Attachment 1 - FY22 PWS Fire Bottle.pdf

437th AIRLIFT WING

JOINT BASE CHARLESTON, SC

Performance Work Statement

INSPECTION, TESTING, MAINTENANCE, AND

MANAGEMENT OF MAINTENANCE GROUP FIRE

EXTINGUISHERS AND FIRE EXTINGUISHING

SYSTEMS

February 10, 2021

437th AIRCRAFT MAINTENANCE SQUADRON 437 AMXS/MXAV (Viper Flight)

1. OVERVIEW

1.1 DESCRIPTION OF SERVICES: The contractor shall provide all tools, supplies, equipment and labor necessary to inventory, inspect, service, certify, maintain, test and manage all of the 437 Maintenance Group’s (MXG) flight line, aircraft, building and vehicle fire extinguishers and certain systems located on Joint Base Charleston (JBC), SC in accordance with (IAW) this Performance Work Statement (PWS), and any other specified guidance included herein. The contractor shall plan and conduct inspection and testing of all fire extinguishers and systems in a manner that ensures an even spread of the workload from month to month. Inspect and test units on or before due dates to ensure predictability and manageability of flow through-out the year. Concentrations of inspection due dates will be identified and inspection and testing forecasted early to alleviate vulnerabilities due to bottlenecks. Inspections will be conducted concurrently, as often as practical, to minimize mission impact.

1.2 REGULATIONS AND GUIDANCE: The following guidance prescribes specific procedures for fire extinguisher and fire extinguishing system inspections, service, maintenance and management. The Government will make available to the contractor a copy of referenced materials as well as any updates, excluding the NFPA and OSHA guidance. All NFPA and OSHA guidance shall be provided by the contractor.

Guidance

National Fire Prevention Association Fire Codes (NFPA) 10, 13, 24, 25 current editions

Technical Order 13F4-4-121

Air Force Occupational Safety and Health Instruction AFI 91-203- Chapter 6

Department of Defense Instructions (DoDI) 6055.06

UFC-3-600-02 (Publication for this guidance)

1.3 MANAGEMENT

1.3.1 INITIAL INVENTORY: The contractor and the Government shall review the current inspection, test and maintenance status of all of the 437 MXG fire extinguisher and fire extinguishing systems. The contractor shall provide the Contracting Officer Representative (COR) with a Microsoft Excel spreadsheet via email (the Inventory Record) which includes a forecast of the next month’s inspections. The initial report shall indicate, at a minimum:

Serial number or tracking number of the extinguisher or system Fire extinguisher agent Fire extinguisher size Approximate condition of each unit Date added to contractor’s responsible inventory or date of initial fill

Date of last annual service maintenance Date of last 5-year complete maintenance Date of last 6-year complete maintenance Date of last 12-year complete maintenance Date of last hydrostatic testing

1.3.2 HALON MANAGEMENT: The Government will provide, as government-furnished property (GFP), all Halon required for extinguisher maintenance. The contractor may neither provide Halon from its own stocks nor may the contractor purchase Halon to charge Air Force fire extinguishers. All Halon provided to the contractor in extinguishers or as GFP for extinguisher maintenance will remain the property of the U.S. Government, and will be tracked by the contractor.

1.3.2.1. On a monthly basis and at the conclusion of the performance of the contract, the contractor shall provide to the COR reports that demonstrate the tracking of Halon (see paragraph 1.3.3.3). Contractor is accountable for halon used/consumed.

1.3.2.2. The contractor must return to the Government all unused or excess Halon. The contractor will not dispose of – or otherwise transfer– any U.S. Government-owned Halon. The installation– not the contractor – will be responsible for returning all Halon to the Air Force Defense Reserve stockpile.

1.3.3 RECORD KEEPING, DOCUMENTATION, AND REPORTING: The Contractor will be responsible for maintaining the Inventory Record of all extinguishers and will provide monthly inventory reports (the Service Report) and semi-annual Halon reports (the Halon Report) to the COR. All records, reports, documents and associated papers provided by the contractor or generated during the period of this contract will become government property and will be returned to the government upon contract termination or completion.

1.3.3.1. The Inventory Record shall cover all fire extinguishers and systems for which the contractor is responsible and shall be readily available for audit or query. The Contractor's maintenance schedule will be based upon the Inventory Record. The Inventory Record will be a Microsoft (MS) Excel electronic spreadsheet file (compatible with most current MS edition) listing the following minimum data for each extinguisher.

Serial number or tracking number of the extinguisher or system Fire extinguisher agent Fire extinguisher size Approximate condition of each unit Maintenance performed during previous inspection Date added to contractor’s responsible inventory or date of initial fill Date of last annual service maintenance Date of last 5-year complete maintenance Date of last 6-year complete maintenance Date of last 12-year complete maintenance

Date of last hydrostatic testing Undergoing major overhaul/refurbishment (Flag “YES” if applicable) Date prepared for salvage or turned-in to government control *

* A date in this field indicates that the extinguisher has been removed from the contractor’s responsible inventory.

1.3.3.2. The Service Report shall be submitted to the COR no later than the 10th day of each month. This report will serve as an up-to-date copy of the Inventory Report and as a log of Halon usage. This report shall be a Microsoft Excel electronic spreadsheet (compatible with most current MS edition) listing the following data for each extinguisher and extinguishing system.

Date Serial number or tracking number of the extinguisher or system (from Inventory

Record) Fire extinguisher agent Fire extinguisher size Approximate condition of each unit Maintenance performed during previous inspection Date added to contractor’s responsible inventory or date of initial fill Date of last annual service maintenance Date of last 5-year complete maintenance Date of last 6-year complete maintenance Date of last 12-year complete maintenance Date of last hydrostatic testing Undergoing major overhaul/refurbishment (Flag “YES” if applicable) Date prepared for salvage or turned-in to government control Quantity of Halon (in pounds) recovered from extinguisher prior to servicing (or quantity remaining in extinguisher following salvage preparation and/or transfer of the extinguisher to government control)

Quantity of Halon (in pounds) used to recharge extinguisher

1.3.3.3. The Halon Report shall be completed on the COR approved form. The current form is located in Appendix B. This report shall be completed on a semi-annual basis on a predetermined date provided by the Government POC.

1.4. INSPECTION AND PREVENTATIVE MAINTENANCE

1.4.1 OVERVIEW: The contractor shall be responsible for performing all semiannual, 1-year, 5-year, 6-year and 12-year inspections and maintenance to include a visual inspection of serviceability pursuant to applicable guidance and regulations on all 437 MXG fire extinguishers and fire extinguishing systems (Reference Appendix A). The contractor will be responsible for labeling fire extinguishers with an industry standard all-in-one label and inspection tag. If repairs are required, the contractor shall correct any discrepancies or impairments within 5 days (See section 1.5 Repairs).

1.4.2 PREVENTATIVE MAINTENANCE: Preventative maintenance is a thorough inspection of the extinguisher or system. It is intended to give maximum assurance that an extinguisher or system will operate effectively and safely. Semi-annual, annual, 5-year, six year, and 12 year maintenance will be performed as specified by the manufacturer and the appropriate national consensus standards to include hydrostatic testing when required. 150 pound wheeled extinguishers will be maintained at a minimum of 95% in-commission rate.

1.4.3 HYDROSTATIC TESTING: The Contractor will conduct a Department of Transportation (DOT) approved hydrostatic test on each flight line extinguisher as required. All equipment will be tested, calibrated and certified as per CGA, DOT and DoD, manufacturer and technical order regulations, recommendations and requirements. The Contractor will provide the hydrostatic testing equipment.

1.4.3.1 The Government will provide two 1,500 lb Halon tanks to the contractor. One will contain new Halon and the second will be used to drain other units while they are in service. The contractor will be responsible for transporting the two Halon tanks when required.

1.4.4 LABELING: To meet user needs a single, industry standard “all-in-one” label showing monthly, annual, 6-year, and 12-year inspection and testing dates will be applied to each extinguisher. The label will serve the users need to quickly and easily verify currency of all inspections. The label will be distinct, identify re-inspect or retest date and be placed in the same location on all extinguishers. This “all-in-one” label will be in addition to other inspection labeling requirements stated in NFPA 10 and AF Technical Order 13F4-4-121. Label design must be durable, weather proof and not present a debris hazard on the flight line. All documentation shall be IAW NFPA 10 current edition, Air Force Occupational Safety and Health Instruction AFI 91-203 Chapter 6 and UFC-3-600-02. Upon putting extinguishers in service and upon future inspections/maintenance/testing, the contractor shall place their company tag/sticker on each extinguisher, which as a minimum, indicates: the name of the company, contact information and the name of the technician performing the inspection. Missing labels will be replaced at no expense to the government. The contractor provided Inventory Record will be capable of revalidating label data for the reapplication of lost labels.

1.5. REPAIRS AND CORRECTIVE MAINTENANCE

1.5.1 OVERVIEW: The contractor shall be responsible for replacing or repairing any damaged extinguisher or extinguishing system parts. Corrective maintenance includes, but is not limited to, necessary repair or replacement parts, (i.e.… tires, rims, pins, hoses, nozzles, frames, bottles, gauges, operating handles, burst discs, axles), tamper seals, safety pins, annual certification tags, weight checks, corrosion control, painting, (includes all required prep work, sandblasting, sanding, high quality highly weather/and corrosion resistant paint [such as IMRON], and sealer, proper type of expelling agent and pressure and proper type and amount of extinguishing agent).

All repairs shall return the extinguisher or system to fully operational status IAW the manufacturer and the appropriate national consensus standards. The contractor shall complete repairs and return the extinguishers to fully operational status within 5 working days of repair approval.

1.5.1.1 After the contractor performs inspections and repairs the government reserves the right to contact and have an outside third party “certified equipment inspector” to conduct a follow-up inspection to ensure 100% compliance verification in accordance with all applicable directives, regulations and AFI’s in the best interest of the government.

1.5.1.2 The contractor shall immediately notify the Viper Flight POC if any extinguishers or system components are missing, damaged, appear to have been discharged, tampered with or exhibit any other discrepancies that would prevent their safe operation or failure to comply with code.

1.5.2 WRITTEN REPAIR ESTIMATES The contractor shall provide written estimates for damaged or inoperative fire extinguishers or systems and parts requiring repair or replacement to the Government at no additional charge. For repairs up to $25, the contractor shall submit the written estimate to the COR for review and approval. All written estimate totals shall be verified against remaining fund balance on the repair CLIN before approval. Once approved by the COR the Contractor is authorized to begin work. For repairs above $25, the Contractor shall submit the written estimate to the COR for technical review then to the Contracting Officer for approval.

Repairs will not be authorized until the written estimate total is verified against remaining fund balance on the repair CLIN and a notice to proceed is given by the Contracting Officer. This written estimate shall include the cost of parts, labor hours, the specified time needed to repair fire extinguisher or system into fully functional condition, and the projected equipment downtime. Labor rates shall be priced on contract repair CLIN’s. All repairs, to include parts and labor, shall be billed against the appropriate repair CLIN during invoicing.

1.5.3 REPLACEMENT PARTS: Replacement parts shall meet original manufacturer’s specifications. The contractor will repair and replace parts as needed per inspection guidelines.

All unserviceable parts and/or hardware removed to facilitate repair are considered property of the United States Air Force and therefore shall be returned to the Viper POC.

1.5.4 CORRECTIVE MAINTENANCE: The contractor shall comply with NFPA 10 current edition, Chapter 6.

1.5.5 DISPOSAL: In the event an extinguisher is removed from service for any reason, it shall be exchanged on a one-for-one basis with another of the same size, type, rating, weight and condition as the extinguisher that was removed from service. The contractor shall notify the Viper Flight POC upon removing an extinguisher from service. Should an extinguisher be condemned the contractor shall be responsible for emptying the cylinder of agent and contacting the Viper Flight POC for disposition instructions. All fire extinguishers will be reclaimed and turned into the Defense Logistics Agency.

1.5.6 EMERGENCY SERVICES: When requested by the COR, the contractor shall complete emergency repairs and return the extinguishers and systems to fully operational status within 5 working days of notification. If, within 24 hours of notification, any fire extinguishers or systems are found to be out of service and cannot be returned to fully operational status within 5 days, the contractor shall notify the COR ASAP and provide an estimated completion time to restore/deliver the extinguisher or system to a fully operational status.

2. SERVICE DELIVERY SUMMARY:

Performance Objective PWS Paragraph Performance Threshold Inspecting Fire Extinguishers IAW Man.

Instructions, NFPA, DoD Instructions, State Regulations.

1.4 The contractor’s performance shall be

ACCEPTABLE when the fire extinguisher in-commission rate of 95% is maintained per month for any of the governing directives and all inspections are complied with NLT the last business day of the respective month.

Completion of Repair and Corrective Maintenance.

1.5 The contractor’s performance shall be

ACCEPTABLE when maintenance, repair and testing of fire extinguishers are accomplished on time and any extinguishers which cannot be found are reported immediately to the Viper Flight POC to preclude overdue status. Work shall be performed with no more than 3 discrepancies per month.

“All-in-one” label requirements

1.4.4

The contractor’s performance shall be ACCEPTABLE when inspections are clearly documented on the “all-in-one” label with no more than two discrepancies per month.

Environmental Protection 4.11-4.13 The contractor’s performance shall be ACCEPTABLE when the contractor ensures that the purchase, use, handling, storage, spill and disposal of all toxic, hazardous and special materials and waste are in accordance with federal, state and local environmental protection regulations with zero discrepancies per month.

Plan and Conduct inspection/maintenance flow and complete monthly reports

1.3, 1.4 The contractor’s performance shall be ACCEPTABLE when monthly reports are submitted to the COR no later than the 10th of the month. The contractor’s performance shall be ACCEPTABLE when inspections and maintenance or flow planning is scheduled and conducted in a linear manner to predict and avert workload build.

Security 4.1-4.5 The contractor’s performance shall be ACCEPTABLE when his/her employees comply with all security and law enforcement requirements imposed by the respective local installation commander with zero security violations.

3. GOVERNMENT FURNISHED PROPERTY: The Government shall provide the facilities, fixtures, equipment, materials and services listed here. Materials, equipment, labor and supplies necessary for the successful performance of this contract not specifically identified shall be provided by the contractor. The Contractor shall maintain all work areas and equipment in a neat, clean, and orderly fashion.

3.1 Replacement Fire Extinguishers. The Contractor will provide replacement fire extinguishers under the repair CLIN when the contractor deems any fire extinguisher is beyond reasonable service life and/or beyond reasonable economic repair.

3.2 Halon. All Halon 1211 extinguishing agent required to service or re-service the Halon 1211 fire extinguishers will be provided by the Viper Flight POC. Only USAF Halon will be used.

3.2 Halon Tanks. The Government will provide two 1,500 lb Halon tanks to the contractor. One will contain new Halon and the second will be used to drain other units while they are in service.

The contractor will be responsible for transporting the two Halon tanks when required. CO2 will be furnished by the contractor under the repair CLIN.

4. GENERAL INFORMATION.

4.1 SECURITY REQUIREMENTS: All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

4.2 BASE ACCESS: The contractor shall obtain vehicle passes for all contractor and personal vehicles requiring entry onto JBC. The contractor must complete JBC Form 74, Contractor/Vendor Access List and submit it through the Contracting Office to the Security Forces and Pass and Registration. Vehicle registration, proof of insurance and a valid driver’s license must be presented for all vehicles to be registered.

4.3 PHYSICAL SECURITY: The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work shift, all government facilities, equipment and materials shall be secured.

4.4 ANTITERRORISM: The contractor will comply with all antiterrorism requirements at JBC at all times.

4.5 FPCON (FORCE PROTECTION CONDITION) CHECKS: Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of FPCON Alpha, Bravo, Charlie or Delta for the base. The COR will notify the contractor if the base is placed under a FPCON and provide the appropriate FPCON instructions to follow.

4.6 SPECIAL QUALIFICATIONS: The contractor and his/her employee(s) shall provide proof of the required State certification for servicing all fire extinguishers and fire extinguishing systems. Every licensed/permitted person working under this contract shall have a valid and current license/permit for the inspection and maintenance of all applicable types of portable fire extinguishers on his/her person at all times while engaging in the servicing, recharging, repairing, testing, inspecting or installing of fire extinguishers. Every licensed/permitted person shall be required to produce such license/permit upon demand, as required by the Viper Flight POC, COR, the South Carolina State Fire Marshall, and/or OSHA.

4.7 HOURS OF OPERATION: The normal hours of operation are 7:30AM to 4:30PM, Monday through Friday.

4.7.1 RECOGNIZED HOLIDAYS.

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January Washington’s Birthday - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.8 QUALITY CONTROL: Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 2, Service Summary. These procedures need not be submitted during solicitation or award;

however, they must be available upon request by the Government. The contractor will supply the government with a single point of contact in which to address customer complaints and quality control issues.

4.9 QUALITY ASSURANCE: The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

4.10 SAFETY: The contractor shall comply with all safety regulations and procedures. The contractor will maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 6.4. Contractors will be required to maintain a mishap record at or below the national average for their industry. Upon request, Contractor will provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation.

Any mishaps involving damage to USAF property or injury to USAF personnel will be immediately reported to the base safety office. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards. In cases where the contactor will work with USAF personnel, USAF safety standards will be followed.

4.11 HAZARDOUS MATERIAL IDENTIFICATION: Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) and for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. MSDSs and pesticide labels must be submitted to the COR for approval by the Contractor no later than 25 calendar days before the start of contract performance. The Contractor will be briefed on Joint Base – Charleston Hazardous Material / Waste Management Plan at the pre-performance conference.

4.12 HAZARDOUS MATERIAL HANDLING: The Contractor shall have approval from the base Bio-Environmental, Safety and Environmental sections prior to handling, using and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one copy of the MSDSs for each item to Bio-Environmental, Safety and Environmental sections for review prior to any chemicals being brought onto Joint Base Charleston. A minimum of 14 calendar days is required for MSDS submittals to allow for an adequate review. In the event that a material is rejected from use on base, a substitute or other material may be submitted for review. The Contractor shall maintain one copy of each MSDS for each hazardous material line item used within the work center.

The Contractor shall not use products that contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and /or Persistent Bio-accumulative and Toxic (PBT) chemicals. Any Hazardous Material containing one of these banned substances will not be allowed on base.

The Contractor shall communicate with Base Environmental the quantities of the materials used on Joint Base Charleston. The frequency at which the material usage is communicated will be established by Environmental and will be based on the work being conducted and regulatory requirements.

4.13. SPILL RESPONSE: The Contractor will be briefed on Joint Base Charleston spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

4.14 HAZARDOUS WASTE: Any products that meet the criteria of “Hazardous Waste” must be identified, packaged and labeled as such. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261. All hazardous waste generated at Joint Base Charleston must be communicated to the Environmental section.

5. APPENDICES:

Appendix A – Estimated Workload Appendix B – Halon 1211 Semi Annual Report

Appendix A

Estimated Workload

Note: The workload herein is only estimation. The number of inspections may increase/decrease each month based on mission requirements. The contractor will be paid the predetermined amount for the number of inspections completed that month.

MXG Flight line & Aircraft Fire Extinguisher Inventory - Halon

Size (lbs) / Quantity

150 lb 8 lb 20 lb

AMXS Viper Flight 130 510 1

Expected Monthly Workload - Halon

Inspection/Service Type 150 lb 8 lb 20 lb

Annual 17 43 1

6-Yr 3 7 1

12-Yr

2 4 1 …or Initial Inspection for replacement extinguisher

MXG Flight line & Aircraft Fire Extinguisher Inventory ‐ ABC

Bldg #:

Size (lbs) / Quantity

2 ½ 5 10 20 35

58 Shp, Avionics 10

59 Wpn Sys/M Mgt Fclt 5

63 Acft Corr Cont 5

68 Shp, Elen 11 1 1

72 Sq Ops/AMU #1 4 2

74 Sq Ops/AMU #2 6 5

78 Boeing 5

112 Wpn Sysm Mgt Fclt 6

512 Shp Acft Gen Purp 3 1

515 Acft Corr Con 1 18

517 Shp A/M Orgl 4

519 Maint Dock, L/A 2 6

521 Shp Acft Gen Purp 4

532 Hg Maint 8 1

536 Shp Acft Gen Purp 9 15 11 5

537 Fab Haz mat storage 2

543 Shp Jet Eng I/Mnt 1 2 1

544 Shp Jet Eng I/Mnt 6 4 1

545 Test Cell 7 2

548 Shp, A/SE Stor Fclt 3 11 3

550 Maint Dock, L/A 1 6

570 Maint Dock, FL Sys 6

575 Shp, A/SE Stor Fclt 4 5

578 Maint Dock, L/A 8

579 Whse Sup & Equip Bse 5

700 Hg Maint 1 5 9 4

705 Sq Ops/AMU #3 3 4

707 PMEL Lab 7

709 Sq Ops/AMU #4 1 1 4

900 Munitions Maint Admin 12 16

Veh AMXS 35

Veh MXS 14 2

All Excess extinguishers 5 14 10 6

Totals 7 190 145 33 5

Grand Total 380

MXG Fire Extinguishing Systems

MXS Paint Booths in B536

Paint Booth 1

1 - PCI 17 ABC Tanks 3 - PCI 70 ABC Tank

1 - PAC 200 ABC Tank

Paint Booth 2

5 - PCI 35 ABC

1 - PCI 70 ABC

1 - PAC 200 ABC

Engine Test Cell

4 Ton CO2

4 ea 75 lb CO2

APPENDIX B

Halon 1211 Semi Annual Report

HALON 1211 SEMIANNUAL REPORT REPORTING PERIOD REPORT CONTROL SYMBOL

NUMBER AMOUNT OF AGENT IN POUNDS

INSTALLATION

NAME

HAND HELD

EXTIN-

GUISHERS

IN USE

FIRE DEPT /

AMXS

STOCK

BASE

SUPPLY

FLIGHTLINE EXTIN-

GUISHERS

ARFF

VEHICLES

PORTABLE

EXTIN-

GUISHERS WRM

TRANSFERRED

/ RELEASED

INTO

ATMOSPHERE

RECEIVED OR

PURCHASED

RECLAIMED /

SENT TO DLA

Charleston AFB 559 0 0 21300 0 2795 600 0 0 0

**55 total assigned aircraft X9 handheld extinguishers per acft ** 64 Handheld extinguishers located at MXS benchstock

1 Ja n-10 30 Jun-10