status. A travel status begins when a traveler leaves the PDS, residence, or office, or when the traveler detaches from or signs out of a unit or agency. It ends when the traveler returns to the PDS, residence, or office, or when the traveler arrives at a new PDS by signing in with the new unit or agency.

A. Travel Status Qualifiers. A travel status includes:

1. Time spent away from the PDS on public business under a valid travel authorization.

2. Necessary TDY travel. This includes time spent at a TDY location, regardless of whether duty is performed while traveling or how much time is spent away from the PDS.

3. PCS travel.

4. Necessary delays while awaiting further transportation after travel status begins.

5. Travel to or from a hospital or medical facility for observation or treatment.

6. Travel by Government or other aircraft, including flights for training purposes made under a valid travel authorization that requires one or more landings away from the starting point.

7. Flights for training purposes made in the absence of a travel authorization when it is necessary to remain away overnight.

Intro Chapter 1 Chapter 2 Chapter 3 Chapter 4 Chapter 5 Chapter 6 Appendix A Appendix B

09/01/2023 1-4

8. Other circumstances determined jointly by the Secretaries concerned before, during, or after an occurrence that constitutes a travel status.

B.…