Q&A__ALB-17-833097_1-20-2017.pdf

Questions and Answers for Solicitation# ALB-17-833097

As of 01/20/2017

1) Does this bid require us to have a GSA schedule?

A – NO

2) On the floor plan, we counted (34) Technician work surfaces but in attachment A, pg.3 the list states 33. Can you clarify?

A – I recounted the work stations and still have a total of 33.

There are 16 along the wall shared with the light industrial space, 4 at the top of the room, and 13 along the wall that separates that upper & lower work stations.

3) Grade of fabric for stations? Or will workstations be fabric grade 1 or 2?

A – We don’t wish to specify a grade because while the pattern availability is not important to us, the durability & stain resistance of a given fabric is important, and it is our understanding that these items trade off with different grades. It is also our understanding that grades vary among manufacturers so there is no industry standard but rather commonly used grading systems that vary by location and suppliers. A detailed description of the fabric types offered would be preferred over specifying a certain grade.

To assist with this, I will explain a bit about the staff’s typical work. The majority of the staff spends most of their days working outside in the field. The work areas are typically in woodlots and often staff will get mud and debris on their cloths so stain resistance and abrasion resistance is very important. The supervisory staff spends less time in the field but will occasionally go out also. There is only one staff member that is always in the office.

4) What criteria is the bid based upon? For example, lowest bidder wins.

A – Best value to the government is how the bids will be evaluated. We would like to see well described options to choose from so that trade-offs can be effectively evaluated.

5) Does USDA have an AutoCAD drawing to scale w/dimensions?

A – Yes, we have attached the AutoCAD drawing.

6) Does USDA have 3D’s available? Would you provide “Tagging” for tables on bid?

A – Not sure what this means.

7) What specifically are the existing furniture items to be removed?

A – We are moving to a new space and do not anticipate having to remove furniture.

8a) On pg.14 of the FedBiz opportunity attachment, an archive date is listed as 4/30/17.

Additionally, on pg. 4 there is an estimated completed installation date by Feb. 15, 2017.

Can you clarify if this is the completion date? If not, when is the anticipated completion date?

A – The space is new construction and we wish to take occupancy on or about March 1st. The construction on the office should be completed by Feb 15th.

8b) Does the USDA provide an electrician and data technician?

A – Yes, the USDA has dedicated IT staff.

9a)Is all the power coming from PP as stated in the RFP or is the power coming from the walls or floors?

A – The private offices will have wall power. We originally requested WIP points but because we don’t currently know what the furniture will be we have changed to having wall outlets that the systems furniture will tie into. I am attaching the recent plans from the construction contractor.

9b) Is there an electrical/data plan available?

A – Yes there is but I don’t have the latest copy. Jennifer Rammer may have the latest plan

10) Are there product pictures or specifications for the basis of design? In particular, the stacking task chair.

A – No, please provide options that we can select from.

11) What is the floor material, which will affect the chair caster?

A – Commercial low pile carpet tile.

12) Is there a plan that delineates room numbers? If so, can we receive it?

A – Yes, we have attached it.

Drawing Questions

1. Can you supply a CAD drawing of the building?

A – The facility is attaching what they believe to be the CAD drawing that was provided to us. I cannot confirm this because I don’t have the software necessary to open this file.

Furniture Questions

Lower WS (Tech/Climber space) Qty 20

Work Tables (no power or com - rooms 132 & 116)

2. What is the width and depth of the work table?

A - We would like to width of depth of these tables to be 24” x 48”.

Technician Qty 33

Work Surface (with power & com)

3. Are these work surfaces to be free standing and not having a flip top?

4. What is the width and depth of the work surface?

A - We would prefer that these be free standing with flip tops to allow for maximum flexibility of the work space. If there is a significant price difference we would like to reserve the option of having these work stations static.

These work stations would also be 24” x 48”.

WS-1 (Officers Room 151) Qty 14

5. What is the panel height?

A - We are flexible about the panel height but would prefer a shorter panel of approximately 4 feet to maintain an open feel to the office space.

6. What is the size of a station?

A - The work stations should be 6 feet x 6 feet.

7. What is the cabinet at the entrance of the station? (please describe including height & width) A - This cabinet should be a locker that staff can store personal items as well as a jacket. The height should be no higher than the height of the cubical wall/partition. We are flexible with the width so that it blends in with the rest of the work station and is at least 15 inches in width and 18 inches deep.

8. Are task lights required under both overhead storage units per station?

A - Yes task lights are required under both overhead storage units.

Supervisor Office Suite (Rooms 151A & 151B) Qty 6

9. What is the size of the desk?

A - The desk should be 6 feet by 3 feet with a 5 foot by 2 foot chase.

10. Are task lights required under the overhead storage?

A - Yes, lights are required under the overhead storage.

11. Please describe the cabinet at the end of the credenza work surface including height & width.

A- If it is the other side of the u-shaped desk it should be the same height as the desk with drawers that can be used for storage and or files.

12. Please describe the cabinet on the opposite wall of the u shaped desk including height & width.

A - This is a wardrobe where shirts and jackets can be hung as well as space to store personal items. It should be about 6 feet high and about 2 feet wide and 2 feet deep. We are flexible regarding these measurements. There is also a bookshelf in this room that should be about 6 feet high by 3 feet wide by 13 inches deep.

Manager Office Suite (Rooms 151A & 151B) Qty 2

13. What is the size of the desk?

A - The desk should be 6 feet by 3 feet with a 5 foot by 2 foot chase.

14. Is the overhead open or closed?

A - The overhead should be closed

15. Are task lights required under the overhead storage?

A - Yes, task lights are required under the overhead storage.

16. There are three cabinets in each office two are the same with the third one being something different. Please describe what these cabinets are including heights and widths.

A - One of these is a wardrobe where shirts and jackets can be hung as well as space to store personal items. It should be about 6 feet high and about 2 feet wide and 2 feet deep. We are flexible regarding these measurements. There is also a bookshelf in this room that should be about 6 feet high by 3 feet wide by 13 inches deep. The third item is a 3-drawer file cabinet that should be 36” x 18” x 42”.

17. What is the size of the round table?

A - The round table should be 42 inches in diameter.

Site Condition Questions

18. Does the building have a loading dock or is this a street unload? If it is a street unload please describe the distance from where a truck can be unloaded to have access to the building.

A - This building does not have a loading dock but the delivery truck can be brought right up to the building, adjacent to the entry door.

19. If it is a street unload are there any steps or ramps to the entrance of the building?

A - There are no steps to enter the building.

20. Can a 53’ tractor trailer access the project site A - Yes a skilled driver should be able to maneuver to the office building.

21. Will the installation of the furniture be on the ground floor or an upper floor? If it is on an upper floor will an elevator be available and if so please describe if the elevator is a freight or passenger elevator.

A - The installation of the furniture will all be on the ground floor.

22. If an elevator will be used will we have exclusive use of the elevator during the unload?

A - N/A – ground floor installation.

23.) What is the desired panel height of the workstations? We are assuming 68” high but don’t want to make an inaccurate decision.

A - We would prefer a height of 48”, for a more open feel to the office.

24.) How tall is desired for the wing panels?

A - Not sure how the height of the wing panels differs from the height of the workstation panel height. 48 inches would be preferred.

25.) What specific storage is needed in each of the workstations and offices?

A - There should be drawers for storage at each of the workstations including a drawer to store paper files. The cubicles workstations should have lockers where a coat or shirt can be hung, the same height of the cubicle panel. The offices should have full complements of drawers for storage. The offices should have file drawers and a wardrobe approximately 6 feet high to hang coats and shirts in.

26.) There is no power in the (20) work tables, do you still need a wire tray?

A - The workstations in the center of the room do not require a wire tray.

27. Does the technician work surface, does it need to be grounded?

A - No, the technician work surfaces will be used for writing surfaces as well as a surface on which to place a laptop to complete data entry etc.

GENERAL

28. Is there an AutoCAD file available so accurate dimensions are available for space planning purposes? Current SOW does not include any specifics or sizes for the work stations or private offices and the proposed components.

A - Yes, I have attached the AutoCAD. Technician workstations should be 24”x48”. Officer cubicles should be 6 ft x 6 ft.

29. Under Section B. Project Requirements, Line 3. Manufacturers: b. “The drawing typical on specification sheets are for representational purposes of customer’s preference of design intent and style.” These sheets did not seem to be included in the SOW.

A - I believe this refers to Attachment B which I have attached and is posted on the solicitation.

30. When is a site visit required? Will the electrician be on site for the site visit?

A - The furniture is for a new building. The construction is anticipated to be finished mid-February and we wish to have the furniture in place for a move in of March 2nd

31. Is there a pre-installation meeting required?

A – Yes

32. What are the dates and hours installers can be on base/on site and/or in building?

A - The construction is scheduled to be finished 2/14/17 and we wish to have the furniture in place prior to 3/2/17, when we anticipate occupying the building. The hours to deliver the furniture will have to be arranged with the lessor but should be week days during normal business hours.

WORKSTATIONS

33. Please provide the overall dimensions of the workstations.

A - Technician workstations should be 24”x48”. Officer cubicles should be 6 ft x 6 ft. The cubicles should have a desk of 36” X 60” and a return with a depth of 24”

34. Is there a drawing typical with dimensions and requirements available for reference for the workstations?

A - The attached drawing should suffice.

35. Is there a panel height requirement?

A - We prefer shorter panels so there is a more open feel to the office. 48” height would be preferred.

36. Please provide typicals/ specifications of workstations. In lieu of information, HSTCI will provide a solution that includes towers, tackboards, task lights, etc.

A - We would welcome seeing the solution offered.

37. Is there a need for key board arms or monitor arms?

A - Keyboard & monitor arms are necessary in the cubical workstations but not the technician workstations.

38. Confirm work stations will be powered by the utilization of power poles/ceiling in-feeds? How many stations will be powered per in-feed?

A - Work stations will be powered by WIP points. Approximately 6 stations would be powered by each point.

SEATING

39. Does the Stackable Task Chair need to stack, or will nesting be acceptable?

A - Stacking is preferred but we are open to options.

40. Does the Stackable Task Chair need casters? Casters may affect the number of chairs per stack.

A - We could accept task chairs without casters depending on the trade-offs.

41. Will you accept a smaller stack/nest chair?

A - No, we need larger sizes to accommodate the average size of our employees.

42. Does the Stackable Task Chair need a height adjustment? –If so, you want a true task chair with a five star base (which will not stack)?

A - No height adjustment is necessary

43. Does the Stackable Task Chair have a plastic seat and back or upholstered seat and back?

A - The seat is to be upholstered and the back is not.

44. Please clarify if you want arms on the Stackable Task Chair.

A - Arms are preferred. We are open to proposals with some of the task chairs being armless

45. Please clarify if you want arms on the Guest Chair.

A- Arms are necessary on the Guest Chairs

OFFICE SUITES

46. Please provide overall dimensions of the U-shape desks in the private offices.

A - The desk should be 6 feet long and 3 feet deep with a 24” deep return connecting to another work surface with overhead hutches that is 24” X 72”

47. Is there a drawing typical with dimensions and requirements available for reference for the offices?

A - Yes, attached

48. What surface material requirements are there for the private offices? For example are the work surfaces laminate and storage pieces metal construction? Or are the offices all veneer construction?

A - The surfaces do not all need to be veneer but must coordinate with each other.

49. Please provide typicals/ specifications of the Manager Office and the Supervisor Office. In lieu of information, HSTCI will provide a solution that includes towers, tackboards, task lights, etc.

A - We look forward to seeing the solutions offered.

50. Is there a need for key board arms or monitor arms?

A - Yes, keyboard & monitor arms are necessary.

BOOKCASES

51. Please provide the dimensions of the bookcases.

A - 72” x 36” x 13”

52. Please confirm the quantity of bookcases as: Correct o (1) in each Supervisor Office o (2) in each Manager Office

TECH AREA

53. Are these tables or do you want a panel based solution? These appear to be a table based solution from the PDF layout. Please confirm.

A - We want tables with wall panels where the panels provide the power & communication from WIP points.

54. What are the dimensions of the powered work tables placed along the wall?

A - 24” x 48”

55. What are the data/electrical requirements?

A - Sufficient to plug in a laptop and VoIP phone system along with two other handheld electronic devices

56. How will power be supplied to power-up the tables?

A - WIP points from pole and or wall

57. Will the power need to be daisy chained from table to table?

A – Yes

58. What are the dimensions of the non-powered work tables in the center of the room?

A - 24” x 48”

INSTALLATION

59. SOW states “It is estimated that the contract installations will be completed by February 15, 2017” Please confirm anticipated award date and desired completion date for install?

A - Construction on the space should be completed on 2/15/17 the furniture is desired to be installed by 3/2/17.

60. Is February 15th a firm date? Due to manufacturer lead times, some product may take 6 weeks for delivery. A - There is some flexibility with this date.

61. What are existing site conditions? A - New construction

62. Are there steps up to the installation site and/or building? If so, how many?

A - There are no steps

63. Do the installers have to enter through a lobby or common entrance? A - No

61. Is floor protection required? A - Yes

62.What are the flooring types we will be installing furniture on? A - Low pile commercial tiled carpet

63. How will trash be disposed of—are the installer to remove product packaging from site? The installer A - must remove all rubbish from the premises

64. What are the hours and days our installers can be in building and in space to perform installation?

A - This will have to be coordinated with the lessor but business hours and week days should be fine.

65. Are lift gates required on delivery trucks? A - There is no loading dock

66. Is this a street offload or will there be a loading dock available? A - The building is located on a lot with a driveway off the main road. There is no loading dock.

67. Are there any loading dock restrictors? A - Not sure how this question applies as there is no loading dock.

68. What size trailers/trucks can site receive? A - Commercial box trucks will be easily accommodated. An experience semi driver could maneuver to the delivery location.

69. What is the push distance from the dock/street to the elevator or install site?

A -o <100’ Really less than 50’ as the truck can pull up right next to the door.

o 100’-200’ o 200’-300’ o 300’-400’ o 400’+

70. What type of elevator is available at site for unload of product?

A -o N/A—Elevator not needed all installations on ground floor of single floor building o Freight—Dedicated o Freight—Not Dedicated o Passenger—Dedicated o Passenger—Not Dedicated

71. What are the elevators dimensions? N/A

72. Are there stairs available? If so, what are the number of stairs per flight? A - There are no stairs

73. What forms of ID are required by installers and/or project managers? A - Picture ID with name & company name

74. Do they drivers have to be previously cleared with security forces? Avoid being denied at gate.

A - There is no manned gate to enter through.