Attach1 Single Source - Diesel Generator and ATS Maintenance - Cummins complete printed_Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source

Last Updated: 02/01/22 Page 1 of 2

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Acquisition Plan Action ID:_ 36C255-24-AP-2113__________

1. Contracting Activity: Department of Veterans Affairs, VISN15, in support of RJDVAMC located in

Wichita, Kansas. Purchase Order# 589-24-3-4736-0033

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The estimated value of the proposed action is total for a Base year(12months) and four(4) option years. The services to be provided are: all necessary labor, supervision, materials, tools, OEM parts, and any specialized test instruments to perform testing and maintenance on the Medical Center’s Cummins Generators and ATS controllers. The Medical Center has a total of two (2) Cummins Emergency Generators and fourteen (14) Cummins ATS controllers that are to be maintained in accordance with the requirements of the most current NFPA 110 – Standard for Emergency and Standby Power Systems and the manufacturer’s recommendations. All Emergency Power Supply Systems, EPSS, are Level 1 systems and will require the service/maintenance for a life safety system. All services for this contract must meet manufacturer’s performance and technical specifications, Federal Regulations and any other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), Joint Commission (JC), and VA Regulations (VA 1028, Electrical Directive, latest edition).

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The equipment is highly technical and contains proprietary programming and software that must be maintained by factory trained and certified Cummins Technician. The diagnostic equipment and tools are also unique to Cummins. The generators and ATS controllers are Level 1 systems which require service/maintenance for life safety systems. Because of the critical nature of the equipment, the vendor must be able to be onsite within one (1) hour of initial contact for emergint services and four (4) hours for non-emergint services. No other source was found that could: (1). Provide unlimited on-site service/corrective maintenance and repair; (2) Provide Original Equipment Manufacturer(OEM) factory trained and authorized/certified technicians to accomplish the required services onCummins Equipment; (3) Have access to and furnish new OEM or OEM approved Cummins parts and supplies. (4) Have access to and furnish updates to the Cummins proprietary hardware, software upgrades and field change orders.

4. Description of market research conducted and results or statement why it was not conducted:

Cummins Sales and Service locations have exclusive territories. The closest location is located within 10 miles of the facility. The closest other locations are Tulsa and Oklahoma City, Oklahoma. Those locations are approximately 135 and 155 miles away respectively.

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source

Last Updated: 02/01/22 Page 2 of 2

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Hubert W. Scipio Date Contracting Officer