AN101 RFQ.docx

REQUEST FOR QUOTE #70Z08523Q49014B00

QUOTE DUE NLT: 05/02/2023, 1 PM EST

NAICS 336611

(i) This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in subpart 12.6 of the FAR Part 12 - Acquisition of Commercial Products and Commercial Services | Acquisition.GOV and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

(ii) Request for Quote number in header applies and is used as the solicitation number. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87, effective, 7 March 2016.

(iii) It is anticipated that a Best Value purchase order shall be awarded as a result of this synopsis/solicitation. All responsible sources may submit a quotation, (vendor must have an active registration in SAM.Gov prior to award) which if timely received, shall be considered by this agency.

(iv) Payments are NET 30 and will be made in accordance with the FAR 52.232-25 Prompt payment clause 52.232-25 Prompt Payment. | Acquisition.GOV.

(v) All acquisitions expected to exceed $2,500 can also be found on SAM.GOV under the same solicitation/RFQ listed in the header.

(vi) The U.S. Coast Guard, Surface Forces Logistics Center (SFLC) intends to award a Firm Fixed Price Purchase Order.

(vii) The United States Coast Guard Surface Forces Logistics Center has a requirement for the following items:

Vendor shall provide:

VENDOR NAME:

VENDOR UEI:

Address to send the repairable assets: _____________________________________________ PLEASE PROVIDE PRICING PER ITEM BELOW. The pricing shall also include the price of disposal if the item is beyond economical repair.

1. Will the Inspection Charge be waived if the assets are being repaired?

Yes_____ No_____ (This will not be a factor used to award this contract)

2. Replacement cost for new Item (if available): $ ___________ (This price will be used by the government to determine if the unit is beyond economical repair) Inspection Report(s) - __14___ calendar days from the date Government-Furnished Material is received at the Contractor’s facility. Coast Guard Review __14__ calendar days after receipt of inspection.

TEST AND INSPECTION REPORTS shall be submitted IAW attached Scope of Work / Repair Description and include your price to repair each item.

EVALUATION In accordance with FAR part 6.1 award shall be made without discussion unless the Contracting Officer determines discussions are necessary. Quotations received in response to this synopsis/solicitation shall be evaluated on a best value basis utilizing the following technical, price and price-related factors:

1. Technical Capability.

Technical capability shall be evaluated on the company’s ability to meet all requirements of this solicitation, based upon attached Scope of Work and access to required drawings and specifications needed to repair the items.

2. Past Performance.

Past performance shall be evaluated based on previous contracts completed during the past three years or currently in process for the same type of services that are being solicited under this requirement. Contracts may include those entered into by the Federal Government, agencies of the state and local governments, and commercial customers. The Company shall include past performance information for any major subcontractor to be utilized during performance and must be relevant to the scope of work they may perform under the Purchase Order resulting from this solicitation. The Company shall supply at least three (3) contracts completed during the past three years or currently in process for the same services that are being solicited under this solicitation. References other than those provided by the Company may be contacted by the Government to obtain additional information that shall be used in the evaluation of the company’s past performance. The Government may waive the submission of past performance information by the company if adequate data already exists on file internally.

3. Delivery Schedule (if applicable). [Any other factors that may be important to the Government for this solicitation may also be included in this section – i.e. warranty, etc.]

4. Price

5. CLAUSES AND PROVISIONS (see attachments) PRESERVATION, PACKAGING & MARKING SHALL BE IN ACCORDANCE WITH SPECIFICATIONS OUTLINED IN PREPARATION FOR DELIVERY BELOW:

- NO SUBSTITUTIONS.

5.0 PRESERVATION, PACKAGING, PACKING AND MARKING (PPP&M)

5.1. PRESERVATION ? All governors shall be preserved and packaged in accordance with Woodward Governor Company bulletin 25075A, dated 1975 titled Commercial Preservation Packaging for Storage of Mechanical-Hydraulic Controls.

5.1.1. Each governor shall be completely assembled and ready for installation.

5.1.2. All openings shall be sealed with plastic caps.

5.2. PACKAGING & PACKING

5.2.1. Each overhauled and preserved governor shall be sealed in accordance with Woodward Governor Company bulletin 25075A.

5.2.2. Each overhauled, tested and preserved governor listed as GFP in paragraphs 1.2.1.d., 1.2.1.e., 1.2.1.f., 1.2.1.h., 1.2.1.i., 1.2.1.k., 1.2.1.l., 1.2.1.m., 1.2.1.o., 1.2.1.r., shall be individually packed in a wooden box, constructed as described and pictured in Attachment No. 1, Pictures 1 thru 9.

5.2.3. If the Contractor deems the containers the governors were received in to be in compliance with paragraph 5.2 of this specification, the containers can be reused.

5.2.4. Should new containers be required, or existing containers repaired, labor and material costs to accomplish this shall be listed on the Arrival/Disassembly Inspection Report as described in paragraph 3.3 of this specification.

a. The lower base shall be constructed of 4? X 4? lumber skids (2 each) and ?? X 20? X 20? plywood, with a ?? X 1 ?? X 20? nailer strip screwed to the front and back of the base to allow the cover to be attached (screwed) to it (see photo No. 1).

b. The unit base shall be constructed of 3/4? X 16? X 16? plywood and 2? X 4?

supports (see photo?s No. 2 & 3). The unit base may require a hole of sufficient diameter to allow passage of the drive shaft of the governor.

c. The governor shall be attached to the unit base, through the governor base plate, using 4 - 3/8? X 2.5? bolts (minimum), 8 washers, 4 lock washers, and 4 nuts.

d. The top and sides of the crate shall be constructed using ?? plywood and 2? X 4? framing (see photo No. 4).

e. The finished crates shall be 21? X 21? X 40?.

f. The crates shall be assembled using decking screws (no nails are to be used).

g. After the governor is sealed in accordance with Woodward Governor Company bulletin 25075A and after the governor is packed in accordance with 5.2.4. a.

through f. above, the void between the governor and crate sides and lid shall be filled with spray foam.

5.2.5. Each overhauled, tested and preserved governor listed as GFP in paragraphs 1.2.1. a., 1.2.1.b., 1.2.1.c., 1.2.1.g., 1.2.1.j., 1.2.1.n., 1.2.1.p., 1.2.1.q., shall be individually packaged and packed in wooden boxes constructed of 1/2? plywood, minimum, with internal or external support bracing.

a. A clearance of not less than 2? shall be allowed between the governor and the closest member of the sides, ends or top of the crate.

b. Bubble wrap or spray foam shall be used as packaging material of adequate thickness so as to properly cushion the governor to prevent damage and not to allow movement of the governor within the wooden crate.

c. The crates shall be assembled using decking screws (no nails are to be used).

5.3. MARKING - The marking described herein shall be placed on the longest two sides of each box (on opposite ends). The lettering shall be black painted stencil and permanently affixed to each container. The lettering shall be at least 3/4" high, and be applied on a highly contrasting painted white background.

5.3.1. All previous markings and Quality Assurance Decals shall be completely removed from the reusable shipping container prior to application of any new markings.

5.3.2. This marking shall consist of the following information.

STOCK NUMBER See Contract ITEM NAME See Contract PART NUMBER See Contract CONTRACT NUMBER See Contract DELIVERY ORDER NUMBER See Contract GROSS WEIGHT As Determined by Contractor

CONDITION CODE CONDITION A

QUANTITY & UNIT OF ISSUE 1 EA

OVERHAUL DATE As determined by Contractor RE-INSPECTION DATE 60 Months from Overhaul Date

COAST GUARD SFLC MATERIAL

REUSABLE CONTAINER

DO NOT DESTROY

5.3.3. Stenciling on each crate shall be as pictured in photo Nos. 5, 6, 7, & 8, except the Contractor shall include the appropriate stock number and part number for each applicable governor enclosed. Additionally, the stenciling shall be applied to a contrasting white painted background.

5.4. BAR CODING ? A Bar Code label shall be attached to each governor shipping container prior to shipment for the Contractor?s facility.

5.4.1. All bar coded labels shall be in accordance with SFLC specification D- 000-0100.

a. The actual labels shall be Type ?V?, Grade ?A?, Style ?2?, Composition ?b?

with plastic laminate.

Are you able to meet packaging requirements? Yes ___ No ____ Please provide an estimated delivery date: __________________ ** Total cost shall have delivery and any Freight charges to zip code 21226 included. **

** SHIPPING: FOB DESTINATION REQUIRED. **

SHIP TO:

USCG SURFACE FORCES LOGISTICS CENTER

2401 HAWKINS POINT ROAD

RECEIVING ROOM- BUILDING 88

BALTIMORE, MD 21226

Preparation For Delivery

All material must be shipped to U.S. Coast Guard Surface Forces Logistics Center, 2401 Hawkins Point Road, Receiving Room- BLDG 88, Baltimore, MD, 21226 for this Purchase Order. Material must be accompanied by an itemized packaging list securely attached to the outside of the shipment.

All packing lists shall cite the Purchase Order Number with the packaging in such a manner to ensure identification of the material provided.

Material shall be packed for shipment using Military Packaging, for examples in packaging please reference MIL-STD-2073-1E. Material must be packaged in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply course to Surface Forces Logistics Center locations.

Packaging shall provide adequate protection for warehouse storage and shipments from the warehouse.

All material shall be marked in accordance with MIL-STD-129R and barcoded unless otherwise authorized by the Contracting Officer. All material will have the Purchase Order Number, National Stock Number (if applicable), Vendor name and Part Number clearly marked on the exterior of all material shipped.

All Deliveries are to be made Monday through Friday between the hours of 8am to 3pm.

Please make sure that any changes in Delivery Timeframes or tracking information get sent to Terri-Jo.B.Jenkins@uscg.mil

U.S. COAST GUARD APPROVED LABEL SHOULD HAVE THE FOLLOWING

· NATIONAL STOCK NUMBER (NSN)

· ITEM NAME

· PART NUMBER

· PURCHASE ORDER NUMBER

· THE WORDS “COAST GUARD SFLC MATERIAL” CONDITION (A)

· QUANTITY AND UNIT OF ISSUE (I.E)(1-EA)

Invoicing In IPP

It is now a requirement that all invoicing for Purchase Orders will now be entered and processed through https://www.ipp.gov.

All invoices must contain the following information: CG contract number, vendor’s invoice number, vendor’s UEI, UEI & TINs number, cage number, PO item number, description of supplies or services, unit prices and extended totals (INVOICES FOR PURCHASE ORDERS AWARDED BY SURFACE FORCE LOGISTICS CENTER, BALTIMORE ARE TO BE SUMITTED AS NON PO IN IPP). Shipping costs will be indicated as a separate line item on the invoice (if applicable). Shipping cost $100 or more must be accompanied by a separate freight invoice when submitting an invoice(s) for payment (if applicable).

To submit an invoice, vendor must have access to www.ipp.gov. Additionally, a copy of the invoice must also be sent to the PO Issuing Office at: Terri-Jo.B.Jenkins@uscg.mil