Attachment 1 - Combined Synopsis Solicitation.pdf

Combined Synopsis/Solicitation for Commercial Items/Services

General Information

Title: Emergency Response Trailer

Document Type: Combined Synopsis/Solicitation Solicitation Number: FA6648-21-Q-0020 Posted Date: 15 September 2021 Response Due Date: 22 September 2021 Response Due Time: 4:00 P.M. Eastern Standard Time(EST) Classification Code: 2330 – Trailers Set-Aside: Total Small Business set-aside NAICS Code: 336214- Travel Trailer and Camper Manufacturing

Contracting Office Address

Department of the Air Force, Air Force Reserve Command, Homestead (ARB) Installation Operational Contracting Division, Homestead ARB, FL.

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 - Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation (paper copy) will not be issued. Further, Offerors are responsible for monitoring this site for the release of amendments (if any) or other information pertaining to this solicitation.

Solicitation FA6648-21-Q-0020 is issued as a request for quotation (RFQ).

This solicitation document and incorporated provisions and clauses for commercial items are those in effect through Federal Acquisition Circular (FAC) 2021-06, Electronic Code of Federal Regulation (eCFR) https://gov.ecfr.io/cgi-bin/ECFRl, and Air Force Federal Acquisition Circular (AFAC) 2021-0726.

It is the Offeror’s responsibility to be familiar with applicable provisions and clauses. See https://gov.ecfr.io and https://www.acquisition.gov/ for the full text of all provisions and clauses incorporated by reference herein. Class deviations can be found at https://www.acq.osd.mil/dpap/dars/class_deviations.html.

https://gov.ecfr.io/ https://www.acquisition.gov/

This procurement is being issued as total small business set-aside under NAICS code 336214 – Travel Trailer and Camper Manufacturing and small business size standard of 1000 employees.

Homestead Air Reserve Base, Homestead, FL, has a requirement for one (1) custom built trailer to serve as the communication focal point for emergency incidents. The trailer will provide storage and transportation of the emergency management response equipment.

The purchase will be inclusive of the parts, material, the build of the trailer, and the transportation of the trailer to HARB. The contractor shall furnish all product(s) in accordance with the attached Trailer Specifications (Attachment 2).

Please review this solicitation in its entirety including all solicitation attachments provided herein and submit an offer for the requested item as outlined in the Trailer Specifications (Attachment 2).

Any questions generated from this solicitation must be submitted in writing to Bernice Ijore (bernice.ijore@us.af.mil) with a copy to Jared Kiser (jared.kiser@us.af.mil) no later than 4:00 PM Eastern Standard Time (EST), 17 September 2021. The Contracting Officer will provide clarification(s) through amendment(s) to the solicitation following receipt of any questions. Any questions received after 4:00 PM on 17 September 2021 may or may not be answered.

The provision at 52.212-1, Instructions to Offerors – Commercial Items (July 2021), applies to this acquisition.

Addenda to the following paragraphs of 52.212-1 are:

Submission of offers. Electronic Submission of offers is required. Offers shall be submitted via email to the following: Bernice Ijore, bernice.ijore@us.af.mil not later than 4:00 PM, (EST) 22 September 2021. Offerors shall submit a clear and complete quote, and include only information that is relevant to this notice.

Email Format: The subject line of all emails that comprise the proposal shall be formatted as follows: Subject: FA6648-21-Q-0020/Company Name/Email X of X (insert number of the email and total number of emails)

Representations/Certifications. Each offeror shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors Representations and Certifications--Commercial Items (February 2021) are updated at https://www.sam.gov/SAM/. Failure to obtain SAM registration MAY result in submissions not being considered for award.

mailto:bernice.ijore@us.af.mil mailto:jared.kiser@us.af.mil mailto:bernice.ijore@us.af.mil https://www.sam.gov/SAM/

Offerors shall identify and explain any exception, deviation, or assumption to the solicitation terms and conditions and provide accompanying rationale. Offerors are cautioned that it is not the Government’s intent to incorporate the Offeror’s proposal in the resulting award. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Discrepancies. If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the omission or error.

The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion.

Contract award. The Government intends to evaluate offers and award a firm fixed-price contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest and waive informalities and minor irregularities in offers received.

System for Award Management. In order for an Offeror to be considered for award, the Offeror must be registered in System for Management Award (SAM). Visit the SAM website at https://www.sam.gov for further information. If you are not registered, and active, you cannot receive an award.

The provision at FAR 52.212-2, Evaluation -- Commercial Items (Oct 2014) applies.

(1) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(a) Price: Award will be made to the lowest priced technically acceptable offeror.

(b) Technical Acceptability: quote must be rated as technically acceptable to be eligible for award.

(2) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Offerors are required to complete the representations found in the provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (DEC 2019)

The following FAR clauses are applicable to this acquisition:

52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), Alternate I

(OCT 1995)

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) 52.209-6, Protecting the Government Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-6, Notice of Total Small Business Aside (MAR 2020) DEVIATION 2020-O0008 52.219-14, Limitations on Subcontracting (MAR 2020) DEVIATION 2020-O0008

(g) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1) and (2) of this clause— By the end of the base term of the contract and then by the end of each subsequent option period.

52.219-28, Post Award Small Business Program Re-representation (MAY 2020) 52.222-3, Convict Labor (Jun 2003) (E.O. 11755) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246) 52.222-35, Equal Opportunity for Veterans (JUN 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) 52.222-37, Employment Reports on Veterans (JUN 2020) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(DEC 2010) (E.O. 13496)

52.222-50, Combating Trafficking in Persons (Jan 2019) 52.222-54, Employment Eligibility Verification (OCT 2015) (E.O. 12989) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) 52.222-41, Service Contract Labor Standards (AUG 2018)

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67) 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (EO 13658).

52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (EO 13706).

The following FAR and FAR Supplement provisions and clauses also apply:

52.204-7, System for Award Management (OCT 2018) 52.204-16, Commercial and Government Entity Code Reporting (Jul 2016) 52.204-18, Commercial and Government Entity Code Maintenance (Jul 2016) 52.204-21, Basic Safeguarding of Covered Contractor Information Systems (Jun 2016) 52.204-19, Incorporation by Reference of Representations and Certifications (DEC 2014) 52.204-22, Alternative Line Item Proposal (Jan 2017) 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998) 52.252-2, Clauses Incorporated By Reference (FEB 1998) 52.252-3, Alterations in Solicitation (APR 1984) 52.252-4, Alterations in Contract (APR 1984) 52.252-5, Authorized Deviations in Provisions (NOV 2020) 52.252-6, Authorized Deviations in Clauses (NOV 2020) 252.201-7000, Contracting Officer’s Representative (DEC 1991) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) 52.203-7002 Requirement to Inform Employees of Whistleblower Rights. (SEP 2013) 252.203-7005, Representation Relating to Compensation of Former DoD Officials (NOV 2011).

252.204-7003 Control of Government Personnel Work Product (APR 1992) 252.204-7004 DoD Antiterrorism Awareness Training for Contractors (FEB 2019) 252.204-7008, Compliance with Safeguarding Covered Defense Information Controls

(OCT 2016)

252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting

(DEC 2019)

252.204-7015, Notice of Authorized Disclosure of Information for Litigation Support

(MAY 2016)

252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2021)

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism. (MAY 2019) 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors.

(JAN 2018)

252.223-7006, Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (SEP 2019) 252.223-7008, Prohibition of Hexavalent Chromium (JUN 2013) 252.225-7048 Export-Controlled Items (JUN 2013) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (DEC 2018) 252.232-7006, Wide Area Workflow Payment Instructions (Dec 2018) 252.232-7010, Levies on Contract Payments (DEC 2006) 252.232-7017, Accelerating Payments to Small Business Subcontractors-Prohibition on Fees and Consideration 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel (JUN 2013) 252.243-7001 Pricing of Contract Modifications (DEC 1991) 252.244-7000, Subcontracts for Commercial Items (JUN 2013)

5352.201-9101, Ombudsman (OCT 2019) is hereby incorporated into this solicitation.

The Ombudsman for this acquisition is Ombudsman Col David Robertson, HQ AFRC/DSD, 155 Richard Ray Blvd, Robins AFB GA 31098. Comm: 478-327-2440.

Email: david.robertson.3@us.af.mil.

5352.223-9001, Health and Safety on Government Installations (OCT 2019)

5352.242-9000 Contractor Access to Air Force Installations (OCT 2019)

Note that the clause at 252.232-7003 is included in this solicitation. DoD requires all payment requests (with a few exceptions) to be submitted and processed electronically. All vendors/contractors must familiarize themselves with this clause and DFAR 232.7003 for specific procedures. The DoD preferred electronic form for transmission is Wide Area Workflow – Receipt and Acceptance (see website – https://wawf.eb.mil). Wide Area Workflow Training may be accessed online at http://www.wawftraining.com. Please confirm in your proposal that your company is able to submit electronic invoices as set forth in the clause.

All responsible organizations may submit a quote, which shall be considered.

mailto:david.robertson.3@us.af.mil https://wawf.eb.mil/ http://www.wawftraining.com/

List of Attachments:

Attachment Number

Name of Attachment Attachment Date

1 Combined Synopsis Solicitation 15 Sep 21 2 Trailer Specifications 15 Sep 21