Amendment 0002 GSA FY21 CPP to 47QMCB20R0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

QMACB

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

FY21 City Pair Program, Worldwide Amendment 0002 to Solicitation 47QMCB20R0001 is hereby issued to provide the Government's responses to vendor Final RFP questions.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

General Services Administration Travel Acquisition Support Branch 1800 F Street, NW 3rd Floor, Hub 3400 Washington, DC 20405

9A. AMENDMENT OF SOLICITATION NUMBER

47QMCB20R0001

1 7

See Block 16C

9B. DATED (SEE ITEM 11)

02/18/2020

Corey Gerst - Contracting Officer

3/05/20

General Services Administration City Pair Program FY21 Requirement for Scheduled Air Passenger Transportation Services

Solicitation No. 47QMCB20R0001

FINAL RFP QUESTIONS AND GOVERNMENT RESPONSES

AMENDMENT 2

No. Solicitation Reference Vendor Question Government Response

Section Page #

1 All All Can you please provide a .doc version of the RPF instead of just .pdf?

Yes. We have uploaded a Word version of the FY21 Final RFP to beta.SAM.gov with Amendment 2.

2 B.2 11 Can we submit a bid for less-than-daily non-stop markets?

Please see RFP Section B.2 Definitions, Required Flights, for service information:

Required Flights - For purposes of this solicitation, in Group 1 and 2 domestic line items, a contract carrier must have daily service Monday through Friday, including at least one inbound and one outbound flight for each of its five days of service, for it to be counted as weekly service. In Group 1 and 2 international and fifth freedom of the air line items, a contract carrier must have service a minimum of three (3) days per week, including at least one inbound and one outbound flight for each of its three days of service, for it to be counted as weekly service.

For Group 3 domestic line items, a contract carrier must have service at least one (1) day per week, Monday through Friday, including at least one inbound and one outbound flight for the one day it has service, for it to be counted as weekly service. In Group 3 international line items, a contract carrier must have service at least one day per week on any day of the week, including at least one inbound and one outbound flight for the one day it has service, for it to be counted as weekly service.

3 B.2 11 Can we submit a bid for daily non-stop routes but operated seasonally?

Please see the Government's response to question 18.

4 B.3 Page 14 The passenger count (PAX CT) on column I – what is the time frame of the data?

Please see RFP Section B.3, Line Item (Market) Requirements, Passenger Volume

*Passenger count (PAX) levels are subject to change on a yearly basis based on data analysis of audited data and new requirements.

5 Final RFP Attachments

Attachment 4 FY21 Group 1

Line Items

Attachment 5 FY21 Group 2

Line Items

Attachment 6 FY21 Group 3

Line Items

How can we tell if markets are moved from group 1 to group 2, 3?

Example – FLL/MCO and FLL/TPA were in group 1 and now they are not in that group.

Please use FY21 Final RFP Attachments to see which markets fall under Group 1, Group 2 and Group 3.

For FY20, FLL/MCO (line item #1506) and FLL/TPA (line item #1523) were in Group 1.

For FY21, FLL/MCO (line item #5418) and FLL/TPA (line item #5446) are now in Group 2.

6 Final RFP Attachment 2

FY21 COPS User Manual

12 I received the following error message, please advise:

● Please check the file header format before upload

I tried to upload the csv file – I named it johnsmith1*- please advise exactly how I should name the file.

*The Contracting Officer changed the username in this question to protect the offeror’s privacy.

The error message you received is due to a change to the static fields. As discussed in the COPS Q&A Session held on February 13th, please do not change the column names or the static fields.

Please see Attachment 2 FY21 COPS User Manual,

3.2.3 Downloading Offers, page 12:

Files can be downloaded for either Group 1, Group 2 or Group 3. Please note that each Group file has 7 static fields (columns A-G) that if modified will send an error email stating that the offers were not accepted and that the static fields cannot be changed. The COPS system does not allow changes to columns A-G.

Columns A-G include, Item Number, Origin Airport, Destination Airport, Minimum Service, Passenger Count, Number of Flights, Domestic/International.

Also, for your file uploads, please make sure to add a 1 (Group 1), 2 (Group 2), or 3 (Group 3) after your COPS User ID. Example: johnsmith1, johnsmith2, johnsmith3

7 M.3 106 Subfactor 3: In a minimum nonstop market, do connecting/direct flights receive points? Example:

A carrier bidding on a minimum two nonstop city pair, has 3 nonstops inbound/outbound, and two connect flights inbound/outbound. Does the carrier receive 12 points for the nonstop flights and 6 points for the connect flights?

No, in a minimum nonstop market, only nonstop points would be calculated in all technical points.

8 C.3 22 Maximum connection times are defined in the RFP.

Is there a minimum connection time that carriers must adhere to?

No, there is no minimum connection time. In this case, we would follow the airline industry’s commercial practice or standard.

9 M.3 106 Subfactor 3: Are maximum points for the roundtrip city pair or for each direction? Example: Max points for nonstop are 24. Is that 24 points Inbound and 24 points Outbound for a total of 48 points?

Yes, it is maximum for 24 inbound and 24 outbound. So the total maximum points for nonstop is 48.

10 K.11 74 Will we need to recertify for Section 889 (covered telecommunications equipment or services) compliance for the FY21 City Pair Program solicitation? If so, do we need to respond to FAR 52.212-3, 52.204-26 and GSAR 552.204-70?

Yes, all offerors must recertify the Section 889 component with the FY21 City Pair Program proposal submissions. However, please note that an offeror does not need to provide the same representation twice: per FAR 4.2103(a)(1)(i) and FAR 52.204-24, a response to FAR 52.204-24 is not required if the offeror has responded to the SAM representation provision (FAR 52.204-26 and/or 52.212-3(v)) that it “does not” provide covered telecommunications equipment or services to the Government. And, an offeror’s response to FAR 52.204- 24 (or non-response to FAR 52.204-24 based on its response to the SAM representation provision (FAR 52.204-26 and/or 52.212-3(v)) that it “does not” provide covered telecommunications equipment or services to the Government) will also be considered the initial response to GSAR 552.204-70.

11 Attachment 5 – Group 2 Line

Items

G2 INTL Tab The below items have their minimum service listed as “EC”, however are on the G2 INTL tab. Is this accurate and intentional?

Line item Origin Destination

9523 HFD FRA

9524 HFD GLA

Yes, these line items are correctly identified as extended connect. The extended connection markets allow for a maximum of 420 minutes in connection time, it is not a minimum.

https://insite.gsa.gov/cdnstatic/CD-2019-11.pdf https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id1989G0W90SA https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#id19CAC0P0ESS https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://insite.gsa.gov/cdnstatic/CD-2019-11.pdf

9525 HFD GUM

9526 HFD LON

9527 HFD MAD

9528 HFD OKA

9529 HFD TYO

9530 HFD VCE

12 Attachment 5 – Group 2 Line

Items

G2 Dom Tab The below items are listed as “I” under D/I, however are included in the G2 Dom tab. Is this accurate and intentional?

Line item Origin Destination

7960 MAZ SJU

7961 SJU VQS

Yes, these markets are Domestic (PR to PR). Please see Attachment 5 for the updated D/I determination.

13 Attachment 4 – Group 1 Line

Items

G1 INTL Tab The below line items have flight counts greater than 1, and are a year over year change. Is this accurate and intentional?

Line item Origin Destination Flights

1906 HNL GUM 2

1914 HML TYO 3

2057 SAN TYO 3

2106 WAS BRU 2

2112 WAS FRA 3

2118 WAS LON 3

2129 WAS STR 2

2130 WAS VIE 2

Yes, the minimum requirements for the flights that were identified have been updated for the FY21 City Pair Program solicitation.

14 B.4 13 _CA Definition has extensive changes that are not mentioned in YoY changes Attachment 8. Should these changes be included/mentioned in Attachment 8?

On page 2 of the FY21 RFP under the header of “Significant Changes,” the solicitation states the following;

The attention of offeror is invited to the following changes made since the issuance of the last solicitation for the supplies/services covered herein. Please be advised that this list is not all encompassing and it is incumbent upon all interested offerors to review the RFP in its entirety.

15 B.4 15 There are two paragraph 4s in this section. Should this be renumbered to include a #5 or should one of the #4 questions be deleted?

Thank you for bringing this error to our attention. We have corrected it and have uploaded a revised copy of the FY21 Final RFP to beta.SAM.gov with Amendment 2 for your records.

F.6 41

If an option period is exercised will the PNR reporting requirements mirror the option dates and when will the reports be due?

Yes, the PNR reporting requirements should remain the same for option periods.

Group 2/3

ISN is an airport that officially closed back in October and a new airport opened in its place (XWA). Will the line items below be modified to change from ISN to XWA or will these line items be removed?

Line item Origin Destination

6242 ISN OMA

12126 DEN ISN

12081 DCA ISN

12655 ISN MSP

Attachments 5 and 6 have been revised to reflect the updated city pair code (XWA).

B.2 11

How should carrier submit schedule information for Group 1 markets where flights are nonstop for less than the full year, but a one-stop qualifying flight is maintained year-round?

Please see RFP Section B.2 Definitions, Required Flights, for service information:

Required Flights - For purposes of this solicitation, in Group 1 and 2 domestic line items, a contract carrier must have daily service Monday through Friday, including at least one inbound and one outbound flight for each of its five days of service, for it to be counted as weekly service. In Group 1 and 2 international and fifth freedom of the air line items, a contract carrier must have service a minimum of three (3) days per week, including at least one inbound and one outbound flight for each of its three days of service, for it to be counted as weekly service.

For Group 3 domestic line items, a contract carrier must have service at least one (1) day per week, Monday through Friday, including at least one inbound and one outbound flight for the one day it has service, for it to be counted as weekly service. In Group 3 international line items, a contract carrier must have service at least one day per week on any day of the week, including at least one inbound and one outbound flight for the one day it has service, for it to be counted as weekly service

As stated in Section F.5 of the FY21 Final RFP, The contract carrier shall notify the Government in the above stated manner when the carrier discontinues nonstop service in a connect line item. Though the contract carrier may still provide the minimum level of service required with connect service, the basis of award may have changed. In such situations, the Government reserves the right to reevaluate all offers in that line item.

The Contracting Officer may re-award the line item to a carrier whose offer represents the best value to the Government. Contract carriers shall implement modification changes in commercial distribution and reservation systems within two (2) business days of the modification’s effective date.

19 Group 2/3 How should a carrier submit schedule information for Group 2/3 markets where flights are nonstop for less than the full year, but a one-stop qualifying flight is maintained year-round since relative schedule strength is not an evaluation factor?

Please see the Government's response to question 18.

20 Group 2 How should a carrier handle REK city pairs? Our airline flies NYC - REK nonstop 4 months out of the year. When we’re not flying nonstop, we don’t meet the minimum schedule requirements for NYC - REK or for any of the REK city pairs. To the best of our knowledge, the same applies for all carriers (they only meet the min schedule requirements while their seasonal nonstops are in service.)

Please see the Government's response to question 18.