For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/daniabeachfl

City of Dania Beach

25-028

ARCHITECTURE, LANDSCAPE ARCHITECTURE, AND

ENGINEERING CONSULTING SERVICES

RELEASE DATE: October 14, 2025

RESPONSE DEADLINE: November 7, 2025, 2:00 pm

Please refer to the project timeline in this document for all important deadlines.

Request For Qualification #25-028

Title: ARCHITECTURE, LANDSCAPE ARCHITECTURE, AND ENGINEERING CONSULTING SERVICES

Table Of Contents

1. NOTICE TO PROPOSERS

2. OVERVIEW

3. SCOPE OF SERVICES

4. SUBMISSION REQUIREMENTS

5. INSURANCE REQUIREMENTS

6. TERMS AND CONDITIONS

7. EVALUATION CRITERIA AND PROCEDURES

8. PROPOSER SUBMISSION

1. NOTICE TO PROPOSERS

CITY OF DANIA BEACH, FLORIDA

REQUEST FOR QUALIFIATIONS (“RFQ”) FOR

ARCHITECTURE, LANDSCAPE ARCHITECTURE, AND ENGINEERING CONSULTING SERVICES

25-028

NOTICE IS GIVEN that the City of Dania Beach, Florida (the “City”) will be accepting sealed Proposals for ARCHITECTURE, LANDSCAPE ARCHITECTURE, AND ENGINEERING CONSULTING

SERVICES, 25-028”.

Proposals will be accepted on the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl until Friday, November 7, 2025, at 2:00 pm. Proposals received after this time will be rejected.

All submissions will remain confidential and exempt from public record disclosure requirements until the response opening is conducted.

PROJECT DOCUMENTS

Documents may be obtained from https://procurement.opengov.com/portal/daniabeachfl/projects/173808.

All Proposers are advised that the City has not authorized the use of the City seal or logo by individuals or entities responding to City bids.

https://procurement.opengov.com/portal/daniabeachfl/projects/173808

2. OVERVIEW

The City of Dania Beach (“City”) is soliciting Proposals from interested persons, firms, or both for the provision of the services described in this RFQ. Through a Request for Qualifications process described in this document, persons and firms interested in assisting the City in provision of such services must prepare and submit a qualifications packet in accordance with the procedure and schedule in this RFQ. The City will review submittals only from those persons and firms that submit a Request for

Qualifications packet which includes all the information required to be included as described in the RFQ.

In order to be considered, persons, consulting firms or team joint ventures must demonstrate specific experience and capabilities in all related areas for which they seek to perform work as described in this RFQ and be particularly familiar with the design criteria and standards used within each discipline area and, in particular, the practices of the State of Florida Department of

Transportation, Broward County Public Works Department, Broward County Department of Environmental Resources

Management and Broward County Water and Sewer Department, the State of Florida Department of Health, the State of Florida

Department of Environmental Protection and the South Florida Water Management District as well as applicable building codes. Consultants should also be familiar with the standards, practices, requirements and applicable ordinances of the City of

Dania Beach.

3. SCOPE OF SERVICES

3.1. INSTRUCTIONS TO PROPOSERS

The following instructions are given as guidance to Proposers in properly preparing their Proposals to this Request for

Qualifications for Consultant Services that are to be provided to the City of Dania Beach, Florida (the “City”).

3.2. SCOPE OF SERVICES

In accordance with Florida State Statute 287.055, known as the “Consultants’ Competitive Negotiation Act”

(the “CCNA”), the purpose of this solicitation is to establish a list of consultants for each category listed below to be used on an as-needed basis, to provide prompt and efficient professional services required by the City on a project by project basis. The various services within a category may include but not be limited to designs, studies, cost estimating, and construction management.

Florida law requires the City to make a determination of a Proposer’s qualifications to perform the services prior to engagement. The information used in this RFQ will be used by the City to make this determination. The City intends to execute agreements with selected Consultants for providing on-call services.

The Consultants will provide these services on a non-exclusive basis. The City does not guarantee that any or all of the services identified in this RFQ will be assigned to the Consultants during the term of their Agreement.

The Continuing Contract will enable the Consultant to perform work of a specified nature as outlined in the

Contract.

Upon review of the qualifications by a City Bid Review committee, firms will be evaluated and ranked. The Bid

Review Committee may short list and rank firms per category and may interview the firms for final rankings and recommendations for award of contracts by the City Commission. The Bid Review Committee shall solely use the criteria provided for in this RFQ. No criteria may be modified by the Committee after publication of the

RFQ (other than for clarification purposes, via addenda provided to all the Proposers). Proposers may be short listed in more than one category.

While pursuing this RFQ process, the City reserves the right to award contracts to Proposers that will best serve the interests of the City and Proposals considered by the City to be the most qualified.

The City reserves the right to accept or reject any or all Proposals, based upon their deliberations and opinions.

In making such determinations, the City reserves the right to investigate the financial capability, integrity, experience, references and quality of performance of each Proposer, including officers, principals, senior management and supervisors as well as the staff identified in the Proposal. The City also reserves the right to waive minor variations or irregularities in the Proposals.

The following categories are intended to provide an overview of the types of projects that may be contemplated by the City in the future. For each category, Proposers shall ensure that their team is capable of performing all of the services listed for each category.

Proposers have the option of submitting qualifications for one or more of the professional categories listed below. If a Proposer is submitting for more than one category, the single Proposal must clearly indicate the categories for which the Proposer is submitting.

GENERAL CATEGORIES

Civil Engineering – Engineering or project management services as requested on public works projects including, but not limited to, sanitary sewer, storm sewer, water mains, street paving, sidewalks, bridges, drainage projects, and building repairs; preparation of plans and specifications for construction projects varying in complexity, for a portion of a project or as the entire project. Services may include preliminary plans and cost estimates, necessary field work, drafting, design, surveying, bid assistance, construction inspection, and project management.

Architectural and Building Services – Services may include but will not be limited to new sites and facilities, studies, renovations or upgrades to existing facilities; the following specialties are required but are not limited to: mechanical, electrical, plumbing, structural and architectural engineering, waterproofing and building envelope and building environmental specialists.

Utilities Engineering - To prepare and develop planning documents, feasibility studies, preliminary design, detailed engineering studies, engineering and technical reports, facility upgrades and modifications, construction documents, permitting, utility management and operation assistance, hydraulic modeling, water and wastewater rate studies, financial and revenue analyses, short and long term capital improvement plans, and other professional services that may be deemed necessary relating to the City’s water and sewer utility systems.

Transportation Planning and Engineering - Services may include traffic and transportation studies, traffic impact studies, parking studies, comprehensive transportation planning, traffic signal and other traffic/transportation related studies and transportation engineering design services that may be necessary.

Geotechnical Engineering - Geotechnical engineering to provide professional services for a variety of projects on an as-needed basis.

Environmental Engineering - The Consulting Engineer shall provide environmental studies and analyses, environmental compliance support, due diligence environmental studies such as Phase 1, Phase II, wetland permitting and biological evaluations, and technical services relating to environmental engineering.

Landscape Architecture - The Consultant shall provide landscape architectural services and technical services relating to landscape and beautification.

General Consulting Engineering - The Consulting Engineer shall provide planning, engineering, environmental studies and analyses, project feasibility studies, preliminary and detailed engineering design, procurement assistance, general construction oversight, construction engineering and inspections, construction management, contract management and administration, grants, State of Florida Revolving Fund (“SRF”) loan compliance services, environmental compliance support, due diligence and technical services, design peer reviews as required and any and all other relevant services required by the City in support of the City’s operations, including but not limited to utilities operation consultation to the Public Services Department. In addition, the Consulting Engineer shall have the expertise to provide project management support for the City’s

Capital Improvement Projects and utilities operations on an as needed basis. Any project manager (PM) shall be a Florida professional engineer with design, procurement, construction management, and inspection experience, shall be a Florida Department of Environment Protection Agency (“FDEP”) qualified stormwater management inspector, as applicable, and must have experience to manage State Revolving Funds (“SRF”) projects with municipalities in South Florida. Any proposal that does not meet these mandatory experience requirements for the PM will be considered non-responsive as to that PM service.

The Proposers must be licensed to perform all nature of services within a category and have extensive municipal experience in South Florida. They will be expected to provide some or all of the following services:

A. Design, engineering, budget and construction cost estimating services, bidding assistance, permitting and contract administration services during construction, which may or may not include on-site representation during construction.

B. Provide for scopes of services in a timely manner and work within budgets.

C. Effectively practice sound financial business practices and fiscal responsibility.

4. SUBMISSION REQUIREMENTS

4.1. POSTPONEMENT AND EXTENSION OF DATE FOR SUBMITTING PROPOSALS

The City reserves the right to postpone and extend the date for the receipt of Proposals and will give ample notice of any such postponement and extension to each known prospective Proposers.

4.2. PROPOSAL REQUIREMENTS

Proposers shall, as a minimum, include the following information with the submittal of its Proposal:

A. Business Structure: Provide a description of the general capabilities of the Proposer, including information relating to the total size and staffing, professional staff, resources, and clerical support;

Provide résumés of all key personnel who may be assigned to perform the requested services.

B. Relevant Experience: Provide a list of five (5) similar contracts for services within the last five (5) years provided to other municipalities, together with current contact names and telephone numbers with each municipality; contact persons must be able to speak about the performance of the Proposer.

C. Litigation: Provide a listing of all lawsuits or proceedings involving the Proposer within the past ten

(10) years, including case names and numbers, courts, nature of the actions and disposition or status of each case.

D. Equal Opportunity Statement: A statement that the Proposer is an equal opportunity employer and that it does not and will not discriminate against any person, employee, or applicant for employment on account of age, race, creed, religion, color, sex, sexual orientation, disability, national origin, marital status, or political affiliation.

E. Minority/Women’s Participation: The City of Dania Beach, in accordance with the requirements as stated in U.S. Code of Federal Regulations, 2 CFR 200.321, encourages the active participation of minority businesses, women‘s business enterprises and labor surplus area firms as a part of any agreement whenever possible. The Proposer must take affirmative steps and if subcontracts are to be let through a Proposer, the subcontractor is required to also take the affirmative steps listed below:

1. Small and minority businesses and women's business enterprises are solicited whenever they are potential sources.

2. Total requirements are to be divided, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority businesses, and women's business enterprises.

3. Delivery schedules, where the requirement permits are to be established which encourage participation by small and minority businesses, and women's business enterprises.

4. Services and assistance, as appropriate, are to be used, which is provided by such organizations as the Small Business Administration and the Minority Business Development Agency of the

Department of Commerce.

F. Copies of all licenses, certificates of competency or other documentation required by federal, state, or local laws, statutes or regulations are required to be submitted as evidence of the authority to perform the services described in the RFQ.

G. All Proposals must include preliminary certificates of insurance verifying all general insurance requirements.

H. All Proposals must be signed by a representative who is authorized to contractually bind the Proposer

4.3. MINIMUM QUALIFICATION REQUIREMENTS

In order for a Proposal to be considered by the City, Proposers shall demonstrate in their Proposals compliance with the following minimum requirements:

A. Proposers must be currently certified, licensed and authorized to work in the State of Florida to services as sought by this RFQ;

B. Experience working with government agencies;

C. Currently insured and meeting City insurance requirements with insurance certificates provided that state the name of the Proposer, current street address of the business and the type of work for which a

Business Tax Receipt is issued as well as all additional insurance requirements, including required endorsements.

The City shall not consider Proposals that fail to demonstrate compliance with the above requirements. The selected Proposer(s) shall maintain and keep in force insurance throughout the life of any contract, and all renewals and extensions, if any, pertaining or related to the requirements specified in this Section. Failure of the Proposer to comply with these requirements will be sufficient grounds for the City to declare the Contract in default and subject the contract to possible termination by the City.

5. INSURANCE REQUIREMENTS

5.1. INSURANCE COVERAGE

A selected Proposer shall not commence services under an Agreement until it has obtained all insurance required under this paragraph and as required by the Agreement, and not until such time that the coverages are approved by the Risk Manager of the City. The Proposer shall not allow any employee of Proposer or any subcontractor to commence services on any subcontract until the subcontractor and all coverages required of any subcontractor have been obtained and approved by the Risk Manager of the City. In addition, the Proposer shall be responsible for any and all policy deductibles and self-insured retentions.

I. Commercial General Liability

A. Limits of Liability (Minimum)

• Bodily Injury & Property Damage Liability

• Each Occurrence $1,000,000

• Policy Aggregate $2,000,000

• Personal & Advertising Injury $1,000,000

• Products & Completed Operations $1,000,000

B. Endorsements Required – Include in body of COI and/or Description of Operations

• Annual Aggregate shall apply “Per Project/Job”, if available

• Waiver of Subrogation in favor of the City, if available

• Insurance shall apply on a primary and non-contributory basis

• “The City of Dania Beach, Florida” is included as “Additional Insured”

• If Vendor’s Insurance includes coverage for with an “As Required By Written

Agreement/Contract” provision, then the following must be in place to establish such written agreement and trigger coverage:

1) An executed written contract between the City and Vendor including these requirements; OR

2) Statement on a Purchase Order or Invoice or other attachment thereof which includes the following verbiage:

“Vendor will provide proof of General Liability insurance with Limits of $1,000,000 Per

Occurrence/$2,000,000 General Aggregate. City is included as Additional Insured.”

II. Business Automobile Liability

A. Limits of Liability (Minimum)

• Bodily Injury and Property Damage

• Combined Single Limit $1,000,000

• Any Auto/Owned Autos or Scheduled Autos

• Including Hired and Non- Owned Autos

• Any One Accident

B. Endorsements Required - Include in body of COI and/or Description of Operations

• City of Dania Beach included as an Additional Insured if appropriate and available.

Workers’ Compensation / Employers’ Liability

A. Workers Compensation Limits: Statutory - State of Florida

• Waiver of Subrogation in favor of City, if available

B. Employers Liability Limits:

• $100,000 for bodily injury caused by an accident, each accident

• $100,000 for bodily injury caused by disease, each employee

• $500,000 for bodily injury caused by disease, policy limit

Workers Compensation must be provided for all persons fulfilling this contract, whether employed, contracted, temporary or subcontracted.

Contractor(s) must be in compliance with all applicable state and federal workers’ compensation laws, including US Longshore and Harbor Workers Compensation Act, Jones Act (maritime), Federal Employers

Liability Act (railroad), etc.

In no event shall Vendor be permitted to utilize in the execution of this agreement, the following:

i) any employee, subcontractor or subcontractor employee that is exempted or purported to be exempt from Workers’ Compensation insurance coverage; or

ii) any employee, subcontractor or subcontractor employees who will be covered by an employee leasing arrangement.

If exception is authorized, Proof of State of Florida Exemption is required for each person providing work under this agreement. Written confirmation/Exemption Form is required for businesses exempt from obtaining

Worker’s Compensation coverage.

IV. Umbrella/Excess Liability (Excess Follow Form) can be utilized to provide the required limits. C overage shall be “following form” and shall not be more restrictive than the underlying insurance policy coverages, including all special endorsements and City as Additional Insured status. Umbrella should include

Employer’s Liability.

Other Conditions Required:

Subcontractors’ Compliance: It is the responsibility of the contractor to ensure that all subcontractors comply with all insurance requirements.

Cancellation Requirements: Required insurance shall always be maintained while vendor is on or utilizing City premises. The above policies shall provide the City of Dania Beach with 10 days’ written notice of cancellation or material change from the insurer. If the policies do not contain such a provision, it is the responsibility of the

Contractor to provide such notice.

Notice Requirements: If an insurable incident occurs while vendor is engaged in a City project, notification to the City is required.

Insurance Carrier Financial Stability Requirements:

Insurance must be provided by companies authorized to do business in the State of Florida. City reserves the right but not the obligation to reject any insurer providing coverage due to poor or deteriorating financial condition.

The Company must be rated no less than “A-” as to management, and no less than “Class VII” as to financial strength, by the latest edition of Best Insurance Guide published by A.M. best Company, or its equivalent. All policies or certificates of insurance are subject to review and verification by Risk Management. If a company is downgraded during the agreement term, Vendor shall notify the City.

Certificates of Insurance/Verification of Coverage: Proof of the required insurance must reflect all required insurance above will be furnished by Vendor to the City of Dania Beach Human Resources Department by

Certificate of Insurance within 5 days of notification of award. All certificates (and any required documents) must be received and approved by Human Resources before any work commences to permit Vendor time to remedy any deficiencies.

Valid Certificates verifying coverage is in force as required above must be on file with the City at all times during contract. If the policies renew during the term of the Contract, updated Certificates verifying coverage is in force shall be submitted to the City within 10 days of expiration. Contractor and/or any Subcontractor shall not perform or continue to work pursuant to this agreement, unless all coverages remain in full force and effect; work delay is subject to provisions in this agreement. If vendor fails to provide proof of insurance within 7 days of City’s receipt of notice at any time during this agreement, the City shall have the right to consider the agreement breached, and therefore terminated.

A copy of Additional Insured Endorsement or other endorsements may be attached to the Certificate.

Notices/ Certificate Holder:

City of Dania Beach

100 West Dania Beach Boulevard

Dania Beach, FL 33004

City of Dania Beach CRA (If Applicable)

100 W. Dania Beach Blvd.

Dania Beach, FL 33004

Email: Wayne Fletcher, Risk Manager

The City of Dania Beach, Florida reserves the right to review/revise, reject or accept any required policies of insurance, including limits, coverages or endorsements, herein at the time of the insurance submission.

6. TERMS AND CONDITIONS

6.1. INTERPRETATIONS

Any interpretations, clarifications or additional information not disclosed in this RFQ and determined to be necessary by the City in response to Proposer’s questions will be issued by means of addendum or addenda, which addendum or addenda will be posted to the City's e-Procurement Portal at https://procurement.opengov.com/portal/daniabeachfl, for all interested persons identified by the City as having received the RFQ. The Proposers are required to check the site to see if there has been any addendum or addenda posted regarding this RFQ. Only questions answered and information supplied by means of such

Addendum or Addenda will be considered as binding. Oral interpretations, clarifications or other information will have no legal and binding effect.

A. All questions requiring clarification or interpretation of the RFQ documents shall be made in writing and shall be delivered to the City by Friday, October 31, 2025 2:00 pm.

B. Any modification or interpretation of the RFQ documents lies within the sole and exclusive judgment of the City or its Consultant, if so authorized by City, and shall be made in writing in the form of an

Addendum or Addenda to all those who or which are recorded by the City, as having obtained a complete set of the RFQ documents.

C. Interpretations or modifications of the RFQ documents made in any manner other than an Addendum or

Addenda issued by the City shall not be binding. All updates, clarifications, or modifications to the

RFQ shall be issued via written Addendum or addenda and shall be provided to all Proposers.

D. A Proposer, prior to submitting its Response, shall ascertain in writing that it has received any

Addendum or all Addenda issued for the services.

E. Costs for those matters not questioned and not addressed in an Addendum or Addenda shall be the responsibility of the Proposer, and Proposer shall be responsible to include such costs in the RFQ.

6.2. PUBLIC RECORDS

A. Proposer agrees to keep and maintain public records in Proposer’s possession or control in connection with Proposer’s performance under the Agreement. Proposer additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Proposer shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the duration of the Agreement, and following completion of the

Agreement until the records are transferred to the City.

B. Upon request from the City custodian of public records, Proposer shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida Statutes, or as otherwise provided by law.

C. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with the Agreement are and shall remain the property of the City.

D. Upon completion of the Agreement or in the event of termination by either party, any and all public records relating to the Agreement in the possession of the Proposer shall be delivered by the Proposer to the City Manager, at no cost to the City, within seven (7) days. All such records stored electronically by

Proposer shall be delivered to the City in a format that is compatible with the City’s information technology systems. Once the public records have been delivered upon completion or termination of the

Agreement, the Proposer shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements.

E. Any compensation due to Proposer shall be withheld until all records are received as provided in this

RFQ.

F. Proposer’s failure or refusal to comply with the provisions of this section shall result in the immediate termination of the Agreement by the City.

G. Section 119.0701(2)(a), Florida StatutesIF THE PROPOSER HAS QUESTIONS REGARDING

THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE PROPOSER’S

DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, THE

PROPOSER MUST CONTACT THE CITY CUSTODIAN OF PUBLIC RECORDS. Custodian of

Records: ELORA RIERA, MMCMailing Address: 100 W. Dania Beach

Boulevard Dania Beach, Florida 33004Telephone number: 954-924-9800, Ext. 3623Email: eriera@daniabeachfl.gov

6.3. RESPONSE PROTEST PROCEDURE

A. After a Notice of Recommendation to Award a contract is posted, any actual or prospective Proposer in connection with the pending award of the Contract, or any element of the process leading to the award of the Contract may protest to the City Manager. A protest must be filed by 5:00 P.M. on the third (3rd)

Business Day after posting of the Notice of Award (excluding the day that the Notice is posted) or any right to protest is waived. The protest must be in writing, must identify the name and address of the protester, and must include a factual summary of, and the basis for, the protest. Filing shall be considered complete when the written protest, together with an RFQ Protest w are both timely received by the City Manager’s Office. No RFQ Protest shall be accepted unless it complies with the requirements of this Section.

B. An RFQ Protest Bond is intended to compensate the City for the expenses of administering the protest. If the protest is decided in the protester's favor, the entire deposit shall be returned to the protester. If the protest is not decided in the protester's favor, the deposit shall be retained by the

City. The deposit shall be in the form of a cashier's check. The amount of the RFQ Protest Bond shall be Five Thousand Dollars ($5,000.00).

mailto:tschneider@daniabeachfl.gov

C. Prior to any decision being rendered under this section with respect to a Proposal protest, the City

Manager and the City Attorney, or their respective designees, shall certify whether the submission of the

Proposer to the Proposal in question is responsive. The parties to the protest shall be bound by the determination of the City Manager and the City Attorney with regard to the issue of responsiveness.

D. Protest Committee: The Protest Committee shall have the authority to review, settle, and resolve all protests. Members of the Protest Committee will be appointed by the City Manager. If the Protest

Committee determines that the pending award of a contract or any element of the process leading to the award involved a significant violation of law, applicable rule or regulation, all steps necessary and proper to correct the violation shall be taken. If the Protest Committee determines that the protest has merit, the City Manager shall direct all appropriate steps be taken to remedy it.

1. The decision shall specifically state the reasons for the action taken and inform the protestor of its right to challenge the decision. Any person aggrieved by any action or decision of the Protest

Committee, with regard to any decision rendered under this section may appeal the decision to the

City Commission for a hearing. The City Commission will hear the appeal and render a final decision.

E. In the event of a timely protest, the City Manager shall stay the award of the Contract, unless after consulting with the City Attorney and a representative from the City’s Department for which the services are being obtained, the City Manager then determines that the award of the contract is necessary without delay to protect the substantial interests of the City. The continuation of the award process under these circumstances shall not preempt or otherwise affect the protest.

F. The institution and filing of a protest under this provision is an administrative remedy that shall be employed prior to the institution and filing of any civil action against the City concerning the subject matter of the protest.

6.4. CONE OF SILENCE

A. Definitions: “Cone of Silence,” as used in this RFQ means a prohibition on any communication between:

o a potential vendor, service provider, proposer, lobbyist, or consultant, and o a City Commission member, City’s professional staff including, but not limited to, the City Manager and her staff, or any member of the City’s Bid Review Committee.

B. Restriction; Notice: A Cone of Silence shall be imposed upon this RFQ upon the advertisement of the

RFQ. At the time of imposition of the Cone of Silence, the City Manager or designee shall provide for public notice of the Cone of Silence by posting a notice at the City Hall.

C. Termination of Cone of Silence: The Cone of Silence shall terminate at the beginning of the City

Commission (whether a regular or special meeting) at which the City Manager makes a written recommendation of award to the City Commission. However, if the City Commission refers the City

Manager’s recommendation back to the City Manager or staff for further review, the Cone of Silence shall be re-imposed until such time as the City Manager makes a subsequent written recommendation.

D. Exceptions to Applicability: The provisions of this section shall not apply to:

o Communication with the City RFQ representative;

o Oral communications at pre-proposal conferences;

o Oral presentations before the Bid Review Committee;

o Public presentations made to the City Commission members during any duly noticed public meeting;

o Communications regarding the RFQ between a potential vendor, service provider, proposer, lobbyist or consultant and the City’s Procurement Administrator or City employee designated as responsible for administering the procurement process for the RFQ, provided the communication is limited strictly to matters of process or procedure already contained in the corresponding solicitation document;

o Communications with the City Attorney and his staff;

o Duly noticed site visits to determine the competency of a Proposer regarding the RFQ during the time period between the opening of Proposals and the time the City Manager makes a written recommendation;

o Any emergency procurement of goods or services pursuant to City Code;

o Proposals to the City’s request for clarification or additional information o Communications to enable City staff to seek and obtain industry comment or perform market research, provided all related communications between a potential vendor, service provider, proposer, lobbyist, or consultant and any member of the City’s professional staff including, but not limited to, the City Manager and staff are in writing or are made at a duly noticed public meeting .

E.

F. Penalties: Violation of this section by a Proposer or other listed person shall render any RFQ award or contract to the Proposer voidable by the City Commission or City Manager. Any person who violates a provision of this section may be prohibited from serving on the City Bid Review Committee. In addition to any other penalty provided in this RFQ, violation of any provision of this section by a City employee may subject the employee to disciplinary action.

Please contact the City Attorney for any questions concerning “Cone of Silence” compliance.

7. EVALUATION CRITERIA AND PROCEDURES

The City will consider Proposers that are responsive and responsible by providing accurate information as delineated in Section 4, Submittal Requirements.

All submitted Proposals will be evaluated based on the information provided that is responsive to this

RFQ. Evaluation criteria will include, but not be limited to, the ability of professional personnel; past performance; willingness to meet time and budget requirements; location; recent, current, and projected workloads of the firms.

The scoring of the Proposals by the Bid Review Committee will be based on a point total and not a percentage factor. The Bid Review Committee will evaluate and rank the Proposals received on the basis of the criteria and available points indicated below.

No. Evaluation Criteria Scoring Method Weight (Points)

1. FIRM QUALIFICATIONS

Qualifications of the firm; number of years firm has been in business; references/past performance; recent, current, and projected workloads.

Points Based 40 (40% of Total)

2. EXPERIENCE AND QUALIFICATIONS

OF ASSIGNED STAFF

Staff’s experience, qualifications, and technical capabilities.

Points Based 30 (30% of Total)

3. APPROACH AND DELIVERY OF

SERVICES

Understanding the scope of work, ability to comply with the full scope of work, technical soundness of Proposal

Points Based 25 (25% of Total)

4. Woman or Minority Business Enterprise

Current certification must be included.

Points Based 5 (5% of Total)

8. PROPOSER SUBMISSION

1. PROPOSAL SUBMISSION

1.1. Please upload your proposal response here.*

*Response required

2. REFERENCES

Provide a list of at least five commercial or government references that the successful Bidder has supplied service/commodities meeting the requirements of the City of Dania Beach specifications, within the last five (5) years

2.1. Reference 1*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.2. Reference 2*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.3. Reference 3*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.4. Reference 4*

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

*Response required

2.5. Reference 5

Name of Entity for which services were performed:

Brief Description of Scope of Services:

Amount of Contract Award:

Status of Contract:

Contact Name:

Telephone Number:

3. PROPOSER QUALIFICATION QUESTIONAIRE

3.1. Firm Name:

3.2. Business Address:*

*Response required

3.3. Contact information of authorized representative*

Include name, title, email address and phone number

*Response required

3.4. Entity Type*

☐ Corporation

☐ Partnership

☐ Individual

☐ Other (specify below)

*Response required

3.5. Date of organization or incorporation of business:

3.6. State in which business is organized or incorporated:

3.7. Please list the name and title of Principal Officers and the date they were elected:

3.8. If Proposer is other than an individual, corporation or partnership, describe the organization and give the names and addresses of principals:

3.9. How many years has your organization been in business?*

*Response required

3.10. If Proposer is operating under a fictitious name, submit evidence of compliance with the Florida

Fictitious Name Statute:

3.11. Please list any former names under which your business has operated:

3.12. The length of time (continuous) in business in Florida:*

*Response required

3.13. If an out-of-state Corporation or entity, must be currently authorized to do business in Florida by the

Office of the Florida Secretary of State.*

☐ Please confirm

3.14. State the name and title of the individual who will have responsibility relating to the services:*

3.15. State the name and address of attorney or law firm, if any, for the business of the Proposer:*

If none, indicate such in the space below.

*Response required

3.16. Have you personally reviewed the requirements for the proposed services?*

☐ Yes

☐ No

*Response required

3.17. Did you attend the Pre-Proposal Conference if any such conference was held?

☐ Yes

☐ No

3.18. Have you ever failed to complete any work awarded to you? If so, state when, where and why:*

*Response required

3.19. State the names, addresses and the type of business of all firms that are partially or wholly owned by

Proposer:

3.20. Attach a financial statement including Proposer's latest balance sheet and income statement showing the following items: a) Current Assets b) Net Fixed Assets c) Other Assets d) Current Liabilities e)

Other *

Note that financials are exempt in Florida statutes from public record disclosure and will confidential.

*Response required

3.21. State the name of the firm preparing the financial statement and its date:*

*Response required

3.22. Is this financial statement for the identical organization named on page one? *

☐ Yes

☐ No

*Response required

3.23. If not, explain the relationship and financial responsibility of the organization whose financial statement is provided (e.g., parent-subsidiary).

3.24. The Proposer acknowledges and understands that the information contained in response to this

Questionaire shall be relied upon by the City in awarding a contract and such information is warranted by Proposer to be true. The discovery of any omission or misstatement that materially affects the Proposer's qualifications to perform under the contract shall cause the City to reject the proposal, and if after the award, to cancel and terminate the award, contract or both.*

☐ Please confirm

4. REQUIRED FORMS

4.1. Anti-Human Trafficking Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Affidavit_of_Compliance_wit...

*Response required

4.2. Sworn Statement Under Section §287.133(3)(a), Florida Statutes on Public Entity Crimes*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• City_of_Dania_Beach_Florida...

*Response required

4.3. Non-Collusion Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Non_Collusion_Affidavit.pdf

*Response required

4.4. Certification to Accuracy of Propsal*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• Certification_to_Accuracy_o...

*Response required

4.5. Drug Free Workplace Certification*

Please download the below documents, complete, and upload.

• Drug-Free_Workplace_Certifi...

https://government-project.s3.us-west-2.amazonaws.com/173808/048516d8-b390-4dba-a553-765b42373b6b_Affidavit_of_Compliance_with_Anti-Human_Trafficking_Laws.pdf https://government-project.s3.us-west-2.amazonaws.com/173808/5609176f-0333-499a-9908-ee5768558133_City_of_Dania_Beach_Florida_Sworn_Statement_Under_287.133_3A_Florida_Statutes_Public_Entity_Crimes_-RFQ.pdf https://government-project.s3.us-west-2.amazonaws.com/173808/aff51db0-432a-4fea-b8d6-df622ba260b5_Non_Collusion_Affidavit.pdf https://government-project.s3.us-west-2.amazonaws.com/139699/3ed1bf70-fae5-4e6b-943e-92f663d3e041_Certification_to_Accuracy_of_Proposal.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4IDTSQUQF%2F20251106%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20251106T205636Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEOT%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJHMEUCIQC3HWmxC10aMncdIiwcri%2FkLfojv%2Fo6kSuJ0zgFmJGw5AIgTxp9iQt2q14RsCvAMVJbnO4TiFAgtHPZ6VfwRDnSpU8qlQUIrf%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDM64V4HgoP3Re5hK3SrpBFMWB%2FB%2BhdDRNTOMRi6A%2F%2F4EpHUQe0dWdUYgIodPJQG84RUiT6EFw%2Fh4aM1Ll5qk1SEYmQcsDevwCVBh5yG%2FtXJOJnR3ZiS7ZWimOimiZmKmCqYdNgNNMG738brQs9qh0tdh3mm4SCvJ3wIgxfI5WS6QPPzbiamP4JDFiD6%2FV1oIsFW%2FoAhQi6aElKh%2F91M6X7BmgFHKCyEhyrYZ%2FfuOTBV2H%2Fyxb7re51F54xFFaM0H554O5MduujCjJ%2FF6f3QxEAqkyV1QKAAD7QARcEk6KYD4pMg11z%2Bhh%2FLMB8LmaFIiOcLZCrXT0U466KudRP%2FFfepavy3%2Fy906imi9jNIQV9kpzo6b%2FdKT7ixPN6NNPJLjxEA3xOo%2BFdNusnHixWD7hPpj89m2jovMfLDe8aVv0P8M6UElWqxkK1XeQ9WV9DXkelN4t8zfiah8gTAKZx5bYVsRERJ5wc%2B%2FRMBQ%2FB%2By6jx7nJP%2FszEQuJp1AyErhN7Db8pfXu1y5JA8QOJeu%2BkgDpcFTkqp0kaqsC7t2XjfiIPl90wbMEg53SsjKUJwdiZouGpZ9HoPS8gkRiowOb8jPA6srXE3LKaBP3uy2trMOAScM9cmUyNOMxzOHWALJPeP%2FUKMoCSPZHcyTTLjMnF1jquPmBILOz%2BF99vPhpWO63h9lAcwxhO8JlQBODoG8l4cV%2BDngnbJZoEV75Cny%2BO%2Bm8yBy5iWfXN8oFQaNmuoAHoe4Wu5cBXrINrntK%2B8sSNDVqIMWNYPrPNdihe14wslBEi8LsHS0o51Jw0yYtTFFV6x0tqFsvCHaVPeUmiC1KaTWfYw2oAYdHK2MInws8gGOpkBxyugYoLKG%2BuiMUHKMQBpMDJQQh0BeWL7rCxjuXRby98fzjXIeeNb3HJFTxl%2BudS86nGRy9tSIzbz40ckDORJeMSO9wI%2B5aggcZFUjrl%2B4jnniT97U1DAmFrL%2FIFJrMR9uQsEnkFSQJcdfBL082ksoL5KwtY8iGo8Y1ix4WF9nlOTShQlRiGsc95bKLfEzAMKtdtIx8Aj5CQ6&X-Amz-Signature=a752331d5c6574fa07fa45e40ede3c1c3440160c3fefadd2b3cfd4704ed15850&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_to_Accuracy_of_Proposal.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/173808/1ea1f274-dc19-4479-ae3b-95149c9ae302_Drug-Free_Workplace_Certification_Form.pdf