Appendix_A_-_PIF.pdf

Interior Region 1

National Park Service (NPS)

US Department of the Interior

Project Scoping Assessment - Project Information Form (PIF)

BACKGROUND INFORMATION

The goal of this program is to conduct Project Scoping Analyses (PSAs) for high priority National Park Service (NPS) facilities. The NPS Units chosen for this PSA effort have identified the need for assistance in developing sound facilities projects at specific locations within the NPS Unit. The locations were chosen based on previous review and assessment at the Unit-level that yielded a solid understanding of the problem and possible solutions.

An Architecture and Engineering firm (A/E) contracted by NPS Region 1 will perform condition assessments, define/refine project scopes, develop cost estimates, and identify technical information to be compiled into a final report. This essential report will be used by the unit to develop Project Management Information System (PMIS) project submissions.

The PSA effort will yield high quality, high priority, design-ready projects that will be able to be quickly executed upon authorization and funding identification. This work will support the NPS mission and reduce NPS’s deferred maintenance backlog.

This document will be used as a checklist for the region/park and A/E to coordinate throughout the lifecycle of the PSA. The information below will help all parties involved be successful.

A/E will submit PIF form with each level of effort/standard communication form to ensure alignment with agreed upon scope.

PARK INFORMATION

DOI Region: 1 Legacy Region: Northeast (NER) Park: Shenandoah National Park SHEN

PROJECT INFORMATION

Project Title: Assess (3) NPS Employee Housing Units.

Project Description: Provide holistic Assessment of (3) NPS Employee housing units for rehabilitation to address deferred maintenance and provide cost estimate for future project funding consideration.

Problem Statement and Justification (How did the park identify the need for this work – assessment?) (Why does this work need to be done? Why is it priority? Why now?)

These (3) housing units are NPS seasonal employee housing units that requires holistic assessment of entire system which includes, but not limited to Architectural, structural, mechanical, plumbing, fire safety, electrical, site work, etc system. These structures are in poor condition and it requires rehabilitation to address defer maintenance issues as well as modernizing current condition to attract seasonal employee leasers. Also, current housing units lacks air conditioning units which make the renters uncomfortable during summer season.

PSA Scope Statement (Park, Region, and A/E should discuss the limits of this work, what is included and not. Be as specific as possible/quantify as much as possible

Assess existing conditions as indicated below, review and validate NPS-provided scope, and provide a scope of work with a Class C cost estimate. The cost estimate should include design, permitting and compliance, purchase, and installation, as well as removal and appropriate disposal of old components or rehabilitation of disturbed areas. All quantities and scope provided here are preliminary and must be verified by the A/E team.

Assessments shall consider local environmental conditions and climate change projections to make recommendations to 1) reduce frequency of future maintenance, 2) increase the life expectancy of the assets/locations, and 3) increase overall sustainability and resilience of the assets/locations, including increased energy efficiency and reduction of greenhouse gas emissions.

Assessments should address deferred maintenance solutions while suggesting improvements that will reduce the costs associated with operating and maintaining the park.

Assessments should note physical barriers to accessibility and observed accessibility concerns. A complete ABAAS Accessibility Assessment is not included.

For roof system inspections, the A/E Contractor is required to coordinate with the Interior Region 1 Safety Officer so that a safety plan for roof access can be developed prior to the first site visit. The A/E Contractor will be required to adhere to this safety plan at all times.

All design recommendations must include, where applicable, historically appropriate, code-compliant materials and design techniques. All renovations shall follow procedures set forth in the Secretary of the Interior’s Standards for the Treatment of Historic Properties.

The scope of services for this project includes the assessments listed below.

• Comprehensive rehabilitation assessment and it’s cost estimate of the building HQ-2-17

• Complete assessment of total demolition of building it’s cost estimate of the HQ-2-17 as an alternative option for the park.

• Provide cost estimate of new housing based on NPS prototype model that is selected by the park (TBD). NPS shall provide cost estimate for the selected prototype and consultant shall incorporate additional cost estimate for site -specific utility infrastructure cost.

• Comprehensive rehabilitation assessment and it’s cost estimate of the building HQ2-03

• Comprehensive rehabilitation assessment and it’s cost estimate of the building HQ2-08

• All (3) structures shall include scope and cost estimate to install an air condition system including any upgrade of electrical system to support that may require.

FMSS Locations for this PSA

Location

Location

Description

Asset Code OB API FCI

CRV

DM

UM

Qty Year Built

Historic Status LCS#

082864 HQ02-17 4100 3 58 0.407 363,061.89 147,683.33 GSF 1,490 1916 Y

082858 HQ02-03 4100 3 58 0.202 426,648.39 86,004.00 GSF 1,685 1941 N

082860 HQ02-08 4100 3 58 0.204 470,616.57 95,828.58 GSF 1,904 1942 N

Existing PMIS Entries Related to this PSA for Reference

PMIS # Title & Description Status Budget Formulated Funded

225784 Obsolete Housing Rehabilitate iQMIS#00H0217, Headquarters, FMSS # 00002073

Comp A Comp B

FY 22

FY19 (only for fire suppression)

315991 Replace 18 windows in Historic Housing units HQ0203

Additional Data for Reference [Park Documents? eTic Documents?]

• The Secretary of the Interior’s Standards—Technical Preservation Services, National Park Service (nps.gov)

• Climate Change Vulnerability Assessment (if available)

• NPS Cultural Resources Climate Change Strategy (2016)

List of Maintenance Backlog Work Categories to be Evaluated under this PSA (not all work categories will be needed for each PSA – use only the categories that are needed based on PSA Scope Statement) Buildings and Ancillary Structures

1. Roofing and Stormwater Shedding Systems: Roof system, flashing, gutters, downspouts, venting, roofing features

2. Building Exterior Envelope (all): Siding, windows, doors, facia, trim, soffits, finishes, foundations, basement

3. Masonry: Foundation, chimney, steps, exterior veneers, driveway, concrete floors/ walks, basements

4. Interior Finishes: Paint, Drywall/plaster walls and ceilings, paint, trim, flooring and floor coverings, interior fixtures

5. Mechanical and Utility Systems: Electrical, emergency power generation, potable water supply, plumbing and piping, wastewater/sanitary sewer, storm sewer, HVAC, communications and IT signaling, lightning protection, fuel storage and supply (underground heating fuel tank size and age determination for life cycle replacement 50% usable life)

6. Life Safety Fire Detection/ Fire Suppression Systems: Standpipe, fire pump, system type, detection equipment, intrusion systems, size, and age determination for life cycle replacement 50% usable life.

7. Accessibility: Observed physical barriers, walkways, clearances, entrances, grade, slope (PSA is not an Accessibility Assessment)

8. Potential hazardous materials remediation issues interior and exterior: Observed mold, asbestos, lead (PSA is not an environmental assessment).

9. Vertical transportation systems of all types, interior and exterior

Maintained Landscapes

10. Grounds: Grades, drainage and stormwater management, vegetation, turf grass, walkways, signage, fence/gates, transportation routes, ingress/egress and parking, site lighting, trails, pedestrian and vehicular bridges, site furnishings https://www.nps.gov/tps/standards.htm https://www.nps.gov/tps/standards.htm

SCOPE SIGN-OFF (By typing your name, you are agreeing to the above scope.)

Region: (COR/Project Manager) Park: (Supt. Or Chief of Maintenance)

KEYS TO SUCCESS

• Scope must be signed-off on by all parties prior to visit. The A/E will not scope additional projects outside of the originally agreed upon scope once on site.

• Park specific documents will be key to visit success. Many documents are not housed in Electronic Technical Information Center (eTIC). Provide A/E with as much project relevant information as you can prior to the visit.

• Project tour Point of Contact (POC) must be briefed or very knowledgeable about project.

• Work with A/E to establish report deadlines at closeout meeting.

• Adhere to deadlines. Once A/E delivers report, the region/park will have 15 days to review/comment.

• Final report will be produced 15 days after comments are submitted to A/E firm.

• Create/modify PMIS Statement using Approved Final Report.

KEY PROJECT PERSONNEL NAME PHONE EMAIL

Park POC: FACILITY MGR or SUPT

A/E POC:

Region Project Mgr:

Project Specialist POC:

SCHEDULE

Pre-Site Visit Telecon Date:

Site Visit Dates:

Out Brief Meeting Date/Time:

SITE LOGISTICS

Project Tour POC:

Site Visit Schedule (provide a general schedule for A/E):

Special access or equipment needs:

PARK ACTION ITEMS

☐Confirm description of PMIS Project is still accurate/valid.

☐Supporting Documentation – As-Builts, drawings, maps, photos, previous conditions assessments, relevant studies: asbestos, lead-based-paint, HazMat, Geotech, Historic Structure Report, Cultural Landscape Report, FMSS Data – Asset Locations, Asset Details, and Work Orders etc. Any type of plan that has already been developed for the park, what is the driving master plan for the park.

☐Project Site Walk-through – Devote time/personnel to walk the facility/site and meet with PSA team during assigned week.

☐Meeting Space (Outdoor, open air meeting space with enough room for a minimal staff PSA team).

Conference room or workspace to meet as a team with Supt, FM, appropriate personnel during site visit. Kick off and close out will be done online.

☐Lodging recommendations ☐Lunch recommendations – Will the team need to bring in?

REPORTS

Draft Report Delivery date: Enter a date

Park Report Review Comments Deadline: Enter a date

Final Report Delivery Date: Enter a date