ATTACHMENT 0002 - SOW.pdf

ROCK ISLAND ARSENAL DATE: 9 JULY 2024

SCOPE OF WORK

SUPPLY ASHBURN APEX 7030 VTX HIGH PERFORMANCE SEMI-SYNTHETIC

MACHINING AND GRINDING CUTTING FLUID TO RIA-JMTC MANUFACTURING

COMPLEX

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1. GENERAL:

The contractor shall be responsible for delivery of 275 gallon tote(s) (1 each = 275 gallon tote) of Ashburn Apex 7030 VTX High Performance Semi-Synthetic Machining and Grinding Cutting Fluid in accordance with the delivery order delivery schedule, and RIA-JMTC representative tote requests. The contractor will schedule a pick-up of any empty Apex 7030 VTX totes from RIA-JMTC. The contractor shall ensure that all deliveries of Ashburn Apex 7030 VTX conform to all DOT, OSHA, and NFPA regulations that pertain to the transportation and delivery of this product, and shall include the standard commercial warranty.

The contractor shall identify a Point of Contact (POC) for the contract. The Government will assign a RIA-JMTC representative. The RIA-JMTC representative will request/coordinate all deliveries with the contractor’s POC and the appropriate RIA-JMTC activities. If the Contractor is unable to meet the requested schedule time frames, the contractor must immediately notify the RIA-JMTC representative. The contractor’s delivery person will report to building 154 upon entrance to RIA. The delivery person will sign in & obtain DA Form 3161 and MSDS sheets from the warehouse personal at building 154. The delivery person will then proceed to building 299 receiving door 16 to unload totes. A receiving branch RIA-JMTC representative will sign the contractors delivery packing list(s) upon receipt of the product. The time frame for delivery/pick-up will be: Monday through Friday 0700 to 1430 (No Holiday delivery). RIA-JMTC personal will assist the loading and unloading of the 275 gallon totes, utilizing a RIA-JMTC forklift.

There will be a minimum of three (3) machine cutting fluid test samples collected at or around each delivery by the contractor. The contractor will test for concentration by refractometer and by total alkalinity, pH, Tramp oil in the sample, bacterial and fungi. As well as a hardness and chloride test run on each sample to insure RIA-JMTC DI water used for mixing is in compliance with the product. The contractor will submit the test results either in person or by email to RIA- JMTC representative.

2. SAFETY AND ENVIRONMENTAL:

SAFETY: When services are performed onsite the contractor is responsible for complying with all federal, state, and local safety and environmental regulations, including, but not limited to Rock Island Arsenal, Department of the Army (DA), Occupational Safety and Health Act, Environmental Protection Agency (EPA), Illinois Environmental Protection Agency (IEPA).

Contractor must adhere to all Rock Island Arsenal Safety requirements, policies and statutes.

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Environmental: When services are performed onsite all hazardous wastes, acid, and contaminated material generated by the execution of this project will be disposed of IAW all applicable federal, state, and local laws and regulations. All transport and decontamination will be performed IAW all applicable interstate, federal, state, and local laws and regulations. Any materials and/or wastes generated from this effort shall be labeled with appropriate transportation/disposal documentation for off-site disposal to include but not limited to Hazardous waste manifests and associated Land Disposal Restriction. Prior to discussing any environmental issues with the environmental agency of primacy, the contractor shall contact the Contracting Officer (KO) for direction.

Ozone Depleting Chemicals (ODCs): When delivery is performed the contractor shall assure that none of the materials used contain Class I ODCs as defined by Public Law 102-484, Section 326.

3. INSPECTION/FINAL ACCEPTANCE:

The RIA-JMTC representative will monitor contractor performance on this Purchase Order.

The contractor shall keep an invoice/log register reflecting the price of each invoiced product delivery. The contractor will forward either by Email (Preferred), Fax, Mail or Delivery personal all invoices to the RIA-JMTC representative pertaining with product delivery.

Once the RIA-JMTC representative has signed off on the delivered products and received an invoice, the Contractor shall invoice using Wide Area Workflow per 52.0000-4942. The contractor when submitting the invoice into the WAWF system, will select; auto send a notification to the RIA-JMTC representative by email. If this is not performed the contractor must contact the RIA-JMTC representative to notify him/her of pending transactions in WAWF.

4. PERFORMANCE PERIOD: The period of performance for this SOW is one year from date of contract award, plus 2 option year.

CONTRACT MINIMUM/MAXIMUM QUANTITY RANGE

The minimum/maximum quantity for all orders issued against this contract shall not be less than the minimum quantity or larger than the maximum quantity stated in the following table.

MINIMUM MAXIMUM

QUANTITY QUANTITY

10 totes (1 tote = 275 gallons) 60 totes (1 tote = 275 gallons)

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5. SECURITY: Security training (not needing a CAC)

Access and General Protection/Security Policy and Procedures.

The contractor and all associated subcontractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Director of Emergency Services.

The contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA, and/or local policy. In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

For contractors that do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center interstate identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility access and local security policies and procedures (provided by government representative). The RIA-JMTC representative will provide guidance to complete the Access Control Records Check request Form thru the RIA Directorate of Emergency Services.

Impact on contractor performance during increased FPCON during periods of increased threat.

During FPCONs Charlie and Delta, services may be discontinued/postponed due to higher threat. Services will resume when FPCON level is reduced to level Bravo or lower. The FPCON descriptions will be provided in the RIA-JMTC AT training.

The RIA-JMTC representative will keep the contractors informed on the current FPCON or any possible FPCON change.

IWATCH (See Something, Say Something) Training. This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area.

The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the JMTC POC.

This training shall be completed within 60 calendar days of contract award and within 60

4 | P a g e calendar days of new employees commencing performance, with the results reported to the JMTC POC no later than 60 calendar days after contract award.

Random Antiterrorism Measures Program (RAMP) participation. Contractor personnel working on an installation are subject to participation in installation RAMP security program (e.g.

vehicles searches, wearing of ID badges, etc.).