REQUEST FOR QUOTES (RFQ) 13252

DEPARTMENT OF GENERAL SERVICES

AS-NEEDED PLUMBING SERVICES

June 23, 2026

SMALL-LOCAL BUSINESS SET-ASIDE: In accordance with Board Policy A-87, the award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53 Small-Local Business Policy (SLBP), which can be found at: B-53 Small-Local Business Policy (SLBP).

A. KEY INFORMATION

1. The County of San Diego is seeking quotes from firms interested in providing as-needed plumbing services (“Offerors”).

2. The County anticipates a contract term of an initial (base) period of one (1) year, with two (2) one-year option periods.

3. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/ . To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

4. The Contracting Officer for this solicitation is Nathaniel Pimentel, Procurement Specialist, Nathaniel.Pimentel@sdcounty.ca.gov.

5. Schedule: This timeline is subject to change at any time, at the County’s sole discretion. The County will issue an addendum for changes to the Questions due date, or Quote due date.

Event Description Date and Time (San Diego Time) Questions due July 6, 2026 prior to 5:00 p.m.

Quotes due July 14, 2026 prior to 5:00 p.m.

6. Questions:

6.1. Offerors should submit all Questions, including requests for clarification related to definition or interpretation of this RFQ, in writing by the Date and Time specified in the Schedule. Offerors should submit Questions via BuyNet, by sending a message to the Contracting Officer through the “Discussions” functionality.

6.2. Non-Offerors should direct inquiries regarding this solicitation to the Contracting Officer.

7. Table of Contents:

A. Key Information B. RFQ Instructions and Rules C. Submittal Items D. Required Forms E. Statement of Work F. Payment Schedule G. Draft Agreement

MAGGIE RAMSBERGER

INTERIM DIRECTOR

DEPARTMENT OF PURCHASING AND CONTRACTING

5560 OVERLAND AVENUE, SUITE 270, SAN DIEGO, CALIFORNIA 92123-1204

PHONE (858) 505-6367 FAX (858) 715-6452

BRENDA MILLER

ASSISTANT DIRECTOR

https://codelibrary.amlegal.com/codes/san_diego/latest/sandiego_board/b_53__small__local__business__policy_(_s_l_b_p) https://sdbuynet.sandiegocounty.gov/ mailto:Nathaniel.Pimentel@sdcounty.ca.gov

COUNTY OF SAN DIEGO – REQUEST FOR QUOTATIONS (RFQ) 13252

B. RFQ INSTRUCTIONS AND RULES

1. INSTRUCTIONS FOR SUBMITTING A QUOTE

1.1. It is Offeror’s responsibility to submit a quote based on the most current RFQ, addenda thereto, County’s responses to Questions, any other information posted on BuyNet, and any diligence material made available by the County. Offerors are advised to regularly check BuyNet for information. The County has no obligation to contact Offerors directly with any such RFQ-related information.

1.1.1. To see all information related to this RFQ, to submit Questions, and to receive notifications of updates, Offerors must select “Participate in RFx” for this solicitation in BuyNet.

1.1.2. If an Offeror is unable to download this document, an Offeror may request a hard copy from

Department of Purchasing and Contracting’s front desk or contact clerical support at (858) 505-6367.

1.2. Forms required to be submitted with Offerors response to this RFQ are included in this RFQ or posted on the

County’s web site at: https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html.

1.2.1. The County may update posted forms from time to time. Unless otherwise specified, Offerors may submit the version of a form in place as of the date of the posting of this RFQ or any later version thereof.

1.3. Offeror must submit a complete original quote in accordance with the format provided in this solicitation to the

County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule.

1.3.1. If Offeror is unable to submit via BuyNet for any reason, Offeror may submit its quote via email to the

Contracting Officer listed in this document or provide the Purchasing and Contracting front desk with either (i) electronic files on CD/DVD; or, (ii) a printed quote. Offeror must prominently mark such submissions with the RFQ number on the outside of the packaging. Please use this method only if unable to submit through BuyNet.

2. QUESTIONS

2.1. Offerors shall direct requests for explanation regarding the RFQ or related documents to the Contracting

Officer, in writing, as a question (“Question”). Offerors may submit Questions by sending a message to the Contracting Officer through the “Discussions” functionality in BuyNet.

2.2. The County may choose not to respond to Questions received after the date and time stated in the Schedule for Question submission. Offeror is responsible for ensuring that Questions are received by the County.

3. QUOTE FORMAT

3.1. Submit electronic quotes as files in .pdf format, except where specified otherwise. For pages other than signature pages, converted and searchable formats are preferred.

3.2. All quotes shall be signed with a handwritten signature by an authorized officer or employee of Offeror.

4. QUOTE ORGANIZATION

4.1. Your quote should be organized in accordance with the Submittal Items in this RFQ.

4.1.1. Offerors shall organize content to correspond to the applicable exhibit and question or item within each exhibit.

4.1.2. Offerors shall separate each exhibit into one or more files, clearly named as to the exhibit and order.

4.1.3. Pages shall be consecutively numbered within each exhibit at the bottom or top margin of each page.

4.1.4. Cost/Price information:

4.1.4.1. Offerors must place all cost and pricing information within the Cost/Price exhibit. Price shall be inclusive of all proposed compensation.

4.2. Confidential/Proprietary information:

4.2.1. The County is a public agency subject to the California Public Records Act, Government Code §

7920.000, et seq. Some or all of the documents submitted in response to this RFQ may be subject to disclosure, and the County intends to publish any resulting contracts to its public website.

4.2.2. It is Offeror’s responsibility to identify and separate into a “CONFIDENTIAL/PROPRIETARY” exhibit and to provide a signed Nondisclosure Indemnification Agreement for:

https://www.sandiegocounty.gov/content/sdc/purchasing/purchasing-forms.html

AS-NEEDED PLUMBING SERVICES

4.2.2.1. All confidential information that Offeror represents, with legal basis, is exempt from disclosure pursuant to the California Public Records Act, including PI (Personal Information), PII (Personally Identifiable Information), or PHI (Protected Health Information);

4.2.2.2. Any proprietary or other information Offeror represents, with legal basis, is exempt from disclosure under the California Public Records Act and wishes to protect from disclosure.

4.2.3. The “CONFIDENTIAL/PROPRIETARY” exhibit must be clearly labeled with all pages marked as

“CONFIDENTIAL/PROPRIETARY.”

4.2.4. Offeror should reference material in the “CONFIDENTIAL/PROPRIETARY” exhibit where it is needed to respond to a Submittal Item through citation to the “CONFIDENTIAL/PROPRIETARY” exhibit (for example “See response 1 contained within the ‘CONFIDENTIAL/PROPRIETARY’ exhibit for staff Social Security numbers”).

4.2.5. If the County determines that a submission improperly designates information as confidential or proprietary, the County may, at its sole discretion: (i) deem the information releasable; (ii) declare the submission non-conforming/non-responsive; (iii) remove such information, or (iv) take any other appropriate action. (Note: Pricing and Terms and Conditions are generally not confidential under the California Public Records Act).

5. QUOTE EVALUATION

5.1. Evaluations may consider factors such as technical merit, experience, capacity, history of Offeror compliance, availability, price, and more to determine the quote(s) that provide the best value to the County.

5.2. During evaluation, the County may appropriately consider the sustainability and social, human health, environmental, and economic impact of Offeror’s proposed products and/or approach to providing goods and/or services, in accordance with Board Policy B-67. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.3. During evaluation, the County may appropriately evaluate the cultural competency of Offeror and Offeror’s proposed approach to providing goods and services. Therefore, Offerors are encouraged to include relevant information in their quotes, to the degree related to the goods or services sought.

5.4. When evaluating an Offeror’s cost or pricing, the County may also consider the effect of the quote on the overall total cost to the County.

6. COUNTY COMMITMENT

6.1. This RFQ does not commit the County to award a contract, nor does it commit the County to pay any of

Offeror’s costs incurred in the preparation or submission of the quote. Further, Offeror shall not incur any reimbursable cost in anticipation of a contract award.

6.2. Neither Offeror nor any of its representatives shall have any claims whatsoever against the County or any of its respective officials, agents, or employees arising out of or relating to this RFQ or these procedures (other than those arising under a definitive contract with Offeror in accordance with the terms thereof).

6.3. The County reserves the right to separately procure the same or similar goods or services.

6.4. The County may withhold all information regarding this procurement until after negotiations are complete, including, but not limited to: the number of quotes received; the identity of Offeror(s); the content of quotes;

the County’s evaluation and results thereof. Information releasable after the conclusion of negotiations is subject to the disclosure requirements and withholding exemptions of the California Public Records Act.

6.5. Pursuant to County Charter §§ 703.10 and 916, award of a contract resulting from this RFQ may be subject to the County’s requirement to determine that the services can be provided more economically and efficiently by an independent contractor than by persons employed in the Classified Service.

6.6. In the event that an Offeror is involved in a merger, acquisition, or other change in control, the County reserves the right to award a contract to a resulting entity.

7. DILIGENCE AND DUTY TO INQUIRE

7.1. Should Offeror find discrepancies in or omissions from, or be in doubt as to the meaning of, the RFQ or related documents, Offeror shall have a duty to submit a Question to the County.

7.2. Offerors are expected to perform reasonable due diligence with regard to this RFQ and the work required, including, but not limited to, information that is publicly or otherwise reasonably available and, if applicable, information that can be obtained during a site visit (including verification of measurements, conditions, and

AS-NEEDED PLUMBING SERVICES

other attributes). Neither the selected Offeror(s), nor any Offerors, shall be entitled to any price adjustment or other relief based upon information that was discovered or should have been discovered through due diligence.

7.3. The County makes no representation or warranty, express or implied, as to the accuracy or completeness of any diligence material or other information provided by the County or any of its agents, representatives, contractors, or consultants. Such information may reflect good faith assumptions, estimates, or projections, which may or may not prove to be correct.

7.4. Offeror should not rely upon oral statements made or explanations given by the County, including any oral responses to Questions or other inquiries. No prior, current, or post award communication(s) with any officer, agent, or employee of the County shall affect or modify any terms or requirements of this RFQ, except as explicitly provided for in this RFQ.

8. OFFEROR COMMUNICATIONS

8.1. All communications from Offeror (including its employees, agents, and representatives) to the County or its officers and employees (including consultants working on or assisting with this procurement), related to this RFQ or Offeror’s quote, must be directed in writing exclusively to the Contracting Officer, unless otherwise authorized in writing by the Contracting Officer. Offerors shall not communicate with or attempt to contact any other County personnel about this solicitation, except as otherwise allowed for in this RFQ or by law. Any improper contact may, at the County’s sole discretion, cause Offeror to be removed from consideration for contract award.

8.2. If Offeror issues any public announcement or otherwise engages in communication that, in the County’s sole determination, compromises the integrity of this RFQ process or attempts to restrain competition, Offeror may be removed from consideration for award.

8.3. Audio and/or video recording of presentations, discussions, negotiations, , or other communications with the County regarding this RFQ are prohibited, unless specifically authorized in writing by the Contracting Officer.

9. SOLICITING EMPLOYEES

9.1. Until contract award, Offerors shall not, directly or indirectly, solicit any employee of the County to leave the

County’s employ in order to accept employment with Offeror, its affiliates, actual or prospective contractors, or any person acting in concert with Offeror without prior written approval of the County’s Contracting Officer.

This paragraph does not prevent the employment by Offeror of a County employee who has initiated contact with Offeror.

10. PROHIBITED CONTRACTS AND SUBCONTRACTS

10.1. In accordance with Section 67 of the San Diego County Administrative Code, the County shall not contract with, and shall reject any quote submitted by, the person or entities specified below, unless the Board of Supervisors finds that special circumstances exist which justify the approval of such contract:

10.1.1. Persons employed by the County or of public agencies for which the Board of Supervisors is the governing body;

10.1.2. Profit-making firms or businesses in which employees described in subsection 11.1.1 serve as officers, principals, partners, or major shareholders;

10.1.3. Persons who, within the immediately preceding twelve (12) months, came within the provisions of subsection 11.1.1 and who (i) were employed in positions of substantial responsibility in the area of service to be performed by the contract; or, (ii) participated in any way in developing the contract or its service specifications; and

10.1.4. Profit-making firms or businesses in which the former employees described in subsection 11.1.3 serve as officers, principals, partners, or major shareholders.

10.2. Per Board Policy A-79, a successful Offeror that is a non-profit corporation shall not subcontract any work under the agreement with a related for-profit subcontractor where an interlocking directorate, management, or ownership relationship exists, unless specifically authorized by the Board of Supervisors.

10.3. Offeror certifies that, if awarded a contract under this RFQ, such contract will be in compliance with Sections

11.1 and 11.2 above. Offeror shall promptly notify the County of any change in circumstance affecting these provisions.

AS-NEEDED PLUMBING SERVICES

11. CALIFORNIA REVENUE & TAXATION CODE § 18662

11.1. In compliance with California Revenue and Taxation Code § 18662, if Offeror is a non-resident of California

(out-of-state invoices) that receives California source income and has not completed Franchise Tax Board Form 590, there may be a backup withholding on all payments. Fifteen (15) business days prior to the first payment from the County, new suppliers or suppliers with expired forms or forms with incorrect information must submit new forms to the County (forms are available from the Franchise Tax Board website listed below).

11.2. Under certain circumstances, Offerors may be eligible for reduced or waived nonresident withholding. If Offeror has already received a waiver or a reduced withholding response from the State of California and the response remains valid, Offeror should submit the response to the County in lieu of the forms. Failure to submit the required forms will result in withholding of payments. Offerors should access the Franchise Tax Board websites, listed below, for tax forms and relevant information regarding non-resident withholding, including waivers or reductions. The County will not give Offerors any tax advice. It is recommended that Offerors speak with their tax advisers and/or the State of California for guidance.

Franchise Tax Board Websites:

https://www.ftb.ca.gov https://www.ftb.ca.gov/forms/search/

11.3. If selected for award, Offeror must submit applicable forms to the Auditor & Controller via fax, at (858) 694- 2060, or mail originals to: County of San Diego, 5530 Overland Avenue, Suite 410, San Diego, CA 92123. The P.O. Number or Contract Number (if available) and “California Revenue and Taxation Code § 18662” must appear on fax cover sheet and/or the outside of the mailing envelope.

12. W-9 FORM

12.1. If selected for award, Offeror must complete and submit a W-9 form if a current form is not on file with the

County.

13. PREVAILING WAGE

13.1. The County’s public works projects are subject to compliance monitoring and enforcement by the California

Department of Industrial Relations (DIR), in accordance with Labor Code § 1771.4(a)(1). A contractor or subcontractor shall not be qualified to bid (or otherwise submit an offer) on, be listed in an offer subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work, as defined in Labor Code § 1720, et seq., unless currently registered and qualified to perform public work pursuant to Labor Code § 1725.5, all as more particularly described in Labor Code § 1771.1(a).

An Offeror who is ultimately selected shall post all notices required by and pursuant to Labor Code § 1771.4(a)(2) at the job site, whether or not the County also posts these notices.

https://www.ftb.ca.gov/ https://www.ftb.ca.gov/forms/search/

AS-NEEDED PLUMBING SERVICES

C. SUBMITTAL ITEMS

1. EXHIBIT 1 - REQUIRED FORMS

1.1 Submit a completed and signed Offeror’s Cover Page (PC600) form

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf

1.2 Submit a completed and signed Representations and Certifications form (PC601)

• Required for all Offerors

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf

1.3 Submit a completed and signed Small-Local Business Self-Certification Form (PC610)

• Required for all Offerors. The award of contracts resulting from this RFQ is reserved for Small-Local Businesses as defined in Board Policy B-53. To be considered for award, Offeror must successfully certify that they qualify as a Small-Local Business. located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf

1.4 Submit a completed and signed Nondisclosure Indemnification Agreement (PC620) (if applicable).

• Required if submitting Confidential/Proprietary Information (see RFQ Instructions and Rules section 4.2)

• located at:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

2. EXHIBIT 2 – PROGRAM TECHNICAL

2.1 Does the Offeror possess an active Classification C-36 Plumbing Contractor license issued by the California

State License Board (CSLB)?

☐ Yes ☐ No

If yes, provide CSLB license number: ______________________________

2.2 Does the Offeror maintain current registration with the State of California Department of Industrial Relations

(DIR)?

☐ Yes ☐ No

If yes, provide DIR registration number: ______________________________

2.3 Provide an overview of Offeror’s history and experience in providing plumbing services and repairs as stated in Exhibit A, Statement of Work.

2.4 Provide three references for clients within the past five years that Offeror successfully provided plumbing services and repairs for as stated in Exhibit A, Statement of Work. For each reference include:

2.4.1 Client Name, Size (approximate number of employees)

2.4.2 Client Contact Information (email address, telephone number) for the person with whom your firm worked most closely and who can attest to your firm’s performance.

2.5 Describe the experience and qualifications of key personnel to be assigned to this project. Include:

https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC600_dpc_Offerors_Cover_Page.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC601_dpc_Reps_and_Certs.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC610_dpc_Small_Local_Self_Cert.pdf https://www.sandiegocounty.gov/content/dam/sdc/purchasing/docs/PC620_dpc_Nondisclosure_Indemnity.pdf

AS-NEEDED PLUMBING SERVICES

2.5.1 Pertinent years of experience performing similar scope of services as stated in Exhibit A, Statement of Work.

2.5.2 Specific experience in plumbing services and repairs in Exhibit A, Statement of Work.

3. EXHIBIT 3 - COST/PRICE EXHIBIT

3.1 Submit a completed Payment Schedule

4. EXHIBIT 4 – ACCEPTANCE OF TERMS AND CONDITIONS

4.1 Confirm acceptance “YES/NO” of the County of San Diego’s Draft Agreement (including insurance requirements):

YES ☐ NO ☐

4.1.1 If “NO,” provide a detailed list of exceptions to the terms and conditions, the nature of its concern, and what terms the Offeror is willing to accept.

Note: The Offeror will be deemed to have accepted any terms and conditions of the Contract to which it does not take exception to. The County may, as part of its evaluation process, conclude that exceptions are so numerous and/or material as to make Offeror’s response to the solicitation unacceptable.

D. REQUIRED FORMS

RESERVED

E. STATEMENT OF WORK

1. Scope of Work

The Department of General Services (DGS) has a requirement for As-Needed Plumbing Services at various County of San Diego (County) locations throughout San Diego County.

2. Goals

2.1. Contractor shall provide plumbing system repair, installation, maintenance, and emergency work at County facilities and grounds.

2.2. Contractor must be able to physically respond to non-emergency requests within 24 hours and be available for after-hours between 6:00 pm and 6:00 am; Emergency requests must be physically responded to onsite within 2 hours.

3. Definitions

3.1. BMP refers to Best Management Practice, which relates to schedules of activities, prohibitions of practices, general good housekeeping practices, pollution prevention and educational practices, maintenance procedures, and other management practices to prevent or reduce, to the maximum extent practicable, the discharge of pollutants directly or indirectly to waters of the United States. Best Management Practices also include treatment requirements, operating procedures, and practices to control plant site run-off, spillage or leaks, waste disposal, and drainage from raw materials storage.

3.2. County Holidays unless specifically requested by the COR, or is Emergency in nature, work will not be performed on the following County observed holidays:

3.2.1. New Year’s Day (January 1st)

AS-NEEDED PLUMBING SERVICES

3.2.2. Martin Luther King, Jr. Day (3rd Monday in January)

3.2.3. Presidents’ Day (3rd Monday in February)

3.2.4. Farmworker’s Day (March 31st)

3.2.5. Memorial Day (Last Monday in May)

3.2.6. Juneteenth (June 19th)

3.2.7. Independence Day (July 4th)

3.2.8. Labor Day (1st Monday in September)

3.2.9. Veteran’s Day (November 11th)

3.2.10. Thanksgiving Day (4th Thursday in November)

3.2.11. Day after Thanksgiving (4th Friday in November)

3.2.12. Christmas Day (December 25th)

3.3. Day shall be used to describe typical work hours from 6am to 6pm Pacific Standard Time (PST), on weekdays, Monday thru Friday. Any work during hours other than those of a typical day shall be allowed only when specifically requested in writing/verbally by the COR.

3.4. Emergency means any serious or unexpected situation requiring immediate action. A telephone response to the COR and/or On-Call Duty Supervisor within 30 minutes will be required. Contractor staff response to the site shall be within two (2) hours of notification by the COR. Response to non-emergency requests must be made within 72 hours.

3.5. Qualified Personnel are individuals who have and maintain a Class C-36 Plumbing Contractors License issued by the California State License Board (CSLB) for the entirety of the contract. Failure to maintain this license will result in immediate termination of the contract.

3.6. Task Order (TO) is how a job is requested from the Contractor; task orders are issued for Plumbing services on an as-needed basis. See Attachment 1 for Task Order sample form.

3.7. Work means repair, construction, and services required by the Task Order (TO) documents (Attachment 1), whether completed or partially completed, and includes all other labor, materials, equipment, and services provided or to be provided by the Contractor to fulfill the Contractor’s obligations. The work may constitute the whole or a part of the work as outlined in the Project.

4. General Requirements

4.1. Task orders will be issued for all plumbing work on an as-needed basis. Contractor shall perform the work in accordance with each specific Task Order (TO) issued by County.

4.2. All work shall be coordinated with the DGS staff and building occupants, if appropriate.

4.3. Single line drawing, and/or a blueprint will be required to be updated when any regulation-required upgrades or alterations are made to the systems of the building or design intent as part of the repair services. Include a hard copy left onsite with facilities staff and a digital copy provided to COR or the designated Project Manager.

4.4. Work shall be conducted during normal business hours (Monday through Friday, between 6:00 am and 6:00

pm) unless instructed otherwise, there may be times when the required work will need to be performed before or after normal business hours, or on weekends.

4.5. Contractor shall manage all its personnel and subcontractors performing services or work on the sites, as well as manage all suppliers, and coordinate the delivery of all materials needed for the completion of the TO.

4.6. Contractor shall provide all labor, management, supervision, supplies, materials, parts, equipment, transportation, and subcontractors necessary to properly perform plumbing services related to the performance of this contract.

AS-NEEDED PLUMBING SERVICES

4.7. The current facilities and systems include, but are not limited to, County Administration Center, County Operations Center, libraries, Sheriff facilities, jails, parks, animal shelters, museums, airports, juvenile facilities, health services facilities, hospitals, and other County facilities as needed.

5. Specific Requirements

5.1. All plumbing services shall be performed in accordance with, but not limited to, the Uniform Building Code, all federal, state, and local laws/codes/ regulations. Additionally, work must be performed in compliance with all State and County Stormwater policies.

5.2. Plumbing services shall be performed in existing County facilities and grounds. No new building construction will be part of this contract.

5.3. The County will use Task Orders for all additional work to be performed under this contract. The Task Order shall be completed and signed by the COR prior to the start of any work.

5.3.1. Individual Task Orders cannot exceed $50,000.

5.3.2. Task Orders cannot be combined with other work orders for materials, labor, service, etc. if the total individual cost will exceed $50,000.

5.4. Contractor shall provide full range water plumbing construction, maintenance, and repair services that may include but are not limited to installations, repairs, service calls, supplies, and emergency services.

5.5. Additional work to be performed includes, but not limited to, repair, installation, power or mechanical snake of drain and sewage lines, toilets, sinks, faucets, valves, pipes, lines, gages, heaters, water and drain sewage systems. Also includes:

5.5.1. Prepare drawings and specifications as required for the prosecution of the Contractor’s work.

5.5.1.1. Drawings shall be prepared so that they are legible when reproduced on 11” x 17” paper with enough margin on the left border so that binding does not obscure any information.

5.5.1.2. Specifications shall be prepared in Word format for double-sided reproduction on 8 ½ “x 11” paper.

5.6. Contractor shall determine if permits are required and apply for same, develop schedules and detailed cost estimates, including procuring material and equipment.

5.7. Contractor shall provide as needed, emergency work, or repair services from the property owner’s side of the utility meter to the structure or fixed works as determined by the County.

5.8. Contractor shall provide superintendent, labor, materials, and equipment necessary to maintain, repair, remove, install, program, startup, test, and commission all systems included in the project.

5.9. Contractor shall schedule and manage all aspects of the work performed by the Contractor or its subcontractors.

5.10. Contractor shall coordinate, manage, and document required meetings for a given TO Assignment SOW.

5.11. Contractor shall maintain all documentation as required by the Agreement and the TO Assignment SOW.

5.12. Contractor shall ensure that the services are completed on time and be responsible for the overall schedule for any work on the plumbing system portion of the project.

AS-NEEDED PLUMBING SERVICES

5.13. Contractor shall review and comment on feasibility, constructability, and compatibility of proposed solutions for any repaired or revised plumbing installations.

5.14. Contractor shall recommend design changes for repair projects to achieve cost savings.

5.15. Contractor shall pre-purchase long lead time materials and equipment, if necessary, to maintain the desired schedule.

5.16. All work shall conform to all applicable State and local Building/Plumbing Codes and regulations consistent with the type of work being performed. All work is to be completed in a workmanlike fashion by journeyman-level crafts and conform to industry and local standards.

5.17. The County will have the right to approve or reject any methods, materials or equipment used by the Contractor.

5.18. All parts and labor supplied by the Contractor for maintenance and repairs will be guaranteed for a minimum of 90 days, or as prescribed by the manufacturer, whichever is greater. Failures due to poor workmanship will be repaired by the Contractor, at no expense to the County.

5.19. Contractor must be experienced at and either own or have immediate access to the equipment necessary to perform all services including, but not limited to, water service line installation, repair, and/or modification with private property repair as needed including lawn and/or hardscape restoration.

5.20. Contractor shall inspect and test the work to ensure that all work is performed in compliance with the Agreement and the TO Assignment SOW.

5.20.1. Contractor shall provide quality control testing and inspection services as required by the Agreement, the TO Assignment SOW, and/or the specifications for the various elements of the work.

5.20.2. The County may engage independent quality assurance testing, inspection services, and/or commissioning services. The awarded contractor is to cooperate with and assist in scheduling field quality assurance testing and/or commissioning as required.

5.21. Contractor shall conduct training on the operation and maintenance of specified systems for County staff.

5.22. Clean Up

5.22.1. Contractor shall leave the work site in a clean and neat condition. If the work site is not left in a clean and neat condition, the Contractor shall be called back to clean the work site as required at its sole expense.

5.22.2. No invoice shall be paid unless the site has been cleaned to the satisfaction of the COR or designee.

5.22.3. All debris and waste generated by the Contractor’s performance of the services, including all discarded parts or materials, shall be removed from the work site upon completion of services each day, hauled away, and legally disposed of by the Contractor, according to all local, State, and Federal laws including local health and environmental regulations.

5.22.4. Contractor must provide to the County all hazardous materials manifest and any other required documentation.

5.22.5. Contractor may be responsible for taking photos of completed work for communication with the County, however the photos remain the property of the County and should not be used otherwise.

5.23. Contractor shall always follow Best Management Practices (BMPs) as applicable and shall be responsible for maintaining compliance with the County’s Jurisdictional Urban Runoff Management Program (JURMP) and applicable ordinances.

AS-NEEDED PLUMBING SERVICES

5.24. Maintenance and repair activities, including those performed by the Contractor, are, or can be, a potential source of pollutants in all phases of execution. The goal of pollution prevention is to minimize the environmental impact of construction sites by eliminating the contact between construction-generated pollutants and urban run-off. The County requires, at a minimum, construction projects to implement pollution control methods, including, but not limited to:

5.24.1. Minimize the length of time that soils are left exposed to elements of wind and water.

5.24.2. Reduce the total area of exposed soils during the rainy season.

5.24.3. Protect critical areas, such as drainage channels, streams and natural watercourses.

5.24.4. Stabilize exposed areas quickly.

5.24.5. Provide sufficient waste disposal facilities for materials and equipment.

5.24.6. Ensure that materials used for erosion and sediment controls are on-site at all times.

5.24.7. Common pollutants found at construction sites include, but are not limited to:

5.24.7.1. Concrete wastes

5.24.7.2. Construction materials and compounds

5.24.7.3. Types of machinery on site

5.24.7.4. Equipment maintenance

5.24.7.5. Fuels

5.25. Warranty Phase Services

5.25.1. Warranty Phase services shall include, but are not limited to, periodic site inspections and development of punch lists as needed of defective work during the warranty period, coordinating warranty repairs, warranty notification and monitoring, final walk-through, final punch list formulation, and inspection to ascertain final punch list compliance.

5.25.2. Warranty Phase Services for a specific TO shall terminate one (1) year after the date they commenced or on the date defined in the TO Assignment SOW, whichever is later unless another date is mutually agreed upon by both parties.

6. License Requirements

6.1. Contractor must carry an active C-36 Plumbing Contractors License issued by the California State License Board (CSLB) for the entirety of the contract. Failure to maintain these licenses will result in immediate termination of the contract.

6.2. Contractor must maintain current registration with the State of California Department of Industrial Relations (DIR) for the entirety of the contract. Failure to maintain this registration will result in immediate termination of the contract.

7. Labor, Materials, And Rented Equipment

7.1. Services will be paid an hourly rate, with an initial half-hour minimum charge and billable in quarter-hour increments, with no additional compensation for trip charge or mileage. Trips to procure necessary items not normally kept as “Truck stock” will be allowed and paid at a point-to-point hourly rate. Every effort is to be made to procure items from the closest available distribution site.

AS-NEEDED PLUMBING SERVICES

7.2. Failure to bring appropriate tools or parts to complete customary repairs will result in Contractor being compensated only at the normal hourly rate, and the minimum charge shall not apply.

7.3. Replacement parts for break/fix repairs and rented equipment not normally owned by contractors will be paid to the Contractor at-cost. Documentation (itemized receipt) of actual parts cost must be submitted with the invoice. In the event of a dispute, the County may survey prices for the same make/model or part to determine the fair market price for that item/part, and reimbursement will be made based on the survey results.

7.4. The County reserves the right to furnish any or all fixtures and parts for a particular task or project. In these situations, the Contractor will still be required to warranty workmanship and installation for a period of 90 days.

7.5. Expendable materials including, but not limited to, Teflon/electrical tape, gloves, plastic sheeting, wire nuts, personal protective equipment (PPE), cleaning supplies, etc., are considered normal and customary operating costs (overhead) for the Contractor and will not be paid separately by the County.

7.6. Contractors’ service technician responding to any service call will check in and out with site contact. Technician will upon completion of the service, call the COR or Project Manager or Site Supervisor to notify of work done and leave an itemized job ticket of materials used, as well as check-in/out time.

7.7. Providing an itemized job ticket with check-in/out times and materials used is mandatory for payment.

7.8. All work performed shall be authorized by DGS. Work performed without prior authorization of DGS will not be compensated for.

8. To Be Provided by the County

8.1. The County will supply the Contractor with power and water for the performance of work assignments under this contract.

8.2. The County may provide some or all materials for a specific work assignment.

9. Responsibility for Damage

9.1. In the event County property is damaged because of the Contractor employees, agents or subcontractor’s actions, the Contractor shall make repairs and restore to its original condition at no cost to the County.

9.2. All materials, supplies, and equipment used by the Contractor shall be suitable for the job and not harmful to the County assets on which they are used.

9.3. All such repairs must meet current code compliance regulations. If existing non-code compliant equipment is damaged and cannot be replaced by like-for-like materials the County will assume the added cost for replacement.

9.4. Repair efforts must be performed in a manner that ensures all warranties are maintained for any products that are damaged.

9.5. Repair efforts shall include the full costs for all required labor and materials.

9.6. Contractor shall be responsible for damage caused by its staff, agents, or subcontractors to personal property of County employees.

10. After Hours/Emergency Call-Out

AS-NEEDED PLUMBING SERVICES

10.1. Contractor shall provide emergency and on-call service call coverage twenty-four (24) hours a day, seven (7) days a week, including weekends and holidays.

10.1.1. Telephone response to after-hours/emergency callouts shall not exceed thirty (30) minutes.

10.1.2. Site response shall not exceed two (2) hours from notification by County representative.

10.1.3. Upon notification of a malfunction, Contractor shall inspect the affected equipment to determine the cause of the malfunction, and shall accomplish all work, including replacement of necessary parts, to correct the malfunction. Contractor shall diligently track the work until the malfunction is corrected.

10.2. Emergency calls shall be provided in addition to daily operation and scheduled periodic maintenance calls.

10.3. The Building Maintenance Supervisor (BMS) or COR will notify the Contractor of all observed malfunctions.

10.4. Contractor shall utilize sufficient radio/phone dispatched service trucks with certified journeymen personnel, tools, and materials to accomplish all necessary repairs, adjustments, including replacement of equipment or parts, as required to correct all malfunctions.

10.5. Contractor shall be responsible for monitoring and discovering all malfunctions associated with the issue.

10.6. Contractor shall have 24/7 staffed answering service or office personnel available at all times to receive notifications of malfunctions and to guarantee positive response. An answering machine/ voicemail is not acceptable.

10.7. Contractor will provide the COR with after-hours/emergency phone contact numbers.

10.8. Contractor will update this list within 2 days of any change in personnel or contact numbers.

11. Inspection and Acceptance for Payment

11.1. Work is subject to inspection and acceptance by the COR or designee.

11.2. The COR shall have the ultimate responsibility and authority to determine whether the Contractor’s duties and obligations under this Agreement, including specifically whether the Contractor delivered all work and whether the Contractor’s work satisfied all the applicable criteria in accordance with the scope of work.

11.3. Any work that requires correction shall be at the Contractor’s sole cost and expense.

11.4. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default.

12. Invoices Submittal

12.1. Contractor shall submit the invoice within five (5) days of completing the repair.

12.2. Each invoice shall be signed by the Contractor’s Representative and attested as per Article 4.3.2.2 of the contract.

12.3. All invoices must be legible and include the following items to be processed and paid:

12.3.1. Contract Number & Contract Title.

12.3.2. Invoice Number

12.3.3. Month/Date of Service(s).

AS-NEEDED PLUMBING SERVICES

12.3.4. Itemized list – each item should indicate the Location’s name, Location Address, Description of Service, Quantity, Unit Price, and Extended Price.

12.3.5. Supportive documentation, such as copies of logbooks, service report(s), supplies/materials purchase invoices, and Task Order.

12.4. Contractor shall submit all invoices with associated supportive documentation via email to DGSServiceContracts@sdcounty.ca.gov, with copy to the Contracting Officer’s Representative (COR).

Invoices will not be paid if not accompanied by the service report and/or required copies of logbooks. Invoices not received by the County within 90 days after the end of the month in which costs were incurred may be disallowed in their entirety. The COR may request a change in the format at any time.

13. Performance Evaluation Meetings

13.1. Contractor Representative shall meet with the COR as regularly scheduled and as requested. The Contractor shall then be given a reasonable period of time to correct the performance deficiencies identified by the County.

13.2. Failure to improve performance to a level deemed appropriate by the COR will subject the Contractor to remedies provided by this contract and may be considered in any evaluation up to three (3) calendar years after the incident.

14. Security Clearance and Identification (Id) Card Requirements

14.1. GENERAL

14.1.1. Security is a top priority for the County of San Diego. As such, contract service providers are required to fully comply with the security requirements of this policy and as outlined within their respective service agreements. Failure to do so is considered a breach of security and may result in termination for default.

14.1.1.1. All persons performing duties under an existing service contract must be acceptable to the County. This includes all Contractor employees and others who might have access to County facilities without the supervision of a County employee.

14.1.1.2. The Contractor and associated staff shall complete a security screening by the Sheriff’s Office (Background Division), California Department of Justice, and the Federal Bureau of Investigation before being issued an ID/access badge permitting independent entry into County facilities.

14.2. PROCEDURES

14.2.1. Background Investigations

14.2.1.1. Background checks are required for all contract employees before access will be permitted to County facilities/property.

14.2.1.2. Contractors shall submit a complete background check package for all employees (including subcontractors) identified to deliver contract services at any County facility.

Background check packages must be submitted to the Department of General Services (DGS) Security Office located at the County Operations Center. The Contractor is advised to keep copies of all applications/background check packages submitted to the DGS Security Office.

14.2.1.3. Incomplete packages will not be accepted. A typical background package includes:

14.2.1.3.1. A completed, signed Contractor Clearance Packet

AS-NEEDED PLUMBING SERVICES

14.2.1.3.2. A clean, valid, and legible copy of Social Security Card or Social Security Administration abstract.

14.2.1.3.3. A clean, valid, and legible copy of a Driver's license, or State- issued ID Card.

14.2.1.3.4. For contractor employees who are not citizens of the United States either a valid Resident Alien Badge or valid form of picture ID.

14.2.1.3.5. For contractor employees requesting electronic access authorization: a complete Access Registration Form.

14.2.1.4. Contractors are required to submit two checks covering the cost of the background check process for all employees. One check for $20 should be made payable to: County of San Diego, Sheriff’s Office. Questions regarding associated costs should be directed to the DGS Security Office.

14.2.1.5. In addition to the background package, Contractors must complete a LiveScan application.

Contractors shall obtain a LiveScan application from the DGS Security Office. Contractor shall be provided information on various LiveScan locations and fees. A fee is required by the Department of Justice and collected by the LiveScan operator.

14.2.1.6. Background checks generally take 4-6 weeks to process. The DGS Security Office will call the contractor with the results on the same day the submitted background checks are received. If the background screening results are acceptable, the DGS Security Office will make contact and request that Contractor employees come to the office or submit via email to have their photo taken and ID badge issued.

14.2.1.7. Background checks for contract employees will be valid for the duration of the respective contract and must be renewed prior to the initiation of subsequent or follow-on contracts.

"As Required" contractor support staff must renew their respective background checks, at a minimum, every four (4) years. Renewal of background checks is not needed for renewal of expired badges; but if a contractor leaves the contract then returns, background check must be re-submitted.

14.2.1.8. Background Investigation determinations are made pursuant to law enforcement database findings relative to the position applying for, in consultation as needed with County Consul.

14.2.2. Identification (ID) Badging

14.2.2.1. ID badges will only be issued to applicants successfully completing the background investigation process. ID badges will be issued when the employee's photo is taken. If a contract employee is scheduled to receive electronic access to any County facility, activation of the badge may take an additional 48 hours to complete.

14.2.2.2. Contractors shall submit payment for each employee ID badge via one check, covering the cost for all employees, and payable to: Department of General Services, County of San Diego. Questions regarding associated costs should be directed to the DGS Security Office.

14.2.2.3. The DGS Security Office shall take pictures for service contract staff or pictures may be provided digitally. If supplied by the Contractor, the pictures must be saved as "Last Name, First Name". Additionally, the pictures must be in a JPG/JPEG file format.

14.2.2.4. County-issued ID badges are to be worn at all times during the performance of duties under an existing service contract. The purpose of the ID badge is to immediately identify the wearer as an individual who is authorized to enter County facilities for the performance of contractual duties. The wearer will not escort or bring any other individuals into County facilities. County-issued ID Badges are for the exclusive use of the individual named and pictured on the badge.

AS-NEEDED PLUMBING SERVICES

14.2.2.5. The Contractor is responsible for collecting the ID badges and turning them into the County’s COR, Project Manager, or the DGS Security Office when an employee leaves employment.

14.2.2.6. All ID badges will remain the property of the County and are returnable upon demand or upon the expiration of the contract. The Contractor is responsible for collecting the ID badges and turning them into the County’s COR, Project Manager or the DGS Security Office when a contract ends. The Contractor assumes all responsibility for their employee's use and the return of the County-issued ID badges. The Contractor shall be assessed one hundred dollars ($100.00) for each badge not returned. At the expiration and/or termination of an associated contract, final payment shall be withheld until all ID badges are accounted for.

14.2.2.7. ID badges will only be issued to the specific individual cleared via the required background screening process. The cleared individual will need to present themselves in person with a valid copy of a Driver's license or State-issued ID Card to receive their ID badge.

14.2.2.8. All Contractors shall prepare a written policy on use of County-issued ID badges for County approval and shall provide periodic policy training to employees.

15. Dress Code, Appearance and Professionalism

15.1. The Contractor will be required to provide a workforce that is neatly dressed, presentable, and adequately prepared for work as it is described in this SOW.

15.1.1. All workers will be required to have brightly colored safety vests, work boots, hard hats, and any other items deemed necessary to perform their work in a clean, safe, and accident-free…