ATCH_1_SOW_NETWORK_TO_FREEDOM_WAYSIDE_Final_04122023.pdf

NETWORK TO FREEDOM

WAYSIDE PANEL & HARDWARE PURCHASE

GULF ISLANDS NATIONAL SEASHORE

I. BACKGROUND

Gulf Islands National Seashore was established in January 1971. The seashore stretches 160 miles from Mississippi to Florida and includes a variety of landscapes. The National Park Service (NPS) preserves unimpaired the natural and cultural resources and values of the National Park System for the enjoyment, education, and inspiration of this and future generations.

The park recently designed four Underground Railroad Network to Freedom sites in the Florida Area, two in Fort Pickens Area, Santa Rosa/Okaloosa Area, and Fort Barrancas Area. Also two sites in Mississippi Area, Horn Island, and Ship Island. The park also interprets Black history to include the U.S. Colored Troops throughout both regions of the park in Florida and Mississippi.

Each wayside will depict relevant historical scenes designed to visually transform present-day historical and cultural landscapes, creating a window into the past for the public.

The objective of this scope is to fabricate 8 accessible wayside exhibits to communicate Black history to visitors throughout the Florida and Mississippi areas of the park.

II. PURPOSE

The purpose of this project is to design and fabricate accessible 5 24x36 and 3 36x24 double-sided aluminum wayside/sign panels 0.125” thick top coated with a UV coating and/or anti-graffiti product visitor information panels, and 2 new 36x24 sandblasted aluminum frames for the Network to Freedom wayside project. Each wayside will also include a braille description on the panel and an audio description (Optional, separately price items if awarded) to meet accessibility requirements.

III. SCOPE OF WORK

Independently, and not as an agent of the government, the contractor shall provide all design exhibit services including labor, materials, equipment, facilities, and travel (except as otherwise specified) necessary for the design, fabrication, and delivery of the Underground Railroad Network to Freedom waysides exhibits.

Wayside panel design shall include but is not limited to graphics, photographs, murals, original art, drawings, and maps.

This budget shall include all costs for designing, fabricating, transporting, and delivery of waysides and hardware as specified in the “National Park Service Standard Fabrication

Specifications, December 2006” and its references, including project management, shop drawings, samples, packing, shipping, and installation, and the cost of project closeout.

The production budget shall also include costs for image, graphic, and original artwork acquisitions, or creations.

Finally, the budget shall include a minimum of three rounds of review for wayside and hardware designs, modifications, or other updates. The period of performance should not exceed 90 days from the date of award or initial project meeting with the contracting officer representative.

New wayside hardware will be installed by National Park Service employees at 30 12'45" N 88 58'18" W in Mississippi and 30.328180 N, -87.290074 W in Florida. Additionally, hardware will be removed at 30.329329, -87.292712; reinstalled at 30.3298095, -

87.2923755 with a new panel.

A. Requirements for the Completed Project

• The contractor shall:

a. In the fabrication of all materials: panels, frames, and supports, the

Contractor will follow National Park Service standards for development.

b. Conduct research necessary for the design of exhibits to include at least one virtual meeting/tour before exhibit design begins.

c. Design and fabricate eight double-sided wayside aluminum wayside/sign panels 0.125” thick top coated with a UV coating and/or anti-graffiti product.

d. Provide a cost estimate for the replacement of each component.

e. Exhibits shall be fabricated using sustainable materials and equipment.

Priority shall be given to materials with recycled content, are recyclable themselves, or are low in VOC (volatile organic compounds), and to wood products that are certified by the Forest Stewardship Council.

f. Follow the Secretary of the Interior’s Standards for the treatment of historic properties.

g. The contractor will fabricate 5 double-sided 24” wide by 36” tall UV-protectant-coated aluminum or fiberglass waysides and the visible area for each will be 23 inches wide by 35 inches high. Each wayside may include a braille description (Optional, separately price item if awarded).

h. The contractor will fabricate 3 double-sided 36” wide by 24” tall UV-protectant-coated aluminum or fiberglass waysides and the visible area for each will be 35 inches wide by 23 inches high. Each wayside may include a braille description (Optional, separately price item if awarded).

i. The contractor will fabricate 2 36x24 low profile accessible sand-blasted aluminum base frames for two translucent waysides and provide removable extrusion at the top of the frame.

j. All frames will be made to attach to the posts fabricated as part of this project following National Park Service standards.

k. The contractor shall develop and produce an audio description (Optional, separately price item if awarded) for each wayside for a total of 8, which meet Americans with Disabilities Act requirements.

Delivery

a. All items identified and fabricated through this project will be delivered to Gulf Islands National Seashore Headquarters at1801 Gulf Breeze Parkway, Gulf Breeze, FL 32563, on time within the specified delivery timeframe set forth in this scope of work.

b. All panels will be delivered undamaged and clearly marked with the panel number, listed in Attachment A of this scope of work, on the back or reverse of each panel.

B. Production Budget

The contract budget shall not exceed $25,000 for the Underground Railroad Network to Freedom waysides exhibits.

This production budget shall include all costs associated with the following:

Pre-Production, production, materials, exhibit content acquisition, and design to include audio descriptions (Optional, separately price item if awarded), installation, closeout, travel, and warranty phases of all exhibited work.

It also includes:

a. Acquisition of all pre-existing images, software, or other materials required for the exhibition, including use rights in accordance with the Rights in Data – Special Works clause, FAR 52.227-17.

b. Production of original artwork, including but not limited to, illustrations, maps, and photographs. Although related artwork exists, it is anticipated that some new original artwork may be needed. The park will provide artwork and drawings available.

C. Project Management

The contractor shall assign a Project Manager to oversee this contract to ensure that scheduling, coordination, oversight, and communication are effectively accomplished for all work produced and delivered under this contract.

1. The Project Manager shall be the primary point of contact between the contractor and the National Park Service (NPS) Contracting Officer and Contracting Officer’s Representative (COR) for this contract. The Project Manager shall perform the following work:

a. Notify the Contracting Officer and COR of any changes to the contractor’s business operations that affect work under this contract, including but not limited to:

i. Changes to contractor’s address, telephone, and other contact information.

ii. Proposed changes to key personnel.

iii. Workload or capacity issues affecting the ability of the contractor to accept additional work.

b. Communicate with the Contracting Officer and COR regarding major or broad issues affecting this contract, including but not limited to:

i. Clarification of work processes that are acceptable or unacceptable to the government under this contract.

ii. Informing Contracting Officer and COR of misunderstandings, inconsistencies, or conflicting instructions encountered when working with the COR.

2. The Project Manager shall be the primary point of contact between the contractor and COR and shall perform the following work:

a. The Project Manager shall have full authority to act for the contractor on all matters relating to this contract. The Project Manager shall maintain contact with the COR as necessary, and shall:

i. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation.

ii. Establish office procedures to ensure that messages are properly relayed when the Project Manager is not directly available.

iii. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no less than two working days.

b. Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications as follows:

i. Provide routine inspections of ongoing work.

ii. Ensure that all modifications are implemented.

iii. Ensure accuracy of content through research, and through reviews with subject matter experts, park staff, and COR as required.

iv. Inform the COR of any issues that could affect work quality or schedule.

v. Ensure that all work not acceptable or compliant with the specifications is corrected prior to review by the

COR.

vi. Oversee the quality of all work during installation.

c. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals, shipments, and deliveries with the COR.

d. Receive, inspect, and inventory all government-furnished materials and ensure that this material is forwarded to the appropriate unit or person within the organization for use in the project. The Project Manager shall notify the COR immediately if government-furnished materials are unsatisfactory for their intended purpose, not received in time to meet critical milestones, or damaged while in the contractor’s possession.

e. Coordinate and ensure that all work is in accordance with the specifications referenced by this contract.

f. Coordinate with the COR to confirm existing conditions for the areas in which waysides shall be installed.

g. Inspect completed exhibits, including the work of subcontractors, prior to final inspection by the COR and shipment to the site. Ensure that all elements of the project are complete and ready for the final inspection. The Project Manager shall notify the COR prior to the inspection if any elements will not be ready for final inspection as scheduled.

h. Ensure that all exhibits are delivered as scheduled. In the event that the COR reports problems during or after shipment and/or delivery, the Project Manager shall:

i. Determine the nature of the reported problem, damage, or production error and provide a proposal for a resolution to the COR for review and approval; and

ii. Ensure that approved corrections or repairs are made in a satisfactory manner within the time scheduled by the

COR.

i. Inspect all work areas for safety and removal of materials following completion of installation.

D. Pre-Design and Production

1. In Pre-Design, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters. It also includes acquiring and reviewing all elements needed for fabrication and meeting project deadlines.

a. Project schedule.

b. Discussion of media elements needed for design.

c. Review of designs prior to fabrication.

d. Review all government-furnished materials and direct any concerns and questions to the COR.

e. Changes.

f. Submittals and delivery procedure.

g. Billing and payment procedures.

E. Delivery

Work in the delivery phase includes all work and costs necessary for installation.

1. Provide delivery of all elements designed, fabricated, and acquired under this contract.

2. All materials will be delivered to Gulf Islands National Seashore

Headquarters at 1801 Gulf Breeze Parkway, Gulf Breeze, Florida 32563.

F. Closeout

Work in the Closeout phase includes preparation and organization of all f i n a l wayside production material for submittal to the COR and closeout of the project.

1. Provide warranty service for defects in materials and workmanship for one year following the final acceptance of the project.

2. The exhibit photography shall be of presentation quality, showing both the aesthetic appeal and detailed content of the exhibit. Contractors shall bring to the installation all equipment necessary to fully document the completed exhibit and provide images of a quality suitable for publication.

3. Audio descriptions of each wayside (Optional, separately price item if awarded).

G. Deliverables

The following deliverables are required for the completion of this project:

• Design and fabrication of 8 waysides

• Design and fabrication of 3 pieces of hardware

• Audio descriptions for 8 waysides (Optional, separately price item if awarded)

• The contractor shall provide an interpretive media data inventory, photographs, and in-kind replacement value for every installed exhibit component. The data inventory spreadsheet shall be government-furnished to the contractor at the post-award.

• Warranty contract

• Cost estimate to replace each component, hardware, and wayside panel.

H. Meetings and Presentations

All required meetings and presentations shall be provided as follows:

Meeting Purpose

Location or Type

Minimum Required Contractor Attendees

Duration

Post Award Phone Call or Video Conference

Project Manager

As Necessary

Pre-Design Virtual Tour of Locations

Project Manager As Necessary

Design Phase Virtual meeting

Project Manager As Necessary

Proof Review and comment

Phone Call or Email

Project Manager As Necessary

Pre-Installation In person/phone

Project Manager As Necessary

Installation In Person Project Manager As Necessary

Shipment Confirmation

Phone Call or Email

Project Manager

Final Review In Person Project Manager

I. Time for Completion, Review, and Approval

All work, including review and approval of sections A-D, shall be completed on or before 60 business days following the submission of final print files from the NPS to the contractor. The period of performance should not exceed 90 days from the date of award or initial project meeting with the contracting officer representative.

Name

Position/SME

Contact Information

Stephenie Wade Contracting Officer/Project Manager

850-934-2612

Casimer Rosiecki Interpretation 850-934-2618

Hank Reynolds Maintenance/Facilities 850-281-2165

Amber Rhodes Environmental Compliance 850-934-2619

LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

The following listed documents are attached and incorporated into this order:

Attachment A NPS Wayside Exhibit Guide Attachment B NPS Editorial Style Guide Attachment C NPS Accessibility Standards for Interpretive Media Attachment D Audio Description Guidance https://www.nps.gov/subjects/hfc/upload/Wayside-Guide-First-Edition.pdf https://www.nps.gov/subjects/hfc/hfc-editorial-style-guide.htm https://www.nps.gov/features/hfc/guidelines/ https://www.nps.gov/subjects/hfc/upload/ADCoreConcepts20MAR2018.pdf