Atch A - RFQ NB672020-24-01056.pdf

NB672020-24-01056 BLDR: Four Laser System Attachment A - RFQ

THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL

ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN SUBPART

12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION

INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES

THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A

WRITTEN SOLICITATION WILL NOT BE ISSUED.

(i) Solicitation number NB672020-24-01056 is a Request for Quotation (RFQ) conducted under the authority of FAR 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services.

(ii) This RFQ, incorporated provisions, and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-03 dated 02/23/2024.

(iii)The associated NAICS 334516 code, has a small business size standard of 1000 employees. This combined synopsis/solicitation is a 100% Total Small Business set-aside.

(iv) Attached is the Specifications describing the requirements for solicitation NB672020-24-01056 for the following line item number(s) (CLINs) to include description of item(s), quantities, and units of measure (including any applicable option(s)).

Item Number

Supplies/Services Description Quantity Unit of Issue

Unit Price

Amount

0001 Four (4) Laser System per the attached Specifications.

1 LO $ $

Total Award Value: $ $

(v) A Description of the requirements for the items to be acquired are in the attached Specifications.

(vi) Date(s) and place(s) of delivery, acceptance, and FOB point are required in accordance with this RFQ.

(vii) The provision at FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Addenda to this provision is as follows:

All Offerors shall submit their quotations on letterhead to the email address stated herein by the date and time specified herein. All quotations shall contain, at a minimum, the information detailed below. If a quotation is missing any of the elements listed below, the quotation may be deemed unacceptable and may not be evaluated further.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P298_49781

Quoters shall clearly demonstrate their ability to meet the technical requirements and deliverable schedule as outlined in this solicitation. The quotation shall include shipping and conveyance costs to arrival at NIST-Boulder, located at 325 Broadway, Boulder, CO 80305. However; NIST reserves the right to ship under NIST provided account.

EVALUATION CRITERIA AND BASIS FOR AWARD:

The Government intends to evaluate quotations and issue a firm-fixed-price contract based on the initial quotations received, utilizing simplified acquisition procedures of FAR Part 13.5. The Government will evaluate quotations utilizing the procedures of FAR 13.106-2 Evaluation of quotations. The Government reserves the right to request revised quotations from, or negotiate final purchase order terms with, one or more, but not all, offerors if later determined by the Contracting Officer to be necessary.

The Government may reject any or all quotations if such action is in the public interest and issue a contract to other than the offeror with the lowest priced quotation.

The award will be made to the offeror whose quotation represents the best value to the Government. The Government may award to other than the lowest priced offeror or the highest technically rated offeror utilizing trade-offs. The importance of price in the evaluation will increase with the degree of equality among quotations of the non-price factors. The non-price factors: Technical Capability and Experience, when combined, are more important than price. The following factors shall be used to evaluate quotations:

Evaluation Criteria. Evaluation criteria consist of three (3) factors, which consist of two (2) non-price factors and price. The quotations will be separately evaluated under two non-priced evaluation factors, which are listed in order of importance:

Technical Capability, Experience, and the Price factor.

• Factor I: Technical Capability

• Factor II: Experience

• Factor III: Price

Factor I, Technical Capability:

Submittal Requirements

The offeror shall submit capability and capability documentation, which may include a narrative, charts, graphs, tables, drawings, product/service literature, and demonstrated authority to provide the necessary items and perform the required services identified in the Specifications document. The Technical Capability is defined as the offeror’s proposed solution(s) to successfully fulfill the contract requirements, that include the Four Laser System with required attributes and specifications as included in the attached Specifications document. The documentation shall clearly state, in sufficient detail, the offeror’s authority, quotation items, resources, and methods to successfully fulfill the requirements, including tasks, performance capability requirements, delivery schedules, and all service requirements per the Request for Quotation (RFQ).

Basis of Evaluation: Evaluation of this factor is a subjective evaluation of the offeror’s demonstrated resources, capability, and methods to meet all requirements.

The offeror’s submittals will be evaluated in terms of demonstrated understanding of the requirements and demonstrated capability to meet or exceed the requirements.

This may include the authority to provide the required items and provide the required services, and the capability and method to successfully meet all the requirements, including but not limited to items, services requirements, delivery schedule, etc.

Factor II, Experience:

Submittal Requirements

The offeror shall submit a maximum of three (3) projects that best demonstrate their company’s experience performing relevant projects. Each project shall be submitted utilizing the Experience Submittal Form. For all submitted projects, the description of the project shall clearly describe the scope of work performed and the relevancy to the project requirements of this RFQ.

A relevant project is defined as a project that is similar in size, scope, and complexity to that of the RFQ. Projects submitted for the offeror must be completed within the past five (5) years of the date of issuance of this RFQ.

The attached Attachment 2: Experience Submittal Form is MANDATORY and SHALL be used to submit project information. Individual blocks on this form may be expanded; however, the total length for each project data sheet shall not exceed six

(6) single-sided pages (or three (3) double-sided pages).

Basis of Evaluation:

The Government will evaluate this factor to determine the extent the contractor’s demonstrated breadth and depth of experience demonstrates capability to successfully meet the requirements of the RFQ. Project relevancy will be assessed based on a graduate scale. The assessment of the offeror’s relevant experience will be used as a means of evaluating the capability of the offeror to successfully meet the requirements of the RFQ. The Government will only review three (3) Relevant Experience projects in the order of submittal. Any projects submitted in excess of the three (3) relevant projects will not be considered.

Factor III, Price:

1.Submittal Requirements

1.1. The offeror shall provide a Firm-Fixed-Price for each line item and a total price for the sum of all line items.

Basis of Evaluation:

The price(s) quoted in response to the solicitation will be evaluated for reasonableness. The Government will not conduct price realism as a part of price evaluation.

Offeror shall submit an FFP quotation in addition to the summary price quotation, if applicable.

The price quotation shall include complete support documentation, which clearly identifies major materials, components, and services along with their associated prices. The price quotation shall also identify any elements that will be subcontracted. The price quotation documentation shall clearly substantiate how the total price was derived. The Government has the right to require a price breakdown if needed to evaluate price fairness, reasonableness.

In addition, the offeror’s price quotation shall also identify any requested payment schedule terms. All payment schedule terms shall be directly tied to contract deliverables and/or major contract milestones.

(viii) The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition. The Government will award a firm fixed price purchase order using trade-off.

PRICE:

The quoted price will be evaluated for reasonableness. The contracting officer with compare the price to competitive quotes received and compare the price to the Independent Government Estimate per FAR 13.106-3.

(ix) Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov. If the Offeror http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1612_228754 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1626_230606 http://www.sam.gov/ has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision.

(x) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.

(xi) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited are applicable to the acquisition:

52.203-6 (Alt I), Restrictions on Subcontractor Sales to the Government.

52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards 52.204-27, Prohibition on a ByteDance Covered Application.

52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply

Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts.

52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment 52.219-6, Notice of Total Small Business Set-Aside 52.219-28, Post Award Small Business Program Representation 52.219-33, Non-Manufacturer Rule 52.222-3, Convict Labor 52.222-19, Child Labor – Cooperation with Authorities and Remedies 52.222-21, Prohibition of Segregated Facilities 52.222-26, Equal Opportunity 52.222-35, Equal Opportunity for Veterans 52.222-36, Equal Opportunity for Workers with Disabilities 52.222-37, Employment Reports on Veterans 52.222-50, Combating Trafficking in Persons 52.222-53, Exemption from Application of the Service Contract Labor Standards to

Contracts for Certain Services – Requirements 52.223-18, Contractor Policy to Ban Text Messaging While Driving 52.225-5, Trade Agreements 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer

(xii) The following additional contract requirement(s) and additional terms and conditions are necessary for this acquisition and consistent with customary commercial practices are as follows:

1. All communications and documents must include the RFQ # NB672020-24-

01056 and Subject Title: Four Laser System

2. Trade Agreement Act (FAR 52.225-5) and price preference for domestic items over $10K applies.

3. The quotations shall include the following information:

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2009_286863 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P2209_327644

a. Information enough to demonstrate you can meet or exceed the requirements in the Specifications.

b. Firm fixed price quote.

c. If item(s) are manufactured outside the United States, provide the country of origin / manufacture in the quote.

d. Payment Terms: Net 30.

e. Delivery of goods and installation shall be completed no later than eighteen (18) weeks after receipt of order. Please indicate the soonest you can deliver.

f. FOB Destination including shipping cost for delivery to:

DOC – NIST

325 Broadway Boulder, CO 80305-3328

f. Delivery point of contact will be provided upon award. (NIST reserves the right to ship using the NIST Account).

g. Unique Entity Identifier (UEI) issued from sam.gov, in order to be eligible for this award, the Offeror must have and maintain an active registration at the System for Award Management at www.sam.gov., and have completed Representations and Certifications therein for the specified NAICS code, or submit separate Representations and Certifications if the specified NAICS code is not listed in their SAM registration.

h. Inspection: Inspection and Acceptance is expected to take one (1) month.

FAR 52.252-1, Solicitation Provisions Incorporated by Reference:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The quoter is cautioned that the listed provisions may include blocks that must be completed by the quoter and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the quoter may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html FAR 52.204-7, System for Award Management FAR 52.204-16, Commercial and Government Entity Code Reporting FAR 52.204-20, Predecessor of Offeror FAR 52.225-18, Place of Manufacture CAR 1352.233-70, Agency Protests CAR 1352.233-71, GAO and Court of Federal Claims Protests

FAR 52.252-2, Clauses Incorporated by Reference:

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will http://acquisition.gov/comp/far/index.html make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): at http://acquisition.gov/comp/far/index.html

FAR 52.202-1, Definitions FAR 52.203-3, Gratuities FAR 52.203-17 Contractor Employee Whistleblower Rights and Requirement to

Inform Employees of Whistleblower Rights FAR 52.204-4, Printed or Copied Double-sided on Postconsumer Fiber Content Paper FAR 52.204-13, System for Award Management FAR 52.204-18, Commercial and Government Entity Code Maintenance FAR 52.204-19, Incorporation by Reference of Representations and Certifications FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation.

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors CAR 1352.201-70, Contracting Officer’s Authority CAR 1352.209-73, Compliance with the Laws CAR 1352.209-74, Organizational Conflict of Interest

52.225-6 Trade Agreements Certificate.

(a) The offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a U.S.-made or designated country end product, as defined in the clause of this solicitation entitled "Trade Agreements."

(b) The offeror shall list as other end products those supplies that are not U.S.-made or designated country end products.

Other End Products:

Line Item No. Country of Origin

[List as necessary]

(c) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation. For line items covered by the WTO GPA, the Government will evaluate offers of U.S.-made or designated country end products without regard to the restrictions of the Buy American statute.

The Government will consider for award only offers of U.S.-made or designated country end products unless the Contracting Officer determines that there are http://acquisition.gov/comp/far/index.html https://www.acquisition.gov/far/part-25#FAR_Part_25 no offers for such products or that the offers for those products are insufficient to fulfill the requirements of this solicitation.

(End of provision)

FAR 52.247-34, FOB Destination The term "f.o.b. destination," as used in this clause, means-- (1) Free of expense to the Government, on board the carrier`s conveyance, at a specified delivery point where the consignee`s facility (plant, warehouse, store, lot, or other location to which shipment can be made) is located; and (2) Supplies shall be delivered to the destination consignee`s wharf (if destination is a port city and supplies are for export), warehouse unloading platform, or receiving dock, at the expense of the Contractor.

The Government shall not be liable for any delivery, storage, demurrage, accessorial, or other charges involved before the actual delivery (or "constructive placement" as defined in carrier tariffs) of the supplies to the destination, unless such charges are caused by an act or order of the Government acting in its contractual capacity. If rail carrier is used, supplies shall be delivered to the specified unloading platform of the consignee. If motor carrier (including "piggyback") is used, supplies shall be delivered to truck tailgate at the unloading platform of the consignee, except when the supplies delivered meet the requirements of Item 568 of the National Motor Freight Classification for "heavy or bulky freight." When supplies meeting the requirements of the referenced Item 568 are delivered, unloading (including movement to the tailgate) shall be performed by the consignee, with assistance from the truck driver, if requested. If the contractor uses rail carrier or freight forwarded for less than carload shipments, the contractor shall ensure that the carrier will furnish tailgate delivery, when required, if transfer to truck is required to complete delivery to consignee. (b) The Contractor shall-- (1) (i) Pack and mark the shipment to comply with contract specifications; or (ii) In the absence of specifications, prepare the shipment in conformance with carrier requirements; (2) Prepare and distribute commercial bills of lading; (3) Deliver the shipment in good order and condition to the point of delivery specified in the contract; (4) Be responsible for any loss of and/or damage to the goods occurring before receipt of the shipment by the consignee at the delivery point specified in the contract; (5) Furnish a delivery schedule and designate the mode of delivering carrier; and (6) Pay and bear all charges to the specified point of delivery.

(End of Clause)

52.247-48 FOB Destination-Evidence of Shipment

(a) If this contract is awarded on a free on board (f.o.b.) destination basis, the Contractor-

(1) SHALL NOT SUBMIT AN INVOICE FOR PAYMENT UNTIL THE

SUPPLIES COVERED BY THE INVOICE HAVE BEEN SHIPPED TO THE

DESTINATION; and

(2) Shall retain, and make available to the Government for review as necessary, the following evidence of shipment documentation for a period of 3 years after final payment under the contract:

(i) If transportation is accomplished by common carrier, a signed copy of the commercial bill of lading for the supplies covered by the Contractor’s invoice, indicating the carrier’s intent to ship the supplies to the destination specified in the contract.

(ii) If transportation is accomplished by parcel post, a copy of the certificate of mailing.

(iii) If transportation is accomplished by other than common carrier or parcel post, a copy of the delivery document showing receipt at the destination specified in the contract.

(b) The Contractor is not required to submit evidence of shipment documentation with its invoice. (End of clause)

CAR 1352.246-70, Place of Acceptance

(a) The Contracting Officer or the duly authorized representative will accept supplies and services to be provided under this contract.

(b) The place of acceptance will be:

DOC-NIST

325 Broadway

Boulder, CO 80305-3328

NIST LOCAL-39, Marking/Packing Instructions

(1) If the total contract/order includes multiple quantities of the same or like item(s), segregated as separate CLIN/Item numbers, deliverables shall be packed accordingly. Each individual Package / container in the shipment shall include deliverables on a per-CLIN or Item basis.

(2) For each shipment made under this contract/order, the Contractor shall furnish itemized packing list(s), enumerating the specific contents of each shipping container and what specific individual components constitute a full and complete "unit" for each bid item. The packing list shall include the brief description of each item found in the Schedule. If more than one container is required for each unit, each container should be marked accordingly, e.g., "Box 1 of 2," "Box 2 of 2," and the boxes, where feasible, should be taped or shrink-wrapped together as an issuable unit.

(3) The contract number AND CONTRACT LINE ITEM NUMBER (CLIN) OR ORDER ITEM NUMBER shall be placed on the exterior of all containers.

NIST LOCAL-53, Contract Performance During Changes in NIST Operating Status

Unless otherwise stated in the contract terms and conditions, normal days of business operation are Monday through Friday, excluding Federal Holidays. However, throughout the contract period of performance, there may be circumstances beyond the control of the U.S. Department of Commerce, National Institute of Standards and Technology (NIST), that will impact normal days of business operation, such as inclement weather, power outages, etc. In circumstances such as these, the Contractor must call the appropriate NIST campus status line to verify the operating status:

Gaithersburg Campus Operating Status Line:

(301) 975-8000

(800) 437-4385 x8000 (toll free)

Boulder Campus Operating Status Line:

(303) 497-4000

During a lapse in appropriation, access to Government facilities and resources, including equipment and systems, will be limited to excepted personnel for both Federal employees and Contractor personnel. If performance of the contract is onsite and/or requires Government interaction, unless you have been, or are notified that you are to work under an excepted status, you will automatically enter a temporary work stoppage. The work stoppage shall remain in effect until the lapse is resolved and notification is provided via the NIST website at https://www.nist.gov/ and/or the NIST operating status lines. Additionally, Contractors are encouraged to monitor public broadcasts or the Office of Personnel Management’s website at www.opm.gov for the Federal Government operating status.

NIST will provide notification to all contractors that are determined to have excepted status. All excepted contractors are required to continue performance and communicate with the appointed Contracting Officer’s Representative (COR) for further guidance, or NIST Contracting Officer if a COR is not appointed.

Contractors with supply or service contracts that are fully funded at the time of contract award and do not require access to Government facilities, resources, or active administration by Government personnel in a manner that would cause the Government to incur additional obligations during the lapse in appropriation may continue performance.

NIST LOCAL-54, Electronic Billing Instructions Instructions: use in all awards that require electronic submission of invoices.

NIST requires that Invoice/Voucher submissions are sent electronically via email to

INVOICE@NIST.GOV.

Each Invoice or Voucher submitted shall include the following:

(1) Contract number;

(2) Contractor name and address;

(3) Unique entity identifier (see www.sam.gov for the designated entity for establishing unique entity identifiers);

(4) Date of invoice;

(5) Invoice number;

(6) Amount of invoice and cumulative amount invoiced to-date;

(7) Contract Line Item Number (CLIN);

(8) Description, quantity, unit of measure, unit price, and extended price of supplies/services delivered;

(9) Prompt payment discount terms, if offered; and https://www.nist.gov/ http://www.opm.gov/ mailto:INVOICE@NIST.GOV

(10) Any other information or documentation required by the contract.

(xiii) The Defense Priorities and Allocations System (DPAS) and assigned ratings are NOT applicable to this acquisition.

(xiv) The solicitation will close on the date and time specified herein this SAM.gov posting. All quotations shall be delivered electronically by the specified close date and time to Clifford Nicholson, Contract Specialist, at clifford.nicholson@nist.gov, and Lia Arthofer, Contracting Officer, at lia.arthofer@nist.gov.

(xv) For information regarding this solicitation, contact the Contract Specialist at clifford.nicholson@nist.gov or via phone at 303-497-5185.

NIST LOCAL-56 INVOICING PROCESSING PLATFORM-ALTERNATE I

(DEC 2022)

Upon written notice from the contracting officer the following supersedes all other instructions for the submission of payment requests. Accordingly, following written notice payment requests must be submitted electronically through the U.S.

Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable payment request or invoicing instructions, Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Any support documents referenced in the invoice.

The Contractor must use the IPP website to register, access, and use IPP for submitting payment requests. If not already enrolled, the Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email within three to five business days of the addition of the contract award to IPP.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email: IPPCustomerSupport@fiscal.treasury.gov or phone

(866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting payment requests, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation. Contact the contracting officer for more information on submitting a waiver request.

Attachments:

mailto:clifford.nicholson@nist.gov mailto:lia.arthofer@nist.gov mailto:clifford.nicholson@nist.gov https://www.ipp.gov/

Attachment A – RFQ Attachment B – Specifications Attachment C – Experience Submittal Form