Attach 004 - Statement of Work.pdf

12443922Q0003 GWJ National Forest

Mount Rogers Grounds Maintenance

Attachment 004 - Page 1 of 7

STATEMENT OF WORK

GRASS MOWING/TRIMMING – MOUNT ROGERS NRA

SCOPE OF CONTRACT

Description of Work: The intent of this contract is to secure services for mowing and trimming grass, weeds, and tree and brush sprouts at the locations shown below on the Mount Rogers National Recreation Area. The Contractor shall provide all labor, tools, equipment, fuel, supervision, transportation, materials and supplies necessary to perform the services as listed below and as described herein.

*Mowing’s are scheduled so that mowing service is completed week before holidays.

*Contractor is allowed to mow during daylight hours five days per week, exclusive of Saturdays and Sundays and holidays or holiday weekends.

*Depending on weather, these stipulations could change, however, all changes must be approved by COR (Contracting Officer Representative) in advance.

*Please note: Acreages for each area are only estimated. Interested bidders are highly encouraged to attend the pre-bid showing due to features that may affect work and complexity of some of the areas.

*Option Item – Line-item number 2 may or may not be awarded, depending on bid price.

However, vendor must supply quote for both Line Item 01 and 02 for quote to be considered.

The allowable range of dates to begin mowing is May through October (Mon – Fri). Mowing should be done as shown on schedule listed for base or option years unless changes approved by the Forest Service COR due to weather or unforeseen circumstances. However, the mowing per area cannot exceed the amount shown on contract.

Contractor must have previous knowledge and experience in ground maintenance and mowing services and must have equipment needed in the performance of this contract.

Documentation of qualifications and experience is required. Please return the Experience and Qualifications Questionnaire with your quote.

Award could be made on an individual line-item basis if advantageous to the Government, see FAR Provision 52.214-22, Evaluation of Bids for Multiple Awards. Contractors may quote on one line item or all line items.

Award(s) will be made to the offeror(s) with the Best Value to the government. The evaluation factors are listed in FAR provision 52.212-2 on page 12.

A pre-quote “show me trip” is scheduled for Monday, April 18th @ 9:00 am. Interested bidders should meet at the USDA Forest Service Main Office at 3714 Hwy 16, Marion, VA 24354. For additional information or directions, please call this office at 276-783-5196. Please call this office to confirm the meeting due to possible weather issues.

Mount Rogers Grounds Maintenance

Attachment 004 - Page 2 of 7

MOWING SPECIFICATIONS: Mowing, trimming and weed eating must be done in all areas shown below (1-3) in order for work to be considered acceptable.

01 - Main Office Administrative Site:

-Around portal signs on the approach to the office on SR 16. Signs are located approximately 500’ in each direction.

-On banks and all areas around office and parking lots, including inside the gates and back to the woody vegetation.

Note: Be especially cautious when mowing around office windows and vehicles. Blow mowing debris off sidewalks and buildings.

02 - AT Shelter & Two Ponds Trail (if awarded):

-Around the Appalachian Trail (AT) Shelter area and around the SST building, including the access road.

-Around the Two Pond Trail (2 ponds) and Dams (2 dams) down to waterline on pond side and back to the woody vegetation. This includes the well house road.

03 – Sugar Grove Work center Administrative Site:

Area to be mowed at this location only include the Work Center Administrative Site areas. This does not include the Sugar Grove Trail Camp separated by an interior gate adjacent to the Work Center.

-Along SR 601 from the entrance of the Trail Camp to the power pole above the entrance to the Work Center. This includes all areas outside of the main gate to the Work Center entrance & back to woody vegetation.

-All areas inside the gate, around and behind all buildings back to the woody vegetation.

Note: Be cautious mowing, trimming & weed eating around vehicles, equipment, supplies, window’s of buildings, water valves, hydrants and tables. Blow mowing debris off all concrete entrance pads to buildings.

PRE-WORK CONFERENCE: If Contractor does not attend the “pre-bid” showing, a Pre-work Conference with the Forest Service Contracting Officer Representative (COR) will be required before commencement of work.

Mount Rogers Grounds Maintenance

Attachment 004 - Page 3 of 7

2022 MOWING SCHEDULE BASE YEAR, MAY 2022-SEPT 2022

MAP

ID

AREA LOCATION APPROX

ACRES

TO BE

MOWED

FEATURES

THAT MAY

AFFECT WORK

AND

COMPLEXITY

OF SITE

MONTHLY

MOWING

SCHEDULE

TOTAL

NUMBER

OF

MOWINGS

01 Main Office Adm. Site

Rt. 16– approx. 6 miles south of Marion, VA

1 Signs, gates, woody vegetation, sidewalks, interpretive area, rocks, automobiles, heat pumps, steps, water hydrant covering, light poles

06/06-06/17 06/20-07/01 07/04-07/15 07/18-07/29 08/01-08/12 08/15-08/26 08/29-09/09 09/12-09/23 09/26-10/07

The last mowing in Sept can be changed to another month if needed & approved by COR in advance.

*02 AT

Shelter & 2 Ponds Trail &

Dam Areas

Rt. 16 – approx. 6 miles south of Marion, VA – behind office

.5 Woody vegetation, ponds, well house, dams, shelter, propane tanks, SST

06/06-06/17 06/20-07/01 07/04-07/15 07/18-07/29 08/01-08/12 08/15-08/26 08/29-09/09 09/12-09/23 09/26-10/07

The last mowing in Sept can be changed to another month if needed & approved by COR in advance.

03 Sugar Grove Work Center Adm. Site

Rt. 16 – approx. 10 miles south of Marion – then SR 601 (Flat Ridge Road) for 2 miles

2.5

Gate, woody vegetation, employee parking lot, buildings, electric pole, picnic table, dumpsters

06/06-06/17 06/20-07/01 07/04-07/15 07/18-07/29 08/01-08/12 08/15-08/26 08/29-09/09 09/12-09/23 09/26-10/07

The last mowing in Sept can be changed to another month if needed & approved by COR in advance.

Mount Rogers Grounds Maintenance

Attachment 004 - Page 4 of 7

MOWING SCHEDULE OPTION YEAR ONE MAY 2023-SEPT 2023

MAP

ID

AREA LOCATION APPROX

ACRES

TO BE

MOWED

FEATURES THAT

MAY AFFECT

WORK AND

COMPLEXITY OF

SITE

MONTHLY

MOWING

SCHEDULE

TOTAL

NUMBER

OF

MOWINGS

01 Main Office Adm. Site

Rt. 16– approx. 6 miles south of Marion, VA

1 Signs, gates, woody vegetation, sidewalks, interpretive area, rocks, automobiles, heat pumps, steps, water hydrant covering, light poles

05/22-06/03 06/05-06/16 06/19-06/30 07/03-07/14 07/17-07/28 07/31-08/11 08/14-08/25 08/28-09/08 09/11-09/22 09/25-10/06

The last mowing in Sept can be changed to another month if needed & approved by COR in advance.

*02 AT

Shelter & 2 Ponds Trail &

Dam Areas

Rt. 16 – approx. 6 miles south of Marion, VA – behind office

.5 Woody vegetation, ponds, well house, dams, shelter, propane tanks, SST

05/22-06/03 06/05-06/16 06/19-06/30 07/03-07/14 07/17-07/28 07/31-08/11 08/14-08/25 08/28-09/08 09/11-09/22 09/25-10/06

The last mowing in Sept can be changed to another month if needed & approved by COR in advance.

03 Sugar Grove Work Center Adm. Site

Rt. 16 – approx. 10 miles south of Marion – then SR 601 (Flat Ridge Road) for 2 miles

2.5

Gate, woody vegetation, employee parking lot, buildings, electric pole, picnic table, dumpsters

05/22-06/03 06/05-06/16 06/19-06/30 07/03-07/14 07/17-07/28 07/31-08/11 08/14-08/25 08/28-09/08 09/11-09/22 09/25-10/06

The last mowing in Sept can be changed to another month if needed & approved by

Mount Rogers Grounds Maintenance

Attachment 004 - Page 5 of 7

MOWING SCHEDULE OPTION YEAR TWO, MAY 2024-SEPT 2024

MAP

ID

AREA

LOCATION

APPROX

ACRES

TO BE

MOWED

FEATURES

THAT MAY

AFFECT WORK

AND

COMPLEXITY

OF SITE

MONTHLY

MOWING

SCHEDULE

TOTAL

NUMBER

OF

MOWINGS

Main Office Adm. Site

Rt. 16– approx. 6 miles south of Marion, VA

Signs, gates, woody vegetation, sidewalks, interpretive area, rocks, automobiles, heat pumps, steps, water hydrant covering, light poles

05/20-05/31 06/03-06/14 06/17-06/28 07/01-07/12 07/15-07/26 07/29-08/09 08/12-08/23 08/26-09/13 09/16-09/27

The last mowing in Sept can be changed to another month if needed & approved by

*02

AT

Shelter & 2 Ponds Trail &

Dam Areas

Rt. 16 – approx. 6 miles south of Marion, VA – behind office

.5

Woody vegetation, ponds, well house, dams, shelter, propane tanks, SST

05/20-05/31 06/03-06/14 06/17-06/28 07/01-07/12 07/15-07/26 07/29-08/09 08/12-08/23

Sept can be changed to another month if needed & approved by

Sugar Grove Work Center

Rt. 16 – approx. 10 miles south of Marion – then SR 601 (Flat Ridge Road) for 2 miles

2.5

Gate, woody vegetation, employee parking lot, buildings, electric pole, picnic table, dumpsters

05/20-05/31 06/03-06/14 06/17-06/28 07/01-07/12 07/15-07/26 07/29-08/09 08/12-08/23

Sept can be changed to another month if needed & approved by

Attachment 004 - Page 6 of 7

MOWING SCHEDULE OPTION YEAR THREE, MAY 2025-SEPT 2025

TO BE

MOWED

FEATURES

THAT MAY

AFFECT WORK

AND

sidewalks, interpretive area, rocks, automobiles, heat pumps, steps, water hydrant

05/19-05/30 06/02-06/13 06/16-06/27 06/30-07/11 07/14-07/25 07/28-08/08 08/11-08/22 08/25-09/05 09/08-09/19 09/22-10/03

Sept can be changed to another month if

2 Ponds Trail &

Dam Areas

Rt. 16 – approx. 6 miles south of dams, shelter, propane tanks, SST

05/19-05/30 06/02-06/13 06/16-06/27 06/30-07/11 07/14-07/25 07/28-08/08 08/11-08/22 08/25-09/05

Sept can be changed to another month if needed & approved by

Work miles south of Marion – then SR 601 (Flat employee parking lot, buildings, electric pole, picnic table, dumpsters

05/19-05/30 06/02-06/13 06/16-06/27 06/30-07/11 07/14-07/25 07/28-08/08 08/11-08/22 08/25-09/05

Sept can be changed to another month if needed & approved by

Attachment 004 - Page 7 of 7

MOWING SCHEDULE OPTION YEAR FOUR, MAY 2026-SEPT 2026

TO BE

MOWED

FEATURES

THAT MAY

AFFECT WORK

AND

sidewalks, interpretive area, rocks, automobiles, heat pumps, steps, water hydrant

05/18-05/29 06/01-06/12 06/15-06/26 06/29-07/10 07/13-07/24 07/27-08/07 08/10-08/21 08/24-09/04 09/07-09/18 09/21-10/02

Sept can be changed to another month if

2 Ponds Trail &

Dam Areas

Rt. 16 – approx. 6 miles south of dams, shelter, propane tanks, SST

05/18-05/29 06/01-06/12 06/15-06/26 06/29-07/10 07/13-07/24 07/27-08/07 08/10-08/21 08/24-09/04

Sept can be changed to another month if needed & approved by

Work miles south of Marion – then SR 601 (Flat employee parking lot, buildings, electric pole, picnic table, dumpsters

05/18-05/29 06/01-06/12 06/15-06/26 06/29-07/10 07/13-07/24 07/27-08/07 08/10-08/21 08/24-09/04

Sept can be changed to another month if needed & approved by