Attachment 0002 - Statement of Work.pdf

Statement of Work

(SOW)

MFH Appliances at

Royal Air Force (RAF) Lakenheath

2 June 2020

1.0 Introduction

1.1 Mission: The 48th Civil Engineer Squadron (48 CES) has a need for United Kingdom (UK) specification appliances to support the mission of the Furnishings Management Section (FMS) at Royal Air Force (RAF) Feltwell.

Background: The FMS office is part of 48 CES and provides loaner items/appliances such as washers, dryers, transformers etc. to base personnel living both on and off base.

1.2 Scope: Supply the items listed in 3.1 and deliver to FMS at RAF Feltwell within 60 days of award.

2.0 General Requirements

2.1 Business Relations: The Contractor shall successfully integrate and coordinate all activity needed to execute this requirement. The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall promptly identify issues to the Government and take timely corrective action. The Contractor shall seek to ensure mission partner satisfaction and professional and ethical behavior of all contractor personnel.

2.2 Contract Management & Administration

2.2.1 Contract Management: The Contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of resources assigned to the requirement. The Contractor must maintain continuity between the mission partner and the contractor’s corporate offices.

2.2.2 Contract Administration: The Contractor shall establish processes and assign appropriate resources to effectively administer the contract. The Contractor shall respond to the Governments requests for contractual actions in a timely fashion. The Contractor shall have a single point of contact between the Government and contractor personnel assigned to support the contract. The Contractor shall assign resources in order to maintain proper and accurate records related to this contract.

2.3 Subcontract Management: If applicable, the Contractor shall be responsible for any subcontractor and any subcontractor management necessary to integrated work executed under this contract.

2.4 Hours of Work: Work days are from Monday through Friday excluding US federal holidays and UK bank holidays.

Work hours are from 0800 to 1700 local UK time.

3.0 Product Specifications & Installation Requirements

3.1 Product specifications are:

Transformers (800 units) 2000W Fuse Protected Transformer, Plastic Coated Steel Case with Handle, On/Off Switch with Indicator Lamp, 2m Long Power

Cord with 3 Prong UK Plug, 2x Three Prong US Outlets on Front of Unit, Input 220/240v ‐ Output 110/120v, Rated 2kva, 50/60Hz, CE Certified

Fridge US (125 units) Voltage: 220‐240, 50Hz or 50‐60 Hz, 3 Prong UK Plug, Color: White, Freestanding, Must be Conformity European (CE) Certified, Outer Dimension of the Appliance: 155‐170cm (H), 71‐76.2cm (W), Minimum Total Capacity 18 Cubic Feet, Minimum Fridge

Capacity 14 Cubic Feet, Minimum Freezer Capacity 3 Cubic Feet, Frost Free, Minimum 3 Adjustable Shelves

Contractor shall provide a comprehensive list of all component parts complete with part numbers for all replaceable parts within the appliance. Contractor shall also provide a method/source for replacement parts to be purchased in the future. Parts shall be available to purchase by the Government as required from Contractor's designated method/source and parts shall be available to be shipped to the UK.

Contractor shall supply full sets of replacement internal component parts for 13 Refrigerators. This shall include, but not limited to, door bars, crisper drawers, shelves, butter dish covers, door seals etc. Parts shall be shipped with the appliances.

Fridge UK (200 units) 220‐240 Voltage, 3 Prong UK Plug, Euro Energy Rating A+ (at a minimum), Color: White, Freestanding, Must Contain CE

Certification Marking, Minimum Gross Fridge Capacity: 240 Liters, Minimum Gross Freezer Capacity: 85 Liters, Outer Dimension of the Appliance: 180‐205cm (H), 55‐60cm (W), 55‐66cm (D), Adjustable Feet, Frost Free, Open Door Alert, Minimum 3 Shelves, Minimum 3 Freezer Compartments, Temperature Warning Light

Range US (125 units) 220‐240 Volt, 50 or 50‐60Hz, Maximum Ampage of 45A, Freestanding, Hardwire, 4 burners/zones, Ceramic cooktop, Must be either CE Certified or approved by a US Nationally Recognized Testing Laboratory Program, Outer dimensions of the appliance to be 94‐125cm (H), 71‐76.2cm (W) and 62‐72cm (D)

Vented Dryer UK (700 units) 220‐240 Voltage, 3 Prong UK Plug, Vented Dryer, Euro Energy Rating C (at a minimum), Color: White, Freestanding, Must

Contain CE Certification Marking, Minimum Capacity: 10 KG, Outer Dimension of the Appliance: 80‐85cm (H), 55‐60cm (W), 55‐

62cm (D), Removable Lint Filter, Front Loading, Porthole Door, Sensor Drying, Multiple Timed Drying Cycles, Minimum 10

Drying Cycles, Adjustable Feet

Washer Large UK (400 units) 220‐240 Voltage, 3 prong UK plug, Euro Energy Rating A+++ (at a minimum), Color: White, Freestanding, Must contain CE certification marking, Minimum Rated Capacity (Kg): 12Kg, Outer Dimension of the Appliance: 80‐85cm (H), 55‐60cm (W), 55‐

66cm (D), Front Load, Multi‐Cycle, Variable Temp Settings: Minimum 5 Temp settings, Cold, 30c, 40c, 60c and 90c or 95c

Programs: Cotton, Delicate, Quick Wash, LED Function display, Adjustable Feet, Maximum Spin Speed to be 1400 RPM or

Greater

Dishwasher UK (200 units) 220‐240 Voltage, 50 Hz, 3 Prong UK Plug, Color: White, Freestanding, Requires CE certification marking (Conformity European), Euro Energy Rating A++ (at a minimum), Outer Dimension of the Appliance: 84‐85cm (H), 59‐60cm (W), 59‐60cm (D), Tub

Material: Stainless Steel, Minimum of 14 place settings, Number of Programs: 6 (at a minimum), Noise Level: Maximum of

46dB, Water Consumption Per Cycle: 9.5L or less, LED Display, Child Lock, Anti‐Flood/Water Protection Device, Adjustable Feet

4.0 Special Requirements

4.1 Security & Safety

4.1.1 Operational Security (OPSEC): If any installation is required to take place in a Government facility, the Contractor shall be familiar with the organizational critical information and indicators list (CIIL) and OPSEC policy of any installation they require access to. The required CIIL can be provided by the Contracting Officer.

4.1.2 Safety: The Contractor and any of its subcontractors (if applicable) shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government/Contractor personnel that takes place on an installation. The Contractor shall notify the cognizant Contracting Officer within 24 hours of all mishaps or incidents. The Contracting Officer will in-turn notify the Safety Office. The Contractor shall cooperate in any resulting safety investigation.

4.2 Contractor Access to Installations: Access to DoD installations is limited to personnel with a valid installation access pass. Failure to submit required information to obtain required documentation will result in the exclusion of such employees from the installation until such documentation is obtained. Contractor employees may be subject to personal and vehicle searched when entering or leaving a DoD installation. If installation access is required, the Government will provide the Contractor with the required information and documents for installation access passes upon award. Subsequently, the Contractor shall provide a list of all employees along working under this contract, along with the required documentation upon receipt of contract award, and no later than 30 days prior to the projected need for any new installation access pass requirements. The Contractor is responsible for maintaining an adequate number of personnel with active installation access passes, and adhering to the timeframes stated in this section. The cognizant mission partner is responsible for the coordination of installation access passes. Upon termination of employment, termination or cancellation of the contract, or expiration of the contract the Contractor is responsible for collecting employee installation access passes and turning them in to the CO, or the cognizant mission partner in a timely fashion.

4.3 Shipping Instructions

4.3.1 For vendors located inside the United Kingdom.

4.3.1.1 Shipment shall be FOB Destination.

4.3.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either include the shipping in the costs of the items, or outline it in a separate line item).

4.3.1.3 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2 For vendors located outside of the United Kingdom.

4.3.2.1 Option One: United States Postal Service.

4.3.2.1.1 Shipping shall be FOB Destination.

4.3.2.1.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.1.3 Weight of individual shipments must not exceed 70lbs.

4.3.2.1.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.1.5 Hazardous material is not submitted.

4.3.2.1.6 The Government will provide the APO shipping address as part of the solicitation.

4.3.2.2 Option Two: Commercial small parcel carrier.

4.3.2.2.1 Shipping shall be FOB Destination.

4.3.2.2.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.2.3 Weight of individual shipments must not exceed 300lbs.

4.3.2.2.4 Dimensions of individual shipments must not exceed 119 inches in length, and/or 72 inches in width or height.

4.3.2.2.5 The Contractor is responsible for arranging and performing all shipping actions from origin to final destination.

4.3.2.2.6 The Government will provide the shipping address as part of the solicitation document. Additionally, the Government will provide the vendor with the point of contact at the physical destination delivery address.

4.3.2.3 Option Three: Consolidated Shipping Point.

4.3.2.3.1 Shipping shall be FOB Destination.

4.3.2.3.2 All shipping and transit costs must be included as part of the total purchase price submitted to the Government (vendor may either included the shipping in the costs of the items, or outline it in a separate line item).

4.3.2.3.3 Weight of individual shipments must exceed 300lbs.

4.3.2.3.4 Dimensions of individual shipments must exceed 72 inches of any one dimensions (length, width, height).

4.3.2.3.5 Hazardous material may be shipped via this method.

4.3.2.3.6 The Contractor must complete a DD Form 1139 “XXX” to determine if the cargo can be shipped via MILAIR.

4.3.2.3.7 The Contractor shall ensure all cargo is marked “UNITED

STATES AIR FORCE” in order to ensure shipments clear customs.

4.3.2.3.8 48 FW logistics points of contact are provided for in 4.3.3.

4.3.3 Contact Information; 48th Logistical Readiness Squadron (48 LRS)

4.3.3.1 48 LRS/Inbound Customs; 48lrs.lgrddc.inboundcustoms@us.af.mil.

4.3.3.2 48 LRS/Inbound Cargo; 48lrs.inboundcargo@us.af.mil.

4.3.3.3 Commercial phone number; +44 01638 52620.