Att 10 DFAS Payment Instructions Ltr.pdf

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DEPARTMENT OF THE NAVY

NAVAL RESEARCH LABORATORY

4555 OVERLOOK AVE SW

WASHINGTON, DC 20375-5320

9 DEC 2022

MEMORANDUM FOR RECORD

From: Erica Turner, Contracting Officer, Naval Research Laboratory

To: Defense Financing and Accounting Service (DFAS) via Email: dfas.dscc.jal.mbx.ap-mocas-pgi-other12@mail.mil

Subj: IMPLEMENTING PGI CONTRACT INSTRUCTION (OTHER) IN SOLICITATION NO.

N00173-23-R-EN02

Ref: (a) DFARS PGI 204.7108, Revised 01 December 2017

(b) N00173-23-R-EN02

Appendix: (a) Proposed Payment Instructions -Multiple Customer Funds

DFARS PGI 204.7108 (Ref (a)) provides the current procedures for payment instructions, including a new payment table provided at PGI 204.7108(b)(2). Pursuant to DFARS PGI 204.7108(d)(12), the Contracting Officer must seek approval from DFAS (administrative duties are retained by the PCO) when implementing payment instructions other than those identified in paragraph (b)(2).

The purpose of this memorandum is to obtain approval to utilize PGI 204.7108(d)(12) in Naval Research Laboratory Solicitation No. N00173-23-R-EN02. The Contracting Officer reviewed all options cited in the payment instruction table and found that none of the options meet the payment requirement of this contract.

Solicitation No. N00173-23-R-EN02 will contain funding from several customers who provide incremental funding with multiple types of funding, spanning several years. Due to the nature of this contract, the requirements are performed in a fluid environment. In order to accommodate the multiple funding sources and ensure funding is expended properly, the Contracting Officer requests payment is made per direction of the Government.

It is understood that this manual payment methodology will cost more to the agency.

However, the benefit to the agency outweighs the additional costs. As a result, PGI 204.7108(d)

(12) will be included in Section G of this contract in accordance with the language stated in Appendix (a) of this memorandum.

The signatories below agree this payment instruction is the best strategy to ensure that future billing aligns with work performed and the appropriate ACRN. By their signatures below, the PCO (and ACO) and DFAS are in agreement with the payment instructions outlined herein.

mailto:mocas-pgi-other12@mail.mil

Michael Reiners, Procurement Contracting Officer

Naval Research Laboratory, Code 1330

Administrative Contracting Officer

Defense Contract Management Agency

Ms. Cassandra McDuff, Director Accounts Payable MOCAS

Defense Finance & Accounting Service

Appendix (a):

PAYMENT INSTRUCTIONS - OTHER (PGI 204-7.108(d)(12))

This contract is funded by multiple funding types and/or customers, spanning several years. Funding for the CLINs contained in this contract are received from various funding sources and applied to specific tasking as defined in the funding modifications.

Payment shall be made in accordance with the Contracting Officer/DCAA approved billing whereby the contractor shall include identification of the CLIN, SLIN, and ACRN on each invoice. This will allow for appropriate contractor invoicing based on the unique customer requirement funding and Contracting Officer's instructions. This approach also allows for proper matching of the charge to the activity that has received the service/product with the application of the payment to the corresponding entity.

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