Appendix 1 - Functional and Technical Requirements.xlsx
XLSX spreadsheet 26 KB Posted
- Attached to
- Fire Station Alerting State and local contract opportunity
- Solicitation number
- R-2477
- Issued by
- Colorado
About this file
This document is a detailed Appendix 1 outlining Functional and Technical Requirements for a Fire Station Alerting System procurement for a Colorado-based fire department. The comprehensive requirements specification covers a replacement alerting system with extensive technical specifications across multiple functional categories including alerting and notification, station automation, safety controls, environmental management, dispatch integration, incident reporting, system reliability, user interface design, and system integration requirements. The document meticulously details required capabilities such as audio and visual alerting mechanisms, control relays, traffic signal integration, automatic bay door controls, appliance shutdown features, and critical 911/dispatch communication protocols.
The technical requirements emphasize robust system performance with specific mandates like 99.9% uptime, integration with Versaterm CAD and Motorola radio systems, comprehensive training and support provisions, and compliance with NFPA standards 1225 and 1710. Key technical requirements include configurable audio tones, ramp-up alert sequences, text-to-speech announcements, synchronized lighting systems, real-time dispatch feedback, incident logging, and advanced user interface design with high-contrast, accessibility-compliant visual elements. The procurement appears focused on a comprehensive, technologically advanced alerting system that prioritizes firefighter safety, operational efficiency, and seamless technological integration across multiple station and communication platforms.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Appendix 2 - Cost Proposal.xlsx | XLSX spreadsheet | |
| R-2477 Fire Station Alerting.pdf |
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Text version
Requirements
| Category | Required / Optional | Business Needs and Requirements | Met | Met | |
| with Configuration | Met | ||||
| with Customization | Cannot | ||||
| Meet | Customization | ||||
| Estimate (Hrs.) | Comments | ||||
| Enter a value of Y in only one of columns D-G. Leave other cells in columns D-G blank. Ensure every row has one, and only one, Y in columns D-G. If column F is Y provide a total hours estimate (as a single number) in column H. | |||||
| Alerting & Notification Functionality | |||||
| Audio Alert | Required | System will support multiple distinct audio tone to represent different types of apparatus: |
Engine, Ladder, Battalion Chief, Rescue, Brush Truck, etc.
Audio Alert Required System tones will be clearly distinguishable by:
-pitch -pattern or -duration
| Audio Alert | Required | System must support ramp-up tones, with configurable volume increases over a defined period (e.g. 5 seconds, 10 seconds) during night hours or in sleep quarters to reduce abrupt waking and mitigate health and safety risks. |
| Audio Alert | Required | System will have tailored tone sequences; ability to customize alert tones. |
| Audio Alert | Required | System must have ramp up sequence be followed by text to speech automated announcement (includes address location, common place name, cross streets, incident type, and units dispatched). |
| Audio Alert | Required | System must have ramp up sequence be followed by voice announcement. |
| Audio Alert | Required | System can broadcast over PA system. |
| Audio Alert | Required | System can broadcast over radio system. |
| Lighting and Visual Alert | Required | System must trigger alert lighting in designated areas such as sleeping quarters, hallways, restrooms and apparatus bays and other rooms as needed upon emergency activation. |
| Lighting and Visual Alert | Required | System must allow dim red lighting at night to preserve night vision and reduce abrupt wake-up. |
| Lighting and Visual Alert | Required | The system has a control display monitor in every bunkroom and common area that can provide an immediate visual cue as to which apparatus are being dispatched, the call type, and the address of the emergency. |
| Lighting and Visual Alert | Required | The system must incorporate a touch control screen in each bunkroom for a user interface. The screen will allow the firefighter to control tone volume, light configuration, apparatus selection, etc. |
| Lighting and Visual Alert | Required | System must ensure the alerting devices installed in bunk rooms do not include a manual mute function or bypass capability that would prevent activation during a dispatch event when an apparatus is selected by the firefighter. |
| Alerting & Notification Functionality | Required | System must allow user to turn off all alerting to any specific bunkroom. |
| Lighting and Visual Alert | Required | Alerting bunkroom lighting (on/off with alert, color, brightness) must be configurable by the user. |
| Lighting and Visual Alert | Required | The lighting system can synchronize with alert tones and color-coded visual displays to reinforce emergency type identification. |
| Display Board | Required | System will allow for display boards installed at fire stations to display key data such as location, incident type, and countdown times. Real-time updates from CAD. |
| Location-Based Alerting | Required | System should support concurrent alerting of multiple fire stations based on incident location, dispatch protocols or unit assignment |
| Station Automation & Safety | ||
| Control Relays | Required | How many control relays to alert or control other actions are in the base product? (Answer in the comments section) |
| Traffic Signal Control Integration | Optional | System can prioritize traffic systems for emergency vehicles, ensuring a smoother and faster exit from the fire station. |
| Automatic Bay Door | Optional | System can open bay doors automatically as part of a pre-programmed response sequence, saving seconds off rollout times. |
| Automatic Bay Door | Optional | System can provide a manual override option for authorized personnel to cancel or delay automatic door opening |
| Appliances and Power Shutoff | Optional | System can integrate with fire station building system to automatically shut off kitchen appliances (e.g. oven, stovetops) when an emergency alert is activated. |
| Appliances and Power Shutoff | Optional | System can allow manual override or reactivation of shut-off appliances in the event of a false alarm, drill or operational need. |
| Appliances and Power Shutoff | Required | System will log all appliance shutoffs and overrides with timestamps for safety auditing and review. |
| Environmental & HVAC | Required | System should support air exchange or shut off in cases involving hazmat, smoke backflow or reentry hazards. |
| Environmental & HVAC | Required | System must be configurable and able to be overridden by authorized personnel |
| 911/Dispatch Integration | ||
| 911/Dispatch Integration | Required | System should provide immediate feedback to dispatchers regarding the transmission status of alerts or messages. Specifically it must: confirm successful message delivery through clear visual or audible indicators. |
911/Dispatch Integration Required System should provide immediate feedback to dispatchers regarding the transmission status of alerts or messages. Specifically it must: notify of failed transmission, including error details or retry options
| 911/Dispatch Integration | Required | System should provide immediate feedback to dispatchers regarding the transmission status of alerts or messages. Specifically it must: log all messages attempts and outcomes for auditing and troubleshooting |
| 911/Dispatch Integration | Required | System should provide immediate feedback to dispatchers regarding the transmission status of alerts or messages. Specifically it must: support real-time visibility into system health and connection status with CAD |
| Incident History and Reports | ||
| Incident History and Reports | Required | System will log all alerts automatically. |
| Incident History and Reports | Required | System will allow export of reports (PDF, CSV) for reviews, training or audits. |
| Incident History and Reports | Required | System will provide logs that include timestamps, recipients, response status and message content. |
| Reliability & Redundancy | ||
| Reliability & Redundancy | Required | System must provide 99.9% uptime guarantee with built in failover. |
| Reliability & Redundancy | Required | System should include a radio interface provided by the FAS to support reduntant and on-air dispatching via the existing Motorola radio network. |
| Reliability & Redundancy | Required | System must generate real-time notification to city's Public Safety IT team through PagerDuty when system is offline or experiences failure. |
| Reliability & Redundancy | Required | System must provide clear, real-time visual indicators to dispatchers reflecting self-diagnostic status and system health checks, enabling immediate awareness of potential faults or degrating performance. |
| User Interface (UI/UX) | ||
| User Interface (UI/UX) | Required | System will be configurable for color schemes per alert type. |
| User Interface (UI/UX) | Required | System will implement a high-contrast, WCAG-compliant visual design to support accessability for users with visual impairments. |
| System Integration | ||
| CAD Integration | Required | System must integrate with Versaterm CAD (Computer Aided Dispatch) to receive dispatch data and trigger automated announcements. |
| CAD Integration | Required | System must provide a two way integration with city's Versaterm CAD. |
| CAD Integration | Required | System must integrate with secure data transmission using API's or encrypted feed that comply with public standard. |
| Radio Integration | Required | System must integrate with the city's Motorola radio system for dispatch verbal communication with the station. |
| Training & Support | ||
| Training & Support | Required | Vendor must provide onboarding and training for all staff and dispatchers. |
| Training & Support | Required | Vendor must provide user guides and SOP manuals. |
| Training & Support | Required | Vendor must provide 24/7 support and incident response. |
| Training & Support | Required | Vendor must provide SLA with response timelines. |
| Compliance | ||
| Compliance | Required | System must identify which NFPA standards (1225, 1710) are met and provide documentation or a statement of applicability. |
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