Att. 1 Access Control System Upgrades Specs.pdf

SUPERIOR NATIONAL FOREST

Access Control System Upgrades

PROJECT STATEMENT OF WORK (SOW)

Gunflint Ranger District

Tofte Ranger District

Kawishiwi Ranger District

Table of Contents

1.0 PROJECT OVERVIEW

1.1 Scope

1.2 Funding Limitations

1.3 Location

1.4 Background

1.5 Definition of “Days” within the Statement of Work (SOW)

1.6 Project Schedule

1.7 Contact Information

1.8 Requirements for the Project Files, Project Management, and Communications

2.0 GENERAL REQUIREMENTS

2.1 Scope of Work Summary

2.2 Applicable Codes

2.3 Progress Payments

2.4 Project Meetings

2.5 Contractor’s Project Schedule

2.6 Submittals

3.0 DETAIL REQUIREMENTS BY WORK ITEM

3.1 Products

3.2 Work Item Descriptions

3.3 Submittals

4.0 SPECIFIC PROJECT REQUIREMENTS

4.1 Safety

4.2 Superintendence by the Contractor

4.3 Closure of Site

5.0 ADDITIONAL REQUIREMENTS

5.1 Site Access

5.2 Work Hour Restrictions

5.3 Quality Control

5.4 Hazard Control

5.5 Construction Impacts

5.6 Patching, Cutting, and Repair to Damaged Areas

5.7 House Keeping

5.8 Project Closeout

5.9 Final Inspection

7.0 ATTACHMENTS

1.0 PROJECT OVERVIEW

1.1 Scope

In accordance with the terms and conditions of the Contract, the Contractor shall perform the work of this Statement of Work (SOW) for the USDA-Forest Service (FS) as described below.

The Contractor shall perform design, supply, and installation services in accordance with the requirements within the contract.

The Contractor shall perform all services necessary to produce a complete and usable project in accordance with the project goals and design intent stated herein.

1.2 Funding Limitations

The Contractor is responsible for providing all design and installation services required for the final total lump-sum firm-fixed amount as bid by the Contractor.

1.3 Location

This project is located at:

Gunflint Ranger District Tofte Ranger District Kawishiwi Ranger District

2020 W Hwy 61 Grand Marais, MN 55604

7355 MN-61

Tofte, MN 55615

Ely Municipal Airport

1583 State Hwy 1 Ely, MN 55731

Superior National Forest Seaplane Base 1901 W Shagawa Rd

Ely, MN 55731

1.4 Background

The Gunflint Ranger District Office, Tofte Ranger District Office, FS Seaplane Base, Air Tanker Base, and Helibase located at the Ely Municipal Airport have outdated access control systems. The current system is obsolete, malfunctions periodically, and needs to be upgraded to provide enhanced building security and user access.

1.5 Definition of “Days” within the Statement of Work (SOW)

Unless stated elsewhere number of days equals number of calendar days.

1.6 Project Schedule

The Project shall have a single installation phase unless approved by the CO. The Contractor shall submit a project schedule to the government for consideration and approval prior to receiving a notice to proceed. The project delivery date is 90 calendar days after the award of the contract. It is expected that the Contractor shall have all phases of work complete within this time frame.

1.7 Contact Information

Contracting Officer (CO): PPS Contracting Officer Assigned

Project Manager (PM) and CO’s Representative (COR):

Blake Freking, West Zone Supervisory Civil Engineering Technician Phone: 218-365-7631 Email: blake.freking@usda.gov Address: 1393 Highway 169, Ely, MN 55731

Additional Technical Contact:

Abby Hill, Civil Engineer Phone: 218-387-3219 Email: abby.hill@usda.gov Address: 2020 W Highway 61, Grand Marais, MN 55604

1.8 Requirements for the Project Files, Project Management, and Communications

All process documents submitted shall be PDF format via email.

mailto:blake.freking@usda.gov mailto:abby.hill@usda.gov

2.0 GENERAL REQUIREMENTS

2.1 Scope of Work Summary

The project includes the design, supply, and installation of an access control system in the Gunflint and Tofte Ranger District office buildings and FS Aviation Base buildings, including the Seaplane Base, Air Tanker Base, and Helibase. Worked involved will consist of removal and disposal of the existing access control system components, and installing the new system, including new control panels, connecting key card readers in new and current locations, providing system software programming upgrades, and replacing, repairing, and installing door hardware such as, but not limited to, door handles, locks, lock cores, door strikes, door frame components, and door latches, where necessary, and providing a supply of access key cards/fobs and keys. Additionally, after upgrades are complete, the contractor shall provide training and demonstrate to FS personnel how the system functions and is programmed and maintained.

2.2 Applicable Codes

All work in this contract shall be done in accordance with the following in their most current edition:

1. National Fire Protection Association (NFPA)

2. OSHA – Occupational Safety and Health Act

3. IBC 2018 – International Building Codes 2018 Edition

4. NEC 2017 – National Electric Code 2017 Edition

5. ABAAS – Architectural Barriers Act Accessibility Standard

6. ADA – Americans with Disabilities Act

7. Forest Service Outdoor Recreation Accessibility Guide (FSORAG)

8. All local safety and fire regulations.

9. All manufacturer installation instructions.

10. All other codes and standards referenced in the specifications.

Contractor is responsible for acquiring any applicable building permits if required due to Local, State, or Federal codes.

The contractor shall be responsible for the conditions and proper relation of their work to the site conditions and will familiarize themselves with all details of the work and working conditions. The contractor shall verify all quantities in the field and generate their own quantities for work provided. Any and all incidental items not specifically listed in this contract are to be included in the bid to provide the Government with a finished operating end product.

2.3 Progress Payments

All Contractor payment shall be based on the base contract and FAR clauses. These payments for completed work shall be based on COR observation & approval, and the Schedule of Items. The CO shall specify the required submission documents to accompany any request for payment.

2.3.1 Schedule of Items

The total cost of all items shall equal the contract sum. The Schedule of Items will form the basis for progress payments.

2.4 Project Meetings

2.4.1 Pre-Bid Meeting

A pre-bid meeting for this contract is required. The CO shall setup a pre-bid meeting with interested bidders to take place during the solicitation phase. The pre-bid meeting shall consist of a Site Visit to the project site(s) so that the Scope of Work can be clarified in its entirety and to address any concerns interested bidders may have.

2.4.2 Pre-Construction Meeting

The CO shall setup a pre-construction meeting with contractor after award. The Contractor shall be responsible for certain administrative functions having to do with all correspondence and meetings to be determined later (submittals, schedules, observations, and administrative duties) as determined by the CO. Payrolls and other construction administration documentation shall be required to be prepared by the Contractor.

2.5 Contractor’s Project Schedule

The Contractor shall provide a Project schedule for the design and installation phases of the entire contract period within 3 weeks after award. This schedule shall be updated at intervals required by the CO. The CO shall approve and augment the Contractor’s schedule to accommodate Government needs and processes for this contract.

2.6 Submittals

2.6.1 Submittal Register

Submittals for this contract shall be assembled into a submittal register or checklist by the contractor. This checklist shall be used to track manufacturer data, warranties, shop drawings, etc., for all products.

Manufacturer’s recommended installation procedures and Manufacturer’s Industry Standard shall be the basis of how products and materials are installed in addition to building and accessibility codes. It is strongly encouraged that the Contractor provide the manufacturer’s recommended installation instruction or manual for each submittal and process. If the proper installation criteria are not provided, then the CO/COR will rely on the manufacturer’s web-based material or manufacturer provided documentation as the source of installation validation. No product, material, or system shall be installed without approved documentation by the CO. They shall hold the Contractor to these installation standards in construction if there is not a procedural standard for this work.

2.6.2 Submittals Distribution and Format

A. Submittals:

1. All submittals shall be e-mailed to the COR. Other formats may be approved by the COR.

2.6.3 Submittal Procedures

Each submittal shall be numbered in the order of the submittal register. The Contractor shall stamp and sign the transmittal cover sheet and initial each page of the submittal for quality control assurance. The COR shall have 10 days to review and return submittals to the Contractor. The Contractor can request a faster turnaround on specific submittals in writing if warranted.

The CO/COR oversight is for quality assurance only and compliance with contract requirements. The Contractor is fully responsible and liable for construction applications, technical considerations, and use of products for the intended application.

2.6.4 Substitution

Substitutions are acceptable if approved by designer (email or signature) and appropriate documentation is given to the CO/COR to review. This process requires contacting the COR, specifying the changes, and allowing him to request the proper information he will need to evaluate the change. Submitting documentation directly to COR without prior discussions may cause additional delays in acceptance. A minimum of 2 weeks is required for any substitution, but more time may be needed depending on CO requirements.

3.0 DETAIL REQUIREMENTS BY WORK ITEM

3.1 Products

Door locks, lock cores, and related hardware shall be Schlage products, or equal.

The access control system installed shall be a product of the following pre-approved manufacturers.

• Honeywell

• Allegion

Any other products intended for use shall be pre-approved and authorized by CO/COR prior to bidding and work commencing.

The system shall have the ability to program credentials to individual entry readers, schedule lock and unlocking times, and the option to set access to “open” for delivery purposes.

3.2 Work Item Descriptions

3.2.1 Option Item #1 - Gunflint Ranger District Office Access Control System Upgrades

There is a total of three exterior entrances at the Gunflint Office. The current access control system for the two (2) lower-level employees-only entrances consist of Honeywell mini-mullion omniprox card readers with electronic door strikes and Corbin Russwin lock cores. Work involved for these doors under this Option Item is as listed below.

• Remove existing key card readers.

• Replace and connect new card readers.

• Upgrade electronic lock hardware.

The exterior double door public entrance to the Gunflint Office currently only has a mechanical door lock. The double door entrance leads to a secure foyer space that is enclosed by two interior doors before entering the lobby space. Access for the two (2) interior lobby doors is controlled by electronic door releases and switches operated at the front desks. Work involved for the lobby entryways is as listed below.

• Install new card reader and wiring for the exterior double door entry.

• Install electronic lock hardware for exterior double door.

• Upgrade electronic lock hardware on interior lobby doors, if required.

Additionally, there are three (3) interior entryways at the Gunflint Office needing upgrades that are included within Option Item 1: the District Ranger Office, Law Enforcement Office, and the interior entryway from the public lobby space to the employee mailroom space.

These doors currently do not have key card readers. Access to the employee mailroom entryway is also operated by a switch at the front desk. Work involved for these entryways are as follows.

• Install new card reader and wiring needed to connect reader at each door.

• Install or upgrade electronic lock hardware and any related hardware at each door.

The existing DMP XR500 control panel located in the utility room shall be replaced with one from a pre-approved manufacturer.

Seventy-five (75) access key cards/fobs shall be supplied for users.

After installation, the Contractor shall demonstrate the access control system and train Government personnel involved in operating, troubleshooting, servicing, and preventive maintaining of the system.

3.2.2 Option Item #2 - Tofte Ranger District Office Access Control System Upgrades

There are three exterior entrances at the Tofte Office. The existing access control system for the two (2) employees-only entrances consist of Honeywell mini-mullion omniprox card readers with electronic door strikes and Yale key lock cores. Work involved for these doors under this Option Item is as listed below.

• Remove existing card readers.

• Replace and connect new card readers.

Similar to the Gunflint Office, access to the Tofte Office public lobby entrance is controlled by switches operated by the front desk. Work involved with the lobby entrance is as stated below.

• Install and connect new card reader.

Additionally, there are three (3) interior entryways at the Tofte Office needing upgrades that are included in Option Item 2: the District Ranger Office and two (2) interior entryways from the public lobby space to employee office space. These entrances currently do not have key card readers. Work involved with the interior entryways is as follows.

• Install new card readers and wiring needed to connect card readers.

• Install electronic lock hardware and any related hardware.

The existing DMP XR500 control panel located in the utility room shall be replaced with one from a pre-approved manufacturer.

Seventy-five (75) access key cards/fobs shall be supplied for users.

After installation, the Contractor shall demonstrate the access control system and train Government personnel involved in operating, troubleshooting, servicing, and preventive maintaining of the system.

3.2.3 Option Item #3 - FS Aviation Base Facilities Access Control System Upgrades

The FS Helibase and the Air Tanker Base are located at the Ely Municipal Airport. The Seaplane Base is located along Shagawa Lake. The Helibase has three (3) exterior doors, the Air Tanker Base has two (2), and the Seaplane Base has three (3) exterior doors needing upgrades. Work involved for these doors at the Aviation Base facilities under this Option Item is as stated below.

• Remove existing card readers.

• Replace and connect new card readers.

• Upgrade electronic lock hardware and any related hardware.

The Air Tanker Base and Helibase have DMP XR500 control panels and the Seaplane Base is currently equipped with an Interlogix control panel. Each control panel shall be replaced with one from a pre-approved manufacturer.

Thirty (30) access key cards/fobs shall be supplied for users.

After installation, the Contractor shall demonstrate the access control system and train Government personnel involved in operating, troubleshooting, servicing, and preventive maintaining of the system.

3.2.4 Option Items #4-6 – Replacement/Installment/Repair of Door Hardware

In addition to upgrading the electronic access control system, Option Items 4-6 involves work related to installing, replacing, or repairing mechanical door hardware at entryways identified in Option Items 1-3. This includes, but is not limited to, door handles, locks, lock cores, latches, door frame components, and any related hardware needed to upgrade the mechanical components of the access control system to be fully functioning. The existing lock cores shall be removed and replaced with a product from a pre-approved manufacturer. Work involved for each Option Item is as follows.

Option Item #4 – Gunflint Ranger District Office

• Remove and replace five (5) existing locks and lock cores.

• Install three (3) new locks and cores.

• Repair panic device on exterior double door lobby entrance.

• Provide fifty (50) keys.

Option Item #5 – Tofte Ranger District Office

• Remove and replace three (3) existing locks and lock cores.

• Install three (3) new locks and cores.

• Provide fifty (50) keys.

Option Item #6 – Air Tanker Base and Seaplane Base

• Remove and replace three (3) existing locks and lock cores at the Seaplane Base.

• Remove and replace two (2) existing locks and cores at the Air Tanker Base.

• Install two (2) new locks and cores on the Air Tanker Base garage doors.

• Repair malfunctioning door at Seaplane Base.

• Provide twenty (20) keys.

Upgrades to the locks and lock cores for the doors at the Helibase are not needed.

3.3 Submittals

See Section 2.6 for submittal procedures.

Shop Drawings: Provide Product Data. Provide floor plan indicating locations of all devices. Provide system wiring diagram showing each device and wiring connection required.

Product Data: Provide electrical characteristics and connection requirements.

Project Record Documents: Record actual locations of all devices and cable/conduit routing.

Operation & Maintenance Manual:

1. Include full instructions on servicing and maintenance requirements.

2. Include operating instructions including start up, seasonal servicing, etc.

3. Include owner's manuals for each item of equipment.

4. Include all equipment wiring diagrams.

5. Include a copy of the existing system wiring diagram and the interconnection of the new system devices to the existing system.

6. Include full parts lists and exploded schematic diagrams.

7. Include full warranty information.

8. Include all available manufacturer installation and O&M manuals.

9. Include full names, addresses, phone numbers, suppliers, service companies, contract numbers and other points of contact/information relative to the job.

10. Include approved shop drawings and other as-build information.

4.0 SPECIFIC PROJECT REQUIREMENTS

4.1 Safety

The Contractor shall comply with all Federal and State safety requirements for the type of work to be performed. Refer to the Occupation Safety and Health Standards (OSHA) for details of these and other safety requirements.

4.2 Superintendence by the Contractor

At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work and have on the project site a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor. Superintendent must be designated in writing to CO/COR. Notify the CO/COR at least 10 workdays in advance of any subsequent change of personnel in this position. Replacement personnel shall have the same level or better experience as the person being replaced.

4.3 Closure of Site

The contractor shall be responsible for closing the immediate vicinity of the project area during work actives that may be dangerous for members of the general public.

5.0 ADDITIONAL REQUIREMENTS

5.1 Site Access

The Contractor shall coordinate access needs and construction efforts with the COR such that there is minimal impact to the work of Forest Service personnel. It is the Contractor’s responsibility to perform the Work in a manner that does not interfere with Government operations.

5.2 Work Hour Restrictions

All work and deliveries shall be limited to the weekday hours of 8:00 am to 4:30 pm unless otherwise approved by the COR. No work shall occur on Federal holidays or weekends without prior approval.

5.3 Quality Control

The quality of all work shall be the responsibility of the Contractor. Inspect and test all work as needed to ensure that the quality of materials, workmanship, construction, finish, and functional performance is in compliance with applicable specifications and drawings.

Failure to provide adequate quality control will result in retention and other contract actions.

5.4 Hazard Control

Take all necessary precautions to prevent fire during construction. Do not store flammable or combustible liquids in existing structures. Provide adequate ventilation during use of volatile or noxious substances.

5.4.1 Smoking

Smoking inside Forest Service buildings is prohibited. Cigarette butts shall not be discarded on the ground.

5.4.2 Welding

Cutting by torch, welding or metal grinding shall be performed only when adequate fire protection is provided. Prior to performing any welding, cutting, grinding or other activities generating spark or fire hazards, the project superintendent and work supervisor shall meet with the COR representative and discuss and agree to a fire protection plan.

5.5 Construction Impacts

The Contractor shall take all precautions necessary to minimize and restore all construction impacts. All existing work and conditions impacted or modified by the contractor shall be replaced with like kind at the contractor’s expense.

5.6 Patching, Cutting, and Repair to Damaged Areas

All cutting, patching and repairs on systems shall be coordinated with COR at the weekly construction meeting in advance of the work. The Contractor is responsible to fix, and repair affected areas on un-approved work to the original condition or better.

5.7 House Keeping

Keep project neat, orderly, and in a safe condition at all times. At the end of the work week a more through cleanup and policing shall be performed. All debris shall be removed and properly disposed. Any materials that are removed as part of the construction operations, and that are not reused or salvaged as Government property, shall become the property of the Contractor, and shall be removed from the site.

5.8 Project Closeout

Before submitting a request for final inspection, submit the following:

Payment

The quantities shall be paid for as lump sum quantities or by other methods of measure as listed in the Schedule of Items. Such payment shall be considered full compensation for constructing the complete project in accordance with the plans and specifications. The availability of progress payments shall be determined by the CO. The invoice must be inputted into the IPP System.

Additional documents required to be prior to final invoice processing are:

Certified Payroll

Contract Release Form

Final payment will not be processed until all required documents have been received by the CO.

5.9 Final Inspection

Cleaning: Before scheduling the final inspection, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish surfaces that are damaged due to work of this contract to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces. Thoroughly clean building interior affected by the work. Pick up and remove all construction debris from the site. At time of final inspection, project shall be thoroughly clean and ready for use.

Process Description: Submit written certification that project, or designated portion of project, is substantially complete, and request in writing a final inspection. The COR, commissioning agent, and Contractor will proceed with the inspection within 10 days of receipt of request. The COR will prepare a list of deficiencies ("Punch List") to be corrected before final acceptance.

The Contractor shall complete the work described on the list punch list within 14 calendar days. If the Contractor fails to complete the work within this time frame, the COR may either replace or correct the work with an appropriate reduction in the contract price or charge for re-inspection costs in accordance with the Inspection of Construction clause of the contract.

7.0 ATTACHMENTS

Current access control system setup example for lower level employee entrances at Gunflint Ranger District Office.

Front exterior lobby entrance to Gunflint Ranger District Office.

Current access control system setup example employee entrances at Tofte Ranger District Office.

3.3 Submittals

7.0 ATTACHMENTS