Attach 4. 192d WING PWS Lodging 23 Feb 2022.pdf

Contract #

PERFORMANCE WORK STATEMENT

A. General.

The Virginia Air National Guard (VaANG) is taking action to support the 192d Wing Lodging Program. Lodging is an essential part of these efforts; therefore, lodging for authorized 192d Wing personnel is vital to mission success. The associated contract will provide required lodging to meet the needs of the Virginia Air National Guard.

1. The intent of this effort is to provide commercial lodging rooms and associated (authorized) support services for the VaANG in local areas while achieving the best terms, conditions, and pricing.

2. Lodging requirement surge once a month during the Regularly Scheduled Drill (RSD) weekend; however, includes lodging requirements outside RSD weekends, and occasionally a no-notice request, for immediate Mission requirement for lodging. The total estimated number of lodging rooms and night required under the associated contract is 130 rooms and 210 room nights. Refer to attachment 4 for RSD dates.

3. The physical location of lodging facilities shall be within the proximity identified below:

Hampton Roads – Within 15 miles of: 210 Sweeney Blvd, Hampton, VA 23665 Sandston – Within 10 miles of: 5901 Beulah Rd, Sandston, VA 23150 Chester – Within 10 miles of: 8000 Jefferson Davis Hwy, Richmond, VA 23297 Richmond – Within 10 miles of: 5001 Waller Rd, Richmond, VA 23230

4. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide lodging rooms in accordance with this Performance Work Statement and the terms and conditions listed in the associated contract

B. Duration, Deadlines, and Rates:

Duration: 1 April 2022 to 30 September 2022

C. Facility/Lodging Room Standards:

1. Lodging facilities and rooms shall meet the minimum standards outlined in the Department of Defense Lodging

Adequacy standards (Attachment 1). https://www.defensetravel.dod.mil/site/lodging.cfm, https://www.defensetravel.dod.mil/Docs/ILP_Lodging_Standards.pdf.

2. Rate. Lodging rates shall not exceed Fiscal Year 2022 maximum lodging per diem rates associated with the physical location of the lodging facility, which are established by the GSA. These rates can be located at https://www.defensetravel.dod.mil/site/lodging.cfm.

D. Facility Assignments:

1. The Contracting Officer (KO), or designated representative, is responsible for providing a list of the government personnel authorized to occupy the contracted lodging under this contract utilizing Attachment 3.

Attachment 3 will be finalized no later than seven (7) business days before the first of each Month, and will provide the anticipated lodging need for the requested month(s) if available.

2. The list shall contain at a minimum the person's full name, rank, check-in/out dates, and number of nights authorized, as well as the shared cost amount, if applicable.

i. Shared cost: The 192d Wing has identified a shared cost guidance: Authorized members will pay the associated room cost listed below, depending on their room preference. Members are categorized in two groups: Single Occupancy or Double Occupancy, (Column F, Room Type). The Contractor shall establish a process to ensure payments by individual members are obtained at the hotel.

https://www.defensetravel.dod.mil/site/lodging.cfm https://www.defensetravel.dod.mil/site/lodging.cfm SANTOS, DESIREE M MSgt USAF ANG 192 MSG/MSC Is this the correct monthly amount?

SANTOS, DESIREE M MSgt USAF ANG 192 MSG/MSC On the previous PWS it listed the locations of the facilities and had a milage maximum for those locations. Do you no longer want that?

1. Single occupancy: Members are responsible to pay a portion of the room rate at Hotel check-

in. The amount of $48.00 per a night, which shall be deducted from the total hotel room rate charged to the Government.

2. Double occupancy: Direct Billing, Contractor is responsible for entire cost/rate of the room depending on members rank. At hotel check in members between the rank of E-7 to E-9 and all commissioned officers O-1 thru O-6 are responsible to pay $24.00 per night, which will be deducted from the total room rate charged to the government.

3. Within 3 business days from receiving the finalized list, the Contractor shall complete columns Q, R and S with member’s assigned lodging facility and reservation confirmation number.

4. Personnel may not be lodged under this contract unless such authorization is presented to the contractor.

5. The contractor will honor roommate assignments provided by the Unit POC for rooms listed on attachment 3.

6. The finalized list will contain three (3) double-occupancy overflow rooms per month during the associated RSD weekend. These rooms may be used at the discretion of the KO/COR for overflow purposes.

E. Services. In addition to the services required by attachment 1, the Contractor shall provide the following services:

1. COORDINATION. Contractor will provide open communication during normal Government business hours during contract periods. (Monday- Friday 0700 – 1500) via email, and or telephone, to KO or KO appointed lodging representative. Contractor shall provide an after hour point of contact: RSD scheduled weekends, Friday 1500 - Sunday 1600 via telephone and email. The point of contact shall have the ability to receive new lodging requests or cancelations.

F. INCIDENTAL EXPENSES. At check-in, or prior to, the Hotel shall gain personal credit card information from each authorized occupant to cover any incidental expenses such as room service, telephone calls, movies, game rentals, restaurant invoices, or any other personal charges/fee that may be incurred. These expenses are the individual's responsibility and shall be billed to their credit card account or deducted from cash provided during check-in. Services and/or supplies not specified in this PWS, or attachments, are not authorized under this contract and shall not be charged to the Government. Services and/or supplies request by individual members are the responsibility of that member. The Contractor shall ensure a system is in-place to notify individual members of potential charges bill directly to them.

G. CANCELATIONS. The KO or designated appointed lodging representative may cancel the individual reservation(s) at least 24 hours prior to the scheduled check-in, without being charged a cancelation or penalty fee. This includes cancelation of the overflow rooms listed paragraph D.6. Cancellation and/or penalty fees shall not exceed the nightly rate for the associated booking.

H. FORCE PROTECTION REQUIRMENTS.

1. The VAaNG Contracting Office reserves the right to disqualify properties that do not meet their lodging physical security requirements. The appropriate selection of lodging facilities greatly reduces personnel threat exposure while enhancing force protection considerations. It is paramount that an assessment of potential lodging areas be conducted prior to establishing an award or contract. This may be conducted in conjunction with assessments from Unit Points of Contact and Contracting Officer knowledge of the lodging facility. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs, prostitution, and other criminal activity.

2. Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including

CARMEN DANIELS

The Hotel should be listed instead of the “Contractor” the contractor should never have members CC information. Is this services being provided?

termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

END OF PERFORMANCE WORK STATEMENT